900 School District/Community Relations

900 Principles and Objectives for Community Relations

Successful education programs require the support of the school district community. The board addresses the importance of the role of the school district community in the school district in this series of the policy manual. The board recognizes this support is dependent on the community’s understanding and participation in the efforts, goals, problems and programs of the school district.

 

In this section, the board sets out its policies defining its relationship with the school district community. In striving to obtain the support of the school district community, the board will:

  • Provide access to school district records;
  • Inform the community of the school district’s goals, objectives, achievements, and needs;
  • Invite the input of the school district community; and
  • Encourage cooperation and participation between the school district and the community.

Approved   04/22/91       Reviewed 04/16/2018                   Revised 04/16/2018 

901 Public Communication

901.1 Public Examination of School District Records

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 7:40 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

 

Persons wishing to view the school district’s public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

 

Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copying and mailing.

 

Persons wanting copies shall be assessed a fee of ten cents (10¢) per page. Persons wanting compilation of information shall be assessed a fee of twenty dollars ($20.00) per hour, rounded to the nearest ¼ hour, for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

 

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

  • Security procedures
  • Emergency preparedness procedures
  • Evacuation procedures
  • Security codes and passwords

 

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

 

Legal Reference:               Iowa Code §§ 21.4; 22.7; 291.6. (2014).

                                           1980 Op. Att’y Gen. 88.

                                           1972 Op. Att’y Gen. 158.

                                           1968 Op. Att’y Gen. 656.

Approved   04/22/91       Reviewed 04/16/2018       Revised 04/16/2018      

902 Press, Radio, and Television News Media

902.1 News Media Relations

The board recognizes the value of and supports open, fair and honest communications with the news media. The board will maintain a cooperative relationship with the news media. As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party’s limitations.

 

Members of the news media are encouraged and welcome to attend open board meetings. The board president is the spokesperson for the board, and superintendent is the spokesperson for the school district. It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.

 

Members of the news media seeking information about the school district shall direct their inquiries to the superintendent. The superintendent shall accurately and objectively provide the facts and board position in response to inquiries from the news media about the school district.

Legal Reference:               Iowa Code §§ 21.4; 22; 279.8 (2013).

Approved   04/22/91       Reviewed 04/16/2018       Revised 04/16/2018      

902.2 News Conferences and Interviews

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media. The superintendent shall respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.

 

News conferences and interviews planned or prearranged for school district activities shall include the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It shall be within the discretion of the superintendent to determine whether a news conference or interview shall be held to provide an immediate response to an issue.

 

It shall be the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

Legal Reference:               Iowa Code §§ 21.4; 22; 279.8.

Approved   04/22/91       Reviewed 04/16/2018       Revised            

902.3 News Releases

The superintendent shall determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent shall strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent shall strive to create and maintain a positive image for the school district.

 

It shall be the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

 

News releases will be prepared and disseminated to news media in the school district community. Questions about news releases shall be made to the superintendent only.

Legal Reference:               Dobrovolny v. Reinhardt, 173 N.W.2d 837 (1970).

                                           Widmer V. Reitzler, 182 N.W.2d 177 (1970).

                                           Iowa Code §§ 21.4; 22.2 (2013).

                                           1980 Op. Att’y Gen. 73.

                                           1952 Op. Att’y Gen. 133.

Approved   04/22/91       Reviewed 04/16/2018       Revised 04/16/2018      

 

902.6 Live Broadcast or Video Tape of School District Events

Individuals may broadcast or videotape public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

 

It shall be within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or videotaping will interfere with or disrupt the school district event.

 

Videotaping of classroom activities will be allowed at the discretion of the superintendent. Parents will be notified prior to videotaping of classroom activities.

 

It shall be the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.

Legal Reference:               Iowa Code §§ 21.4, .7; 22; 279.8 (2013).

Approved   04/22/91       Reviewed 04/16/2018       Revised 04/16/2018      

Uploaded Files: 

904 Public Participation in the School District

904.1 School-Community Groups

The board values the participation and the support of school district-community groups, including, but not limited to, the booster club and parent-teacher organizations, which strive for the betterment of the school district and its education program. The board will work closely with these groups.

 

Prior to any purchase of, or fund-raising for, the purchase of goods or services for the school district, the group shall confer with the superintendent to assist the group in purchasing goods or services to meet the school district’s needs.

 

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

 

It shall be the responsibility of the building principal to be the liaison with the school district-community groups affiliated with the building principal’s attendance center.

