Meeting Agendas/Minutes

July 2012 - June 2013

2012-07-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., July 16, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 6:02 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Greg Ingle, Jean Jennings. ABSENT: John Woestman.

Moved by Ingle, seconded by Chipps to move into a closed session for a legal strategy session at 6:03 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(c) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Ingle, Hjortshoj, Jennings NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Hjortshoj, seconded by Nearmyer to move out of closed session at 7:04 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Ingle, Hjortshoj, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

C.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     CONSTITUENTS CORRESPONDENCE: None at this time.

E.     CELEBRATIONS: Baseball team will be playing in the Sub-State game tomorrow night. All instructional staff has been hired for the 2012-2013 year.

F.     CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Hjortshoj, seconded by Nearmyer to approve the June 18, 2012, minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Accept the Financial Reports: Moved by Wilkie, seconded by Ingle to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Approve Bills for Payment: Moved by Chipps, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Annual Resolutions:

a.     Moved by Nearmyer, seconded by Hjortshoj to approve the following resolution naming depositories:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220. The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name Location of Home Office Maximum Balance in Effect under prior Resolution Maximum Balance in Effect under this Resolution
Great Western Bank Prairie City, IA $7,500,000.00 $7,500,000.00
Monroe State Bank Monroe, IA $4,000,000.00 $4,000,000.00

AYES – ALL. Motion carried 6-0.

b.     Moved by Wilkie, seconded by Hjortshoj to approve the following resolution naming official publications:

Resolved, that the PCM Community School District approve the following newspapers for official publication for the 2012-2013 year.

MONROE LEGACY

AYES – ALL. Motion carried 6-0.

2.     Appoint Board Secretary: Moved by Chipps, seconded by Nearmyer to appoint Jeana Van Voorst as Board Secretary for the 2012-2013 school year. AYES – ALL. Motion carried 6-0. The oath of office was administered.

3.     Appoint Board Treasurer: Moved by Ingle, seconded by Nearmyer to appoint Tami Thomas as Board Treasurer for the 2012-2013 school year. AYES – ALL. Motion carried 6-0. The oath of office administered.

4.     Appoint Legal Counsel: Moved by Chipps, seconded by Nearmyer to appoint Ahlers & Cooney, P.C. as district legal counsel for the 2012-2013 school year. AYES – ALL. Motion carried 6-0.

5.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the band and cheerleading fundraisers as presented. AYES – ALL. Motion carried 6-0.

6.     Middle School Handbook: Moved by Ingle, seconded by Hjortshoj to table this item until the next meeting. AYES – ALL. Motion carried 6-0.

7.     Insurance Renewal: Moved by Wilkie, seconded by Nearmyer to approve the district’s property and worker’s compensation insurance renewal. AYES – ALL. Motion carried 6-0.

8.     Nursing Contract: Moved by Wilkie, seconded by Chipps to approve a nursing contract with ChildServe. AYES – ALL. Motion carried 6-0.

9.     Commission Allocations: Moved by Wilkie, seconded by Hjortshoj to approve the commission allocations as presented. AYES – ALL. Motion carried 6-0.

10.     2012-2013 Legislative Resolutions: Moved by Ingle, seconded by Wilkie to set legislative resolutions 11, 12, 14, 19, & 18 for the 2012-2013 legislative session. AYES – ALL. Motion carried 6-0.

11.     Milk Bids: Moved by Chipps, seconded by Wilkie to accept the Anderson Erickson milk bid for the 2012-2013 school year. AYES – ALL. Motion carried 6-0.

12.     Bread Bids: Moved by Hjortshoj, seconded by Wilkie to accept the Sara Lee bread bid for the 2012-2013 school year. AYES – ALL. Motion carried 6-0.

13.     ISL Resolution of Intent: Moved by Ingle, seconded by Wilkie to approve the following resolution:

WHEREAS, the Board deems it necessary and desirable to provide additional funding for the PCM Community School District pursuant to the Instructional Support Program; and

WHEREAS, in order to consider participating in the Instructional Support Program, the Board must hold a public hearing on the question of participation and set forth its proposal in the form of a resolution which shall include the method that will be used to fund the Instructional Support Program; and

NOW, THEREFORE, BE IT RESOLVED by the Board:

Section 1: That a public hearing on the PCM Community School District’s participation in the Instructional Support Program is set for August 20, 2012 at 7:00 o’clock p.m. Jeana Van Voorst, the Board Secretary, is hereby authorized and directed to give notice of the time and place of the public hearing by publishing said notice in the district’s official publications not less than ten nor more than twenty days before the date of the public hearing.

Section 2: That the following, as may be modified as a result of the discussion and input generated at the public hearing, shall be considered for inclusion in the Resolution to participate in the Instructional Program:

A.     The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, for a period of five (5) years, commencing the fiscal year ending June 30, 2014.

B.     The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

C.     Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

D.     The Instructional Support Program shall be funded by instructional support state aid and a combination instruction support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2014, and an instructional support income surtax imposed annually, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each budget year, to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2013, and each year thereafter.

E.     The Secretary is authorized and directed to give notice of a public hearing to be held in the High School Library, PCM Community School District, Monroe, IA as noted in Section 1 above.

Section 3: That the Board may take action to adopt a Resolution to participate in the Instructional Support Program following the public hearing.

Section 4: That all resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

AYES – ALL. Motion carried 6-0.

H.     BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Hjortshoj to approve the resignations of Carol Eddy – ME Principal/6-12 Curriculum Director; Alicia Wilson – Elementary Special Education; Zach Schippers – Asst. Boys Soccer; Ben Anderson – ME 4th Grade. AYES – ALL. Motion carried 6-0.

2.     New Hires: Moved by Ingle, seconded by Chipps to approve the hire of Kelsey Dewes – Elementary Special Education; Matt Rider – MS Wrestling Coach; Ben Anderson – ME Principal; Stephanie Langstraat – 6-12 Curriculum; Devin Claassen – ME 4th Grade; Stephanie Langstraat – MS Principal contract adjustment. AYES – ALL. Motion carried 6-0.

3.     What’s Happening: None

I.       LATE BREAKING NEWS: The Superintendent reviewed correspondence sent from the Director of the Department of Education regarding legislative changes that impact school districts.

Moved by Ingle, seconded by Hjortshoj to move into a closed session for Personnel at 8:13 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Chipps, seconded by Hjortshoj to move out of closed session at 8:58 p.m. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings NAYS – None. ABSENT – Woestman. Motion carried 6-0.

J.      ADJOURN: Moved by Ingle, seconded by Nearmyer to adjourn the meeting at 8:59 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2012-08-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

6:00 p.m., Tuesday, August 21, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 6:02 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, John Woestman, Greg Ingle, Jean Jennings. ABSENT: Michele Wilkie 

C.     AGENDA: Moved by Ingle, seconded Chipps by to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     ACTION ITEMS:

Moved by Hjortshoj, seconded by Chipps to move into closed session for a student hearing at 6:04 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES - Nearmyer, Chipps, Woestman, Ingle, Hjortshoj, Jennings. NAYS – None. ABSENT - Wilkie. Motion carried 6-0.

Moved by Woestman, seconded by Hjortshoj to move out of closed session at 6:39 p.m. Roll call vote: AYES – Chipps, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. ABSENT – Wilkie. Motion carried 6-0.

1.     Student Hearing: Moved by Ingle, seconded by Chipps to accept the superintendent’s recommendation regarding the student discussed in closed session. Roll call vote: AYES – Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings.. NAYS – None. Absent – Wilkie. Motion carried 6-0.

E.     ADJOURN: Board President Jennings adjourned the meeting at 6:40 p.m.

2012-08-27 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., August 27, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman, Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Jean Jennings. ABSENT: Michele Wilkie.

C.     AGENDA: Moved by Woestman, seconded by Hjortshoj to approve the agenda and amend the agenda by removing the public hearing on the Instructional Support Levy and H.6 – Instructional Support Levy Resolution to Participate and adding three discussion items: Bridge South of Prairie City on F-70, Bus Routes, and History Classes. AYES – ALL. Motion carried 6-0.

D.     CONSTITUENTS CORRESPONDENCE: None at this time.

E.     CELEBRATIONS: School has started off well. Orientation for 9th grade students seems to be appreciated. ME has adjusted well to 20 additional students for the year.

F.     PUBLIC HEARING ON INSTRUCTIONAL SUPPORT LEVY: Item was removed from the agenda.

G.    CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the July 16, 2012, minutes as presented. AYES – ALL. Motion carried 6-0. Moved by Woestman, seconded by Ingle to approve the August 21, 2012, minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Accept the Financial Reports: Moved by Hjortshoj, seconded by Woestman to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Approve Bills for Payment: Moved by Hjortshoj, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

H.     ACTION ITEMS:

1.     Middle School Handbook: Moved by Woestman, seconded by Nearmyer to approve the handbook and changes as discussed. AYES – ALL. Motion carried 6-0.

2.     C-Plan: No action was taken at this time.

3.     Prairie Meadows Grant: Moved by Woestman, seconded by Hjortshoj to approve the following resolution regarding the Prairie Meadows Grant proposal:

WHEREAS, Prairie Meadows has Community Betterment grant funds available that target Arts and Culture, Economic Development, Education and Health and Human Services, and

WHEREAS, the PCM School Board is supportive of these applications for the betterment of their instruction, and learning.

WHEREAS, all applications from the PCM Community School District will be submitted to Prairie Meadows by the September 14, 2012 deadline,

NOW THEREFORE BE IT RESOLVED by the school board of the PCM Community School District that the 2012-2013 following Community Betterment grant applications to be submitted to Prairie Meadows for the September 14, 2012 application deadline:

RANK

PROJECT NAME

REQUEST AMOUNT

REASON FOR RANK

1

iPods to Enhance Learning

$14,152.00

PCE is in most need of technology to improve math scores.

2

iPads to Enhance Learning

$12,000.00

ME is in need of technology to improve math scores

3

Personalize Learning Project to Enhance Learning

$17,132.83

MS is in need of technology to improve reading scores

AYES – ALL. Motion carried 6-0.

4.     Pepsi Contract: Moved by Woestman, seconded by Ingle to approve a one-year agreement with Mahaska Bottling with the advertising line stricken. AYES – ALL. Motion carried 6-0.

5.     Christamore Contract: No action was taken on this item.

6.     Instructional Support Levy Resolution to Participate: Item was removed from the agenda.

7.     Student Government Scholarships: Moved by Hjortshoj, seconded by Woestman to approve the transfer of scholarship funds from the student government account (Fund 21) to the trust fund (Fund 81). AYES – ALL. Motion carried 6-0.

8.     Board Policies:

a.     Moved by Woestman, seconded by Hjortshoj to approve the 1st reading of board policies 206.3; 206.4; 2011.1; 506.1; 506.1E9; 506.2; 506.2R1; 604.7; 604.10; 901.1 with modifications. AYES – ALL. Motion carried 6-0.

I.       DISCUSSION ITEMS:

1.     Bridge on F-70 South of Prairie City: Concerned with weight limitations on the bridge. WE would like to place some pressure on the Jasper County Engineer to expedite the construction.

2.     Bus Routes: There are state regulations about time limits students can ride the bus. We will have our transportation coordinator ride the route to ensure we are meeting the state regulations.

3.     History Class: Permission form sent out about a list of R-rated movies that will be shown in class. Parents can opt their students out of those class sessions and will receive an alternate assignment. We will ask the teacher to share information about censorship with the parents and ask Mr. Bridges to make some of his visits during these classes. We will encourage the teacher to look for other resources to show historical options.

J.      BUSINESS OF THE PEOPLE:

1.     Moved by Ingle, seconded by Woestman to approve the resignations of Kelsey Klein – Associate, Justin Ballard – Elementary Classroom, Julie Sterling – Associate; the hire of Matt Frazier – Elementary Classroom, Jen Pearson – 2/3 Associate, Kelsey Dewes – Volleyball Assistant, Karen Pendroy – Regular Route Bus Driver, Erin Hume – Associate, Jordan Wood – Associate, Carol Wright – Associate; the agreement renewals of Stacy Stevens – Mail/Bank Runner, Cindy Birkenholtz – Associate and agreement adjustments of Alyssa Grier – Associate, Don Seibert - Custodian. AYES – ALL. Motion carried 6-0.

K.     LATE BREAKING NEWS: Board President Jennings shared a statement from the Board of Directors.

The board did not enter into closed session at this point.

L.     ADJOURN: Moved by, seconded by to adjourn the meeting at 8:11 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2012-09-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., September 17, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via phone), Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Nicole Stafford addressed the board regarding concerns addressed in past meetings and how the district handles circumstances of threat.

E.     CELEBRATIONS: Ms. Poulter shared some celebrations regarding the first weeks of school and homecoming week. Senior parents hosted a progressive dance this past weekend that seemed to go well.

1.     Metro Waste Presentation: A representative from Metro Waste Authority presented the 2011-2012 host fees of $53,523.78.

F.     ANNUAL ORGANIZATIONAL ITEMS:

1.     Election of Board President: Moved by Wilkie, seconded by Ingle to nominate Jean Jennings. Nominations were closed.  AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie. NAYS – None. ABSTAINED – Woestman, Jennings. Motion carried 5-0. The oath of office was administered.

2.     Election of Board Vice-President: Moved by Wilkie, seconded by Jennings to nominate Mitchell Chipps. Moved by Ingle that nominations cease. AYES – Hjortshoj, Nearmyer, Wilkie, Woestman, Ingle, Jennings. NAYS – None. ABSTAINED – Chipps. Motion carried 6-0. The oath of office was administered.

3.     Set Time, Place, and Schedule of Regular Board Meetings: Moved by Chipps, seconded by Wilkie to approve the schedule as presented. AYES – ALL. Motion carried 7-0.

4.     Approve Signatures on Accounts: Moved by Ingle, seconded by Hjortshoj to approve Board President and Board Secretary signatures on accounts. AYES – ALL. Motion carried 7-0.

G.    CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the August 27, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Accept the Financial Reports: Moved by Hjortshoj, seconded by Wilkie to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Approve Bills for Payment: Moved by Ingle, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Ingle, seconded by Nearmyer to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     Requests for Early Graduation: Moved by Nearmyer, seconded by Wilkie to approve the requests for early graduation as presented. AYES – ALL. Motion carried 7-0.

3.     FFA Convention: Moved by Ingle, seconded by Hjortshoj to approve FFA’s request to attend the National Convention in Indianapolis October 22-27 with the district contributing transportation expenses. AYES – ALL. Motion carried 7-0.

4.     C-Plan: Moved by Wilkie, seconded by Ingle to approve the C-Plan as submitted to the Department of Education. AYES – ALL. Motion carried 7-0.

5.     Adult Meal Prices: Moved by Hjortshoj, seconded by Nearmyer to approve setting the adult lunch price to $3.00. AYES – ALL. Motion carried 7-0.

6.     ISL Resolution of Intent: Moved by Ingle, seconded by Chipps to approve the following resolution:

WHEREAS, the Board deems it necessary and desirable to provide additional funding for the PCM Community School District pursuant to the Instructional Support Program; and

WHEREAS, in order to consider participating in the Instructional Support Program, the Board must hold a public hearing on the question of participation and set forth its proposal in the form of a resolution which shall include the method that will be used to fund the Instructional Support Program; and

NOW, THEREFORE, BE IT RESOLVED by the Board:

Section 1: That a public hearing on the PCM Community School District’s participation in the Instructional Support Program is set for October 15, 2012 at 7:00 o’clock p.m. Jeana Van Voorst, the Board Secretary, is hereby authorized and directed to give notice of the time and place of the public hearing by publishing said notice in the district’s official publications not less than ten nor more than twenty days before the date of the public hearing.

Section 2: That the following, as may be modified as a result of the discussion and input generated at the public hearing, shall be considered for inclusion in the Resolution to participate in the Instructional Program:

A.     The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, for a period of five (5) years, commencing the fiscal year ending June 30, 2014.

B.     The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

C.     Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

D.     The Instructional Support Program shall be funded by instructional support state aid and a combination instruction support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2014, and an instructional support income surtax imposed annually, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each budget year, to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2013, and each year thereafter.

E.     The Secretary is authorized and directed to give notice of a public hearing to be held in the High School Library, PCM Community School District, Monroe, IA as noted in Section 1 above.

Section 3: That the Board may take action to adopt a Resolution to participate in the Instructional Support Program following the public hearing.

Section 4: That all resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

AYES – ALL. Motion carried 7-0.

7.     Certified Annual Report/Special Education Supplement: Moved by Wilkie, seconded by Ingle to approve the Certified Annual Report and Special Education Supplement. AYES – ALL. Motion carried 7-0.

8.     Modified Allowable Growth for Special Education Deficit: Moved by Nearmyer, seconded by Ingle to approve the modified allowable growth for the special education deficit. AYES – ALL. Motion carried 7-0.

9.     Bus Disposal: Moved by Chipps, seconded by Wilkie to accept Louis Beener’s bid of $837.73. AYES – ALL. Motion carried 6-0.

10.     Board Policies:

a.     Moved by Hjortshoj, seconded by Wilkie to approve the 2nd reading of board policies 206.3; 206.4; 211.1; 506.1; 506.1E9; 506.2; 506.2R1; 604.7; 604.10; 901.1. Moved by Wilkie, seconded by Chipps to exclude 506.1E9 from the original motion. AYES – ALL. Motion carried 7-0.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: None.

2.     New Hires: Moved by Wilkie, seconded by Chipps to approve the hire of Sally Elrod – Nursing Assistant and Kim Van Ryswyk – ME Night Custodian. AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman, Jennings. NAYS – None. ABSTAINED – Ingle. Motion carried 6-0.

3.     What’s Happening: Superintendent Babcock has met with bus drivers and will work with drivers concerned about the length of their routes.

J.      INSTRUCTION AND TECHNOLOGY:

1.     Macbook Repair Process: District technology employee Robbie Helzer gave a presentation to the board on his work to repair Macbooks in the district.

K.     LATE BREAKING NEWS: Lots of excitement for homecoming week. Parade will be at 1:30 pm on Friday. Students will be dismissed at the end of the parade.

L.     ADJOURN: Board President Jennings adjourned the meeting at 8:31 p.m.

2012-10-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., October 15, 2012

PCM High School Library, Monroe, IA

A.     Vice-President Mitchell Chipps called the meeting to order at 6:58 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRSENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, John Woestman (via phone), Greg Ingle. ABSENT - Michele Wilkie, Jean Jennings.

C.     AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS: FFA heads to National Convention next week. HS band and choir concerts to be held tomorrow night. Friday is the end of the first quarter. Mr. Bridges commended the HS students on how well they handled themselves the first quarter and during the precautionary evacuation last week. Monroe Elementary completed MAP testing. Mr. Anderson is excited to have received requests for visits to Monroe Elementary to view the PBIS program. Mrs. Poulter wants to celebrate the work the food service workers have done with the lunches. Students are enjoying the fresh fruits and vegetables. Certified Enrollment is up 10.78 students over last year.

F.     PUBLIC HEARING ON INSTRUCTIONAL SUPPORT LEVY: The floor was opened for public comment at 7:04 p.m. Pete Scarnati and Nicole Stafford addressed the board. The floor was closed to public comment at 7:09 p.m.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Nearmyer, seconded by Hjortshoj to approve the September 17, 2012, minutes as presented. AYES – ALL. Motion carried 5-0.

2.     Financial Reports: Moved by Ingle, seconded by Hjortshoj to accept the financial reports as presented. AYES – ALL. Motion carried 5-0.

3.     Bills for Payment: Moved by Hjortshoj, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 5-0.

H.     ACTION ITEMS:

1.     Applications for Early Graduation: Moved by Ingle, seconded by Nearmyer to approve the applications for early graduation as presented. AYES – ALL. Motion carried 5-0.

2.     Instructional Support Levy Resolution to Participate: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

RESOLUTION TO CONTINUE PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors has approved a five (5) year finance plan, which anticipates the level of funding that will be possible to continue the current level of services and to fund ongoing programs of the School District; and

WHEREAS, the Board of Directors has given consideration to continue participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21; and

WHEREAS, the board has published notice of the time and place of a public hearing on the resolution; and

WHEREAS, a hearing has been held upon the proposal to continue participation in the Instructional Support Program and any objections are overruled:

NOW, THEREFORE, IT IS RESOLVED:

1. The Board of Directors determines that it is consistent with the five year finance plan to fund the ongoing programs and services of the School District and it is in the best interest of the School District to continue participation in an Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, and to provide additional funding therefor for a period of five (5) years commencing the fiscal year ending June 30, 2014.

2. The additional funding for the Instructional Support Program for a budget year will be determined annually and will not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment, and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

4. The Instructional Support Program shall be funded by instructional support state aid and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year June 30, 2014, and an instructional support income surtax imposed annually, the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2013, and each year thereafter.

5. Unless, within twenty-eight days following the adoption of this resolution, the Secretary of the Board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred (100) or thirty percent (30%) of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the Board adopting the Instructional Support Program, this action of the Board is final, and the Secretary is authorized and directed to certify a copy of this resolution to the Department of Management.

In the event a petition containing the required number of signatures is filed with the Secretary of the Board within twenty-eight days of the adoption of this resolution, the president shall call a meeting of the Board to consider recision of this resolution, or to direct the county commissioner of elections to submit the following question to the qualified electors of the School District at a special election.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:

Shall the Board of Directors of the PCM Community School District in the Counties of Jasper, Marion, and Polk, State of Iowa, be authorized for a period of five (5) years to levy and impose an instructional support tax in an amount (after taking into consideration instructional support state aid) of not exceeding ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment in the budget year, and be authorized annually, in combination, as determined by all the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2014, and to impose an instructional support income surtax upon the state individual income tax of each individual income taxpayer resident in the School District on December 31 for each calendar year commencing with calendar year 2013, or each year thereafter, the percent of income surtax not to exceed five percent (5%) to be determined by the board for each fiscal year, to be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment, and to implement generally accepted accounting principles including maintenance of an adequate cash reserve?

AYES – ALL. Motion carried 5-0.

3.     Custodial Job Description: Moved by Hjortshoj, seconded by Nearmyer to approve the job description as presented. AYES – ALL. Motion carried 5-0.

4.     Jasper County Hazard Mitigation Plan: Moved by Ingle, seconded by Nearmyer to table the Jasper County Hazard Mitigation Plan in order to receive more information. AYES – ALL. Motion carried 5-0.

5.     Metro Waste Allocations: Moved by Ingle, seconded by Nearmyer to approve the allocation of $2,000 into the Scholarship fund annually and 25% into an escrow account. AYES – ALL. Motion carried 5-0.

6.     Board Policies:

a.     Moved by Nearmyer, seconded by Hjortshoj to approve the 2nd reading of board policies 506.1E9. AYES – ALL. Motion carried 5-0.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: None.

2.     New Hires: None.

3.     What’s Happening: Nothing at this time.

J.      DISCUSSION ITEMS:

1.     Vehicle Purchase: The Business Manager gave the board an update on a vehicle purchase. We are waiting for the new state vehicle contracts before taking any action. If the state bids are at or below the approved price, we will move forward with the purchase.

2.     Certified Enrollment: Our certified enrollment was up 10.78 students. Our open enrollment in count was up to 79 this year.

K.     LATE BREAKING NEWS: The Administrative team is meeting monthly to plan the professional development for the staff. They are working on a three-prong focus and talking about the CORE, literacy, and PLC’s.

Moved by Ingle, seconded by Hjortshoj to move into a closed session for Personnel at 7:44 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Woestman (via phone), Ingle, Hjortshoj. NAYS – None. ABSENT – Wilkie, Jennings. Motion carried 5-0.

Moved by Ingle, seconded by Nearmyer to move out of closed session at 8:25 p.m. Roll Call Vote: AYES – Chipps, Woestman (via phone), Ingle, Hjortshoj, Nearmyer. NAYS – None. ABSENT – Wilkie, Jennings. Motion carried 5-0.

L.     ADJOURN: Board Vice-President Chipps adjourned the meeting at 8:26 p.m.

Uploaded Files: 

2012-11-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., November 19, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 6:31 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRSENT: Mitchell Chipps, Michele Wilkie, John Woestman (via phone), Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Chipps to approve the agenda as presented. Moved by Wilkie, seconded by Hjortshoj to amend the agenda by adding two discussion items: Advanced Placement Classes and Radon. AYES – ALL. Motion carried 7-0.

Moved by Nearmyer, seconded by Woestman to move into a closed session to discuss the Purchase or Sale of Real Estate at 6:35 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Wilkie, Woestman (via phone), Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Chipps to move out of closed session at 6:47 p.m. Roll Call Vote: AYES – Woestman (via phone), Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS: PCE 4th graders won first place in the Build with Bags recycling program from Metro Waste Authority and the Iowa Grocers Association. The school was well-represented in District football.

F.     TECHNOLOGY AND CURRICULUM:

1.     Staff Presentations: PCE 4th grade teacher, Mr. Shaun Hudnut, was present to show how he uses a Mimio in his classroom.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Ingle, seconded by Hjortshoj to approve the October 15, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Chipps to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Ingle to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Hjortshoj, seconded by Nearmyer to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     Jasper County Hazard Mitigation Plan: A representative from Jasper County was present to answer the board’s questions. Moved by Chipps, seconded by Hjortshoj to approve and adopt a resolution on the Jasper County Multi-Jurisdictional Hazard Mitigation Plan of 2011:

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan was presented to the PCM Community School District on November 19, 2012; and

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan was prepared in compliance with the Hazard Mitigation Planning Requirements of the Disaster Mitigation Act of 2000 provided by the Iowa Homeland Security and Emergency Management Division; and

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan includes a profile of hazard events, a vulnerability assessment, evaluation of mitigation goals and a plan maintenance process; and

WHEREAS, PCM Community School District has participated in the reviewing of the plan, assessed any unique risks specific to the school and considered how they can contribute to Mitigation Actions;, and

NOW THEREFORE BE IT RESOLVED THAT the School Board of the PCM Community School District herein adopts the Jasper County Multi-Jurisdictional Plan and any amendments thereto.

AYES – Hjortshoj, Nearmyer, Chipps, Wilkie. NAYS – Ingle, Jennings, Woestman. Motion carried 4-3.

3.     HS Security System: Moved by Ingle, seconded by Wilkie to approve the bid with Midwest Alarm as presented with the opportunity to expand the system. AYES – ALL. Motion carried 7-0.

4.     Board Policies:

a.     Moved by Wilkie, seconded by Hjortshoj to approve the 1st reading of board policy 501.9R1. AYES – ALL. Motion carried 7-0.