 

 

Legal Reference:               Iowa Code §§ 279.8; (2013)

 

Approved   04/22/91         Reviewed 05/21/2018                Revised 05/21/2018

904.2 Community Resource Persons and Volunteers

The board recognizes the valuable resource it has in the members of the school district community. When possible and in concert with the education program, members of the school district community may be asked to make presentations to the students or to assist employees in duties other than teacher. The school district may officially recognize the contributions made by volunteers.

 

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent.

 

Classroom teachers shall notify the building principal of a visiting speaker at least one (1) week prior to the expected date of the visit. The building principal will verbally give approval or disapproval of the visit.

 

Legal Reference:               Iowa Code §§ 279.8; 670.

 

Approved   04/22/91       Reviewed 05/21/2018                   Revised 05/21/2018

904.3 Visitors to School District Facilities and Sites

The board welcomes the interest of parents and other members of the school district community and invites them to visit the school facilities. Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival.

 

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees shall not take time from their duties to discuss matters with visitors.

 

Visitors shall conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events. Visitors failing to conduct themselves accordingly may be asked to leave the premises. Children who wish to visit school must be accompanied by a parent or responsible adult.

 

It shall be the responsibility of employees to report inappropriate conduct. It is the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct. If the superintendent or principals are not available, a school district employee shall act to cease the inappropriate conduct.

 

Legal Reference:               Iowa Code §§ 279.8; 716.7 (2013).

 

Approved   04/22/91       Reviewed 05/21/2018                   Revised 05/21/2018

904.4 Public Conduct on School Premises

The board expects that students, employees, and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity, and respect. Individuals violating this policy will be subject to discipline. Students will be disciplined consistent with the student conduct policies. Employees will be disciplined consistent with employee discipline policies and laws. Others will be subject to discipline according to this policy.

 

Individuals are permitted to attend school sponsored or approved activities or visit the school premises only as guests of the school district, and, as a condition, they must comply with the school district’s rules and policies. Individuals will not be allowed to interfere with or disrupt the education program or activity. Visitors, like the student participants, are expected to display mature, responsible behavior and sportsmanship. The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district and the entire community.

 

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit school officials, employees, and activity sponsors and offices to perform their duties without interference or disruption, the following provisions are in effect:

  • Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
  • Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials and activity sponsors of sponsored or approved activities will not be tolerated.
  • The use of vulgar, obscene, or demeaning expression directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.

 

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event. Law enforcement may be contacted for assistance. The superintendent may exclude the individual from the school premises or from future sponsored or approved activities.

 

Individuals removed from school premises have the ability to follow the board’s chain of command and complaint policies should they choose to do so. The exclusion is in effect should the individual choose to appeal the decision of the superintendent. The term “individual” as used in the policy also includes students and employees.

If an individual has been notified of exclusion and thereafter tries to enter a school building or attend a sponsored or approved activity, the individual shall be advised that his/her attendance will result in prosecution.  The school district may obtain a court order for permanent exclusion from the school building or from future school sponsored or approved activities.

 

 

Legal Reference:               Iowa Code §§ 279.8; 716.7.

 

Approved   03/17/97       Reviewed 05/21/2018                   Revised 05/21/2018

904.5 Distribution of Materials

The board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are non-curricular. Non-curricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

 

It shall be the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.

 

Legal Reference:               U.S. Const. amend. I.

                                           Hazelwood School District v. Kuhlmeier, 484 U.S.260 (1988).

                                           Bethel School District v. Fraser, 478 U.S. 675 (1986).

                                           New Jersey v. T.L.O., 469 U.S. 325 (1985).

                                           Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

                                           Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

                                           Iowa Code §§ 279.8; 280.22 (2013).

 

Approved   03/17/97       Reviewed 05/21/2018      Revised            

904.5R1 Distribution or Display of Materials Regulation

I. Guidelines.

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

  1. is obscene to minors;
  2. is libelous;
  3. contains indecent, vulgar, profane or lewd language;
  4. advertises any product or service not permitted to minors by law;
  5. constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person’s race, religion, gender, disability, age or ethnic origin);
  6. presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

 

Distribution on school premises of material in categories (1) through (4) to any student is prohibited. Distribution on school premises of material in categories (5) and (6) to a substantial number of student is prohibited.

 

II. Procedures.

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:

  1. Name and phone number of the person submitting request and, if a student, the homeroom number;
  2. Date(s) and time(s) of day of intended display or distribution;
  3. Location where material will be displayed or distributed;
  4. The grade(s) of students to whom the display or distribution is intended.