5.     2012-2013 High School Student Handbook Changes: Moved by Hjortshoj, seconded by Wilkie to. AYES – ALL. Motion carried 7-0.

6.     Disposal of Fitness Equipment: No action was taken on this item.

7.     Media Services Sharing Agreement: Moved by Chipps, seconded by Wilkie to approve a Media Services Sharing Agreement with Colfax-Mingo for the 2012-2013 school year. AYES – ALL. Motion carried 7-0.

8.     Allowable Growth Request for Enrollment: Moved by Ingle, seconded by Wilkie to approve modified allowable growth requests in the amount of $52,809 for increased enrollment and $57,065 for open enrollment out. AYES – ALL. Motion carried 7-0.

9.     Snow Removal Contracts: Moved by Nearmyer, seconded by Hjortshoj to approve snow removal contracts with Scott Van Ryswyk and Van Ryswyk Plumbing & Heating. AYES – ALL. Motion carried 7-0.

I.       DISCUSSION ITEMS:

1.     P-Card: The Business Manager explained to the board how the program would be able to improve the accounts payable process.

2.     Advanced Placement Classes: A student must be enrolled in 6 courses each semester. There is concern over requiring students to take advanced courses which may drop their grade point average to fulfill the enrollment requirement although they have met graduation requirements.

3.     Radon: The board discussed the radon testing and mitigation systems put in our schools.

J.      BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Hjortshoj to approve the resignation of Ben Anderson – Head HS Boys Track Coach. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Wilkie, seconded by Ingle to approve the hire of Bridget Burns – Head HS Girls Track Coach. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

K.     LATE BREAKING NEWS:

Moved by Ingle, seconded by Wilkie to move into a closed session for Superintendent Evaluation at 9:01 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman (via phone), Jennings. NAYS – None. Motion carried 7-0.

Moved by Chipps, seconded by Ingle to move out of closed session at 10:04 p.m. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman (via phone), Ingle, Jennings. NAYS – None. Motion carried 7-0.

L.     ADJOURN: Board President Jennings adjourned the meeting at 10:05 p.m.

2012-12-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., December 17, 2012

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman, Greg Ingle, Grant Hjortshoj, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Wilkie to approve the agenda as presented. Moved by Hjortshoj, seconded by Wilkie to modify the agenda by including school safety issues during Constituents Correspondence. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Superintendent Babcock addressed safety issues and procedures that are currently in place or are being implemented in the district. Constituent questions were asked of the board regarding recess procedures and preschool entrance procedures. Board member Ingle suggested having an armed presence in the schools and special training for all staff and students in order to identify suspicious behaviors. A representative from Midwest Alarm was present to talk about the buzzer entrance systems that are likely to be installed at all buildings.

E.     CELEBRATIONS: PCE has some fun activities planned for the end of the week. ME has had a wonderful amount of donations so students can go Christmas shopping for their parents this week. The Middle School has a staff v. students basketball game, additional games and a movie planned for Friday afternoon. The High School also has special activities planned for Friday. The music concerts were great this winter.

F.     PUBLIC HEARING ON EARLY START DATE: The floor was opened for public comment at 7:45 pm. No comment was made. Moved by Chipps, seconded by Hjortshoj to close the floor for public comment at 7:47 pm. AYES – ALL. Motion carried 7-0.

G.    TECHNOLOGY AND CURRICULUM:

1.     Staff Presentations: None.

H.     CONSENT ITEMS:

1.     Board Minutes: Moved by Hjortshoj, seconded by Chipps to approve the November 19, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Woestman to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Hjortshoj, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

I.       ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     2013-2014 School Calendar: Moved by Ingle, seconded by Wilkie to approve the 2013-2014 school calendar as presented. AYES – Nearmyer, Wilkie, Woestman, Ingle, Hjortshoj, Jennings. NAYS – Chipps. Motion carried 6-1.

3.     Sale of Real Property: Moved by Nearmyer, seconded by Ingle to place an advertisement accepting bids for the 107 S. East Street property through February 8, 2013 including language regarding the opportunity to raise a bid. AYES – ALL. Motion carried 7-0.

4.     Modified Allowable Growth for Dropout Prevention: Moved by Hjortshoj, seconded by Woestman to approve modified allowable growth in the amount of $76,576 for dropout prevention. AYES – ALL. Motion carried 7-0.

5.     Resolution Authorizing Issuance of Individual Procurement Cards: Moved by Wilkie, seconded by Nearmyer to approve the following resolution regarding the issuance of procurement cards.

WHEREAS, the Board of Education of the PCM Community School District has the authority to enter into an agreement with the Bank of Montreal for purchasing cards.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the PCM Community School District that the Superintendent / Board Secretary / Business Manager are authorized to enter into an Agreement with the Bank of Montreal to secure Procurement Cards for each authorized employee of the school district under such terms and conditions as approved by the Board.

The Board of Education/Trustees, authorizes the Superintendent / Board Secretary / Business Manager to execute a p-Card program agreement on its behalf.

AYES – ALL. Motion carried 7-0.

6.     Early Retirement: Moved by Wilkie, seconded by Hjortshoj to approve the superintendent’s recommendation to open six positions for early retirement. Moved by Ingle, seconded by Chipps to amend the motion to table the action until January. Secondary motion was withdrawn by Ingle. AYES – None. NAYS – ALL. Motion failed 0-7.

7.     ME Clocks: Moved by Ingle, seconded by Chipps to approve the bid with Midwest Alarm for new clocks at Monroe Elementary. AYES – Nearmyer, Wilkie, Ingle, Hjortshoj, Chipps. NAYS – Woestman, Jennings. Motion carried 5-2.

8.     District Telephone System: Moved by Ingle, seconded by Chipps to approve the bid with Access Systems for a district telephone system. AYES – Nearmyer, Ingle, Jennings. NAYS – Woestman, Wilkie, Hjortshoj, Chipps. Motion failed 3-4.

9.     Traffic Issues: The board reviewed the recommendations from the TEAP study. No action was taken on this item.

10.     Board Policies:

a.     Moved by Chipps, seconded by Woestman to approve the 2nd reading of board policy 501.9R1. AYES – ALL. Motion carried 7-0.

11.     2012-2013 High School Student Handbook Changes: Moved by Woestman, seconded by Chipps to approve the changes to the 2012-2013 High School student handbook. AYES – ALL. Motion carried 7-0.

J.      DISCUSSION ITEMS:

1.     Disposal Plan: The board was informed of the district administration’s plan to first hold a sale of unused equipment and then either scrap or trash anything remaining.

K.     BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Hjortshoj to approve the resignation of Emily Miller – MS Softball Coach; Chris Eckrich – MS Boys Track Coach. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Chipps, seconded by Wilkie to approve the hire of Ron O’Connor – Driver’s Education (contract renewal); Jamie Vos – District Associate; Kristina Gallaher – District Associate. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

L.     LATE BREAKING NEWS: None.

Moved by Wilkie, seconded by Woestman to move into a closed session for Superintendent Evaluation at 9:55 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

Moved by Chipps, seconded by Ingle to move out of closed session at 10:35 p.m. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

M.    ADJOURN: Board President Jennings adjourned the meeting at 10:36 p.m.

Uploaded Files: 

2013-01-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., January 21, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman (via phone), Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Nicole Stafford addressed the board regarding the Superintendent evaluation closed sessions.

E.     CELEBRATIONS: Director Ingle wanted to publicly recognize the cheerleaders for working with Martensdale-St. Mary’s at the wrestling meet. Mr. Anderson challenged ME to raise money for Coaches v. Cancer, and they were rewarded by taping him to the wall. PCE is hosting a family science night tonight with 85 students and their parents signed up to attend. HS reader’s theatre and improv groups have made it to the state competition.

F.     TECHNOLOGY AND CURRICULUM:

1.     Special Education: Stephanie Ver Helst, from Heartland AEA, was present to give an overview of special education.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Wilkie, seconded by Chipps to approve the December 17, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Hjortshoj, seconded by Wilkie to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Ingle, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Wilkie to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

Board member Woestman exited the meeting at 7:52 p.m.

2.     Early Retirement: Moved by Ingle, seconded by Nearmyer to approve funding six early retirement openings. AYES – ALL. Motion carried 6-0.

3.     Disposal Plan: No action was taken on this item.

4.     Sale of Real Property Request for Bids: No action was taken on this item.

I.       DISCUSSION ITEMS:

1.     PCM State of the Schools: Information was presented to the board on the budget and proposed staffing changes for the upcoming school year.

2.     SAVE Revenue Purpose Statement: Current revenue purpose statement will expire in December 2013. We will need to hold an election to renew and are currently planning to place on a ballot in June.

3.     Security Update: Cameras are installed and running in the high school. One entrance is being used for each building, and phone numbers are posted. Classroom doors are locked, but they can remain open. We continue to move forward with the camera/buzzer system at all entrances. Knox boxes will be installed to assist local emergency personnel. Fob entry systems are being researched for both elementary schools.

4.     Superintendent Purchase Authority: Discussion was held to allow the Superintendent to expedite some purchases by amending board policy 705.1 to increase purchase authority.

J.      BUSINESS OF THE PEOPLE:

1.     Resignations and New Hires: Moved by Ingle, seconded by Wilkie to approve the resignation of Dave Donahue – HS Softball and the hire of Dar Dahms – MS Girls Track; Lorie Blumeyer (Special Education); Collin Harrison – MS Boys Track; Noel Brown – Freshmen Baseball (Contract Renewal); Matt Rider – MS Baseball (Contract Renewal). AYES – ALL. Motion carried 6-0.

2.     What’s Happening: Superintendent Babcock reminded the board that we continue listen to what is going on with education in the state legislature.

K.     LATE BREAKING NEWS: We will send out notification to all parents regarding the TDAP immunization requirement. Mrs. Poulter shared information on the numbers of higher education students observing at PCM currently.

Moved by Wilkie, seconded by Hjortshoj to move into a closed session for Superintendent Evaluation at 8:59 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Ingle, seconded by Hjortshoj to move out of closed session at 9:41 p.m. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Ingle, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

L.     ADJOURN: Board President Jennings adjourned the meeting at 9:42 p.m.

Uploaded Files: 

2013-02-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., February 18, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman, Greg Ingle, Grant Hjortshoj, Jean Jennings.

C.     AGENDA: Moved by Chipps, seconded by Wilkie to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS: The district will start a long-range needs assessment with the AEA next fall. A CTE committee meeting will be held at the High School tomorrow night. There will be a Middle School play this year to be held in March. High School boys are playing in the District basketball final tomorrow night. Staff discussed a process known as RtI (Response to Intervention) during professional development today and seems to be making great progress.

F.     TECHNOLOGY AND CURRICULUM:

1.     Special Education: Stephanie Ver Helst, from Heartland AEA, was present to explain the individual education plan document created for special education students.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Ingle to approve the January 21, 2013, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Woestman to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Woestman, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Nearmyer, seconded by Wilkie to approve the fundraiser for the Class of 2015. AYES – ALL. Motion carried 7-0.

2.     Academic Decathlon Overnight Trip: Moved by Ingle, seconded by Woestman to approve the Academic Decathlon trip as presented. AYES – ALL. Motion carried 7-0.

3.     Senior Class Trip: Moved by Hjortshoj, seconded by Ingle to approve the senior class trip as presented. AYES – ALL. Motion carried 7-0.

4.     HS Athletic Field Lighting: Moved by Ingle, seconded by Chipps to approve the quote from Van Maanen Electric for 30-foot candles with an additional $5,000 maximum for flood lamps. AYES – ALL. Motion carried 7-0.

5.     Car Bid: Moved by Woestman, seconded by Wilkie to approve purchase of the state bid mid-size 6 passenger vehicle. AYES – ALL. Motion carried 7-0.

6.     Audit Report: Moved by Chipps, seconded by Hjortshoj to approve the 2011-2012 audit report. AYES – ALL. Motion carried 7-0.

7.     Early Retirement Applications and Resignations: Moved by Wilkie, seconded by Ingle to approve the early retirement applications and resignations of Linda Frazier, Ruth Malmquist, Ed Ricks, and Sandra Starcevich. AYES – ALL. Motion carried 7-0.

8.     2013-2014 Staff Additions: Moved by Chipps, seconded by Ingle to approve the addition of a full-time Activities Director. AYES – ALL. Motion carried 7-0. Moved by Ingle, seconded by Wilkie to approve the addition of a half-time HS PE teacher. AYES – ALL. Motion carried 7-0. Moved by Woestman, seconded by Wilkie to approve the addition of a half-time music teacher. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Nearmyer to approve the addition of a Director of Continuous Improvement and Support Services. AYES – ALL. Motion carried 7-0.

9.     Board Policy:

a.     506.1; 705.1; 802.2 – 1st Reading: Moved by Wilkie, seconded by Woestman to approve the 1st reading of 506.1; 705.1; and 802.2 with modifications. AYES – ALL. Motion carried 7-0.

10.     MS Gym and Stage Floors: Moved by Ingle, seconded by Hjorsthoj to approve the Phillips’ Floors quote to refinish the MS gym and stage floors. AYES – ALL. Motion carried 7-0.

I.       DISCUSSION ITEMS:

1.     PCM State of the Schools: The board was presented preliminary information on the certified budget and tax rates.

2.     Security Update: Fire, tornado, and code red drills have been held in the buildings. PCE front door camera and buzzer has been installed. Knox boxes have been ordered. Working toward getting the information on fob systems for the elementary schools. Re-keying of the Middle School is being planned. Camera quotes for more buildings are being researched. Several administrators are attending additional training.

3.     Prairie City Traffic Issues: TEAP study has been finalized. HRG will help the school and city pursue a grant for funding on the project.

4.     SAVE Revenue Purpose Statement: We plan to place information regarding the statement in the paper as well as hold several informational meetings for the public. The board will begin looking at language in the March meeting.

J.      BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Woestman, seconded by Hjortshoj to approve the resignation of Mike Vittetoe – Head Volleyball Coach and Kim Van Ryswyk – Custodian. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Nearmyer, seconded by Ingle to approve the hire of Greg Bonnett – Head HS Boys Track Coach. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

K.     LATE BREAKING NEWS: We continue to work on the budget and hope to be able to decrease the levy rate.

Moved by Ingle, seconded by Woestman to move into a closed session for legal strategy at 9:44 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(c) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Hjortshoj to move out of closed session at 10:16 p.m. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

The board did not enter into closed session for Negotiations at this time.

L.     ADJOURN: Board President Jennings adjourned the meeting at 10:17 p.m.

Uploaded Files: 

2013-03-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., March 18, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Wilkie to approve the agenda by amending the agenda to add a closed session on Personnel. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Alvin Keuning addressed the board regarding the exclusion of Prairie City News as an official publication.

E.     CELEBRATIONS: It appears the certified budget levy will lower from $16.11 to $15.29. The PCM Foundation held a successful trivia night fundraiser this past weekend.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Woestman to approve the February 18, 2013, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Ingle, seconded by Wilkie to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Woestman, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Hjortshoj to approve the fundraiser as presented. AYES – ALL. Motion carried 7-0.

2.     District Telephone System: A representative from Communication Innovators was present to give the board his proposal. No action was taken on the item.

3.     Monroe Elementary Playground: Moved by Ingle, seconded by Woestman to approve the proposal with the fibar surfacing. AYES – ALL. Motion carried 7-0.

4.     Bus Bid: Moved by Woestman, seconded by Wilkie to accept the bid from Thomas Bus Sales. AYES – ALL. Motion carried 7-0.

Moved by Hjortshoj, seconded by Wilkie to move into a closed session for Negotiations at 8:05 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 20.17 (3) of the Iowa Code. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman, Ingle, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Wilkie to move out of closed session at 8:43 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Jennings. NAYS – None. Motion carried 7-0.

5.     Non-Certified/Non-Union Contracts: Moved by Woestman, seconded by Hjortshoj to approve the recommended salary adjustments for secretaries, crossing guards, custodians, transportation, and food service. AYES – ALL. Motion carried 7-0.

6.     Board Policy:

a.     506.1; 705.1; 802.2 – 2nd Reading: Moved by Woestman, seconded by Wilkie to approve the 2nd reading of 506.1; 705.1; and 802.2 as modified. AYES – ALL. Motion carried 7-0.

7.     Disposal Plan: Moved by Ingle, seconded by Woestman to approve disposing of district property with a garage sale on April 20 followed by scrapping/trashing any remaining items. AYES – ALL. Motion carried 7-0.

8.     Set Date for Certified Budget Public Hearing: Moved by Chipps, seconded by Hjortshoj to set the certified budget public hearing for April 1, 2013 at 7:00 p.m. in the Middle School Library. AYES – ALL. Motion carried 7-0.

9.     Set Date for Public Hearing on Sale of District Property: Moved by Hjortshoj, seconded by Wilkie to approve the following resolution setting the public hearing for the sale of district property:

WHEREAS, the Board of Directors of the PCM Community School District (the "District") has received a proposal to convey certain of its land to Landwehr Properties, L.L.C. (Grantee) for $107,000. The property is legally described as follows: 

Lots 6, 7, 8 in Block 5 of the SD Butters Addition to the Town of Prairie City, Jasper County, Iowa.

WHEREAS, it is appropriate pursuant to Iowa Code Section 297.22 to publish a Notice of the proposed conveyance and of the hearing and to receive and consider objections and petitions.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the PCM Community School District: 

Section 1. That this Board shall set a public hearing on the conveyance of the above‑described Property for April 1, 2013, at 7:00 P.M., in the PCM Middle School Library located at 407 E. Plainsmen Road, Prairie City, Iowa.

Section 2. That the Secretary is authorized and directed to prepare, publish, and distribute the Notice of Hearing.

AYES – Chipps, Wilkie, Woestman, Hjortshoj, Nearmyer, Jennings. ABSTAINED – Ingle. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Security Update: Shades have been ordered for MS, ME, and PCE. A number of other projects are in process and waiting on bids.

2.     SAVE Revenue Purpose Statement: Proposed ballot language was included for review by the board. Language will be finalized in April for a June election.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Chipps, seconded by Wilkie to approve the resignation of Joel Grier – HS Softball Asst. Coach; Kyle Krier – 7th Boys Basketball Coach; Brad Hill – MS Baseball Coach; Brett Wilson – HS Band. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Woestman, seconded by Chipps to approve the hire of Malloree Grove – HS Softball Head Coach; Randall Schippers – Boys Soccer Asst. Coach. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

J.      LATE BREAKING NEWS: The board reviewed a document that will be submitted to the City of Prairie City regarding liability and traffic laws. Supt. Babcock also shared information regarding a new process that will be given to parents regarding a safer drop-off/pick-off time. A resolution from the City of Prairie City on a grant for the safer routes to schools was presented to the board. The board will take action on a similar resolution at a future meeting.

Moved by Wilkie, seconded by Ingle to move into a closed session to discuss the Purchase or Sale of Real Estate at 9:20 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

Moved by Woestman, seconded by Ingle to move out of closed session at 9:34 p.m. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

Moved by Woestman, seconded by Wilkie to move into a closed session for Personnel at 9:35 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Woestman to move out of closed session at 10:18 p.m. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman, Jennings. NAYS – None. Motion carried 7-0.

K.     ADJOURN: Board President Jennings adjourned the meeting at 10:19 p.m.

Uploaded Files: 

2013-03-18 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

6:00 p.m., March 18, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 6:03 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman, Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     DISCUSSION ITEMS:

1.     2013-2014 Certified Budget: The Business Manager presented information to the board regarding the certified budget and tax rate for the 2013-2014 school year.

E.     ADJOURN: Board President Jennings adjourned the meeting at 6:28 p.m.

2013-04-01 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., April 1, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via telephone), Greg Ingle, Jean Jennings.

C.     AGENDA: Moved by Ingle, seconded by Wilkie to approve the agenda by amending the agenda to remove action item 5. District Telephone System. AYES – ALL. Motion carried 7-0.

D.     PUBLIC HEARING:

1.     2013-2014 Certified Budget: The floor was opened for public comment at 7:02 p.m. No comment was offered. The floor was closed to public comment at 7:03 p.m.

2.     Sale of District Property: The floor was opened for public comment at 7:03 p.m. No comment was offered.  The floor was closed to public comment at 7:05 p.m.

E.     ACTION ITEMS:

1.     2013-2014 Certified Budget: Moved by Hjortshoj, seconded by Ingle to approve the 2013-2014 certified budget as presented. AYES – ALL. Motion carried 7-0.

2.     Budget Guarantee Resolution: Moved by Chipps, seconded by Wilkie to approve the following resolution:

FY2014: RESOLVED, that the Board of Directors of the PCM Community School District will levy property tax for fiscal year 2013-2014 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

AYES – ALL. Motion carried 7-0.

3.     Sale of District Property: Moved by Wilkie, seconded by Hjortshoj to approve the following resolution:           

RESOLUTION FOR A CONVEYANCE OF REAL PROPERTY

WHEREAS, pursuant to notice published as required by law, the Board of Directors of the PCM Community School District on the 1st day of April, 2013, held a hearing on the proposal to convey an interest in real property and the extent of objections received from residents or property owners as to said proposed transaction has been fully considered; and, accordingly the following action is now considered to be in the best interests of the District and residents thereof:

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT:

Section 1. That the real property described herein shall be conveyed by the District to Landwehr Properties, L.L.C. for $107,000 and other good and valuable consideration. Conveyance by the District shall be by deed without warranty.

Section 2. The Board President and Secretary are authorized to sign the purchase agreement and all conveyance documents for the real property described herein.

Section 3. The Board President, Secretary, Superintendent, and administrative officers of the District are authorized to take all actions necessary to complete the above-described transaction, including execution of ancillary documents.

Section 4. The real property is locally known as 107 S East Street, Prairie City, Iowa, and is legally described as follows:

Lots 6, 7, 8 in Block 5 of the SD Butters Addition to the Town of Prairie City, Jasper County, Iowa

AYES – ALL. Motion carried 7-0.

4.     Safe Routes to School Grant Resolution: Moved by Wilkie, seconded by Hjortshoj to table this item until the April 15 regular meeting.

F.     ADJOURN: Board President Jennings adjourned the meeting at 7:13 p.m.

2013-04-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., April 15, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 6:05 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via telephone), Jean Jennings. ABSENT: Greg Ingle.

Moved by Wilkie, seconded by Hjortshoj to move into a closed session for Negotiations at 6:06 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 20.17 (3) of the Iowa Code. Roll Call Vote: AYES –Nearmyer, Chipps, Wilkie, Woestman, Hjortshoj, Jennings. ABSENT: Ingle. NAYS – None. Motion carried 6-0.

Director Ingle joined the meeting at 6:18 p.m.

Moved by, seconded by to move out of closed session at 7:02 p.m. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

C.     AGENDA: Moved by Ingle, seconded by Hjortshoj to approve the agenda by amending the agenda to table action item G.9. Administrative & Salaried Personnel Contract Increases. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: None at this time.

E.     CELEBRATIONS: Group of students attended the Monroe City Council meeting and encouraged the purchase of a drug dog for the city. Prairie City parking issues seem to be better as law enforcement has been present. ME has started to review data from some spring testing and is pleased with the improvement. MS track students have been practicing but have yet to hold a meet due to weather. PCE is holding their visitor’s day this week.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Ingle to approve the March 18, 2013 work session and regular minutes and April 1, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Hjortshoj to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Chipps, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     District Telephone System: Representatives from United and Communications Innovators were present to give an overview of their quotes. Moved by Wilkie, seconded by Ingle to table any action on this item until a future meeting. AYES – ALL. Motion carried 7-0.

3.     Student Data Management Software – Infinite Campus Proposal: Moved by Hjortshoj, seconded by Nearmyer to accept the purchase of the Infinite Campus student data management software. AYES – ALL. Motion carried 7-0.

4.     SAVE Revenue Purpose Statement: Moved by Ingle, seconded by Hjortshoj to accept the new revenue purpose statement language as presented. AYES – ALL. Motion carried 7-0.

5.     Call for SAVE Revenue Purpose Statement Election: Moved by Nearmyer, seconded by Hjortshoj to approve the following resolution:

      WHEREAS, pursuant to Iowa Code Chapter 423E and Chapter 423F, authority is extended to Iowa school districts and counties to hold elections to adopt a revenue purpose statement describing the use of money from the penny sales and services tax for schools;

         WHEREAS, an election to adopt a revenue purpose statement which specifies the use of the sale and services tax funds from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools) may be initiated and proposed by a motion of the board of directors of a school district;

         WHEREAS, the Board deems it necessary and desirable to adopt a revenue purpose statement describing the use of money from the penny sales and services tax for schools and to allow the District to use revenues from the penny sales and services tax for the purposes created by the Iowa legislature and contained in Chapter 423F of the Iowa Code;

         WHEREAS, the Board wishes to take action to adopt a revenue purpose statement and to submit the statement to the County Commissioner of Elections indicating the specific purpose or purposes for which money received from the penny sales and services tax for schools will be expended;

         NOW, THEREFORE, be it resolved by the Board:

Section 1: The Board of Directors of the PCM Community School District of Jasper County of the State of Iowa makes a motion requesting the Jasper County Commissioner of Elections to submit to the voters of the PCM Community School District the question of the adoption of a revenue purpose statement describing the use of money from the penny sales and services tax for schools, such election to be held on June 25, 2013.  The Board of Directors of the PCM Community School District hereby approves the form of ballot be as follows:

Shall the following public measure be adopted?

 

_____            Yes

_____            No

 

To adopt a revenue purpose statement describing the use of money from the penny sales and services tax for schools received by the PCM Community School District.

In the PCM Community School District, the following revenue purpose statement, which specifies the use of the sales and services tax funds from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools), shall be adopted:

Any revenue the PCM Community School District may receive from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools) will be expended for any statutorily authorized purpose for school infrastructure, property tax relief and/or the issuance of bonds as authorized now or hereafter by Chapter 423E and Chapter 423F of the Iowa Code.

“School infrastructure” is defined by law to include the construction, reconstruction, repair, demolition work, purchasing, or remodeling of schoolhouses, stadiums, gyms, fieldhouses, and bus garages and the procurement of schoolhouse construction sites, the making of site improvements as authorized now or hereafter by the Iowa Code, and those equipment, transportation equipment, and public recreation and other activities for which revenues under Iowa Code sections 298.3 or 300.2 may be spent as authorized now or hereafter by the Iowa Code.  Additionally, "school infrastructure" includes the payment or retirement of outstanding bonds previously issued for school infrastructure purposes and the payment or retirement of new bonds issued for school infrastructure purposes issued under section 423E.5 and section 423F.4 of the Iowa Code.