 

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner restrictions in subsection III of this policy. In the event that permission to distribute the material is denied, the person submitting the request should be informed in writing of the reasons for the denial. Permission to distribute material does not imply approval of its contents by either the school, the administration, the board or the individual reviewing the material submitted.

 

If the person submitting the request does not receive a response within twenty-four hours of submission, the person shall contact the building principal’s office to verify that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may be distributed or displayed in accordance with the time, place and manner provisions in subsection III.

 

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a response within three school days of submitting the appeal, the person shall contact the superintendent to verify that the lack of response is not due to an inability to locate the person.  If the person has made this verification and there is no response to the appeal, the material may be distributed or displayed in accordance with the time, place and manner provisions in subsection III.

 

At every level of the process, the person submitting the request shall have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate.

 

Permission to distribute material does not imply approval of its contents by either the school district, the board, the administration or the individual reviewing the material submitted.

 

III. Time, place and manner of distribution or display.

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities. The distribution of unofficial material is limited to a reasonable time, place and manner as follows:

  1. The material shall be distributed from a table set up for the purpose in a location designated by the principal, which location shall not block the safe flow of traffic or block the corridors or entrance ways, but which shall give reasonable access to students.
  2. The material will be distributed either before and/or after the regular instructional day.
  3. No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.

 

IV. Definitions.

The following definitions apply to the following terms used in this policy;

  1. “Obscene to minors” is defined as:
    1. The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution is requested;
    2. The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and
    3. The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.
  2. “Minor” means any person under the age of eighteen.
  3. “Material and substantial disruption” of a normal school activity is defined as follows:
    1. Where the normal school activity is an educational program of the district for which student attendance is compulsory, “material and substantial disruption” is defined as any disruption which interferes with or impedes the implementation of that program.
    2. Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), “material and substantial disruption” is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.
    3. In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in questions.
  4. “School activities” means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.
  5.  “Unofficial” written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school. Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.
  6. “Libelous” is a false and unprivileged statement about a specific individual that tends to harm the individual’s reputation or to lower him/her in the esteem of the community.
  7. “Distribution” means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies. It includes displaying written material in areas of the school which are generally frequented by students.

 

V. Disciplinary action.

Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion. Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.

 

VI. Notice of policy to students.

A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

 

Approved   03/17/97       Reviewed 05/21/2018                   Revised 05/21/2018

905 Community Activities Involving Students

905.1 Transporting Students in Private Vehicles

Generally, transportation of students for school purposes shall be done in a vehicle owned by the school district and driven by a school employee. Students may be transported in private vehicles for school purposes. It shall be within the discretion of the superintendent, or designated official, to determine when this is appropriate.

 

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent and meet all applicable requirements set by the district. Private vehicles will be used only when:

  • The vehicle is in good condition and meets all applicable safety requirements;
  • The driver possesses a valid drivers’ license;
  • Proof of insurance has been supplied to the superintendent and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the State of Iowa; and
  • When the parents of the students to be transported have given written permission to the superintendent.

 

The school district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and parent/guardian.

 

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. The superintendent may develop administrative regulations regarding this policy.

 

Legal Reference:        Iowa Code §§ 279.8; 285; 321.

                                    281 I.A.C. 43.

 

Approved   04/22/91       Reviewed 05/21/2018         Revised 05/21/2018

905.2 Advertising and Promotion

The use of students, the school district name, or its facilities for advertising and promoting products and/or services of entities and organizations operating for a profit is not allowed except with prior board approval. Nonprofit entities and organizations may be allowed to use students, the school district name, or its facilities if the purpose is educationally related and prior approval has been obtained from the board.

 

 

Legal Reference:                Iowa Code §§ 279.8.

 

Approved   04/22/91       Reviewed 08/21/2017     Revised 08/21/2017 

906 Use of School District Facilities & Equipment

906.1 Community Use of District Buildings - Sites and Equipment

The Board believes that facilities of the district should be available to local organizations and the general public. Such use will be permitted only when the use does not interfere with or disrupt the educational programs or school-related activities, the use is consistent with federal, state, and local law and all District policies and rules, and will end no later than 10 p.m. Monday through Saturday, unless special or prior arrangements have been made. Sunday requests to use/rent school facilities prior to 1:00pm or after 6:00pm will require approval of the Board of Directors. It is within the discretion of the District designee and/or Board to allow for-profit entities to use District buildings and sites.