If this revenue purpose statement is approved, it shall replace any revenue purpose statement currently in effect and will be in effect until amended or replaced by the District.  If this revenue purpose statement is not approved, any funds received from the penny sales and services tax for schools shall be used pursuant to any revenue purpose statement previously approved. 

Section 2: The Board Secretary and/or the Superintendent is authorized and directed to certify a copy of this motion and resolution to the Jasper County Commissioner of Elections not less than forty-six days prior to the date of the special election.  The District requests the polls to be open from 7:00 a.m. to 8:00 p.m.

Section 3: The Board Secretary is hereby authorized to submit the following Revenue Purpose Statement to the Jasper County Commissioner of Elections:

Any revenue the PCM Community School District may receive from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools) will be expended for any statutorily authorized purpose for school infrastructure, property tax relief and/or the issuance of bonds as authorized now or hereafter by Chapter 423E and Chapter 423F of the Iowa Code.

“School infrastructure” is defined by law to include the construction, reconstruction, repair, demolition work, purchasing, or remodeling of schoolhouses, stadiums, gyms, fieldhouses, and bus garages and the procurement of schoolhouse construction sites, the making of site improvements as authorized now or hereafter by the Iowa Code, and those equipment, transportation equipment, and public recreation and other activities for which revenues under Iowa Code sections 298.3 or 300.2 may be spent as authorized now or hereafter by the Iowa Code.  Additionally, "school infrastructure" includes the payment or retirement of outstanding bonds previously issued for school infrastructure purposes and the payment or retirement of new bonds issued for school infrastructure purposes issued under section 423E.5 and section 423F.4 of the Iowa Code.

If this revenue purpose statement is approved, it shall replace any revenue purpose statement currently in effect and will be in effect until amended or replaced by the District.  If this revenue purpose statement is not approved, any funds received from the penny sales and services tax for schools shall be used pursuant to any revenue purpose statement previously approved.

Section 4. That the notice of the election and ballot form used at the election shall be prepared in accordance with the provisions of the Iowa Code and Iowa Administrative Rules. 

Section 5. That the Election Board for the voting precinct or precincts be appointed by the County Commissioner of Elections, not less than 15 days before the date of the election, a certified copy of which appointment must be officially placed on file in the office of the Secretary.

Section 6. The Commissioner of Elections is requested and directed to make publication of the Notice of Election at least once, not less than four days nor more than twenty days prior to the date of the election, in a legal newspaper, printed wholly in the English language, as defined by Iowa Code section 618.3.

Section 7. The Monroe Legacy, a legal newspaper, is published within the District and is hereby designated to make the publication of the Notice of Election.

Section 8. That the County Commissioner of Elections shall prepare all ballots and election registers and other supplies as necessary for the proper and legal conduct of this election and the Secretary of the Board is authorized and directed to cooperate with the Commissioner of Elections in the preparation of the necessary proceedings.

Section 9. That the Secretary is directed to file a certified copy of this Resolution in the Office of the County Commissioner of Elections to constitute the "written notice" to the County Commissioner of Elections of the election date, required to be given by the governing body under the provisions of Iowa Code Chapter 47.

Section 10: All resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

AYES – ALL. Motion carried 7-0.

6.     Safe Routes to School Grant Resolution: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

RESOLVED, that the Board of Directors of the PCM Community School District will approve the Safe Routes to School Grant requirement of maintaining related infrastructure for a minimum of 10 years should grant funds be received.

AYES – ALL. Motion carried 7-0.

7.     Early Retirement & Resignation: Moved by Hjortshoj, seconded by Nearmyer to approve the early retirement application and resignation of Nancy Isgrig. AYES – ALL. Motion carried 7-0.

8.     School Start Date Waiver Resolution: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

WHEREAS, pursuant to Iowa Code Sec. 279.10(4), the State of Iowa has granted school districts and nonpublic schools the ability to request a first day of school earlier than the mandated start date; and

WHEREAS, the request is to be made upon a determination by the board that the later start date would have a significant negative educational impact, and

WHEREAS, the Board, in consultation with its community, has determined a later start date would have a significantly negative impact on the educational program due to the direct and indirect impact on student learning and student learning needs, more specifically,

  • Completion of the semester after winter break will require teachers to spend a week in January refreshing students’ memories, effectively adding days of instruction.
  • Allowing those students graduating at semester to attend post-secondary instruction starting in January.
  • Avoiding the delay of the end of school, due to weather, going into mid-June when students are significantly less likely to be learning than they are in late August.
  • Facilitating dual credit courses for high school students, ensuring they are equipped with post-secondary and career ready skills, with post-secondary institutions by having the calendars aligned.
  • Allowing for effective and evidence-based professional development to be spread throughout the school year, rather than front- or end-loaded, in order to improve instruction.
  • Giving teachers and other staff, a small break between the end of the school year and the beginning of summer coursework in June.
  • Honoring the community’s desires and needs in the calendar adopted.

         WHEREAS, the Board believes that student achievement first and foremost should drive all education policy decisions.  Any alterations to the current school start date should have data showing how the later start date is more vital to the state of Iowa than the success of its students, its future.  The decision on the school calendar should be made with that in mind as well as the recognition of the community’s involvement and support of the calendar.

AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer. NAYS – Jennings. Motion carried 6-1.

9.     Administrative & Salaried Personnel Contract Increases: Item tabled until a future meeting.

H.     DISCUSSION ITEMS:

1.     Security Update: Blinds will be installed within the next week.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Ingle to approve the resignation of Annie Williams – Jazz Creation Head Coach; Donna Thomason – Bus Driver; Jerry Landgrebe - Custodian. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Chipps, seconded by Nearmyer to approve the hire of Stephanie VerHelst – Director of Continuous Improvement; Molly Keitges – HS Head Volleyball Coach; Gary Grove – HS Assistant Softball Coach; Brad Hill – MS Baseball Coach; Joel Grier – MS Softball Coach; Ben Pitt – Custodial Contract Adjustment; James Nolin – Instructor; Melissa Brown – Instructor; Robin Knapp – Instructor; Nichole Gent - Instructor. AYES – ALL. Motion carried 7-0.

J.      LATE BREAKING NEWS: We will be holding a District garage sale on April 20 from 9:00 a.m. to 12:00 p.m.

Moved by Ingle, seconded by Hjortshoj to move into a closed session for legal strategy at 8:35 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

Director Wilkie exited the meeting at 9:11 p.m.

Director Woestman exited the meeting at 9:27 p.m.

Moved by Ingle, seconded by Nearmyer to move out of closed session at 9:30 p.m. Roll Call Vote: AYES –Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. ABSENT – Woestman, Wilkie. NAYS – None. Motion carried 5-0.

K.     ADJOURN: Board President Jennings adjourned the meeting at 9:31 p.m.

Uploaded Files: 

2013-05-01 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., May 1, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Greg Ingle, Jean Jennings. ABSENT: Grant Hjortshoj, John Woestman

B.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

C.     ACTION ITEMS:

1.     District Telephone System: Moved by Chipps, seconded by Nearmyer to approve quote with Communication Innovators. AYES – ALL. Motion carried 5-0.

D.     BUSINESS OF THE PEOPLE:

1.     New Hires: Moved by Ingle, seconded by Wilkie to approve the hire of Kerri Roling – Food Service Director; Curt Houseman – Custodian; James Whitson – Custodian; Ray Todd – Custodian; Bill Sowder – Girls Soccer Assistant; Christy Humpal – Instructor; Amy Hitchcock – Instructor; Becky Wuebker – Instructor.

AYES – ALL. Motion carried 5-0.

Moved by Ingle, seconded by Wilkie to move into a closed session for legal strategy at 7:15 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Ingle, Jennings. ABSENT – Woestman, Hjortshoj. NAYS – None. Motion carried 5-0.

Moved by Chipps, seconded by Ingle to move out of closed session at 7:52 p.m. Roll Call Vote: AYES – Chipps, Wilkie, Ingle, Nearmyer, Jennings. ABSENT – Woestman, Hjortshoj. NAYS – None. Motion carried 5-0.

The board did not move into closed session for Negotiations at this time.

E.     ADJOURN: Board President Jennings adjourned the meeting at 7:53 p.m.

2013-05-13 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., Monday, May 13, 2013

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT:  Michele Wilkie, John Woestman, Greg Ingle, Grant Hjortshoj, Mitchell Chipps, Jean Jennings. ABSENT – Steve Nearmyer.

C.     AGENDA: Moved by Chipps, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     ACTION ITEMS:

Moved by Ingle, seconded by Woestman to move into closed session for a student hearing at 7:01 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES – Woestman, Ingle, Hjortshoj, Chipps, Wilkie, Jennings. NAYS – None. ABSENT - Steve Nearmyer. Motion carried 6-0.

The board moved into executive closed session at 7:13 p.m.

Moved by Woestman, seconded by Wilkie to move out of closed session at 7:20 p.m. Roll call vote: AYES – Ingle, Hjortshoj, Chipps, Wilkie, Woestman, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

1.     Student Hearing: Moved by Ingle, seconded by Hjortshoj to approve the administration’s recommendation on the student disciplinary matter. Roll call vote: AYES – Hjortshoj, Chipps, Wilkie, Woestman, Ingle, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

Moved by Ingle, seconded by Wilkie to move into closed session for a student hearing at 7:38 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Jennings. NAYS – None. ABSENT – Steve Nearmyer. Motion carried 6-0.

The board moved into executive closed session at 7:55 p.m.

Moved by Woestman, seconded by Wilkie to move out of closed session at 8:11 p.m. Roll call vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Chipps, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

2.     Student Hearing: Moved by Ingle, seconded by Chipps to approve the administration’s recommendation on the student disciplinary matter. Roll call vote: AYES – Woestman, Ingle, Hjortshoj, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

3.     Driver Education Instructional Agreement: Moved by Wilkie, seconded by Hjortshoj to approve the three year driver education instructional agreement with Teen Driver. AYES – Ingle, Hjortshoj, Chipps, Wilkie, Woestman, Jennings.  NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

E.     BUSINESS OF THE PEOPLE:

1.     New Hires: Moved by Ingle, seconded by Wilkie to approve the hire of Morgan Steenhoek – Jazz Creation Head Coach; Ben Varner – Instructor; Holly Buck – Instructor/Associate. AYES –Hjortshoj, Chipps, Wilkie, Woestman, Ingle, Jennings.  NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

F.     ADJOURN: Board President Jennings adjourned the meeting at 8:14 p.m.

2013-05-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., May 20, 2013

PCM Middle School Library, Prairie City, IA

A.     Vice-President Mitchell Chipps called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie. ABSENT: John Woestman, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Ingle to approve the agenda as presented. Moved by Hjortshoj, seconded by Ingle to amend the agenda by tabling Action Item 6. Technology Purchases. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: Alvin Keuning addressed the board regarding publishing information on the June 25, 2013 special election.

E.     CELEBRATIONS: Maddie Peters qualified for state golf. We are ahead in the hiring process this year. Boys golf has qualified for state. Both track teams have also sent representatives to state. Soccer is starting to wind down while baseball and softball are just beginning. Reading and science proficiency scores have gone up. Best attendance of the schools that attend the Jasper County Career Academy. Staff has been working to meet kids where they are proficient through RTI professional development.

Board Member Woestman joined the meeting by phone at 7:16 p.m.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Ingle, seconded by Wilkie to approve the April 15, 2013 regular minutes and May 1, 2013 and May 13, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Financial Reports: Moved by Wilkie, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Wilkie, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 6-0.

2.     Basketball Camp: Moved by Ingle, seconded by Wilkie to approve the basketball camp as presented. AYES – ALL. Motion carried 6-0.

3.     Monroe Police K-9 Purchase: Officer Pettyjohn was present. Item tabled until a future meeting.

4.     Football Camps: Moved by Ingle, seconded by Hjortshoj to the football camp to use the high school facilities. AYES – ALL. Motion carried 6-0.

5.     Youth Tackle Football League: Moved by Ingle, seconded by Nearmyer to allow the league to use the district’s facilities. AYES – ALL. Motion carried 6-0.

6.     Technology Purchases: Item tabled to a future meeting.

7.     Football Lighting Pay Request: Moved by Wilkie, seconded by Hjortshoj to approve payment for the football lighting project. AYES – ALL. Motion carried 6-0.

8.     Special Education Contract with Dubuque CSD: Moved by Ingle, seconded by Wilkie to approve the contract for services as presented. AYES – ALL. Motion carried 6-0.

9.     Basics & Beyond 28E Agreement: Moved by Hjortshoj, seconded by Nearmyer to approve the agreement as presented. AYES – ALL. Motion carried 6-0.

10.     Nursing Services Agreement: Moved by Wilkie, seconded by Hjortshoj to approve the nursing services agreement with Ultimate Nursing. AYES – ALL. Motion carried 6-0.

11.     Postage Machine Lease: Moved by Ingle, seconded by Nearmyer to approve the renewal of a 5-year lease with Pitney Bowes for a postage machine. AYES – ALL. Motion carried 6-0.

12.     2013-2016 Associate Master Contract & Letters of Assignment: Moved by Ingle, seconded by Wilkie to the 2013-2015 Associate master contract and 2013-2014 letters of assignment. AYES – ALL. Motion carried 6-0.

13.     2013-2016 Certified Master Contract & Contracts of Employment: Moved by Ingle, seconded by Wilkie to approve the 2013-2016 Certified master contract and 2013-2014 contracts of employment. AYES – ALL. Motion carried 6-0.

14.     Board Policies:

a.     1st Reading – 502.13; 502.13E1; 502.14E1/502.14E4: Moved by Wilkie, seconded by Hjortshoj to approve the policies as edited. AYES – ALL. Motion carried 6-0.

15.     Early Retirement & Resignation: Moved by Nearmyer, seconded by Ingle to approve the early retirement application and resignation of Jim DeVries. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Security Update: We have had some opportunities to follow our crisis plan, and staff and students did a great job following the plan. We are adding another crossing guard in Prairie City. Mr. Bridges has attended ALICE training, and the district will make a decision if we are going to move forward training staff and students.

2.     Superintendent Evaluation: We will have the formal evaluation at the June meeting. Evaluation form will be sent out to board members in the coming weeks.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Ingle, seconded by Wilkie to approve the resignation of Greg Bonnett – Boys Track Head Coach; Jon Holdefer – District Associate; Ron O’Connor – Instructor & Boys Tracks Assistant Coach; Holly Maggard – District Associate. AYES – ALL. Motion carried 6-0.

2.     New Hires: None at this time.

J.      LATE BREAKING NEWS: Nothing at this time.

K.     ADJOURN: Moved by Ingle, seconded by Wilkie to adjourn the meeting at 8:35 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2013-05-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., May 20, 2013

PCM Middle School Library, Prairie City, IA

A.     Vice-President Mitchell Chipps called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie. ABSENT: John Woestman, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Ingle to approve the agenda as presented. Moved by Hjortshoj, seconded by Ingle to amend the agenda by tabling Action Item 6. Technology Purchases. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: Alvin Keuning addressed the board regarding publishing information on the June 25, 2013 special election.

E.     CELEBRATIONS: Maddie Peters qualified for state golf. We are ahead in the hiring process this year. Boys golf has qualified for state. Both track teams have also sent representatives to state. Soccer is starting to wind down while baseball and softball are just beginning. Reading and science proficiency scores have gone up. Best attendance of the schools that attend the Jasper County Career Academy. Staff has been working to meet kids where they are proficient through RTI professional development.

Board Member Woestman joined the meeting by phone at 7:16 p.m.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Ingle, seconded by Wilkie to approve the April 15, 2013 regular minutes and May 1, 2013 and May 13, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Financial Reports: Moved by Wilkie, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Wilkie, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 6-0.

2.     Basketball Camp: Moved by Ingle, seconded by Wilkie to approve the basketball camp as presented. AYES – ALL. Motion carried 6-0.

3.     Monroe Police K-9 Purchase: Officer Pettyjohn was present. Item tabled until a future meeting.

4.     Football Camps: Moved by Ingle, seconded by Hjortshoj to the football camp to use the high school facilities. AYES – ALL. Motion carried 6-0.

5.     Youth Tackle Football League: Moved by Ingle, seconded by Nearmyer to allow the league to use the district’s facilities. AYES – ALL. Motion carried 6-0.

6.     Technology Purchases: Item tabled to a future meeting.

7.     Football Lighting Pay Request: Moved by Wilkie, seconded by Hjortshoj to approve payment for the football lighting project. AYES – ALL. Motion carried 6-0.

8.     Special Education Contract with Dubuque CSD: Moved by Ingle, seconded by Wilkie to approve the contract for services as presented. AYES – ALL. Motion carried 6-0.

9.     Basics & Beyond 28E Agreement: Moved by Hjortshoj, seconded by Nearmyer to approve the agreement as presented. AYES – ALL. Motion carried 6-0.

10.     Nursing Services Agreement: Moved by Wilkie, seconded by Hjortshoj to approve the nursing services agreement with Ultimate Nursing. AYES – ALL. Motion carried 6-0.

11.     Postage Machine Lease: Moved by Ingle, seconded by Nearmyer to approve the renewal of a 5-year lease with Pitney Bowes for a postage machine. AYES – ALL. Motion carried 6-0.

12.     2013-2016 Associate Master Contract & Letters of Assignment: Moved by Ingle, seconded by Wilkie to the 2013-2015 Associate master contract and 2013-2014 letters of assignment. AYES – ALL. Motion carried 6-0.

13.     2013-2016 Certified Master Contract & Contracts of Employment: Moved by Ingle, seconded by Wilkie to approve the 2013-2016 Certified master contract and 2013-2014 contracts of employment. AYES – ALL. Motion carried 6-0.

14.     Board Policies:

a.     1st Reading – 502.13; 502.13E1; 502.14E1/502.14E4: Moved by Wilkie, seconded by Hjortshoj to approve the policies as edited. AYES – ALL. Motion carried 6-0.

15.     Early Retirement & Resignation: Moved by Nearmyer, seconded by Ingle to approve the early retirement application and resignation of Jim DeVries. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Security Update: We have had some opportunities to follow our crisis plan, and staff and students did a great job following the plan. We are adding another crossing guard in Prairie City. Mr. Bridges has attended ALICE training, and the district will make a decision if we are going to move forward training staff and students.

2.     Superintendent Evaluation: We will have the formal evaluation at the June meeting. Evaluation form will be sent out to board members in the coming weeks.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Ingle, seconded by Wilkie to approve the resignation of Greg Bonnett – Boys Track Head Coach; Jon Holdefer – District Associate; Ron O’Connor – Instructor & Boys Tracks Assistant Coach; Holly Maggard – District Associate. AYES – ALL. Motion carried 6-0.

2.     New Hires: None at this time.

J.      LATE BREAKING NEWS: Nothing at this time.

K.     ADJOURN: Moved by Ingle, seconded by Wilkie to adjourn the meeting at 8:35 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2013-06-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., June 17, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 6:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via telephone), Greg Ingle, Jean Jennings.

Moved by Chipps, seconded by Wilkie to move into a closed session for Negotiations at 6:02 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 20.17 (3) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Woestman, Hjortshoj, Ingle, Jennings. NAYS – None. Motion carried 6-0.

Moved by Ingle, seconded by Hjortshoj to move out of closed session at 7:09 p.m. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

C.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda as presented. Moved by Hjortshoj to modify the agenda to remove the closed session for Superintendent Evaluation. Moved by Wilkie, seconded by Ingle to approve the agenda with the modification. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Nicole Stafford addressed the board regarding hiring policies and practices.

E.     CELEBRATIONS: ME had great attendance for the past school year. The ME playground has been removed with new equipment to be constructed within the next couple of weeks. Custodians are hard at work

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Wilkie to approve the May 20, 2013 regular minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Hjortshoj, seconded by Ingle to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     Volleyball Camp: Moved by Hjortshoj, seconded by Wilkie to approve the volleyball camp as presented. AYES – ALL. Motion carried 7-0.

3.     Football Camp: Moved by Chipps, seconded by Hjortshoj to approve the football camp as presented. AYES – ALL. Motion carried 7-0.

4.     Activity Pass Rate: Moved by Ingle, seconded by Nearmyer to table this item until a future meeting. AYES – ALL. Motion carried 7-0.

5.     Monroe Police K-9 Purchase: Item failed due to a lack of motion.

6.     Thespian Proposal: Moved by Hjortshoj, seconded by Ingle to disband the Thespian club and transfer funds into the Drama club. AYES – ALL. Motion carried 7-0.

7.     Cooperative Food Purchasing Agreement: Moved by Chipps, seconded by Wilkie to approve the cooperative food purchasing agreement as presented. AYES – ALL. Motion carried 7-0.

8.     Credit Recovery Software: Moved by Ingle, seconded by Wilkie to approve a one-year agreement with OdysseyWare. AYES – ALL. Motion carried 7-0.

9.     Open Enrollment Application: Moved by Chipps, seconded by Hjortshoj to approve the Superintendent’s recommendation allowing the late request for open enrollment out. AYES – ALL. Motion carried 7-0.

10.     Activity Fund Interest Allocation: Moved by Hjortshoj, seconded by Ingle to the allocation for Activity Fund interest as presented. AYES – ALL. Motion carried 7-0.

11.     2013-2014 Meal Prices: Moved by Wilkie, seconded by Hjortshoj to approve a $0.10 increase for student lunch prices and a $0.16 increase for adult lunch prices. AYES – ALL. Motion carried 7-0.

12.     Food Service Director Sharing Agreement and Contract Adjustment: Moved by Wilkie, seconded by Hjortshoj to approve the Food Service Director sharing agreement with Colfax-Mingo as presented and a contract adjustment to $50,000. AYES – Wilkie, Woestman, Hjortshoj, Nearmyer, Jennings. NAYS – Chipps, Ingle. Motion carried 5-2.

13.     Media Specialist Sharing Agreement: Moved by Wilkie, seconded by Chipps to approve the Media Specialist sharing agreement with Baxter as presented. AYES – ALL. Motion carried 7-0.

14.     Administrative and Salaried Wage Increases: Moved by Wilkie, seconded by Ingle to approve wage increases as presented by the Superintendent. AYES – ALL. Motion carried 7-0.

15.     Board Policies:

a.     2nd Reading – 502.13; 502.14E1/502.14E4: Moved by Chipps, seconded by Wilkie to approve the 2nd reading and combination of 502.14E1 and 502.14E4 to the modified 502.14E1. AYES – ALL. Motion carried 7-0.

16.     Equity Coordinator: Moved by Wilkie, seconded by Hjortshoj to table action until a future meeting. AYES – ALL. Motion carried 7-0.

H.     DISCUSSION ITEMS:

1.     Security Update: We have received some bids for cameras at the entrance for each building. Plans are to review the needs for doors at Monroe Elementary. We are currently reviewing the training and safety programs in place for our staff. We will also be reviewing all equipment and supplies used by staff. There will also be a evaluation of the chemicals used by staff and possibly replacing with green cleaning supplies.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Ingle, seconded by Wilkie to approve the resignation of Alex Stubbers – Assistant Golf Coach; Michael Smith – Boys Golf Coach; Gerry Thomas – District Associate. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Hjortshoj, seconded by Chipps to approve the hire of Jill Birkenholtz – Jazz Creation Assistant Coach; Jeff Shannon – Director of Operations. AYES – ALL. Motion carried 7-0.

J.      LATE BREAKING NEWS: None at this time.

K.     ADJOURN: Board President Jennings adjourned the meeting at 8:18 p.m.

2013-06-27 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

12:00 p.m., June 27, 2013

PCM Superintendent’s Office, Monroe, IA

A.     President Jean Jennings called the meeting to order at 12:04 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Michele Wilkie (via telephone), John Woestman (via telephone), Steve Nearmyer, Jean Jennings (via telephone). ABSENT: Greg Ingle, Grant Hjortshoj, Mitchell Chipps.

C.     AGENDA: Moved by Wilkie, seconded by Woestman to approve the agenda as presented. AYES – ALL. Motion carried 4-0.

D.     ACTION ITEMS:

1.     Equity Coordinator: Moved by Nearmyer, seconded by Wilkie to approve the contracted services of an Equity Consultant, using the Board President’s signature stamp on the contract, as recommended by the Superintendent. AYES – ALL. Motion carried 4-0.

E.     ADJOURN: Board President Jennings adjourned the meeting at 12:11 p.m.

July 2013 - June 2014

2013-07-08 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., July 8, 2013

PCM High School Library, Monroe, IA

RETIRING BOARD:

A.     Vice-President Mitchell Chipps called the meeting to order at 6:15 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman (via telephone), Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps. ABSENT: Greg Ingle, Michele Wilkie, Jean Jennings

Moved by Hjortshoj, seconded by Nearmyer to move into a closed session for Personnel at 6:16 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Woestman. NAYS – None. ABSENT – Ingle, Wilkie, Jennings. Motion carried 4-0.

Moved by Nearmyer, seconded by Chipps to move out of closed session at 6:46 p.m. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Woestman. NAYS – None. ABSENT – Wilkie, Ingle, Jennings. Motion carried 4-0.

Board Member Jean Jennings joined the meeting at 6:53 p.m.

C.     AGENDA: Moved by Nearmyer, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

D.     ACTION ITEMS:

1.     Election Canvas of Votes: Moved by Chipps, seconded by Nearmyer to accept the abstract of votes. AYES – ALL. Motion carried 5-0.

E.     ADJOURNMENT OF RETIRING BOARD: President Jennings adjourned the meeting of the retiring board at 6:57 p.m.

NEW BOARD:

A.     Board President Jean Jennings called the meeting to order at 6:58 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL VOTE: PRESENT: Nearmyer, Chipps, Woestman (via telephone), Witt, Jennings. ABSENT: Wilkie, Ingle.

C.     OATH OF OFFICE – NEW BOARD MEMBERS: Board President Jennings administered the Oath of Office to newly elected Board Members Steve Nearmyer and Jill Witt.

D.     AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

Board member Wilkie joined the meeting at 7:10 p.m.

E.     ACTION ITEMS:

1.     HS to ME Point-to-Point Wireless: Moved by Chipps, seconded by Nearmyer to approve the $5,995 quote with Electronic Engineering. AYES – ALL. Motion carried 6-0.

F.     BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Nearmyer, seconded by Chipps to accept the resignations of Angie Beener – HS Cheerleading Assistant Coach and Angela Tonasket - Instructor. AYES – ALL. Motion carried 6-0.

2.     New Hires: Moved by Chipps, seconded by Wilkie to approve the hire of Eric Karr – HS Boys Track Head Coach; Joel Grier – HS Boys Track Assistant Coach; Jesse DeGeest - Instructor. AYES – ALL. Motion carried 6-0. Superintendent Babcock made a statement to the public regarding the hiring of an Equity Consultant.

3.     Contract Adjustment: Moved by Chipps, seconded by Nearmyer to table until a future meeting. AYES – ALL. Motion carried 6-0.

G.    ADJOURN: Board President Jennings adjourned the meeting at 7:31 p.m.

2013-07-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., July 18, 2013

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Mitchell Chipps, Michele Wilkie, Jill Witt, Jean Jennings. ABSENT: John Woestman, Greg Ingle, Steve Nearmyer.

C.     AGENDA: Moved by Wilkie, seconded by Chipps to approve the agenda by amending the agenda to remove action items 4.b. – Official Publications and 5 – Appoint Legal Counsel. AYES – ALL. Motion carried 4-0.

D.     CONSTITUENTS CORRESPONDENCE: Jon Buys addressed the board regarding his concerns on the technology initiative in the district and the drainage at the Prairie City site. Harold Van Wyk addressed the board regarding the recent vote on the SAVE revenue purpose statement and the rescheduling of July’s board meeting. Christy Lindsay thanked the board for moving the regular meeting this month to support the girls’ softball team and Mr. Bridges for gathering the band for the Prairie Days celebration.

E.     CELEBRATIONS: Softball and Baseball programs had great seasons. The Brandon Myers football camp went well. Band camp is scheduled to begin next week. Monroe Elementary playground is installed and looks good.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Wilkie, seconded by Chipps to approve the June 17, 2013 regular minutes and June 27, 2013 and July 8, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 4-0.

2.     Financial Reports: Moved by Wilkie, seconded by Chipps to accept the financial reports as presented. AYES – ALL. Motion carried 4-0.

3.     Bills for Payment: Moved by Chipps, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 4-0.

Board member Steve Nearmyer joined the meeting at 7:23 p.m.

G.    ACTION ITEMS:

1.     Insurance Renewal: Moved by Wilkie, seconded by Nearmyer to approve the insurance renewal with Tri-County Insurance. AYES – ALL. Motion carried 5-0.

2.     City of Prairie City Letter of Recommendation: Moved by Nearmyer, seconded by Wilkie to approve a letter of recommendation for the City of Prairie City’s grant application to make storm water drainage improvements. AYES – ALL. Motion carried 5-0.

3.     Football Lighting Pay Application: Moved by Wilkie, seconded by Chipps to approve the pay application for football lighting. AYES – ALL. Motion carried 5-0.

4.     Annual Resolutions:

a.     Financial Depositories & Amounts: Moved by Chipps, seconded by Wilkie to approve the following resolution regarding financial depositories & amounts:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220.  The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name Location of Home Office Maximum Balance in Effect under prior Resolution Maximum Balance in Effect under this Resolution
Great Western Bank Prairie City, IA $7,500,000.00 $7,500,000.00
Monroe State Bank Monroe, IA $4,000,000.00 $5,000,000.00

CERTIFICATION.  I hereby certify that the foregoing is a true and correct copy of a resolution of the PCM Community School District adopted at a meeting of said public body, duly called and held on the 18th day of July, 2013.

AYES – ALL. Motion carried 5-0.

b.     Official Publications: Item removed from the agenda.

5.     Appoint Legal Counsel: Item removed from the agenda.

6.     Commission Allocations: Moved by Chipps, seconded by Wilkie to approve the recommendations for commission allocations as submitted. AYES – ALL. Motion carried 5-0.

7.     Technology Purchases:

a.     MacBook Pros: Moved by Nearmyer, seconded by Chipps to approve the purchase of MacBook Pros. AYES – ALL. Motion carried 5-0.

b.     Aruba Wireless System: Item failed due to lack of motion.

c.     Mac Minis: Item failed due to lack of motion.

8.     2012-2013 Legislative Resolutions: Moved by Wilkie, seconded by Nearmyer to submit legislative resolutions 15 – School Foundation Formula; 16 – Expanded Management Usage and 21 – PPEL for Transportation Repairs. AYES – ALL. Motion carried 5-0.

9.     Milk Bids: Moved by Chipps, seconded by Wilkie to accept the bid from Anderson Erickson for our dairy products. AYES – ALL. Motion carried 5-0.

10.     Bread Bids: Moved by Nearmyer, seconded by Wilkie to accept the bid from Bimbo Bakeries for bread products. AYES – ALL. Motion carried 5-0.

11.     Board Policies:

a.     2nd Reading – 502.13: Moved by Wilkie, seconded by Nearmyer to approve the 2nd reading of 502.13 as modified. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Facilities Update: Staff has been working hard this summer to get our buildings ready for the upcoming school year. ME playground has been completed. PCE painting has been started in the classrooms. We are mainly focusing on general maintenance needs in the MS. Locker rooms are being painted in the HS. We are working to become proactive with our maintenance schedules throughout the district. The grounds have also been cleaned up around all buildings.

2.     Student Field Trip (606.7)/Student Activity Program (504.7) Board Policies: Administration noted that approval for the boys’ golf state tournament overnight trip had not been approved by the board. We are looking to the board for interpretation on these groups for future events.

3.     SAVE Revenue Purpose Statement: Since the vote for the revenue purpose statement failed in June, discussions were held about what happens in the future if a revenue purpose statement is not passed.

I.       BUSINESS OF THE PEOPLE:

1.     Moved by Nearmyer, seconded by Chipps to approve the resignation of Craig Naeve – Girls Soccer Head Coach and contract adjustment of Lori Storm to $13.75/hour. AYES – ALL. Motion carried 5-0.

J.      LATE BREAKING NEWS: Several positions have been posted for special education and technology. Some of the new staff has been in the buildings already.

Moved by Nearmyer, seconded by Wilkie to move into a closed session for Superintendent Evaluation at 8:40 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Wilkie, Witt, Nearmyer, Chipps, Jennings. NAYS – None. ABSENT – Woestman, Ingle. Motion carried 5-0.

Moved by Wilkie, seconded by Chipps to move out of closed session at 9:05 p.m. Roll Call Vote: AYES –Witt, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Woestman, Ingle. Motion carried 5-0.

K.     ADJOURN: Board President Jennings adjourned the meeting at 9:06 p.m.

2013-08-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:30 p.m., August 19, 2013

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:30 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Greg Ingle, Jean Jennings. ABSENT: John Woestman, Jill Witt.

C.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda. AYES – ALL. Motion carried 5-0.

Board member Witt arrived at 7:31 p.m.

D.     CONSTITUENTS CORRESPONDENCE: Harold Van Wyk addressed the board regarding the purchase of computers absent the bidding process. He also expressed concerns about becoming an Apple district, the amount of closed sessions held by the current board, and lack of information to contact board members on the district’s website.

E.     CELEBRATIONS: July 15-19 the PCM cheer held their camp. Six cheerleaders were chosen as All-American cheerleaders to perform at the Capital One Bowl. The district will be hosting three foreign exchange students this coming school year. Buildings are ready to go for the school year thanks to all the hard work from our buildings and grounds staff, and the open house this evening went quite well. The Prairie City site is ready for the new drop off/pick up routes.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Wilkie to approve the July 18, 2013 regular minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Financial Reports: Moved by Wilkie, seconded by Ingle to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

Moved by Wilkie, seconded by Ingle to move into a closed session to discuss information contained in confidential records at 7:40 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(k) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Ingle, Witt, Nearmyer, Jennings. NAYS - None. ABSENT – Woestman. Motion carried 6-0.

Moved by Wilkie, seconded by Nearmyer to move out of closed session at 7:56 p.m. Roll Call Vote: AYES – Wilkie, Ingle, Witt, Nearmyer, Chipps, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

1.     Recommendation on Confidential Record: Moved by Ingle, seconded by Wilkie to approve the administration’s recommendation on the confidential record. AYES – ALL. Motion carried 6-0.

2.     Fundraisers: Moved by Wilkie, seconded by Nearmyer to approve the Class of 2015, Jazz Creation, and Class of 2014 fundraisers as presented. AYES – ALL. Motion carried 6-0.

3.     Prairie Meadows Grant: Moved by Ingle, seconded by Chipps to approve the following Prairie Meadows Community Betterment Grant resolution:

NOW THEREFORE BE IT RESOLVED by the school board of the PCM Community School District that the 2013-2014 following Community Betterment grant applications to be submitted to Prairie Meadows for the September 13, 2013 application deadline:

RANKING

PROJECT NAME

REQUEST AMOUNT

REASON FOR RANK

1

Monroe Elementary iPad minis to Enhance Learning

$10,328.00

ME is in most need of technology to improve math scores.

2

Prairie City Elementary Response Systems to Enhance Learning

$10,925.00

PCE is in need of technology to improve reading scores

3

High School Personalize Learning Project to Enhance Learning

$17,132.83

HS is in need of technology to improve reading scores

4

Middle School Interactive Whiteboards to Enhance Learning

$10,594.74

MS is in need of technology to improve math scores

AYES – ALL. Motion carried 6-0.

4.     Pepsi Contract: Moved by Wilkie, seconded by Nearmyer to approve the exclusive beverage contract with Mahaska Bottling Company/Pepsi-Cola. AYES – ALL. Motion carried 6-0.

5.     Football Lighting Pay Application: Moved by Chipps, seconded by Ingle to approve the pay application for football lighting. AYES – ALL. Motion carried 6-0.

6.     Middle School Handbooks: Moved by Wilkie, seconded by Witt to approve the Middle School student and staff handbooks. AYES – ALL. Motion carried 6-0.

7.     Sharing Agreement: Guidance Counselor: Moved by Wilkie, seconded by Nearmyer to approve Guidance Counselor sharing agreement with Lynnville-Sully. AYES – ALL. Motion carried 6-0.

8.     District Goals: Moved by Chipps, seconded by Wilkie to approve the district goals as presented with the ability to adjust based on guidance from the Iowa Department of Education. AYES – ALL. Motion carried 6-0.

9.     Disposal of Buses: Moved by Ingle, seconded by Witt to approve the advertisement to dispose of two buses, with the addition of mileage, due by September 12. AYES – ALL. Motion carried 6-0.

10.     Middle School Cameras: Moved by Ingle, seconded by Wilkie to approve the quote with Midwest Alarm. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Facilities Update: Highlights from the buildings and ground department were presented.

2.     Technology Purchases: Mac Mini’s for ME and PCE: Technology and teaching staff were present to address the request to purchase Mac Mini’s for ME and PCE. The board would like to see more data to ensure that we have enough to support enrollment, if approved.

I.       BUSINESS OF THE PEOPLE:

1.     Moved by Wilkie, seconded by Ingle to approve the resignation of Christa Jensen – Food Service Employee and the hire of Kristy De Jong – Instructor; Ramona Hopkins – Instructor; Gina Meredith – District Associate. AYES – ALL. Motion carried 6-0.

J.      LATE BREAKING NEWS: Reminder that tomorrow students in grade K-9 will attend their first day. Everyone will be in school on Wednesday. Board President Jennings wanted to thank her fellow board members and acknowledge the accomplishments of the district staff while serving on the board.

Moved by Wilkie, seconded by Nearmyer to move into a closed session for Superintendent Evaluation at 9:00 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Ingle, Witt, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Chipps, seconded by Ingleto move out of closed session at 10:29 p.m. Roll Call Vote: AYES – Ingle, Witt, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

K.     ADJOURN: Board President Jennings adjourned the meeting at 10:30 p.m.

2013-08-28 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., Wednesday, August 28, 2013

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Jill Witt, Mitchell Chipps, Michele Wilkie, Greg Ingle, Jean Jennings. ABSENT: Steve Nearmyer, John Woestman.

C.     AGENDA: Moved by Ingle, seconded by Wilkie to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

D.     ACTION ITEMS:

Moved by Wilkie, seconded by Ingle to move into closed session for a student hearing at 7:01 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES – Chipps, Wilkie, Ingle, Witt, Jennings. NAYS – None. ABSENT – Nearmyer, Woestman. Motion carried 5-0.

Board member Chipps recused himself at 7:02 p.m.

Moved by Ingle, seconded by Wilkie to move into executive closed session at 7:48 p.m. Roll call vote: AYES – Wilkie, Ingle, Witt, Jennings. NAYS – None. ABSENT – Woestman, Nearmyer. RECUSED – Chipps. Motion carried 4-0.

Moved by Ingle, seconded by Wilkie to move out of executive closed session at 8:54 p.m. Roll call vote: AYES – Wilkie, Ingle, Witt, Jennings. NAYS – None. ABSENT – Woestman, Nearmyer. RECUSED – Chipps. Motion carried 4-0.

Moved by Wilkie, seconded by Witt to move out of closed session at 8:55 p.m. Roll call vote: AYES – Ingle, Witt, Wilkie, Jennings. NAYS – None. ABSENT – Woestman, Nearmyer. RECUSED – Chipps. Motion carried 4-0.

1.     Student Hearing: Moved by Witt, seconded by Ingle to approve the administration’s recommendation on the student disciplinary matter. The board would like to offer the student three counseling sessions at the district’s expense with a release to communicate with the provider. The administration is directed to work with the student’s family to find options for academic advancement. Roll call vote: AYES – Ingle, Witt, Wilkie, Jennings. NAYS – None. ABSENT – Woestman, Nearmyer. RECUSED – Chipps. Motion carried 4-0.

E.     ADJOURN: Board President Jennings adjourned the meeting at 9:07 p.m.

2013-09-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., September 16, 2013

PCM High School Library, Monroe, IA

RETIRING BOARD

A.     Board Secretary Jeana Van Voorst called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Jill Witt, Steve Nearmyer, Michele Wilkie, John Woestman (via telephone), Greg Ingle. ABSENT: Mitchell Chipps, Jean Jennings.

Moved by Wilkie, seconded by Nearmyer to nominate Director Ingle as temporary chairman of the board. AYES – ALL. Motion carried 5-0.

C.     AGENDA: Moved by Wilkie, seconded by Nearmyer to approve the agenda. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Wilkie, seconded by Nearmyer to approve the August 19, 2013 and August 28, 2013 minutes as presented. AYES – ALL. Motion carried 5-0.

2.     Accept the Financial Reports: Moved by Nearmyer, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 5-0.

3.     Approve Bills for Payment: Moved by Witt, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 5-0.

F.     ACTION ITEMS:

1.     Election Canvas of Votes: Moved by Nearmyer, seconded by Wilkie to accept the abstract of votes from the September 2013 election. AYES – ALL. Motion carried 5-0.

2.     Certified Annual Report/Special Education Supplement: Moved by Nearmyer, seconded by Wilkie to approve the Certified Annual Report and Special Education Supplement as presented. AYES – ALL. Motion carried 5-0.

G.    ADJOURNMENT OF RETIRING BOARD: Chairman Ingle adjourned the meeting of the retiring board at 7:15 p.m.

ORGANIZATIONAL MEETING & NEW BOARD:

A.     Superintendent Babcock called the organizational meeting to order at 7:18 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL VOTE: PRESENT: Steve Nearmyer, Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Greg Ingle. ABSENT: Mitchell Chipps.

C.     AGENDA: Moved by Ingle, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     ANNUAL ORGANIZATIONAL ITEMS:

1.     Oath of Office – New Board Members: The Oath of Office was administered to newly elected Board Members Brenda Downey, Alvin Keuning, and Nicole Stafford.

2.     Election of Board President: Moved by Nearmyer, seconded by Witt to approve the nomination of Greg Ingle for Board President. Moved by Downey, seconded by Stafford to approve the nomination of Alvin Keuning for Board President. By a vote of 4-2 Greg Ingle was elected to the office of Board President. The Oath of Office was administered.

3.     Election of Board Vice President: Moved by Nearmyer, seconded by Downey to approve the nomination of Alvin Keuning for Board Vice President. Moved by Witt, seconded by Ingle to approve the nomination of Mitchell Chipps for Board Vice President. By a vote of 4-2 Alvin Keuning was elected to the office of Board Vice President. The Oath of Office was administered.

4.     Set Schedule, Time & Place of Regular Meetings: Moved by Keuning, seconded by Nearmyer to approve the schedule presented with a start time of 7:00 p.m. AYES – ALL. Motion carried 6-0.

5.     Approve Signatures on Accounts: Moved by Keuning, seconded by Downey to continue using the Board President and Board Secretary signatures on all accounts. AYES – ALL. Motion carried 6-0.

E.     ACTION ITEMS:

1.     Appoint Board Secretary: Moved by Nearmyer, seconded by Witt to approve Jeana Van Voorst as Board Secretary. AYES – ALL. Motion carried 6-0. The Oath of Office was administered.

2.     Appoint Board Treasurer: Moved by Witt, seconded by Stafford to approve Tami Thomas as Board Treasurer. AYES – ALL. Motion carried 6-0. The Oath of Office was administered.

3.     Appoint Legal Counsel: Moved by Stafford, seconded by Downey to table this motion to a future meeting. AYES – None. NAYS – ALL. Motion failed 0-6. Moved by Keuning, seconded by Witt to appoint Ahlers & Cooney, P.C. as district legal counsel. AYES – ALL. Motion carried 6-0.

4.     Official Publications: Moved by Keuning, seconded by Stafford to approve the following resolution regarding official publications:

Resolved, that the PCM Community School District approve the following newspapers for official publication for the 2013-2014 year:

PRAIRIE CITY NEWS

MONROE LEGACY

 AYES – ALL. Motion carried 6-0.

5.     Fundraisers: Moved by Witt, seconded by Keuning to approve the cheerleading and homecoming fundraisers as presented. AYES – ALL. Motion carried 6-0.

6.     Request for Early Graduation: Moved by Keuning, seconded by Nearmyer to approve the request for early graduation as presented. AYES – ALL. Motion carried 6-0.

7.     Disposal of Equipment: Moved by Witt, seconded by Keuning to approve the disposal of two buses to the highest bidders. AYES – ALL. Motion carried 6-0. Moved by Nearmyer, seconded by Witt to approve the advertisement for the disposal of vocational education equipment. AYES – ALL. Motion carried 6-0.

8.     National FFA Convention: Moved by Keuning, seconded by Downey to approve the trip to the National FFA Convention. AYES – ALL. Motion carried 6-0.

9.     Mac Minis: Moved by Witt, seconded by Keuning to approve a $47,510.40 purchase of Mac Minis from Fund 33. AYES – ALL. Motion carried 6-0.

10.     Board Policies –

a.     1st Reading: Moved by Keuning, seconded by Nearmyer to approve the 1st reading of board policies 502.12 and 502.12R1 with modifications. AYES – ALL. Motion carried 6-0.

F.     DISCUSSION ITEMS:

1.     Facilities Updates: The Director of Operations presented an overview of issues currently being reviewed and resolved in the district’s buildings and grounds.

2.     SAVE Revenue Purpose Statement: The Business Manager shared a plan designed to get information out to the public regarding the revenue purpose statement, if the board chooses to pursue a February election.

G.    BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Nearmyer, seconded by Witt to accept the resignations of Gordon Jones – Football Assistant Head Coach; Sue Samson – Food Service; Randall Schippers – Boys Assistant Soccer Coach; Matt Rider – MS Wrestling & MS Baseball Coach. AYES – ALL. Motion carried 6-0.

2.     New Hires: Moved by Keuning, seconded by Nearmyer to approve the hire of Josh Cox – Crossing Guard; Derrick Hoodjer – Crossing Guard; Kristina Gallaher – District Associate (Contract Adjustment); Carissa Sneller – District Associate; Barb Batterson – Food Service; Sabina Flores – Food Service; Sean Balzer – District Technology Specialist; Greg Bonnett – Football Head Coach (Contract Adjustment); Marcella Messerli – District Associate; Kathy Masterson – District Associate. AYES – ALL. Motion carried 6-0.

H.     LATE BREAKING NEWS: The Business Office would like to form a Finance Committee and is looking for board members willing to serve on that committee. IASB Convention is coming up in November if board members are interested in attending. The district is also looking for a couple of board members to volunteer to serve on the Facilities Committee. Superintendent Babcock addressed recent questions on public participation during board meetings by directing the community to board policy 215.

I.       ADJOURN: Board President Ingle adjourned the meeting at 9:00 p.m.

Uploaded Files: 

2013-10-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., October 21, 2013

PCM High School Library, Monroe, IA

A.     President Greg Ingle called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Steve Nearmyer, Greg Ingle. ABSENT: Jill Witt.

C.     AGENDA: Moved by Chipps, seconded by Nearmyer to approve the agenda. AYES – ALL. Motion carried 6-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS:

1.     Metro Waste Authority: Mary Gillespie from Metro Waste Authority was present to celebrate the voluntary host fees donated to the district throughout the school year.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Stafford, seconded by Keuning to approve the September 16, 2013 regular minutes as revised to include project costs and fund from which purchases are to be paid. AYES – ALL. Motion carried 6-0.

2.     Financial Reports: Moved by Keuning, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Keuning, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Nearmyer to approve the baseball, FFA, cheerleading, and MS student council fundraisers as presented. AYES – ALL. Motion carried 6-0.

2.     Modified Allowable Growth for Special Education Negative Balance: Moved by Chipps, seconded by Nearmyer to approve the request for modified allowable growth in the amount of $87,769.86 for the special education negative balance. AYES – ALL. Motion carried 6-0.

3.     Nursing Contract: Moved by Keuning, seconded by Stafford to approve the contract with ChildServe on an as-needed basis. AYES – ALL. Motion carried 6-0.

4.     Disposal of Property: Moved by Downey, seconded by Keuning to approve the disposal of the vocational education property. AYES – ALL. Motion carried 6-0. Moved by Stafford, seconded by Keuning to approve the sale of curriculum textbooks and the most economical disposal of any remaining textbooks. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Facilities/Architect Update: A discussion was held about progress made to get a district-wide analysis completed through the hire of an architect. The board also had questions on current projects being completed by the buildings and grounds department. An in-depth discussion was held on the updated drop-off and pick-up route in Prairie City.

2.     Annual Progress Report: The Director of Continuous Improvement presented the board with student proficiency data in early intervention, reading, mathematics, and science; post-secondary success measures; and monitoring and accountability sources submitted to the Department of Education through the Annual Progress Report.

3.     Technology Update: The high school Spanish teacher created a video shown to the board on how she uses the 1:1 initiative in her classroom.

4.     Board of Directors Update: The board was reminded of the IASB Convention scheduled for November. A board team will be attending a workshop hosted by ISFIS on Thursday.

5.     SAVE Revenue Purpose Statement: The board was given current language from the Marion and Jasper county elections as well as proposed language for a new district-wide statement. A town hall style meeting will be held on Wednesday to answer community questions regarding the revenue purpose statement.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Chipps, seconded by Nearmyer to approve the resignations of Gina Meredith – District Associate; Darrin Telfer – MS Girls Basketball Coach; Brenda Timmins – Food Service; Mary Lou Clark – Bus Driver. AYES – ALL. Motion carried 6-0.

2.     New Hires: Moved by Keuning, seconded by Nearmyer to approve the hire of Devin Dunkin – HS Cheerleading Asst. Coach; Nicole Stone – District Associate; Rose Gragg – Food Service (Contract Adjustment); Kelsey Fiorentin – Food Service; Rusty Gibbs – 7th Grade Boys Baskeball Coach; Kelly Lichty – Food Service; April Horning – District Associate; Kristie Teeple – Food Service (Contract Adjustment); Alicia Vander Molen – District Associate (Contract Adjustment). AYES – ALL. Motion carried 6-0.

J.      LATE BREAKING NEWS: None.

The board entered into a session exempt from Chapter 21, Official Meetings Open to Public, as provided in 21.9 of the Iowa Code to discuss matters related to employment conditions of employees of the District who are not covered by a collective bargaining agreement at 8:34 p.m. The board exited the exempt session at 8:42 p.m.

K.     ADJOURN: Board President Ingle adjourned the meeting at 8:43 p.m.

Uploaded Files: 

2013-11-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., November 18, 2013

PCM High School Library, Monroe, IA

A.     President Greg Ingle called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Greg Ingle.

C.     AGENDA: Moved by Keuning, seconded by Downey to approve the agenda removing G.10. and corresponding exempt session. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Matt Teeter, Jen Timmons, Mike Rains, and Brian Leimbacher addressed the board.

E.     CELEBRATIONS: We continue to gain new students as the year rolls on. The high school play was this past weekend and both students and staff did a tremendous job. Celebrating working clocks in the high school. Fifth graders attended BizTown last week. The middle school hosted several visitors in the past couple of weeks and received good remarks from all. Bondurant-Farrar walked through the high school researching the implementation of a 1:1 program.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the October 21, 2013 regular minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Keuning, seconded by Downey to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Nearmyer, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Nearmyer to approve the music department fundraiser. AYES – ALL. Motion carried 7-0.

2.     Allowable Growth Request for Enrollment: Moved by Nearmyer, seconded by Witt to approve the request for allowable growth in the amount of $267,488 for increased enrollment. AYES – ALL. Motion carried 7-0.

3.     Snow Removal Contracts: Moved by Nearmyer, seconded by Chipps to approve contracts with Van Ryswyk Plumbing & Heating in Monroe and Scott Van Ryswyk in Prairie City for snow removal. AYES – ALL. Motion carried 7-0.

4.     Architect Selection: Moved by Keuning, seconded by Chipps to approve the $21,000 proposal with Neumann Monson for a facilities assessment and master planning. Payment for this service will be paid out of Fund 33, Capital Projects. AYES – ALL. Motion carried 7-0.

5.     Time Clock System: Moved by Stafford, seconded by Chipps to approve the purchase of the TimeClock Plus software with HID Proximity Clocks at a cost of $25,902.32. This purchase will be paid from Fund 33, Capital Projects. AYES – ALL. Motion carried 7-0.

6.     Disposal of Technology Equipment: Moved by Chipps, seconded by Witt to approve the disposal of technology equipment with Midwest Electronic Recovery. AYES – ALL. Motion carried 7-0.

7.     SAVE Revenue Purpose Statement: Moved by Chipps, seconded by Downey to accept the revenue purpose statement language as presented. AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Ingle. NAYS – Keuning. Motion carried 6-1.