 

Facility Request Process

  1. Organizations interested in using school facilities should make such requests through the District Facility Scheduler located on our District Website. The District will determine the availability and appropriate usage of the facilities. Completion of a Facility Request Form is required. A Facility Request Form must be submitted a minimum of fifteen (15) working days prior to the reservation.
  2. Upon receipt of a request, the District will determine an organization’s classification based on the Fee Schedule.
  3. The extent of District staff (facility coordinators, building supervisors, custodians, technicians, and food service, etc.) needed by groups reserving school facilities will be determined by the District.
  4. Permission granted for facility usage will be returned electronically by the District in form of a contract by the District Facility Scheduler.
    1. It is the responsibility of the representative to read the facility use guidelines and be aware of all guidelines for usage, as well as any specific guidelines set forth.
    2. Each entity in Class B or Class C shall provide proof of liability insurance for a minimum of one million dollars combined/two million dollars aggregate ($1,000,000 combined/$2,000,000 aggregate) for bodily Injury and property damage.
    3. The District reserves the right to cancel or postpone any activity due to conflict, disregard of policies, or other uncontrollable circumstances, including Class A activities. If approval has been given to a group to use facilities and it is later determined that the facilities will not be available, notice of cancellation or change of venue shall be given to the applicant as soon as possible with reasons for the cancellation or change of venue. The designated building supervisors (facility coordinators, building supervisors, custodians, technicians, and food service, etc.) on duty have the right to terminate any activity at any time due to violations of District policies and rules, or federal, state or local laws, rules, or regulations, or if the activity is deemed to be hazardous to people, buildings, or equipment.

 