8.     Call for SAVE Revenue Purpose Statement Election: Moved by Nearmyer, seconded by Chipps to approve the following resolution:

RESOLUTION APPROVING REVENUE PURPOSE STATEMENT AND ORDERING AN ELECTION ON A REVENUE PURPOSE STATEMENT TO AUTHORIZE EXPENDITURES FROM THE STATE SECURE AN ADVANCED VISION FOR EDUCATION FUND (THE "REVENUES")

      WHEREAS, the School District receives school infrastructure local option tax revenues ("SILO") which has been replaced by one-cent state sales, services, and use tax revenues, which must be deposited in the State Secure an Advanced Vision for Education Fund and distributed to the School District pursuant to Iowa Code 423E.4, as amended; and

      WHEREAS, Iowa Code Section 47.6 requires each school district to approve and submit a revenue purpose statement to the County Commissioner of Elections not less than forty-six days prior to the date of the special election, listing the specific purpose or purposes for which the state sales, services, and use tax for school infrastructure revenues and appropriations and other moneys received from the State Secure an Advanced Vision Education Fund, pursuant to Iowa Code 423E.4, as amended, will be expended.

      NOW, THEREFORE, BE IT RESOLVED BY THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF Jasper, Polk and Marion, STATE OF IOWA: 

      Section 1. That the Board wishes to authorize spending the Revenues for other purposes and to replace and extend the existing authorization and in doing so, must approve the following Revenue Purpose Statement.

      Section 2. That the following Revenue Purpose Statement shall be approved, and the Secretary is authorized and directed to submit and file the Revenue Purpose Statement with the Jasper County Commissioner of Elections not less than forty-six days prior to the date of the special election.

Revenue Purpose Statement

PCM Community School District

Pursuant to the provisions of Section 423F.3, Code of Iowa, the PCM Community School District hereby adopts and submits to the Commissioner of Elections of Jasper County, Iowa, this Revenue Purpose Statement to be submitted to the electors at an election to be held February 4, 2014.

Money received by the PCM Community School District from the State of Iowa secure an advanced vision for education fund may be spent for any one or more of the following purposes:

To provide funds for property tax relief.

To provide funds to build and furnish a new school building or buildings; to build and furnish addition(s) to school buildings in the District; to remodel, repair, expand, and improve the school buildings in the District; to purchase and improve grounds; for demolition work; to furnish and equip district facilities.

To provide funds for the purchase, lease or lease-purchase of buildings, equipment (including transportation and recreation equipment), or technology, as authorized by law, to implement energy conservation measures, sharing or rental of facilities, procuring or acquisition of libraries, or opening roads to schoolhouses or buildings.

To provide funds for emergency repairs to respond to natural disasters, such as fire, wind damage, flood; unanticipated mechanical, plumbing, structural, roof, electrical system failures; environmental remediation; or to respond to changes in demographics that require construction of additions or improvements to school buildings or new school buildings.

To provide funds to establish and maintain public recreation places and playgrounds; provide for supervision and instruction for recreational activities; or for community education purposes; and other authorized expenditures and purposes as now or hereafter permitted by law and designated by the PCM Community School District.

To provide funds for a joint infrastructure project with one or more school districts or one or more school districts and a community college, for which buildings or facilities are constructed or leased for the purpose of offering classes under a district-to-community college sharing agreement or concurrent enrollment program that meets the requirements for funding under section 257.11(3).

To provide funds for the payment of principal and interest or retirement of general obligation bonds issued for school infrastructure purposes, energy improvement loans, loan agreements authorized by Iowa Code section 297.36, sales, service and use tax revenue bonds issued under Iowa Code section 423E.5.

AYES – ALL. Motion carried 7-0.

9.     Board Policies:

a.     502.12; 502.12R1 – 1st Reading: Moved by Nearmyer, seconded by Keuning to approve the 1st reading of board policies 502.12 and 502.12R1 as modified. AYES – ALL. Motion carried 7-0.

H.     DISCUSSION ITEMS:

1.     Facilities/Architect Update: The board was updated on projects being completed by the maintenance staff.

2.     Student Achievement Update: The Director of Continuous Improvement shared a data overview and instructional framework information.

3.     Technology Update: A middle school teacher presented to the board how she uses the computers in her classroom daily and/or weekly.

4.     Hiring Practices: Superintendent Babcock presented PCM’s current recruitment practices.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Nearmyer, seconded by Chipps to approve the resignations of Angie Clark – Volleyball Assistant Coach. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Chipps, seconded by Nearmyer to approve the hire of Matt Hadsell – MS Wrestling Coach; Katlyn Wood – MS Girls Basketball Co-Coach; Jordan Wood – MS Girls Basketball Co-Coach; John Shawver – Boys Golf Coach pending a satisfactory background check. AYES – ALL. Motion carried 7-0.

J.      LATE BREAKING NEWS: Cheerleaders will be going to a national competition in Florida. Superintendent Babcock updated our patrons that we are currently discussing the drop-off/pick-up pattern in Prairie City. The district plans to hold a small reception at the next board meeting to honor former board members.

K.     ADJOURN: Board President Ingle adjourned the meeting at 9:54 p.m.

2013-12-02 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., Monday December 2, 2013

PCM High School Library, Monroe, IA

A.     President Greg Ingle called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Greg Ingle.

C.     AGENDA: Moved by Chipps, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     ACTION ITEMS:

Moved by Chipps, seconded by Keuning to move into closed session for legal strategy at 7:01 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(c) of the Iowa Code. Roll call vote: AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. Motion carried 7-0.

Moved by Keuning, seconded by Stafford to move out of closed session at 7:47 p.m. Roll call vote: AYES – Stafford, Witt, Nearmyer, Chipps, Keuning, Downey, Ingle. Motion carried 7-0.

1.     Recommendation on Legal Strategy: No action was taken on this item.

Moved by Chipps, seconded by Witt to move into closed session for legal strategy at 7:48 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(c) of the Iowa Code. Roll call vote: AYES – Chipps, Stafford, Keuning, Downey, Witt, Nearmyer, Ingle. Motion carried 7-0.

Moved by Stafford, seconded by Downey to move out of closed session at 7:57 p.m. Roll call vote: AYES – Stafford, Keuning, Downey, Witt, Nearmyer, Chipps, Ingle. Motion carried 7-0.

2.     Recommendation on Legal Strategy: No action was taken on this item.

Moved by Chipps, seconded by Nearmyer to move into closed session for legal strategy at 7:59 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(c) of the Iowa Code. Roll call vote: AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. Motion carried 7-0.

Moved by Stafford, seconded by Witt to move out of closed session at 8:19 p.m. Roll call vote: AYES – Witt, Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. Motion carried 7-0.

The board did not enter into a closed session for personnel at this time.

3.     Recommendation on Legal Strategy/Personnel: Moved by Nearmyer, seconded by Keuning to approve a settlement of claims of back wages in the amount of $29,999 pending finalized IPERS language. AYES – ALL. Motion carried 7-0.

E.     ADJOURN: Board President Ingle adjourned the meeting at 8:21 p.m.

2013-12-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

5:00 p.m., December 16, 2013

PCM High School Library, Monroe, IA

A.     Vice-President Alvin Keuning called the meeting to order at 5:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Steve Nearmyer, Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt. ABSENT: Mitchell Chipps, Greg Ingle.

C.     AGENDA: Moved by Nearmyer, seconded by Witt to approve the agenda. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE:

E.     CONSENT ITEMS:

1.     Board Minutes: Moved by Nearmyer, seconded by Witt to approve the November 18, 2013 regular meeting minutes and December 2, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 5-0.

Board member Greg Ingle arrived at 5:01 p.m.

2.     Financial Reports: Moved by Downey, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Ingle, seconded by Stafford to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

4.     Resignations: Moved by Downey, seconded by Stafford to approve the resignations of Jenna Strum – District Associate. AYES – ALL. Motion carried 6-0.

5.     New Hires: Moved by Ingle, seconded by Nearmyer to approve the hire of Kenneth Vander Linden – Bus Driver; Makenlee Wilkerson – District Associate. AYES – ALL. Motion carried 6-0.

Leadership of the meeting was turned over to Board President Ingle at this point.

F.     OLD BUSINESS:

1.     Board Policies:

a.     502.12 – 2nd Reading: Moved by Downey, seconded by Witt to approve the 2nd reading of board policy 502.12. AYES – ALL. Motion carried 6-0.

G.    NEW BUSINESS:

1.     Fundraisers: Moved by Downey, seconded by Keuning to approve the FFA hat (dates to be adjusted) and beef stick fundraisers. AYES – ALL. Motion carried 6-0.

2.     Modified Allowable Growth for Dropout Prevention: Moved by Downey, seconded by Keuning to approve the request for modified allowable growth in the amount of $88,925 for dropout prevention. AYES – ALL. Motion carried 6-0.

3.     Early Retirement – Board Policy 407.6: Moved by Nearmyer, seconded by Downey to table any action until staff interest has been determined. AYES – ALL. Motion carried 6-0.

4.     Jasper County Assessor’s Conference Board: Moved by Downey, seconded by Witt to appoint Alvin Keuning to serve as the board’s representative for the Jasper County Assessor’s Conference Board. AYES – ALL. Motion carried 6-0.

5.     Board Policies:

a.     502.12R1 – 1st Reading: Moved by Stafford, seconded by Downey to approve the 1st reading of board policy 502.12R1 as modified. AYES – ALL. Motion carried 6-0.

H.     DEPARTMENTAL REPORTS:

1.     Buildings and Grounds: The Director of Operations gave an update on current buildings and grounds projects.

2.     Technology: A video of student interviews conducted on the 1:1 program was shown. John McConeghey, a member of the PCM Technology Committee and mentor from Pella Corporation, gave an employer’s perspective on the importance of technology in education.

3.     Student Achievement/Curriculum: The Director of Continuous Improvement reviewed the district’s five-year trend data on student proficiency.

4.     Administration:

a.     Monroe Elementary: Tomorrow is the annual extravaganza where students shop for family members.

b.     Prairie City Elementary: Preparation is under way for several annual events prior to winter break: Jingle Jog, math/reading day, “Change Your Name” day, and movies/holiday parties.

c.     Middle School: Finished first round of STAR assessments – now have groups for interventions. Incentive day planned for Friday. Excited with the plans for next semester.

d.     High School: All winter sports seem to have started off successfully. Winter concert follows the board meeting tonight. Wrap up first semester this week; semester tests on Thursday and Friday. Faculty meeting held this past Friday strategizing test-taking techniques for Iowa Assessments in January.

e.     District: Winter break begins on Friday. MS Math, MS Science, and MS Interventionist positions have been posted due to continued enrollment. The board has received a calendar of community meetings where the district plans to attend to answer community questions on the revenue purpose statement vote.

I.       ADJOURN: Moved by Keuning, seconded by Nearmyer to adjourn the meeting at 6:18 p.m. AYES – ALL. Motion carried 6-0.

2014-01-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., January 20, 2014
PCM Middle School Library, Prairie City, IA
 
A.  President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
B.  ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Greg Ingle.
C.  AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
D.  CONSTITUENTS CORRESPONDENCE: None.
E.  CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Downey to approve the December 16, 2013 regular meeting minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Keuning, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Chipps, seconded by Stafford to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Nearmyer, seconded by Chipps to approve the resignations of Kyle Krier – 7th Grade Football; Holly Buck – District Associate; Rhonda Buys – District Associate (1/2 FTE); Brad Hill – MS Baseball. AYES – ALL. Motion carried 7-0.
  5. New Hires: Moved by Stafford, seconded by Keuning to approve the hire of Erin Ingle – District Associate; Jessica Miller – District Associate; Holly Buck – Instructor (Contract Adjustment); Rhonda Buys – Instructor (1/2 FTE); Terra McCarl – District Associate; Autumn McGee – District Associate including the creation of a job description for the MS Interventionist position(s). AYES – Stafford, Keuning, Downey, Witt, Nearmyer, Chipps. ABSTAINED – Ingle. Motion carried 6-0.

F.  OLD BUSINESS:

  1. Early Retirement: Moved by Nearmyer, seconded by Witt to table this item to a future meeting. AYES – ALL. Motion carried 7-0.
  2. Board Policies:
    1. 502.12R1 – 2nd Reading: Moved by Keuning, seconded by Downey to approve the 2nd reading of board policy 502.12R1. AYES – ALL. Motion carried 7-0.

G.  NEW BUSINESS:

  1. 28E Agreement – City of Prairie City: Moved by Keuning, seconded by Witt to approve the agreement with the City of Prairie City for the bioswale project as presented. AYES – ALL. Motion carried 7-0
  2. Vehicle Purchase: Moved by Chipps, seconded by Nearmyer to approve the purchase of a truck as recommended. AYES – Keuning, Witt, Nearmyer, Chipps, Ingle. NAYS – Downey, Stafford. Motion carried 5-2. The purchase price is $25,898.
  3. Board Policies:
    1. 214.1; 604.1; 604.8 – 1st Reading: Moved by Downey, seconded by Stafford to approve the 1st reading of board policy 214.1 – removing the statement regarding supporting documents being for board member’s private use. AYES – ALL. Motion carried 7-0. Moved by Stafford, seconded by Downey to approve the 1st reading of 604.1; 604.8 as modified. AYES – ALL. Motion carried 7-0.

H.  DEPARTMENTAL REPORTS:

  1. Buildings and Grounds: The Director of Operations gave an update on current buildings and grounds projects as well as the progress of the architects on the facilities study.
  2. Technology: The technology department gave the board an update on the recommendation for the next phase of the 1:1 program.
  3. Student Achievement/Curriculum: No report this month.
  4. Administration: The superintendent and several board members attended the Prairie City Council meeting last week to work together on a solution for the parking issues in Prairie City.

I.  BOARD DEVELOPMENT: The board was presented with information on the 2014 IASB District meetings.
J.  ADJOURN: Board President Ingle adjourned the meeting at 9:26 p.m.

2014-02-24 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., February 24, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. (Proceedings recorded pursuant to board policy 218, Board of Directors Records.)
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Steve Nearmyer, Mitchell Chipps, Greg Ingle. ABSENT: Jill Witt.
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
D. CONSTITUENTS CORRESPONDENCE: Superintendent Babcock read a letter from Jerry Kinney. Jean Jennings, Norm Rozendaal, Michele Wilkie, Criste Scarnati, and Suzanne Morecock addressed the board.
E. CELEBRATIONS:

  1. Board of Directors’ Recognition: The current board recognized past board members acknowledging their service to the school community.
  2. Administration:
    1. Prairie City Elementary: Iowa Assessments are completed. PTO is starting to plan their fun night. Teachers have done well adjusting lessons for all the late starts and early outs. Students have just finished exploring the Star Lab.
    2. High School: Winter sports seasons have all wrapped up successful seasons. HS had one wrestler perform at the state tournament. Show choir has begun starting performances. Music concerts are coming up within the next two weeks. Jazz band received second place at their competition this past weekend. FFA live-streamed the birth of pigs. First PCM Safety Committee meeting held last week.
    3. Middle School: Teachers are using their STAR data to ensure they are incorporating the inventions needed to help students.
    4. Monroe Elementary: Have had several students enroll since the beginning of the school year. ME is beginning to see success with their interventions. PTA is also planning their fun night.
    5. Activities: The activities department now has a website that live-streams our events.

Director Ingle exited the meeting at 7:37 p.m. Director Ingle re-entered the meeting at 7:39 p.m.
 
F. PUBLIC HEARING ON EARLY START DATE: The floor was opened for public comment at 7:46 p.m. No comment was made. The floor was closed to public comment at 7:47 p.m.
G. CONSENT ITEMS:

  1. Board Minutes: Moved by Chipps, seconded by Keuning to approve the January 20, 2014, minutes. AYES – ALL. Motion carried 6-0.
  2. Financial Reports: Moved by Stafford, seconded by Downey to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.
  3. Bills for Payment: Moved by Keuning, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.
  4. Resignations: Moved by Chipps, seconded by Keuning to approve the resignations of Bill Sowder – Assistant Girls Soccer; Kelsey Fiorentin – Food Service; Terra McCarl – District Associate; Ben Anderson - Principal. AYES – ALL. Motion carried 6-0.
  5. New Hires: Moved by Chipps, seconded by Nearmyer to approve the hire of Bill Sowder – Girls Soccer Head Coach; Brad Hill – Assistant Golf; Dar Dahms – Instructor; Stephanie Langstraat – Assistant Girls Soccer. AYES – ALL. Motion carried 6-0.

H. OLD BUSINESS:

  1. Early Retirement: Moved by Nearmyer, seconded by Downey to not offer early retirement for this school year. AYES – ALL. Motion carried 6-0.
  2. Board Policies:
    1. 214.1; 604.1; 604.8 – 2nd Reading. Moved by Stafford, seconded by Chipps to approve the 2nd reading of board policy 214.1 as modified. AYES – ALL. Motion carried 6-0. Moved by Downey, seconded by Nearmyer to approve the 2nd reading of board policy 604.1 as modified. AYES – ALL. Motion carried 6-0. Moved by Chipps, seconded by Keuning to approve the 2nd reading of board policy 604.8 as modified. AYES – ALL. Motion carried 6-0.

I. NEW BUSINESS:

  1. Fundraisers: Moved by Chipps, seconded by Nearmyer to approve the 7/8 band and Middle School fundraisers as presented. AYES – ALL. Motion carried 6-0.
  2. Music Trip: Moved by Downey, seconded by Keuning to approve the music department trip to Tennessee. AYES – ALL. Motion carried 6-0.
  3. FY2013 Audit: Moved by Keuning, seconded by Downey to approve the FY2013 audit as presented. AYES – ALL. Motion carried 6-0.
  4. 2014-2015 School Calendar: Moved by Downey, seconded by Stafford to approve the 2014-2015 school calendar as presented. AYES – Keuning, Downey, Nearmyer, Stafford, Ingle. NAYS – Chipps. Motion carried 5-1.
  5. HOIAC Admission: Moved by Chipps, seconded by Nearmyer to approve the recommendation for sub-varsity and middle school admission costs. AYES – ALL. Motion carried 6-0.
  6. Mowing Contracts: Moved by Chipps, seconded by Nearmyer to approve three year contracts with Firm Foundations (Prairie City) for $8,000 annually and M & K Mowing (Monroe) for $16,500 annually. AYES – ALL. Motion carried 6-0.
  7. 1:1 Program: Moved by Nearmyer to table until a future meeting. AYES – ALL. Motion carried 6-0.
  8. Set Date for Certified Budget Public Hearing: Moved by Stafford, seconded by Downey to approve holding the certified budget public hearing on Monday, April 7, 2014. AYES – ALL. Motion carried 6-0.

J. DEPARTMENTAL REPORTS: Moved by Keuning to table. AYES – ALL. Motion carried 6-0.
K. BOARD DEVELOPMENT: None at this time.
 
The board entered into a session exempt from Chapter 21, Official Meetings Open to Public, as provided in 21.9 of the Iowa Code to discuss matters related to employment conditions of employees of the District who are not covered by a collective bargaining agreement at 8:58 p.m. The board exited the exempt session at 9:27 p.m.
 
Moved by Chipps, seconded by Keuning to move into a closed session for Superintendent Evaluation at 9:27 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Keuning, Downey, Nearmyer, Chipps, Stafford, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
Director Chipps exited the meeting at 9:50 p.m.
 
Moved by Stafford, seconded by Downey to move out of closed session at 9:54 p.m. Roll Call Vote: AYES – Stafford, Nearmyer, Downey, Keuning, Ingle. NAYS – None. ABSENT – Witt, Chipps. Motion carried 5-0.
 
L. ADJOURN: Board President Ingle adjourned the meeting at 9:55 p.m. 

2014-03-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., March 17, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
B. ROLL CALL: PRESENT: Jill Witt, Steve Nearmyer, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle. ABSENT: Mitchell Chipps.
C.  AGENDA: Moved by Nearmyer, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
D. CONSTITUENTS CORRESPONDENCE: Criste Scarnati addressed the board.
E. CELEBRATIONS: Mr. Bridges shared the district’s graduation and dropout rates recently received by the state. Earth Hour’s global digital communication manager has contacted a teacher in our district to create a video for the global earth kick-off. The PCM Foundation raised over $2,200 at last weekend’s trivia night. Band & Chorus had great concerts recently. The Middle School had sold out crowds for their spring musical.
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Downey to approve the February 24, 2014, minutes. AYES – ALL. Motion carried 6-0.
  2. Financial Reports: Moved by Downey, seconded by Stafford to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.
  3. Bills for Payment: Moved by Keuning, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.
  4. Resignations: Moved by Keuning, seconded by Witt to approve the resignation of Barb Batterson – Food Service. AYES – ALL. Motion carried 6-0.
  5. New Hires: None at this time.

G. OLD BUSINESS:

  1. 1:1 Program: Moved by Keuning, seconded by Nearmyer to request bids for equipment for a 1:1 program. ROLL CALL VOTE: AYES – Nearmyer, Stafford, Keuning, Downey, Witt, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0. The public will be invited to comment on the 1:1 program when the bids are opened at a future meeting.
  2. .

H. NEW BUSINESS:

  1. Senior Class Trip: Moved by Keuning, seconded by Downey to approve the 2014 class trip as presented. AYES – ALL. Motion carried 6-0.
  2. Cross Country Coaching Recommendation: Moved by Nearmyer, seconded by Witt to approve the hire of a Middle School cross country coach. AYES – ALL. Motion carried 6-0.
  3. ALICE Training: Moved by Stafford, seconded by Witt to approve ALICE training for district staff. AYES – ALL. Motion carried 6-0.
  4. Disposal of Property: Moved by Nearmyer, seconded by Keuning to approve disposal of a vehicle using sealed bids. AYES – ALL. Motion carried 6-0.

I. DEPARTMENTAL REPORTS:

  1. Buildings & Grounds: The Director of Operations gave the board an update on current buildings and grounds projects being completed in the district.

J. ADJOURN: Moved by Nearmyer, seconded by Witt to adjourn the meeting at 8:23 p.m. AYES – ALL. Motion carried 6-0.

2014-03-17 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT
BOARD OF EDUCATION WORK SESSION
6:00 p.m., March 17, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:04 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
B. ROLL CALL: PRESENT: Brenda Downey, Nicole Stafford, Alvin Keuning, Greg Ingle. ABSENT: Jill Witt, Steve Nearmyer, Mitchell Chipps,
C. AGENDA: Moved by Keuning, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 4-0.
D. DISCUSSION ITEMS:

  1. 2014-2015 Certified Budget: The Business Manager presented information to the board regarding the certified budget and tax rate for the 2014-2015 school year.

Director Nearmyer joined the meeting at 6:44
E. ADJOURN: Moved by Stafford, seconded by Downey moved to adjourn the meeting at 6:53 p.m. AYES – ALL. Motion carried 5-0.

2014-04-07 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
7:00 p.m., April 7, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Greg Ingle. ABSENT: Mitchell Chipps.
C. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
D. PUBLIC HEARING:

  1. 2014-2015 Certified Budget: The floor was opened for public comment at 7:01 p.m. No comment was offered. The floor was closed to public comment at 7:02 p.m.

E. ACTION ITEMS:

  1. Fundraisers: Moved by Stafford, seconded by Downey to approve the HS Student Government and Middle School fundraisers as presented. AYES – ALL. Motion carried 6-0.
  2. 2014-2015 Certified Budget: Moved by Keuning, seconded by Nearmyer to approve the 2014-2015 certified budget as presented. AYES – ALL. Motion carried 6-0.
  3. 2014-2015 Associate Letters of Assignment: Moved by Keuning, seconded by Witt to approve the 2014-2015 associate letters of assignment as presented. AYES – ALL. Motion carried 6-0.

F. ADJOURN: Moved by Keuning, seconded by Witt to adjourn the meeting at 7:15 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2014-04-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
6:00 p.m., April 21, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:05 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Greg Ingle.
 
C. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda by removing the exempt session for non-bargaining employees and H.5. – 2014-2015 Non-Bargaining Contracts. AYES – ALL. Motion carried 7-0.
 
Moved by Chipps, seconded by Nearmyer to move into a closed session for Personnel at 6:07 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. AYES – ALL. Motion carried 7-0.
 
The board moved into executive session at 6:41 p.m.
 
Moved by Keuning, seconded by Nearmyer to move out of closed session at 7:02 p.m. AYES – All. Motion carried 7-0.
 
D. CONSTITUENTS CORRESPONDENCE: Criste Scarnati, Coretha Rozendaal, Angie Landgrebe, and Mandy Shannon addressed the board.
 
E. CELEBRATIONS: Interviewed today for the PCE/MS Art position. PCE has a large incoming Kindergarten class and will be hiring an additional teacher for a third section. PCE made over $7,000 at their PTO family fun night. ME has started their spring bucket-filling extravaganza. ME has over 60 applicants to sort through to fill two open positions. Girls track team has had several events qualify for the Drake relays.
 
F.  CONSENT ITEMS:

  1. Board Minutes: Moved by Chipps, seconded by Witt to approve the March 17, 2014 work session and regular minutes as well as the April 7, 2014 special meeting minutes as presented. Moved by Stafford, seconded by Downey to amend the March 17, 2014 regular meeting minutes to include information regarding public notification on the 1:1 program. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Stafford, seconded by Keuning to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Chipps, seconded by Witt to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Stafford, seconded by Keuning to approve the resignation of Lana Nickell – Instructor; Julie A. Kuecker – Instructor; Makenlee Wilkerson – District Associate; Matt Dunkin – Instructor; Devin Dunkin – Instructor/Asst. Cheer Coach; Sharon Steffa – District Associate. AYES – ALL. Motion carried 7-0.
  5. New Hires: Moved by Chipps, seconded by Witt to approve the hire of Angela Bennett – District Associate. AYES – ALL. Motion carried 7-0.; Moved by Keuning, seconded by Stafford to approve the hire of Lindsey Vande Wall – MS Track (one year only). AYES – ALL. Motion carried 7-0.; Moved by Keuning, seconded by Chipps to approve the hire of Dar Dahms – MS Football Coach. AYES – ALL. Motion carried 7-0.; Moved by Witt, seconded by Keuning to approve the hire of Zach Fagg – Boys Soccer Asst. Coach. AYES – ALL. Motion carried 7-0.; Moved by Chipps, seconded by Witt to approve the hire of Ryan Roozeboom - Principal. AYES – ALL. Motion carried 7-0.

 
G. OLD BUSINESS:

  1. 1:1 Program: Moved by Chipps, seconded by Witt to approve the bid with Apple, Inc. for 11 inch computers at  a total cost of $651,326.32. AYES – Witt, Nearmyer, Chipps, Keuning, Ingle. NAYS – Downey, Stafford. Motion carried 5-2.
  2. 1:1 Supplemental Equipment/Supplies: Moved by Chipps, seconded by Downey to table until a future meeting. AYES – ALL. Motion carried 7-0.

 
H. NEW BUSINESS:

  1. Vehicle Bids: Moved by Downey, seconded by Witt to sell the white Chevy truck “as-is” for highest bid of $307.12. AYES – ALL. Motion carried 7-0.
  2. Basketball Camp: Moved by Nearmyer, seconded by Chipps to approve the basketball camp as presented. AYES – ALL. Motion carried 7-0.
  3. Networking and Wireless Upgrades: Moved by Nearmyer, seconded by Chipps to approve an update to the network and wireless systems with Meraki from ITS. AYES – ALL. Motion carried 7-0.
  4. 2014-2015 Certified Contracts: Moved by Keuning, seconded by Witt to approve 2014-2015 contracts with the certified staff. AYES – ALL. Motion carried 7-0.
  5. 2014-2015 Non-Bargaining Contracts: Item removed from the agenda.
  6. Set Date for 2013-2014 Certified Budget Amendment Public Hearing: Moved by Keuning, seconded by Nearmyer to set the date for the 2013-2014 Certified Budget Amendment public hearing for May 19, 2014 at 7:00 p.m. AYES – ALL. Motion carried 7-0.

 
I. DEPARTMENTAL REPORTS:

  1. Buildings & Grounds: The Director of Operations gave the board an update on current buildings and grounds projects being completed in the district. Ms. Gent shared that she is currently working to update the high school grounds with her horticulture class. She is also working with the city and will be seeking approval from the board in the future to put up a livestock and storage facility. The architects are scheduled to meet with the facilities committee next week. Administration is also working with the architects to move forward to address parking issues.
  2. Student Achievement/Curriculum: The Curriculum Director shared a list of the professional learning areas that the district has focused on this year. Preschool staff shared their work with the Handwriting without Tears curriculum.

 
J. ADJOURN: Moved by Keuning, seconded by Witt to adjourn the meeting at 9:12 p.m. AYES – ALL. Motion carried 7-0.

2014-05-08 Special Meeting Official Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
6:00 p.m., Thursday, May 8, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:01 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Greg Ingle.
 
C. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
Moved by Keuning, seconded by Stafford to move into closed session for legal strategy at 6:03 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(c) of the Iowa Code. Roll call vote: AYES –Keuning, Downey, Witt, Nearmyer, Chipps, Stafford, Ingle. Motion carried 7-0.
 
Moved by Downey, seconded by Stafford to move out of closed session at 6:57 p.m. Roll call vote: AYES –Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. Motion carried 7-0.
 
Director Chipps exited the meeting at 6:57 p.m.
 
D. CONSENT ITEMS:

  1. Resignations: Moved by Keuning, seconded by Stafford to approve the resignations of: Kristina Gallaher – District Associate; Vickie Ballard – District Associate; Sam Oppel – Instructor/Technology Director; Dorothy DeVries – Food Service; Melissa Brown - Instructor. AYES – ALL. Motion carried 6-0.
  2. New Hires: Moved by Keuning, seconded by Witt to approve the hire of: Sara Kirk – Instructor; Amanda Deerr – Instructor; Rhonda Buys – Instructor (Contract Adjustment); Jace Ahrendsen – Instructor/MS Baseball; Erin Wood – Instructor; Brian Adams – Instructor; Nicole Winstead - Instructor. AYES – Witt, Stafford, Keuning, Downey, Ingle. NAYS – None. RECUSED – Nearmyer. Motion carried 5-0.

 
E. NEW BUSINESS:

  1. Fundraisers: Moved by Nearmyer, seconded by Keuning to approve the Jazz Creation 2014-2015 fundraisers as presented. AYES – ALL. Motion carried 6-0
  2. 2014-2015 IAEP Agreement: Moved by Keuning, seconded by Nearmyer to approve an agreement with the Iowa Association for Educational Purchasing for 2014-2015 as presented. AYES – ALL. Motion carried 6-0.
  3. 2014-2015 Basics & Beyond Agreement: Moved by Keuning, seconded by Witt to approve the 2014-2015 28E Agreement with Newton CSD for Basics and Beyond. AYES – ALL. Motion carried 6-0.
  4. 2014-2015 Meal Prices: Moved by Stafford, seconded by Downey to raise student and adult breakfast and student lunch prices $0.05 and adult lunch prices $0.14. AYES – ALL. Motion carried 6-0.
  5. Copier Bids: Moved by Keuning, seconded by Witt to approve a 5-year copier/printer lease with Marco. AYES – ALL. Motion carried 6-0.
  6. Audit Services: Moved by Downey, seconded by Keuning to approve a 3-year contract for audit services with Hunt & Associates. AYES – ALL. Motion carried 6-0.
  7. Disposal of Athletic Equipment: Moved by Stafford, seconded by Witt to approve the disposal of athletic equipment. AYES – ALL. Motion carried 6-0.
  8. Disposal of Computer Equipment: Moved by Keuning, seconded by Nearmyer to waive board policy 803.1 for this transaction only. Roll Call: AYES – Witt, Nearmyer, Stafford, Keuning, Downey, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0. Moved by Downey, seconded by Witt to accept the bid with Vintage Tech, LLC for disposal of MacBooks after students have purchased and district reserves have been pulled. Roll Call: AYES – Nearmyer, Stafford, Keuning, Downey, Witt, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0. Moved by Keuning, seconded by Witt to approve the student purchase plan as presented Roll Call: AYES – Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – Stafford. ABSENT – Chipps. Motion carried 5-1.
  9. Post-Issuance Compliance Procedures: Moved by Keuning, seconded by Nearmyer to approve the procedures as presented. AYES – ALL. Motion carried 6-0.
  10. Apple Master Lease Agreement: Moved by Keuning, seconded by Downey to approve the following resolution authorizing approval of a lease purchase with Apple, Inc.:

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of PCM Community School District, State of Iowa:
 
1. The Board of Directors finds and determines that the Lease Purchase Agreement is in the best interest of PCM Community School District.  The Lease Purchase Agreement dated as of May 22, 2014 (including the Amendment) and Exhibits between PCM Community School District and Apple Inc., relating to the Technology as described in Exhibit A to the Lease Purchase Agreement, is authorized and approved subject to such variations, changes, insertions, deletions, and filling in of blanks as may be approved by Legal Counsel and the officers executing the Lease Purchase Agreement.  The execution and delivery of the Lease Purchase Agreement is conclusive evidence of approval of any such variations, changes, insertions, deletions, or filling in of blanks.
 
2. For the sole purpose of qualifying the Lease as a "Qualified Tax‑Exempt Obligation" pursuant to the Internal Revenue Code of the United States, the District designates the Lease as a qualified tax‑exempt obligation and represents that the reasonably anticipated amount of tax‑exempt government and Code Section 501(c)3 obligations which will be issued during the current calendar year will not exceed $10,000,000.
 
3. The Superintendent is hereby authorized to take such action as she deems necessary and appropriate to enter into the Lease Purchase Agreement, upon the advice of Legal Counsel.
 
Roll Call: AYES – Stafford, Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0.
 
F. DEPARTMENTAL REPORTS:

  1. Technology: Technology staff gave the board an update on our current filtering process.

 
The board did not enter into exempt session at this time.
 
G. ADJOURN: Moved by Stafford, seconded by Witt Board President Ingle adjourned the meeting at 9:07 p.m.

Uploaded Files: 

2014-05-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
6:00 p.m., May 19, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Mitchell Chipps, Nicole Stafford, Greg Ingle. ABSENT: Jill Witt, Steve Nearmyer, Alvin Keuning
 
C. AGENDA: Moved by Chipps, seconded by Downey to approve the agenda by moving the Superintendent Evaluation closed session after the approval of the agenda, moving the exempt session after the departmental reports and item H.3. 2014-2015 Non-Bargaining Contracts after the exempt session. AYES – ALL. Motion carried 4-0.
 
Moved by Chipps, seconded by Stafford to move into a closed session for Superintendent Evaluation at 6:03 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. AYES – All. Motion carried 4-0.
 
Moved by Downey, seconded by Stafford to move out of closed session at 6:16 p.m. Roll Call Vote: AYES – Chipps, Stafford, Downey, Ingle. NAYS – None. ABSENT – Witt, Nearmyer, Keuning. Motion carried 4-0.
 
The board recessed until 7:00 p.m.
 
Director Nearmyer joined the meeting at 6:44 p.m.
 
D. CONSTITUENTS CORRESPONDENCE: None.
 
E. CELEBRATIONS:

  1. Prairie City Elementary: Track & Field day was held today. Getting the building rearranged for the third section of kindergarten. Much of the hiring for next school year has been completed.
  2. Monroe Elementary: Track & Field day scheduled for tomorrow. Working through some logistics for classroom space next year. Teachers working hard to get through remaining interventions. Looking forward to the 5th grade vs. staff softball game at the end of year.
  3. Activities: Boys golf won the team sectional and will go on to compete at districts. Girls golf will send one individual to district. Girls track qualified for 11 events at the state track meet.
  4. Middle School: MS is getting ready for an end-of-the year celebration. Teachers and students working to get through some final interventions to finish out the year.
  5. District Office: Locked in our fuel prices this fall at fairly low rates, and it has really paid off for us this year.

 
F. PUBLIC HEARING ON FY2014 CERTIFIED BUDGET ADJUSTMENT: The floor was opened for public comment at 7:05 p.m. No public comment at this time. The floor was closed to public comment at 7:06 p.m.
 
G. CONSENT ITEMS:

  1. Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the April 21, 2014 regular minutes and the May 8, 2014 special meeting minutes as presented. AYES – ALL. Motion carried 5-0.
  2. Financial Reports: Moved by Nearmyer, seconded by Chipps to accept the financial reports as presented. AYES – ALL. Motion carried 5-0.
  3. Bills for Payment: Moved by Nearmyer, seconded by Stafford to approve the bills for payment as presented. AYES – ALL. Motion carried 5-0.
  4. Resignations: Moved by Nearmyer, seconded by Stafford to approve the resignation of Katlyn Wood – MS Girls Basketball; Mike Ballard – Instructor; Holly Buck - Instructor. AYES – ALL. Motion carried 5-0.
  5. New Hires: Moved by Chipps, seconded by Stafford to approve the hire of Lindsay Vande Wall – Instructor; Brent Houck – District Associate/Crossing Guard; Nicole Smith – Food Service; Linda Rossow – Food Service; Sherrie Mouw – Food Service; Toni Vander Pool – District Associate; James Prombo – MS Baseball. AYES – ALL. Motion carried 5-0.

 
H. NEW BUSINESS:

  1. Football Camp: Moved by Stafford, seconded by Downey to approve the football camp as presented. AYES – ALL. Motion carried 5-0.
  2. FY2014 Certified Budget Adjustment: Moved by Nearmyer, seconded by Chipps to approve the certified budget amendment as presented. AYES – ALL. Motion carried 5-0.
  3. 2014-2015 Non-Bargaining Contracts: Moved after the exempt session.
  4. Curriculum Sharing Agreement: Moved by Chipps, seconded by Nearmyer to approve the sharing agreement with Lynnville-Sully for the 2013-2014 school year. AYES – ALL. Motion carried 5-0.
  5. Disposal of District Property: Moved by Chipps, seconded by Stafford to approve disposal of property via a garage sale to be held in June and publicized in the local papers. AYES – ALL. Motion carried 5-0.
  6. Construction of Vocational Building: Moved by Nearmyer, seconded by Stafford to approve a building for vocational uses. AYES – ALL. Motion carried 5-0.
  7. Nursing Services: Moved by Nearmyer, seconded by Chipps to approve a 2014-2015 contract with Universal Nursing for student-specific needs. AYES – ALL. Motion carried 5-0.
  8. Board Policy:
    1. 1st Reading – 414.1: No action was taken on this item.

 
I. DEPARTMENTAL REPORTS:

  1. Enrollment Study: An enrollment study completed by ISFIS was presented to the board.
  2. Facilities Update: The Director of Operations gave the board an update on current buildings and grounds projects in the district. The high school students worked during their community service day to complete projects all around Monroe. The district continues to work with the architects and public to finalize our proposals.
  3. Student Achievement/Curriculum: The Curriculum Director addressed the board regarding a 6-8 English/language arts curriculum adoption and progress on our district’s student proficiency goals.

 
The board moved into an exempt session to discuss matters related to employment conditions of employees who are not covered by a collective bargaining agreement as provided in 21.9 of the Iowa Code at 8:19 p.m.
 
The board exited exempt session at 9:59 p.m.
 
2014-2015 Non-Bargaining Contracts: Moved by Stafford, seconded by Downey to accept the salary recommendations as presented with changes noted in exempt session for administrators and secretaries and to exclude Superintendent salary until evaluation has been completed. AYES – ALL. Motion carried 5-0.
 
J. ADJOURN: Board President Ingle adjourned the meeting at 10:01 p.m.

Uploaded Files: 

2014-06-16 Unofficial Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
6:00 p.m., June 16, 2014
PCM Middle School Library, Prairie City, IA
*Pending Board Approval*
 
A. President Greg Ingle called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Greg Ingle.
C. AGENDA: Moved by Nearmyer, seconded by Stafford to approve the agenda move departmental reports following consent items and adding a potential action item following the Superintendent Evaluation. AYES – ALL. Motion carried 7-0.
 
Moved by Downey, seconded by Chipps to move into a closed session for legal strategy at 6:03 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(c) of the Iowa Code. Roll Call Vote: AYES – Keuning, Downey, Witt, Nearmyer, Chipps, Stafford, Ingle. Motion carried 7-0.
 
Moved by Keuning, seconded by Stafford to move out of closed session at 6:51 p.m. Roll Call Vote: AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. Motion carried 7-0.
 
The board recessed until 7:00 p.m.
 
D. CONSTITUENTS CORRESPONDENCE: Thomas Daniels addressed the board.
E. CELEBRATIONS: The administrators participated in a retreat last week that shared some great data and provided some great planning time for next school year. Facilities meeting where plans drafted by the architects have been shared with the community and streamed online for those unable to attend.
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Nearmyer to approve the May 19, 2014, regular minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Nearmyer, seconded by Stafford to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Downey, seconded by Keuning to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Stafford, seconded by Witt to approve the resignation of Kelly Lichty – Food Service. AYES – ALL. Motion carried 7-0.
  5. New Hires: Moved by Nearmyer, seconded by Keuning to approve the hire of Kelly Lichty – Associate; Justin Hike – Instructor; Kari Flygare – Instructor; Aleisha Elscott – Instructor; Nicole Stone – Associate (Contract Renewal); Angela Bennett – Associate (Contract Renewal); Louise Vink – Food Service; Tracy Weyers – Food Service (Contract Adjustment); Whitney Plein – Head Softball Coach; Rusty Vos – Asst. Softball Co-Coach; Tara Williams – Asst. Softball Co-Coach; Matt Henning - Instructor. AYES – ALL. Motion carried 7-0.

G. DEPARTMENTAL REPORTS:

  1. Nutrition: The Food Service Director gave the board an update of the work completed during her first year with the district as well as opportunities coming up this fall.
  2. Buildings & Grounds: The Director of Operations gave the board an update on current buildings and grounds projects in the district.
  3. Curriculum: The administrators presented information on our Iowa Assessment data and how it relates to building/district goals.

H. OLD BUSINESS:

  1. Board Policies:
    1. 1st Reading – 414.1: Moved by Stafford, seconded by Downey to adjust the proposed policy by capping at 20 days of vacation, accept 3 personal days, and adjust to 6 paid holidays listed plus two floating holidays for full time staff. AYES – ALL. Motion carried 7-0.

I. NEW BUSINESS:

  1. Basketball Camp: Moved by Downey, seconded by Chipps to approve the basketball camp as presented. AYES – ALL. Motion carried 7-0.
  2. Cafeteria Tables: Moved by Nearmyer, seconded by Chipps to accept the quote with School Specialty for $24,312.20. AYES – ALL. Motion carried 7-0.
  3. Activity Fund Interest Allocation: Moved by Chipps, seconded by Stafford to approve the allocation of interest in the activity fund as presented. AYES – ALL. Motion carried 7-0.
  4. Laptop Cases: Moved by Stafford, seconded by Witt to approve the purchase of laptop cases. AYES – ALL. Motion carried 7-0.
  5. Food Service Director Sharing Agreement: Moved by Keuning, seconded by Chipps to approve the sharing agreement with Colfax-Mingo as presented. AYES – ALL. Motion carried 7-0.
  6. Media Specialist Sharing Agreement: Moved by Stafford, seconded by Witt to approve the 28E agreement with Baxter as presented. AYES – ALL. Motion carried 7-0.
  7. Curriculum Director Sharing Agreement: Moved by Stafford, seconded by Chipps to approve the sharing agreement with Lynnville-Sully as presented. AYES – ALL. Motion carried 7-0.
  8. Curriculum Adoption: Moved by Downey, seconded by Keuning to approve the MS English/Language Arts curriculum as presented. AYES – ALL. Motion carried 7-0.
  9. 2014-2015 Legislative Resolutions: Moved by Keuning, seconded by Witt to set items 5, 15, 22, 35, 38 as our district priorities for the 2014-2015 legislative session. AYES – ALL. Motion carried 7-0.

 
Moved by Chipps, seconded by Nearmyer to move into a closed session for Superintendent Evaluation at 9:13 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Witt, Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. Motion carried 7-0.
 
The board entered executive session at 9:22 p.m. The board exited executive session at 10:10 p.m.
 
Moved by Stafford, seconded by Downey to move out of closed session at 10:20 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Witt, Ingle. Motion carried 7-0.
J. ADJOURN: Board President Ingle adjourned the meeting at 10:21 p.m.

2014-06-23 Unofficial Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
June 23, 2014, PCM High School Conference Room, Monroe, IA
*Pending Board Approval*
 
A. President Greg Ingle called the meeting to order at 7:02 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Greg Ingle, Alvin Keuning, Nicole Stafford, Mitchell Chipps, Steve Nearmyer. ABSENT: Brenda Downey, Jill Witt.
 
C. AGENDA: Moved by Stafford, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 5-0.
 
D. OLD BUSINESS:
Moved by Keuning, seconded by Nearmyer to move into a closed session for Superintendent Evaluation at 7:05 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. ABSENT – Witt, Downey. Motion carried 5-0.
 
Director Downey joined the meeting at 7:16 p.m.
 
The board entered executive session at 8:00 p.m.
 
Moved by Downey, seconded by Nearmyer to move out of closed session at 8:45 p.m. Roll Call Vote: AYES – Keuning, Downey, Stafford, Chipps, Nearmyer, Ingle. NAYS – None. ABSENT - Witt. Motion carried 6-0.
 

  1. Recommendation Based on Superintendent Evaluation: Moved by Nearmyer, seconded by Keuning to give the Superintendent a 1.5% salary increase with the potential for an additional 1.5% increase after a 6-month review has been completed. Roll Call Vote: AYES – Keuning, Downey, Chipps, Nearmyer, Ingle. NAYS – Stafford. ABSENT - Witt. Motion carried 5-1.

 
Director Chipps exited the meeting at 8:46 p.m.
 
Moved by Stafford, seconded by Nearmyer to move into a closed session for Superintendent Evaluation at 8:47 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES –Nearmyer, Downey, Stafford, Keuning, Ingle. NAYS – None. ABSENT – Witt, Chipps. Motion carried 5-0.
 
Moved by Stafford, seconded by Nearmyer to move out of closed session at 9:04 p.m. Roll Call Vote: AYES – Keuning, Downey, Stafford, Nearmyer, Ingle. NAYS – None. ABSENT - Chipps, Witt. Motion carried 6-0.
 
Moved by Stafford, seconded by Downey to present the Superintendent with the Board’s expectations as prepared in closed session. AYES – ALL. Motion carried 5-0.
 
E. ADJOURN: Board President Ingle adjourned the meeting at 9:06 p.m. AYES – ALL. Motion carried 6-0.

July 2014 - June 2015

2014-07-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., July 21, 2014
PCM High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Greg Ingle.
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
D. CONSTITUENTS CORRESPONDENCE: Tami Fairbanks addressed the Board.
 
E. CELEBRATIONS: Softball team had a great season and made it a long way in post-season play. Custodial staff is working hard to get the buildings ready for the new school year.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Stafford, seconded by Chipps to approve the June 16, 2014, regular minutes as presented. AYES – ALL. Motion carried 7-0. Moved by Stafford, seconded by Keuning to approve the June 23, 2014 special minutes as presented noting that there is an unintentional procedural error. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Chipps, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Chipps, seconded by Witt to approve the bills for payment as presented. Roll Call Vote: AYES – Witt, Nearmyer, Chipps, Ingle. NAYS – Keuning, Stafford, Downey. Motion carried 4-3.
  4. Resignations: None at this time.
  5. New Hires: Moved by Nearmyer, seconded by Downey to approve the hire of Allison Cooper – District Associate; Rita Van Veen – District Associate; Janet Beem – Instructor; Heather Helton – District Associate; Rebecca Karr – Cross Country Assistant. AYES – ALL. Motion carried 7-0.

G. OLD BUSINESS:

  1. Board Policies:
    1. 2nd Reading – 414.1: Moved by Keuning, seconded by Nearmyer to table until a future meeting. AYES – ALL. Motion carried 7-0.

H. NEW BUSINESS:

  1. Insurance Renewal: Moved by Chipps, seconded by Keuning to approve the insurance renewal with EMC/Tri-Country Insurance as presented. AYES – ALL. Motion carried 7-0.
  2. Fundraisers: Moved by Stafford, seconded by Chipps to approve the cheerleading fundraisers as presented. AYES – ALL. Motion carried 7-0.
  3. Coaching Additions: Moved by Keuning, seconded by Chipps to approve the addition of one MS Wrestling and two MS Football coaches. AYES – ALL. Motion carried 7-0.
  4. Annual Resolutions:
    1. Financial Depositories & Amounts: Moved by Nearmyer, seconded by Keuning to approve following resolution regarding financial depositories:
  5. Commission Allocations: Moved by Downey, seconded by Chipps to approve the commission allocations as presented. AYES – ALL. Motion carried 7-0.
  6. Milk Bids: Moved by Keuning, seconded by Chipps to approve the bid with Anderson Erickson as presented. AYES – ALL. Motion carried 7-0.
  7. Bread Bids: Moved by Keuning, seconded by Witt to approve the bid with Bimbo Bakeries as presented. AYES – ALL. Motion carried 7-0.
  8. Prairie Meadows Grant Resolution: Moved by Stafford, seconded by Downey to approve the following resolution:
  9. ME Air Conditioner: Moved by Keuning, seconded by Witt to approve the quote with Plumb Tech for $13,610 plus $500 for roof penetrations. AYES – ALL. Motion carried 7-0.
  10. PCE Clocks. Moved by Keuning, seconded by Chipps to approve the quote with Midwest Alarm for $9,770. AYES – ALL. Motion carried 7-0.
  11. Tree Removal. Moved by Nearmyer, seconded by Keuning to remove dead trees and to table removal of additional trees until April 2015. AYES – ALL. Motion carried 7-0.

I. DEPARTMENTAL REPORTS:

  1. Buildings & Grounds: The Director of Operations gave the board an update on current buildings and grounds projects in the district.
  2. Technology: The Director of Technology Services updated the board with projects being completed during the summer break.

J. ADJOURN: Moved by Stafford, seconded by Downey to adjourn the meeting at 8:44 p.m. AYES – ALL. Motion carried 7-0.

2014-08-14 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., August 14, 2014
PCM High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 7:07 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Nicole Stafford, Alvin Keuning, Greg Ingle. ABSENT: Jill Witt, Steve Nearmyer, Mitchell Chipps.
 
C. AGENDA: Moved by Stafford, seconded by Keuning to approve the agenda including the deletion of I.1. - Curriculum/Student Achievement. AYES – ALL. Motion carried 4-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS: Correspondence received from the Poultry Superintendent of the Iowa State Fair commending the FFA’s performance and demeanor. The district believes enrollment is likely to increase again this year.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Downey to approve the July 21, 2014, regular minutes as presented. AYES – ALL. Motion carried 4-0.
  2. Financial Reports: Moved by Stafford, seconded by Keuning to accept the financial reports as presented. AYES – ALL. Motion carried 4-0.
  3. Bills for Payment: Moved by Stafford, seconded by Downey to approve the bills for payment as presented. AYES – ALL. Motion carried 4-0.
  4. Resignations: Moved by Stafford, seconded by Keuning to approve the resignation of Kathy Vriezelaar – District Associate; Louise Vink – Food Service. AYES – ALL. Motion carried 4-0.
  5. New Hires: Moved by Stafford, seconded by Keuning to approve the hire of Samantha Millage – District Associate; Julie Van Dyke – Nurse; Rusty Gibbs – MS Football; Jason Burns – MS Football; Jeff Lindsay – HS Volleyball. AYES – ALL. Motion carried 4-0.

G. OLD BUSINESS:

  1. Board Policies:
    1. 2nd Reading – 414.1: Moved by Stafford, seconded by Downey to approve the 2nd reading of policy 414.1 excluding the carryover of the vacation days. AYES – ALL. Motion carried 4-0.

H. NEW BUSINESS:

  1. Fundraisers: Moved by Keuning, seconded by Downey to approve the junior class fundraiser as presented. AYES – ALL. Motion carried 4-0.
  2. Disposal of District Property: Moved by Downey, seconded by Keuning to approve the disposal of furniture via an auction, technology equipment posted on a government website, and a vehicle being scrapped. AYES – ALL. Motion carried 4-0.
  3. Vehicle Purchase: Moved by Stafford, seconded by Downey to approve the purchase of a Dodge Grand Caravan at a cost of $20,784. AYES – ALL. Motion carried 4-0.
  4. Board Policies:
    1. 1st Reading – 502.13, 502.14, 502.14E1, 502.14E2: Moved by Downey, seconded by Keuning to approve the 1st reading of policies 502.13, 502.14, 502.14E1, 502.14E2 as amended. AYES – ALL. Motion carried 4-0.
  5. Technology 1:1 Handbook: A handbook to be discussed with parents was shared with the board.

I. DEPARTMENTAL REPORTS:

  1. Curriculum/Student Achievement: Removed from the agenda.

J. ADJOURN: Moved by Stafford, seconded by Downey to adjourn the meeting at 8:07 p.m. AYES – ALL. Motion carried 4-0.

2014-09-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., September 15, 2014
PCM High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Jill Witt, Greg Ingle. ABSENT: Brenda Downey,
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda. AYES – ALL. Motion carried 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
Board Member Downey arrived at 7:04 p.m.
 