Facility Use Guidelines

  1. The use must not interfere with the District’s educational and activity program.
  2. The activity sponsored must be lawful and must conform to District policies and rules and federal, state, and local laws, rules, and regulations.
  3. No alcoholic beverages, controlled substances, substance paraphernalia, look-alike substances may be present or used on District grounds.
  4. No smoking or tobacco products may be used on District grounds.
  5. The group representative must be an adult and present during the entirety of the time the facilities are being used.
    1. The group’s representative will be responsible for the following of all regulations for facility usage.
    2. The group representative will be the first inside the facility and the last to leave; making sure the facility is left in the same condition as it was before entering.
    3. The facility must be used only for the purpose that it was originally intended as set forth on the facility request form.
    4. The group representative is responsible for communicating to the group members and for ensuring that group members understand and follow those guidelines and communications.
    5. The group representative is responsible for reporting any personal injuries received by any group member while using district facilities. The group representative should contact the Building Office. If this happens on a Saturday or Sunday, then the representative must call first thing Monday morning.
    6. The group representative is responsible for reporting any damage or theft to the building or equipment following the same guidelines. District personnel on duty should also be notified.
    7. If a supervisor is on duty, the group representative should make himself or herself known to that person. If no supervisor is on duty, then the group representative should make him/herself known to the custodian on duty. The group representative is responsible for seeing that all debris is picked up from the area and that all is returned to the way it was prior to use.
    8. The group representative should make a preliminary-use check of the facility prior to their use. If anything that will be used is damaged, contact the custodian/supervisor on duty.
    9. The group representative is responsible for knowing fire and tornado procedures for directing the group in the event of an emergency.
  6. All equipment used or moved must be returned to the proper place in original condition.
  7. The group representative assumes financial responsibility individually on behalf of the organization being represented for any part of the school or contents made available therein that may be damaged or stolen during the hours the building was in use by the organization.
  8. The group representative shall be liable for any and all loss, damage or injury sustained by any person resulting from negligence of the renter. The renter shall indemnify and hold harmless the District, its officers, employees, agents, and assigns from any and all loss, damage or injury resulting from use of District property.
  9. Food and beverages are permitted in designated areas only.
  10. Specific Room Regulations shall be as follows:
    1. Auditorium: Groups requesting use of an auditorium will need to list in detail their equipment requests for auditorium use. Any required audio/visual technicians will be at the group’s expense. The maximum number of people permitted in any school facility shall be restricted to the seating capacity indicated appropriate by the Fire Marshal. Absolutely no food/beverages are allowed in the auditorium, without prior approval. Food/beverages will be allowed in the commons area.
    2. Kitchens: Use of kitchens will be a building determination. A complete listing of kitchen needs must be provided prior to approval. Additional costs may be included, dependent upon needs.
    3. Classrooms: Activities will be scheduled to appropriate classrooms. Teachers will be notified prior to community use to ensure storage of materials. Users will be expected to respect the teachers’ and students’ equipment, supplies, and materials. Users also will be expected to leave the classroom in the same condition as they found it.
    4. Media Centers may be used for approved programs, meetings, and quiet study. Materials are not to be used or removed from the media centers. A media center supervisor may be assigned at the sole expense of the requester.
    5. Gymnasiums- these rooms will be reserved for purposes and activities appropriate to the facility. The following guidelines apply to applications for gym use:
      1. Gym space can only be reserved 2 MONTHS in advance and only after all school teams and school related activities have been scheduled.
      2. In-season activities get the first preference.
      3. All youth organizations in Class B or Class C using the gym must have proof of insurance prior to usage.
      4. Gym Equipment will not be provided without special permission from the building principals and additional fees.
      5. Some activities MAY require custodial services, and a fee will be charged in those cases.
      6. The following guidelines are to be observed for gym use:
    6. Gym shoes are required for participants in all sports and games
    7. Food and beverages are permitted in designated areas only
    8. No dance-enhancing products are to be used on gym floors
    9. No slam-dunking
    10. No bouncing balls in halls or off ceilings
    11. No leaning into volleyball nets
    12. No wearing shoes that mark any floor, such as rollerblades, shoes with wheels, or cleats
    13. No climbing or playing on bleachers (Custodians will take care of moving the bleachers in and out.)
    14. No propping open doors (fire code)
    15. No use of tape on the floor unless prior approval is received from building principal
    16. No pushing/pulling of tables, chairs, or other equipment across gym floors
    17. The facility must be returned to its original condition after use, other than pushing in/pulling out bleachers (as noted above)
    18. The Group Representative is responsible for ensuring that all participants follow the Gym Usage Guidelines
  11.  The primary purpose of equipment in a school is the education of students by District staff; however, the use of school equipment may be allowed under certain circumstances, with prior District authorization. All equipment requests are to be completed on the District Facility Scheduler.
    1. Upon receiving specific request, the District will verify the availability of the requested equipment. A fee may be charged, dependent upon request.
    2. The Group Representative will be responsible for the supervision and operation of requested equipment. Any loss or damage to the equipment shall be the full obligation of the borrower.
  12. Children are not allowed to roam or play in halls. They are to be supervised by adults in all places and at all times.
  13. If special arrangements need to be made concerning keys the building office will notify the Group Representative as to where to pick them up and when. The Group Representative will be responsible for them and will be required to sign them in and out. Borrowing of employee keys is prohibited, and will result in the group losing the privilege of using District facilities in the future.
  14. Emergency Procedures
    1. Weather related closings/cancellations
      1. If school is cancelled for the day, dismissed early, or all PM activities are cancelled, all rentals/usage for that day are cancelled.
      2. If the weather takes a turn for the worse after school dismisses or on a Saturday or Sunday, the District may cancel all late afternoon, evening, or weekend activities.
    2. Fire Alarm/Tornado Siren will be adhered to when sounded. During a fire alarm all participants in the building are REQUIRED to leave the building until the fire department gives the all-clear. Even if it is believed to be false alarm, all participants must leave the building. If tornado sirens go off, then participants must take shelter in appropriate locations, marked on map of the school, which is located in each usage area. Failure to adhere to these guidelines may result in the group losing the privilege of using District facilities in the future.
  15. Usage during holiday or spring breaks is not permitted without approval from the Superintendent or District Designee.
  16. Any request can be denied by District administration.
  17. Notification of Change/Cancellation: All groups who do not show for their scheduled time and who do not notify the District of cancellation prior to their scheduled use shall be charged all costs of original contracted usage, including usage and personnel.

 

 

Class A :                                                                                                  School / Community Class

  1. School or District Affiliated Groups/Activities
  • School clubs, activities, athletics, boosters, PTO’s, classroom activities.
    1. PCM Youth Groups/Leagues - No charge if:
  • The Majority of Participants are PCM School District youth.
  • Use occurs during school days when custodial staff is present or when building employees are involved to open/close facilities.
  • Group is responsible for trash, field maintenance, and supervision or custodial fees as needed.
  • Per request, are able to report financial information to board and/or district officials.
    1. Board approved community/district education activities, groups, and organizations.
    2. Community social, civic, or service organizations sponsoring moneymaking activities with ALL proceeds directly benefiting the schools.
    3. Request for National, State and Local elections.