E. CELEBRATIONS:

  1. New Staff. PCE Principal Mary Poulter introduced the teaching staff new to the district.

MS Principal Stephanie Langstraat has been nominated for a distinguished educator award.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Chipps to approve the August 14, 2014, regular minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Chipps, seconded by Nearmyer to accept the financial reports, including FY14 annual reconciliations, as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Nearmyer, seconded by Stafford to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Keuning, seconded by Nearmyer to approve the resignation of Jessica Miller – District Associate. AYES – ALL. Motion carried 7-0.
  5. New Hires: Moved by Nearmyer, seconded by Witt to approve the hire of Heather Arthurs – District Associate. AYES – ALL. Motion carried 7-0.

G.    ANNUAL ORGANIZATIONAL ITEMS:

  1. Election of Board President. Moved by Chipps, seconded by Nearmyer to nominate Greg Ingle for Board President. Moved by Stafford, seconded by Downey to nominate Alvin Keuning for Board President. By a vote of 4-3, Greg Ingle was elected to the office of Board President. The Oath of Office was administered.
  2. Election of Board Vice-President. Moved by Nearmyer, seconded by Downey to nominate Alvin Keuning for Board Vice President. By a vote of 7-0, Alvin Keuning was elected to the office of Board Vice President. The Oath of Office was administered.
  3. Set Time, Place, and Schedule of Regular Board Meetings. Moved by Chipps, seconded by Witt to approve the schedule presented. AYES – ALL. Motion carried 7-0.
  4. Approve Signatures on Accounts. Moved by Stafford, seconded by Keuning to continue using the Board President and Board Secretary signatures on all bank accounts. AYES – ALL. Motion carried 7-0.

H. OLD BUSINESS:

  1. Board Policies:
    1. 2nd Reading – 502.14, 502.14E1, 502.14E2: Moved by Keuning, seconded by Chipps to approve the 2nd reading of policies 502.14, 502.14E1, 502.14E2 as modified. AYES – ALL. Motion carried 7-0.

I. NEW BUSINESS:

  1. Appoint Board Secretary: Moved by Witt, seconded by Chipps to approve Jeana Van Voorst as Board Secretary. AYES – ALL. Motion carried 7-0. The Oath of Office was administered.
  2. Appoint Board Treasurer: Moved by Stafford, seconded by Downey to approve Tami Thomas as Board Treasurer. AYES – ALL. Motion carried 7-0. The Oath of Office was administered.
  3. Appoint Legal Counsel: Moved by Chipps, seconded by Witt to appoint Ahlers & Cooney, P.C. as district legal counsel. Roll Call Vote: AYES – Chipps, Witt, Nearmyer, Ingle. NAYS – Stafford, Keuning, Downey. Motion carried 4-3.
  4. Fundraisers: Moved by Witt, seconded by Keuning to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.
  5. FFA Convention: Moved by Nearmyer, seconded by Downey to approve travel to the national FFA convention. AYES – ALL. Motion carried 7-0.
  6. Disposal of District Property: Moved by Chipps, seconded by Witt to approve the disposal of vocational scrap metal and textbooks as presented. AYES – ALL. Motion carried 7-0.
  7. Volleyball Camp: Moved by Stafford, seconded by Keuning to approve the volleyball camp as presented. AYES – ALL. Motion carried 7-0.
  8. Requests for Early Graduation: Moved by Keuning, seconded by Witt to approve the requests for early graduation as presented. AYES – ALL. Motion carried 7-0.
  9. Pepsi Contract: Moved by Downey, seconded by Witt to approve a one-year agreement with Mahaska Bottling. AYES – ALL. Motion carried 7-0.
  10. Mini-Bus: Moved by Downey, seconded by Chipps to accept the bid with Thomas Bus Sales for $54,771. AYES – ALL. Motion carried 7-0.
  11. C-Plan/District Goals: Information was presented regarding data submitted to the state in the district’s comprehensive plan.
  12. Modified Allowable Growth for Special Education Deficit: Moved by Witt, seconded by Keuning to request modified allowable growth in the amount of $137,610.00 (or as amended by the Iowa Dept. of Education) for the special education negative balance. AYES – ALL. Motion carried 7-0.
  13. Board Policies:
    1. 1st Reading –502.14E3; 507.10: Moved by Chipps, seconded by Nearmyer to approve the 1st reading of policies 502.14E3 as amended. AYES – ALL. Motion carried 7-0. The board requested policy 507.10 be reviewed further and brought back at a later date.

J. ADJOURN: Moved by Chipps, seconded by Nearmyer to adjourn the meeting at 8:41 p.m. AYES – ALL. Motion carried 7-0.

2014-10-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., October 20, 2014
PCM High School Library, Monroe, IA
 
A. Vice-President Alvin Keuning called the meeting to order at 7:02 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt. ABSENT: Steve Nearmyer, Greg Ingle
 
C. AGENDA: Moved by Stafford, seconded by Downey to approve the agenda by removing the closed session for Superintendent Evaluation. Moved by Stafford, seconded by Downey to amend the motion to include the removal of the Personnel closed session. AYES – Stafford, Downey, Keuning. NAYS – Chipps, Witt. Motion passed 3-2.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS: PCE’s PTO organized a work group to lay down mulch in the playground. PTO & PTA are working together on fundraisers. The district staff had a good in-service/teacher work day today.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Chipps, seconded by Downey to approve the September 15, 2014, regular minutes as presented. AYES – ALL. Motion carried 5-0.
  2. Financial Reports: Moved by Chipps, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 5-0.
  3. Bills for Payment: Moved by Stafford, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 5-0.

     
    Board Member Ingle entered the meeting at 7:11 p.m.

  4. Resignations: Moved by Stafford, seconded by Witt to approve the resignation of Joel Grier – MS Softball; Heather Helton – District Associate; Rita Van Veen – District Associate. AYES – ALL. Motion carried 6-0.
  5. New Hires: Moved by Chipps, seconded by Downey to approve the hire of Amy Drake – District Associate; Christine Williams – Food Service; Jamie Vos – District Associate (Contract Adjustment); Marcie Findlow – Asst. Cheer Co-Coach; Tonya Earleywine – Asst. Cheer Co-Coach; Matt Teeter – MS Wrestling Asst. Co-Coach; Rusty Vos – MS Wrestling Asst. Co-Coach. AYES – ALL. Motion carried 6-0.

The chair of the board was turned over to President Ingle at this point.
 
G.    OLD BUSINESS:

  1. Board Policies:
    1. 2nd Reading – 502.14E3: Moved by Chipps, seconded by Witt to approve the 2nd reading of policy 502.14E3 as modified. AYES – ALL. Motion carried 6-0.

H.    NEW BUSINESS:

  1. Fundraisers: Moved by Downey, seconded by Keuning to approve the Class of 2017 and middle school fundraisers as presented. AYES – ALL. Motion carried 6-0.
  2. Requests for Early Graduation: Moved by Keuning, seconded by Downey to approve the request for early graduation as presented. AYES – ALL. Motion carried 6-0.
  3. Staff Computers: Moved by Keuning, seconded by Downey to approve the purchase of staff computers at a cost of $36,372.48. AYES – ALL. Motion carried 6-0.
  4. District Developed Service Delivery Plan: Moved by Stafford, seconded by Downey to approve the district developed service delivery plan as presented. AYES – ALL. Motion carried 6-0.
  5. Board Policies:
    1. General Review Recommendations: Moved by Stafford, seconded by Downey to approve the recommendations for board policies with the intent of ensuring Iowa Code continues to be referenced. AYES – ALL. Motion carried 6-0.

       
      Board Member Nearmyer arrived at 7:41 p.m.

    2. 1st Reading –300 Series: Moved by Stafford, seconded by Keuning to approve the 1st reading of board policy 300 as edited. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Keuning to approve the 1st reading of board policy 301.1 as edited. AYES – ALL. Motion carried 7-0. Moved by Nearmyer, seconded by Keuning to table the 1st reading of board policy 301.2. AYES – ALL. Motion carried 7-0. Motion carried 7-0. Moved by Keuning, seconded by Nearmyer to approve the 1st reading of board policy 302 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Keuning to approve the 1st reading of board policy 303 as edited. AYES – ALL. Motion carried 7-0. Moved by Stafford, seconded by Downey to approve the 1st reading of board policy 304.1 as edited. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Nearmyer to table the 1st reading of board policy 304.2. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to approve the 1st reading of board policy 304.3 as edited. AYES – ALL. Motion carried 7-0. Moved by Nearmyer, seconded by Chipps to approve the 1st reading of board policy 304.4 as edited. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Chipps to approve the 1st reading of board policy 304.5 as edited. AYES – ALL. Motion carried 7-0. Moved by Nearmyer, seconded by Witt to approve the 1st reading of board policy 304.6 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Nearmyer to approve the 1st reading of board policy 304.7 as edited. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Chipps to approve the 1st reading of board policy 304.8 as edited. AYES – ALL. Motion carried 7-0. Moved by Stafford, seconded by Downey to approve the 1st reading of board policy 305 as edited. AYES – ALL. Motion carried 7-0. Moved by Nearmyer, seconded by Witt to approve discarding board policy 306.1. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Chipps to approve discarding board policy 306.2. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 1st reading of board policy 306.3 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Downey to approve the 1st reading of board policy 307 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Downey to approve the 1st reading of board policy 308 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Downey to approve the 1st reading of board policy 309 as edited. AYES – ALL. Motion carried 7-0.

I. DEPARTMENTAL REPORTS:

  1. Buildings and Grounds. The Director of Operations updated the board on current projects throughout the district.
  2. Curriculum/Student Achievement. Nothing at this time.

J. ADJOURN: Moved by Keuning, seconded by Downey to adjourn the meeting at 8:47 p.m. AYES – ALL. Motion carried 7-0.

2014-11-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., November 17, 2014
PCM High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Greg Ingle. ABSENT: Mitchell Chipps.
 
C. AGENDA: Moved by Nearmyer, seconded by Stafford to remove I.1. – Patron Appeal. AYES – ALL. Motion passed 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS:

  1. Metro Waste Authority: Mary Gillespie from Metro Waste Authority informed the board of the host fees program. Almost $62,000 was donated to the district in the 2013-2014 year under this program.

The HS play was a huge success this past weekend, and the kids did a great job. PCE held their first snow contest and had many winners this year. Bubble gum day is coming up for PCE students.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Nearmyer, seconded by Witt to approve the October 20, 2014, regular minutes as presented. AYES – ALL. Motion carried 6-0.
  2. Financial Reports: Moved by Stafford, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.
  3. Bills for Payment: Moved by Witt, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.
  4. Resignations: Moved by Keuning, seconded by Nearmyer to approve the resignation of Heather Arthurs – District Associate; Wendy Chiabotta – MS Volleyball; Laurie Wood – MS Volleyball; Laurie Wood – HS Girls Basketball Assistant; Laurie Wood – HS Girls Track Assistant. AYES – ALL. Motion carried 6-0.
  5. New Hires: Moved by Stafford, seconded by Keuning to approve the hire of Lindsey Cunningham – MS Girls Basketball. AYES – ALL. Motion carried 6-0.

G. DEPARTMENTAL REPORTS:

  1. Buildings and Grounds: The Director of Operations updated the board on current projects.
  2. Technology: The Technology Director updated on a conference the department attended in Minneapolis in October. Repairs and programs have been holding up fairly well with the new student computers. Staff computers have been ordered. The district is working to block social networking sites while students are at school.
  3. Curriculum/Student Achievement: The Curriculum Director reviewed MAP test scores and areas that the interventionists are focusing on to assist student scores.

H. OLD BUSINESS:

  1. Board Policies:
    1. 1st Reading – 301.2; 304.2: Moved by Stafford, seconded by Witt to approve the 1st reading of 304.2 as edited. AYES – ALL. Motion carried 6-0.
    2. 2nd Reading – 300; 301.1; 302; 303; 304.1; 304.3; 304.4; 304.5; 304.6; 304.7; 304.8; 305; 306.1; 306.2; 306.3; 307; 308; 309: Moved by Witt, seconded by Keuning to approve the 2nd reading of policies 300; 301.1; 302; 303; 304.1; 304.3; 304.4; 304.5; 304.6; 304.7; 304.8; 305; 306.1; 306.2; 306.3; 307; 308; 309 as modified. AYES – ALL. Motion carried 6-0.

I. NEW BUSINESS:

  1. Patron Appeal: Item removed from the agenda.
  2. Fundraisers: Moved by Keuning, seconded by Downey to approve the baseball and middle school fundraisers as presented. AYES – ALL. Motion carried 6-0.
  3. Modified Supplemental Amount for Open Enrollment Out: Moved by Nearmyer, seconded by Witt to request $30,605, or as adjusted by the Iowa Dept. of Education, in modified supplemental amount for open enrollment out. AYES – ALL. Motion carried 6-0.
  4. Board Policies:
    1. 1st Reading –210.6: Moved by Keuning, seconded by Downey to approve the 1st reading of board policy 210.6 as edited. AYES – ALL. Motion carried 6-0.

J. CLOSED SESSION: Pursuant to Iowa Code 21.5(1)(i) – Personnel: Moved by Nearmyer, seconded by Witt to move into closed session at 8:45 p.m. Roll Call Vote: AYES – Keuning, Downey, Witt, Nearmyer, Stafford, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0. Moved by Stafford, seconded by Downey to move out of closed session at 9:20 p.m. Roll Call Vote: AYES – Downey, Downey, Witt, Nearmyer, Stafford, Keuning, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0.
 
K. ADJOURN: Moved by Stafford, seconded by Nearmyer to adjourn the meeting at 9:21 p.m. AYES – ALL. Motion carried 6-0.

2014-12-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
5:00 p.m., December 15, 2014
PCM High School Library, Monroe, IA
 
A. Vice-President Alvin Keuning called the meeting to order at 5:01 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey. ABSENT: Greg Ingle.
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to remove E. – Public Hearing on 2015-2015 School Calendar, F.5. – New Hires, and I.3. – 2015-2016 School Calendar. AYES – ALL. Motion passed 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
Director Ingle arrived at 5:03 p.m. The chair of the board was passed to President Ingle.
 
E. PUBLIC HEARING ON 2015-2016 SCHOOL CALENDAR: Item removed from agenda.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Downey to approve the November 17, 2014, regular minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Keuning, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Nearmyer, seconded by Downey to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Stafford, seconded by Chipps to approve the resignation of Kelsey Dewes – HS Volleyball Assistant; Alison Cooper – District Associate; James Prombo – MS Baseball; John Shawver – HS Boys Golf. AYES – ALL. Motion carried 7-0.
  5. New Hires: Item removed from the agenda.

G. DEPARTMENTAL REPORTS:

  1. Buildings and Grounds: The Director of Operations updated the board on current projects, including facility committee updates.
  2. Technology: No report.
  3. Curriculum/Student Achievement: The Curriculum Director shared that we are moving forward with the new assessments we have implemented this year. She also briefly shared information from a special education law conference recently attended.

H. OLD BUSINESS:

  1. Board Policies:
    1. 1st Reading – 301.2: Moved by Keuning, seconded by Witt to approve the 1st reading of policy 301.2 as edited. AYES – ALL. Motion carried 7-0.
    2. 2nd Reading – 210.6; 304.2: Moved by Nearmyer, seconded by Witt to approve the 2nd reading of policy 210.6 as modified. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Nearmyer to approve the 2nd reading of policy 304.2 as modified. AYES – ALL. Motion carried 7-0.

I. NEW BUSINESS:

  1. Modified Supplemental Amount for Dropout Prevention: Moved by Nearmyer, seconded by Chipps to request $86,451, or as adjusted by the Iowa Dept. of Education, in modified supplemental amount for dropout prevention. AYES – ALL. Motion carried 7-0.
  2. Early Retirement – Board Policy 407.6: Moved by Nearmyer, seconded by Keuning to table this item. AYES – ALL. Motion carried 7-0.
  3. 2015-2016 School Calendar: Item removed from the agenda.
  4. Board Policies:
    1. 1st Reading – 400; 401.1; 401.2; 401.2R1; 401.3; 401.4; 401.5; 401.6; 401.6R1; 401.7; 401.8; 401.9; 401.10; 401.11; 401.12; 401.12R1; 802.4: Moved by Downey, seconded by Chipps to approve the 1st reading of board policy 400 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Keuning to approve the 1st reading of board policy 401.1 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 1st reading of board policy 401.10 as edited. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to table the 1st reading of board policy 401.11. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Chipps to table the 1st reading of board policy 401.12. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Nearmyer to table the 1st reading of board policy 401.12R1. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Chipps to approve the 1st reading of board policy 401.2 as edited. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to approve the 1st reading of board policy 401.2R1 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Keuning to approve the 1st reading of board policy 401.3 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps to table the 1st reading of board policy 401.4. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 1st reading of board policy 401.5 as edited. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Keuning to approve the 1st reading of board policy 401.6 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Chipps to approve the 1st reading of board policy 401.6R1 as edited. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Chipps to approve the 1st reading of board policy 401.7 as edited. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to approve the 1st reading of board policy 401.8 as edited. AYES – ALL. Motion carried 7-0. Moved by Stafford, seconded by Downey to approve the 1st reading of board policy 401.9 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Nearmyer to approve the 1st reading of board policy 802.4 as edited. AYES – ALL. Motion carried 7-0.

J. ADJOURN: Moved by Chipps, seconded by Downey to adjourn the meeting at 6:34 p.m. AYES – ALL. Motion carried 7-0.

2015-01-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
7:00 p.m., January 19, 2015
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle. ABSENT: Jill Witt.
 
C. AGENDA: Moved by Chipps, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion passed 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS: Elementary schools are on the second round of state testing for this year; it is going much better than this fall. It has been nice for the elementary students to be able to play outside.
 
Director Witt arrived at 7:02 p.m.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Downey, seconded by Keuning to approve the December 15, 2014, regular minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Keuning, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Stafford, seconded by Downey to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Stafford, seconded by Downey to accept the resignation of Joshua Cox – Crossing Guard. AYES – ALL. Motion carried 7-0.
  5. New Hires: No action taken.

G. DEPARTMENTAL REPORTS:

  1. Student Achievement/Curriculum: The Curriculum Director gave the board some updates on statewide changes to the Department of Education’s method of monitoring schools and attendance center rankings.
  2. High School Update – Mr. Bridges: The board received information on the academics at the high school and how their intervention system has influenced changes.

H. OLD BUSINESS:

  1. Early Retirement: Moved by Keuning, seconded by Chipps to approve board policy 407.6 as amended. Roll Call Vote: AYES – Chipps, Keuning, Witt, Nearmyer, Ingle. NAYS – Stafford, Downey. Motion carried 5-2. Moved by Nearmyer, seconded by Chipps to waive the second reading of board policy 407.6. Roll Call Vote: AYES – Witt, Nearmyer, Chipps, Ingle. NAYS – Stafford, Keuning, Downey. Motion carried 4-3. Moved by Nearmyer, seconded by Witt to offer the early retirement incentive for this school year. Roll call vote: AYES – Keuning, Witt, Nearmyer, Chipps, Stafford, Ingle. NAYS – Downey. Motion carried 6-1.
  2. Board Policies:
    1. 1st Reading – 401.4; 401.11; 401.12; 401.12R1: Moved by Downey, seconded by Keuning to approve the 1st reading of policies 401.4 as edited. AYES – ALL. Motion carried 7-0. Moved by Keuning, seconded by Witt to approve the 1st reading of policies 401.11 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 1st reading of policies 401.12 as edited. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Keuning to approve the 1st reading of policies 401.12R1 as edited. AYES – Downey, Witt, Nearmyer, Chipps, Keuning, Ingle. NAYS - Stafford. Motion carried 6-1.
    2. 2nd Reading – 301.2; 400; 401.1; 401.2; 401.2R1; 401.3; 401.5; 401.6; 401.6R1; 401.7; 401.8; 401.9; 401.10; 802.4: Moved by Keuning, seconded by Witt to approve the 2nd reading of policy 301.2 as modified. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 2nd reading of policy 400 as modified. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 2nd reading of policy 401.1 as modified. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to approve the 2nd reading of policy 401.2 as modified. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to approve the 2nd reading of policy 401.2R1 as modified. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Downey to approve the 2nd reading of policy 401.3 as modified. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Witt to approve the 2nd reading of policy 401.5 as modified. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Keuning to approve the 2nd reading of policy 401.6 as modified. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Downey to approve the 2nd reading of policy 401.6R1 as modified. AYES – ALL. Motion carried 7-0. Moved by Witt, seconded by Downey to approve the 2nd reading of policy 401.7 as modified. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Witt to approve the 2nd reading of policies 401.8; 401.9; 401.10; 802.4 as modified. AYES – ALL. Motion carried 7-0.

I. CLOSED SESSION: Pursuant to Iowa Code 21.5(1)(i) – Personnel. Moved by Nearmyer, seconded by Witt to move into closed session pursuant to Iowa Code 21.5(1)(i) at 8:11 p.m. Roll Call Vote: AYES - Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. Motion carried 7-0. Moved by Downey, seconded by Witt to move out of closed session at 8:40 p.m. Roll Call Vote: AYES - Witt, Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. NAYS – None. Motion carried 7-0.

  1. Personnel Action – based on Closed Session: Moved by Chipps, seconded by Witt to adjust Ms. Langstraat’s 2014-2015 contract by an additional 2%, for a 4% total contract increase. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Witt, Ingle. NAYS – None. Motion carried 7-0.

J. CLOSED SESSION: Pursuant to Iowa Code 21.5(1)(i) – Superintendent Evaluation. Moved by Chipps, seconded by Witt to move into closed session pursuant to Iowa Code 21.5(1)(i) at 8:43 p.m. Roll Call Vote: AYES - Chipps, Stafford, Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – None. Motion carried 7-0. Moved by Nearmyer, seconded by Stafford to move out of closed session at 9:42 p.m. Roll Call Vote: AYES - Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. Motion carried 7-0.

  1. Personnel Action – based on Closed Session: Moved by Downey, seconded by Witt to adjust the Superintendent’s 2014-2015 contract by an additional 3.5%, for a 5% total contract increase. Roll Call Vote: AYES – Keuning, Downey, Witt, Nearmyer, Chipps, Stafford, Ingle. NAYS – None. Motion carried 7-0.

K. ADJOURN: Moved by Stafford, seconded by Keuning to adjourn the meeting at 9:43 p.m. AYES – ALL. Motion carried 7-0.

2015-01-21 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
January 21, 2015, PCM High School Library, Monroe, IA
 
A. Vice-President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning. ABSENT: Greg Ingle.
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
Director Ingle joined the meeting at 7:01 p.m. The chair of the meeting was past to President Ingle.
 
D. ACTION ITEMS:

  1. Architect Facilities Master Plan: Matt Gillespie from Piper Jaffray presented the financial capacity of the district for building projects. The Director of Operations gave the board an overview of the Facilities Committee and the process for this recommendation. Architects from Neumann Monson presented the facilities master improvement plan. Ryan Simbro, engineer at HR Green and committee member, showed drawings for parking lot updates. The board plans to hold a work session in the future to discuss this plan in more detail.

Director Ingle exited the meeting at 7:41 p.m. and returned at 8:04 p.m.
 
E. ADJOURN: Moved by Downey, seconded by Witt to adjourn the meeting at 9:16 p.m. AYES – ALL. Motion carried 7-0.

2015-01-26 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
January 26, 2015, PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:58 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle.
 
C. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
D. CLOSED SESSION: Pursuant to Iowa Code 21.5(1)(e) - Student Hearing
 
Moved by Stafford, seconded by Chipps to move into closed session pursuant to Iowa Code 21.5(1)(e) at 6:59 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Witt, Ingle. NAYS – None. Motion carried 7-0.
 
Moved by Downey, seconded by Keuning to move out of closed session at 8:13 p.m. Roll Call Vote: AYES – Chipps, Stafford, Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – None. Motion carried 7-0.

  1. Student Hearing Decision: Moved by Downey, seconded by Witt to accept the administration’s recommendation on the student disciplinary matter with a review of the decision conducted prior to the fourth quarter. Academic goals to be set by administration for re-entry in the fourth quarter. Roll Call Vote: AYES – Stafford, Keuning, Downey, Witt, Nearmyer, Chipps, Ingle. NAYS – None. Motion carried 7-0.

 
The board recessed from 8:14 – 8:18 p.m.
 
E. EXEMPT SESSION: Pursuant to Iowa Code 21.9 – Negotiations Strategy
The board moved into a session exempt from the provisions of Iowa Code Chapter 21 as provided in Iowa Code 21.9 at 8:18 p.m. The board moved out of the exempt session at 9:50 p.m.
 
F. NEW BUSINESS:

  1. Negotiations Approval: No motion made at this time.
  2. New Hires: Moved by Witt, seconded by Keuning to approve the hire of Brianna Schroder and contract adjustment of Carissa Sneller. AYES – ALL. Motion carried 7-0.

G. ADJOURN: President Ingle adjourned the meeting at 9:53 p.m.

2015-02-09 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
February 9, 2015, PCM Middle School Library, Prairie City, IA
 
Prior to beginning the special meeting, the board entered into a session exempt from the provisions of Iowa Code Chapter 21 as provided in Iowa Code 21.9 at 6:30 p.m. The board exited exempt session at 7:10 p.m.
 
A. President Greg Ingle called the meeting to order at 7:10 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Alvin Keuning, Brenda Downey, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Greg Ingle. ABSENT: Jill Witt
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda by removing D.1. Board Policy – 407.7. AYES – ALL. Motion carried 6-0.
 
D. OLD BUSINESS:

  1. Board Policy – 407.7: Item removed.
  2. Facilities Master Plan: The board discussed the plan previously presented by the architects and facilities committee.

 
Director Chipps exited the meeting at 7:57 p.m.
 
E. ADJOURN: Moved by Keuning, seconded by Nearmyer to adjourn the meeting at 8:12 p.m.

2015-02-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
February 16, 2015, PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 7:01 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Jill Witt, Steve Nearmyer, Nicole Stafford, Alvin Keuning, Greg Ingle. ABSENT: Mitchell Chipps
 
C. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda by removing the exempt session and H.1. Negotiations Approval. AYES – ALL. Motion carried 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS: Fall to Winter FAST assessment moved 57 elementary students off an at-risk listing. Today staff had a great professional development day. During the month of January we had over $15,000 of revenue processed through our online payment system.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Keuning, seconded by Downey to January 19 regular meeting minutes and January 21, January 26, and February 9 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.
  2. Financial Reports: Moved by Stafford, seconded by Witt to approve the financial reports as presented. AYES – ALL. Motion carried 6-0.
  3. Bills for Payment: Moved by Witt, seconded by Keuning to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.
  4. Resignations: Moved by Nearmyer, seconded by Witt to approve the resignation of Stephanie Langstraat – Girls Soccer Assistant Coach. AYES – ALL. Motion carried 6-0.
  5. New Hires: None at this time.