*Saturday rentals may be subject to fees.

 

Class B:                                                                                                       Non-profit Organizations

  1. Non-profit organizations that serve the PCM Communities.
  • One-hour minimum charge and fee can be waived at Superintendent or District Designee’s discretion.
    1. Other PCM community groups
  • One-hour minimum charge and fee can be waived at Superintendent or District Designee’s discretion.
  • Requests will be considered on a case-by-case basis.

 

Class C:                                                                                                              Other Organizations

  1. Non-profit-making meetings and activities sponsored by commercial groups when company-sponsored and parent-study groups sponsored by non-tax exempt organizations. (No group or organization shall be allowed to use school facilities for private gain.) Organizations shall be charged for custodial services (overtime salary and benefits for the assigned custodian) deemed necessary by the Superintendent or District Designee and shall also be charged a rental fee as follows (this applies to each time the facilities are used).
  • One-hour minimum charge.

 

Fees (hourly)                                                                                                                                      

 

Class A

Class B

Class C

Auditorium

No Charge

$15.00

$75.00

Gymnasium

No Charge

$10.00

$50.00

Cafeterias, Commons

No Charge

$10.00

$40.00

Classrooms

No Charge

$10.00

$30.00

Concession Stands

No Charge

$10.00

$40.00

Kitchens

No Charge

$20.00

$80.00

 

Outdoor Sports Facilities will generally not available to activities non-District-sponsored functions. Use of outdoor sports facilities must be requested through the District’s Athletic Director. Requests will be considered on a case-by-case basis.

 

Additional Charges for personnel costs are as follows and applied as needed:                                  

  1. Building Supervisor: $15.00/hour – Needed when building is closed or for a large activity.
  2. Custodial Staff: Assigned custodians hourly wage or overtime wage if applicable.
  3. Kitchen Staff: Assigned kitchen staffs hourly wage or overtime wage if applicable.
  4. Technology Use: Depends upon request.
  5. Technician: Assigned technicians hourly wage or overtime wage. Needed to run sound/light board in auditorium.

**Fees may be adjusted or waived based on activity

**Custodian fees MAY be waived at Superintendent or District Designee’s discretion if they are also responsible for supervision.

 

Prioritization of Activities:                                                                                                                :                                                                                                                                      

  1. PCM District-Sponsored School Activities
  2. PCM Non-District-Sponsored Community Youth Activities
  3. Other non-profit organizations or activities
  4. Private sector or for profit organizations

 

Legal Reference:      Iowa Code §§ 8D; 276; 278.1(4); 279.8; 288; 297.9-.11.

                                  751 I.A.C. 14.

                                  1982 Op. Att’y Gen. 561.

                                  1940 Op. Att’y Gen. 232.

                                  1936 Op. Att’y Gen. 196.

 

Approved   04/22/91       Reviewed   11/20/2017       Revised   11/20/2017   

906.4 Tobacco-Free Environment

School district facilities and grounds, including school vehicles, and personal vehicles while on school district grounds are off limits for tobacco use. This requirement extends to employees, students, and visitors. This policy applies at all times, including school-sponsored and non-school-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco product, or leave the school district premises immediately. School district personnel failing to abide by the rule may be subject to disciplinary action. It is the responsibility of the administration to enforce this policy.

 

Definitions:

Tobacco: Any product that is made from or derived from tobacco, or that contains nicotine, that is intended for human consumption or is likely to be consumed, whether smoked, heated, chewed, absorbed, dissolved, inhaled or ingested by any other means, including, but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff, or snus. Tobacco also means electronic smoking devices and any component or accessory used in the consumption of a tobacco product, such as filters, rolling papers, pipes, and substances used in electronic smoking devices, whether or not they contain nicotine. This does not include nicotine products approved by the U.S. Food and Drug Administration for tobacco cessation.

 

Electronic Smoking Devices: Any device that can be used to deliver an aerosolized solution that may or may not contain nicotine to the person inhaling from the device, including, but not limited to, an e-cigarette, e-cigar, e-pipe, vape pen, e-hookah, or other simulated smoking device.

 

 

Legal Reference:               Goals 2000:  Educate America Act Pub. L. No. 103-227,

                                           108 Stat. 125 (1994).

                                           Iowa Code §§ 142B; 279.8, .9; 297

 

Approved   04/22/91       Reviewed 04/17/2017       Revised 04/17/2017