G. DEPARTMENTAL REPORTS:

  1. Student Achievement/Curriculum:
    1. Visual Phonics Presentation: Early childhood staff from PCE and ME showed the board the visual phonics methodology used in their classrooms.

H. OLD BUSINESS:

  1. Negotiations Approval: Removed.
  2. Board Policies:
    1. 2nd Reading – 401.4; 401.11; 401.12; 401.12R1: Moved by Downey, seconded by Witt to approve the 2nd reading of board policies 401.4; 401.11; 401.12; 401.12R1 as modified. AYES – ALL. Motion carried 6-0.

I. NEW BUSINESS:

  1. Fundraisers: Moved by Nearmyer, seconded by Keuning to approve the fundraisers for MS Band, Student Government, and National Honor Society as presented. AYES – ALL. Motion carried 6-0.
  2. FFA Trip: Moved by Downey, seconded by Keuning to approve the overnight trip request for welding nationals. AYES – ALL. Motion carried 6-0.
  3. Baseball Contract – Game at Principal Park: Moved by Witt, seconded by Stafford to approve the contract with Greater Des Moines Baseball Co. as presented. AYES – ALL. Motion carried 6-0.
  4. Early Retirement Applications/Resignations: Moved by Stafford, seconded by Witt to approve the early retirement applications and resignations of Carol Blaha, Janice R. Davis, Jerry Davis, and Mary Poulter. AYES – ALL. Motion carried 6-0.
  5. Disposal of Mini Bus: Moved by Nearmyer, seconded by Witt to approve the disposal of a mini bus through sealed bids. AYES – ALL. Motion carried 6-0.
  6. Board Policies:
    1. 1st Reading – 501.3: Moved by Witt, seconded by Downey to approve the 1st reading of board policy 501.3 as edited. AYES – ALL. Motion carried 6-0.

J. ADJOURN: Moved by Keuning, seconded by Stafford to adjourn the meeting at 7:44 p.m.

2015-02-23 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
February 23, 2015, PCM Middle School Library, Prairie City, IA
 
At 6:02 p.m. the board entered into a session exempt from the provisions of Iowa Code Chapter 21 as provided in Iowa Code 21.9. The board exited exempt session at 6:24 p.m.
 
A. President Greg Ingle called the meeting to order at 6:25 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Jill Witt. Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle.
 
C. AGENDA: Moved by Stafford, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
D. OLD BUSINESS:

  1. Negotiations Approval: Moved by Nearmyer, seconded by Witt to approve the Superintendent’s early retirement incentive at 45% of base salary, including waiving the years of service requirement, plus an additional retirement incentive for a total $85,000 benefit. Roll Call Vote: AYES – Nearmyer, Chipps, Witt, Ingle. NAYS – Stafford, Keuning, Downey. Motion carried 4-3.
  2. City of Prairie City Bioswale Project: Moved by Nearmyer, seconded by Keuning to proceed with the bioswale project pending the support of an ample amount of stakeholders. AYES – ALL. Motion carried 7-0.
  3. Facilities Master Plan: Moved by Keuning, seconded by Witt to approve the facilities master plan as presented. AYES – ALL. Motion carried 7-0. Moved by Downey, seconded by Chipps to plan to hold the PPEL and bond votes at the regular September board election. AYES – ALL. Motion carried 7-0.

E. ADJOURN: Moved by Stafford, seconded by Downey to adjourn the meeting at 8:24 p.m.

2015-03-02 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
March 2, 2015, PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:30 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Steve Nearmyer, Greg Ingle. ABSENT: Jill Witt.
 
C. AGENDA: Moved by Stafford, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. CLOSED SESSION: Confidential Record – 21.5(1)(k)
Moved by Keuning, seconded by Downey to move into closed session pursuant to Iowa Code 21.5(1)(k) at 6:31 p.m. Roll Call Vote: AYES – Stafford, Keuning, Downey, Nearmyer, Chipps, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
Moved by Stafford, seconded by Downey to move out of closed session at 6:45 p.m. Roll Call Vote: AYES – Keuning, Downey, Nearmyer, Chipps, Stafford, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.

  1. Recommendation on Confidential Record: Moved by Downey, seconded by Keuning to act upon the confidential record as recommended. AYES – ALL. Motion carried 6-0.

E. NEW BUSINESS:

  1. 2015-2016 Certified Budget: The Business Manager presented information to the board on the proposed 2015-2016 certified budget and estimated property tax levy rate.
  2. Set Date for 2015-2016 Certified Budget Public Hearing: Moved by Stafford, seconded by Downey to set the public hearing for the 2015-2016 certified budget on Monday, March 23, 2015 at 7:00 p.m. AYES – ALL. Motion carried 6-0.
  3. 28E Agreement with Newton CSD: Moved by Nearmyer, seconded by Chipps to approve the 28E agreement with Newton CSD for swimming. AYES – ALL. Motion carried 6-0.
  4. Resignations: None at this time.
  5. New Hires: Moved by Nearmyer, seconded by Chipps to approve the hire of Kenneth Vander Linden – Boys Golf Head Coach. AYES – ALL. Motion carried 6-0.
  6. Superintendent Search: Moved by Chipps to hire McPherson & Jacobson up to a cost of $6,500. Motion dies due to lack of a second. Moved by Keuning, seconded by Chipps to bring McPherson & Jacobson to make a presentation to the board. AYES – Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – Downey. Motion carried 5-1.

F. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 7:32 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2015-03-16 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
March 16, 2015, PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:30 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Greg Ingle.
 
C. AGENDA: Moved by Chipps, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
D. CONSENT ITEMS:

  1. Bills for Payment: Moved by Stafford, seconded by Chipps to approve the bills for payment with expenses for alcoholic beverages being reimbursed to the district. AYES – ALL. Motion carried 7-0.
  2. Resignations: Moved by Chipps, seconded by Keuning to accept the resignations of Tim Crowder – MS Football and Carissa Sneller – District Associate. AYES – ALL. Motion carried 7-0.

E. OLD BUSINESS:

  1. Superintendent Search: Representatives from McPherson & Jacobson were present to share how their consulting services might assist the board with the Superintendent search. Moved by Keuning, seconded by Chipps to hire McPherson & Jacobson for the Superintendent search. AYES – Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – Downey. Motion carried 6-1.

The board addressed G. New Business prior to F. Closed Session.
 
Director Witt exited the meeting at 7:47 p.m.
 
F. CLOSED SESSION: Legal Strategy – 21.5(1)(c)
Moved by Chipps, seconded by Nearmyer to move into closed session pursuant to Iowa Code 21.5(1)(c) at 7:48 p.m. Roll Call Vote: AYES – Chipps, Stafford, Keuning, Downey, Nearmyer, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
Director Chipps exited the meeting at 8:16 p.m. and returned at 8:19 p.m.
 
Moved by Stafford, seconded by Downey to move out of closed session at 9:05 p.m. Roll Call Vote: AYES – Stafford, Keuning, Downey, Nearmyer, Chipps, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.

  1. Recommendation on Legal Strategy: Moved by Stafford, seconded by Nearmyer to accept legal counsel’s recommendation. AYES – ALL. Motion carried 6-0.

G. NEW BUSINESS:

  1. PCE Principal Search: Moved by Nearmyer, seconded by Witt to hire McPherson & Jacobson for the PCE Principal search contingent upon the services included in the quoted price. AYES – Nearmyer, Chipps, Stafford, Keuning, Witt, Ingle. NAYS – Downey. Motion carried 6-1.

H. ADJOURN: Moved by Keuning, seconded by Stafford to adjourn the meeting at 9:06 p.m. AYES – ALL. Motion carried 6-0.

2015-03-23 Official Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
March 23, 2015, PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:58 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Nicole Stafford, Greg Ingle. ABSENT: Mitchell Chipps.
 
C. AGENDA: Moved by Keuning, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS: President Ingle read a letter from Jerry Kinney, Sacred Heart School regarding the band contest held at the middle school. The middle school play was fabulous this year. Director Stafford wanted to acknowledge our music staff for all their hard work; our music students have really performed well at recent concerts. Middle school students have just returned from Washington, D.C., and we have received positive comments about their behavior during the trip.
 
F. PUBLIC HEARING ON 2015-2016 CERTIFIED BUDGET: President Ingle opened the floor for public comment at 7:03 p.m. No public comment was made. The floor was closed to public comment at 7:04 p.m.
 
G. PUBLIC HEARING ON 2015-2016 SCHOOL CALENDAR: President Ingle opened the floor for public comment at 7:04 p.m. No public comment was made. The floor was closed to public comment at 7:05 p.m.
 
H. CONSENT ITEMS:

  1. Board Minutes: Moved by Downey, seconded by Witt to approve the February 16 regular meeting minutes and February 23, March 2, and March 16 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.
  2. Financial Reports: Moved by Witt, seconded by Keuning to approve the financial reports as presented. AYES – ALL. Motion carried 6-0.
  3. Resignations: None at this time.
  4. New Hires: None at this time.

I. DEPARTMENTAL REPORTS:

  1. Buildings & Grounds: The Director of Operations updated the board on projects related to ME parking/traffic flow, ME fencing, PCE brick repairs, PCE roof replacement/repairs, potential bus garage repairs, and the fire report.
  2. HS Preliminary Assessment Scores: Principal Bridges shared preliminary scores from the Iowa Assessments.
  3. Bioswale Update: Directors Stafford and Downey reported from the meeting with city council. There will be another meeting Wednesday, March 25 with the Iowa DNR.
  4. Travel/Conference Update: Principal Langstraat reported on a behavior conference in Kansas City attended at the end of February.

J. OLD BUSINESS:

  1. 2015-2016 Certified Budget: Moved by Downey, seconded by Keuning to approve the 2015-2016 certified budget as published. AYES – ALL. Motion carried 6-0.
  2. Board Policies:
    1. 2nd Reading – 501.3: Moved by Downey, seconded by Witt to approve the 2nd reading of board policy 501.3 as modified. AYES – ALL. Motion carried 6-0.

K. NEW BUSINESS:

  1. Senior Trip: Moved by Keuning, seconded by Witt to approve the trip to Chicago from May 17-19. AYES – ALL. Motion carried 6-0.
  2. 2013-2014 Audit: Moved by Keuning, seconded by Stafford to approve the 2013-2014 audit. AYES – ALL. Motion carried 6-0.
  3. Budget Guarantee Resolution: Moved by Downey, seconded by Keuning to approve the following resolution: FY2016: RESOLVED, that the Board of Directors of the PCM Community School District will levy property tax for fiscal year 2015-2016 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. AYES – ALL. Motion carried 6-0.
  4. 2015-2016 School Calendar: Moved by Stafford, seconded by Downey to accept the 2015-2016 school calendar as presented. AYES – ALL. Motion carried 6-0.
  5. Medicaid Billing Service Agreement: Moved by Witt, seconded by Keuning to accept an agreement with Timberline Billing Services. AYES – ALL. Motion carried 6-0.

L. ADJOURN: Moved by Downey, seconded by Witt to adjourn the meeting at 8:02 p.m. AYES – ALL. Motion carried 6-0.
 
At 8:04 p.m. the board entered into a session exempt from the provisions of Iowa Code Chapter 21 as provided in Iowa Code 21.9. The board exited exempt session at 8:15 p.m.

2015-03-30 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT
BOARD OF EDUCATION WORK SESSION
March 30, 2015, PCM High School Library, Monroe, IA
 
A. Vice-President Alvin Keuning called the meeting to order at 6:30 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning. ABSENT: Jill Witt, Greg Ingle.
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 5-0.
 
D. DISCUSSION ITEMS:
 
1. Superintendent Search: Consultants from McPherson & Jacobson led a discussion on the search process and criteria for the district’s next Superintendent.
 
Director Ingle arrived at 6:46 p.m. Chair of the meeting was passed to President Ingle at this time.
 
2. PCE Principal Search: Consultants from McPherson & Jacobson have reviewed the candidates and have narrowed down the pool. They will continue to refine the pool and get this list of candidates to the board.
 
E. ADJOURN: Moved by Nearmyer, seconded by Downey to adjourn at 8:48 p.m. AYES – ALL. Motion carried 6-0.

2015-04-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
April 20, 2015, PCM Middle School Library, Prairie City, IA
 
A. Vice-President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning. ABSENT: Greg Ingle.
 
C. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. CONSTITUENTS CORRESPONDENCE: Kaitlyn Wilkie, Bret Grier, Joe Gilson, Wayne Burns, and Angie Landgrebe addressed the board.
 
Director Ingle arrived at 7:02 p.m. President Ingle took over chair of the meeting at 7:18 p.m.
 
E. CELEBRATIONS: The Middle School held a service day last week benefiting Meals from the Heartland and exceeded their goal of 30,000 meals packaged.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Nearmyer, seconded by Keuning to approve the March 23 regular meeting minutes and March 30 work session minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Chipps, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Downey, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Chipps, seconded by Downey to accept the resignations of Rusty Gibbs – MS Football, Ashley Carter – Instructor; Jennifer Ropes – Instructor; Mollie Keitges – HS Volleyball; Matt Teeter – MS Wrestling; Rusty Vos – MS Wrestling. AYES – ALL. Motion carried 7-0.
  5. New Hires: None at this time.

G. DEPARTMENTAL REPORTS:
Moved by Stafford to address G.3. Activities at the beginning of Departmental Reports. AYES – ALL. Motion carried 7-0.

  1. Buildings & Grounds: The Director of Operations updated the board on several projects going on throughout the district, including PCE roof repairs, ME structure repairs, MS exhaust fans, and HS grounds upkeep.
  2. Technology: The Technology Director shared an update on the new laptops, plans for summer updates/repairs, GoPro cameras and a drone recently purchased, and a refreshed district website.
  3. Activities: The Activities Director gave information on the 3 Dimensional Coaching model. Many of our coaches recently attended a professional development session on this model.
  4. Student Achievement/Curriculum: The Curriculum Director shared information about a financial literacy course recently obtained and the donation received to pay for it. She also shared information from the Metro Waste committee.

H. OLD BUSINESS:

  1. Bus Bids: Moved by Downey, seconded by Chipps to accept a $600 bid for the sale of a minibus. AYES – ALL. Motion carried 7-0.
  2. PCE Principal Timeline: The board will have a more in-depth discussion at the work session on April 22.

I. NEW BUSINESS:

  1. Fundraisers: Moved by Stafford, seconded by Downey to approve the Middle School charity, special education (with alternate location if necessary), and cheerleading fundraisers as presented. AYES – ALL. Motion carried 7-0.
  2. Basketball Camp: Moved by Witt, seconded by Chipps to allow the summer basketball camp as presented. AYES – ALL. Motion carried 7-0.
  3. Bus Garage Roof Bids: Moved by Chipps, seconded by Witt to accept the bid with Academy Roofing for $88,000 to replace Phase I of the roof on the bus garage. AYES – ALL. Motion carried 7-0.
  4. Bus Garage Engineering/Design: Moved by Chipps, seconded by Witt to accept a bid with SVPA not to exceed $6,000 to create the drawings for the exterior walls. AYES – ALL. Motion carried 7-0.
  5. Early Retirement Application & Resignation: Moved by Stafford, seconded by Chipps to accept a six-year early retirement benefit and the resignation of Heidi Berkenbosch. AYES – Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAY – Downey. Motion carried 6-1.
  6. 2015-2016 Certified Contracts: Moved by Nearmyer, seconded by Keuning to approve the 2015-2016 certified contracts as presented. AYES – ALL. Motion carried 7-0.
  7. 2015-2016 Revised Calendar: Moved by Downey, seconded by Keuning to accept the revised 2015-2016 district calendar. AYES – ALL. Motion carried 7-0.

J. ADJOURN: Moved by Witt, seconded by Downey to adjourn the meeting at 8:02 p.m. AYES – ALL. Motion carried 7-0.
 
At 8:57 p.m. the board entered into a session exempt from the provisions of Iowa Code Chapter 21 as provided in Iowa Code 21.9. The board exited exempt session at 9:20 p.m.

2015-04-22 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT
BOARD OF EDUCATION WORK SESSION
April 22, 2015, PCM High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 6:32 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle. ABSENT: Jill Witt
 
C. AGENDA: Moved by Nearmyer, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. DISCUSSION ITEMS:

  1. Superintendent Search: Consultants from McPherson & Jacobson led a discussion on the input received during the stakeholder meetings on April 15 and the online survey. Discussion were also held regarding potential interview questions, interview procedures, and compensation package.
  2. PCE Principal Search: The board discussed a timeline for the hire of a principal at PCE and decided to wait until the superintendent vacancy has been filled.

E. ADJOURN: Moved by Downey, seconded by Keuning to adjourn at 8:56 p.m. AYES – ALL. Motion carried 6-0.

2015-04-29 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
April 29, 2015, Superintendent’s Office, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 8:00 a.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle. ABSENT: Steve Nearmyer, Jill Witt.
 
C. AGENDA: Moved by Downey, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 5-0.
 
D. CONSENT ITEMS:

  1. Resignations: Moved by Keuning, seconded by Chipps to accept the resignations of Bret Grier – HS Basketball; Casey McMurray – HS Guidance Counselor & National Honor Society Sponsor. AYES – ALL. Motion carried 5-0.
  2. New Hires: Moved by Chipps, seconded by Downey to accept the hire of Bill Sowder, Jr. – Girls Soccer Assistant. AYES – ALL. Motion carried 5-0.

E. ADJOURN: Moved by Stafford, seconded by Keuning to adjourn the meeting at 8:04 a.m. AYES – ALL. Motion carried 5-0.

2015-05-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

May 18, 2015, PCM Middle School Library, Prairie City, IA

 

A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.

 

B. ROLL CALL: PRESENT: Mitchell Chipps, Nicole Stafford, Alvin Keuning, Jill Witt, Steve Nearmyer, Greg Ingle. ABSENT: Brenda Downey.

 

C. AGENDA: Moved by Keuning, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

D. CONSTITUENTS CORRESPONDENCE: None at this time.

 

E. CELEBRATIONS: ME had a successful track and field day today. Everyone has had wonderful concerts in the last couple of weeks. Lots of year-end activities going on right now. The elementary buildings have completed a final round of spring state testing. Technology department has received its code.org textbooks. Track teams have had several state qualifiers. Girls’ soccer team has had a pretty successful season. ME held its first preschool art show. Several MS students had significant increases in their STAR assessment scores.

 

F. PUBLIC HEARING ON PCE ROOF PROJECT: The floor was opened for public comment at 7:09 p.m. No comment was made. The floor was closed to public comment at 7:09 p.m.

 

G. PUBLIC HEARING ON 2014-2015 CERTIFIED BUDGET ADJUSTMENT: The floor was opened for public comment at 7:10 p.m. An explanation for the adjustment was presented. No comment was made. The floor was closed to public comment at 7:11 p.m.

 

H. CONSENT ITEMS:

  1. Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the April 20 regular meeting, April 22 work session, and April 29 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.
  2. Financial Reports: Moved by Keuning, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.
  3. Bills for Payment: Moved by Keuning, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.
  4. Resignations: Moved by Nearmyer, seconded by Chipps to accept the resignations of Nichole Gent – Instructor; Gretchen Stephens – Instructor; Eileen Mercuris – Instructor; Samantha Pohl – Speech/Forensics Sponsor; Kelly Lichty – Associate; Alex Stubbers – Instructor/Football; Brad Hill – MS Football; Jane Babcock – Superintendent; Kelsey Dewes - Instructor. AYES – ALL. Motion carried 6-0.
  5. New Hires: Moved by Nearmyer, seconded by Witt to accept the hire of Christina Palmer – Instructor; Amber Samson – Instructor; Brittni Haag – HS Guidance Counselor; Abigail Gilson – MS Softball; Megan Bouska – MS Cheer; Lewis Daye – MS Baseball AYES – ALL. Motion carried 6-0.

I. DEPARTMENTAL REPORTS:

  1. Buildings & Grounds/Facilities: The Director of Operations updated the board on several projects throughout the district, including bus garage roof repairs, multiple projects at PCE, ME repairs on the back of the building and fence installation, HS grounds work, and MS equipment repairs.
  2. Student Achievement/Curriculum: The Curriculum Director shared results on the district’s 2014-2015 goals from the Iowa Assessments and culture and climate survey data.

J. NEW BUSINESS:

1. Football Camp: Moved by Witt, seconded by Chipps to approve the football camp as presented. AYES – ALL. Motion carried 6-0.

2. IAEP 2015-2016 Purchasing Agreement: Moved by Stafford, seconded by Witt to approve the IAEP purchasing agreement for 2015-2016 as presented. AYES – ALL. Motion carried 6-0.

3. Math Curriculum Adoption: Moved by Stafford, seconded by Witt to approve the adoption of the recommended math curriculum not to exceed $140,000. AYES – ALL. Motion carried 6-0.

4. DMACC Strive 28E Agreements: Moved by Keuning, seconded by Chipps to approve the 28E agreements for the Strive program with DMACC. AYES – ALL. Motion carried 6-0.

5. District Web Site: Moved by Stafford, seconded by Witt to approve the upgrades to the district web site. AYES – ALL. Motion carried 6-0.

6. Building Back End Server & Communications Equipment Replacement: Moved by Keuning, seconded by Chipps to approve the replacement of server and communications equipment. AYES – ALL. Motion carried 6-0.

Director Witt exited the meeting at 8:30 p.m.

7. PCE Roof Project Plan and Specifications: Moved by Nearmyer, seconded by Keuning to approve the plan and specifications as presented. AYES – ALL. Motion carried 5-0.

8. Architect Services for PCE Window and Brick Restoration Project: Moved by Keuning, seconded by Chipps to approve the bid with SVPA not to exceed $8,500. AYES – ALL. Motion carried 5-0.

9. 2014-2015 Certified Budget Adjustment: Moved by Keuning, seconded by Nearmyer to approve the 2014-2015 certified budget adjustment as presented. AYES – ALL. Motion carried 5-0.

10. Motion to Recess: Moved by Chipps, seconded by Keuning to recess at 8:38 p.m. AYES – ALL. Motion carried 5-0.

At 8:46 p.m. the board entered into a session exempt from the provisions of Iowa Code Chapter 21 as provided in Iowa Code 21.9. The board exited exempt session at 9:28 p.m.

11. Motion to Reconvene & Roll Call: Moved by Stafford, seconded by Witt to reconvene the regular meeting at 9:28 p.m. Roll Call: AYES – Stafford, Keuning, Nearmyer, Chipps, Ingle. NAYS – None. ABSENT: Downey, Witt. Motion carried 5-0.

12. 2015-2016 Classified Agreements: Moved by Stafford, seconded by Keuning to accept the recommended 2015-2016 classified agreements as modified in exempt session. AYES – ALL. Motion carried 5-0.

13. 2015-2016 Administrator Contracts: Moved by Keuning, seconded by Nearmyer to accept the recommended 2015-2016 administrator contracts as modified in exempt session. AYES – ALL. Motion carried 5-0.

K. ADJOURN: Moved by Chipps, seconded by Keuning to adjourn the meeting at 9:32 p.m. AYES – ALL. Motion carried 5-0.

2015-05-20 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
May 20, 2015, PCM High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 6:15 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Alvin Keuning, Brenda Downey, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Greg Ingle. ABSENT: Jill Witt.
 
C. AGENDA: Moved by Keuning, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. NEW BUSINESS:
1. PCE Roof Replacement Bids: Moved by Nearmyer, seconded by Chipps to accept the bid with Academy Roofing for $345,000 with a maximum of $10,000 additional costs allowed. AYES – ALL. Motion carried 6-0.
 
Director Witt joined the meeting at 6:23 p.m.
 
2. Bond Election: Moved by Keuning, seconded by Witt to focus on the PPEL election for September 2015 and delay the bond election until February 2016. AYES – ALL. Motion carried 7-0.
 
E. CLOSED SESSION: Confidential Records – 21.5(1)(a)
Moved by Stafford, seconded by Keuning to move into closed session pursuant to Iowa Code 21.5(1)(a) at 6:27 p.m. Roll Call Vote: AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. Motion carried 7-0.
 
Director Witt exited the meeting at 8:39 p.m.
 
Moved by Stafford, seconded by Downey to move out of closed session at 9:43 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. NAYS – None. ABSENT: Witt. Motion carried 6-0.
 
F. ADJOURN: Moved by Stafford, seconded by Downey to adjourn the meeting at 9:44 p.m. AYES – ALL. Motion carried 6-0.

2015-05-27 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
May 27, 2015, Superintendent’s Office, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 6:31 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle. ABSENT: Jill Witt.
 
C. AGENDA: Moved by Stafford, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. CLOSED SESSION: Personnel – 21.5(1)(i)
Moved by Chipps, seconded by Downey to move into closed session pursuant to Iowa Code 21.5(1)(i) at 6:32 p.m. Roll Call Vote: AYES – Chipps, Stafford, Keuning, Downey, Nearmyer, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
Moved by Downey, seconded by Stafford to move out of closed session at 8:33 p.m. Roll Call Vote: AYES – Stafford, Keuning, Downey, Nearmyer, Chipps, Ingle. NAYS – None. ABSENT: Witt. Motion carried 6-0.
 
E. ADJOURN: Moved by Stafford, seconded by Keuning to adjourn the meeting at 8:34 p.m. AYES – ALL. Motion carried 6-0.

2015-05-28 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
May 28, 2015, Superintendent’s Office, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 6:31 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Alvin Keuning, Brenda Downey, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Greg Ingle. ABSENT: Jill Witt.
 
C. AGENDA: Moved by Chipps, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. CLOSED SESSION: Personnel – 21.5(1)(i)
 
Moved by Stafford, seconded by Downey to move into closed session pursuant to Iowa Code 21.5(1)(i) at 6:32 p.m. Roll Call Vote: AYES – Downey, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
The board recessed at 7:29 p.m. The board reconvened the meeting at 7:38 p.m.
 
Moved by Downey, seconded by Nearmyer to move out of closed session at 9:27 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. NAYS – None. ABSENT: Witt. Motion carried 6-0.
 
E. ADJOURN: Moved by Stafford, seconded by Keuning to adjourn the meeting at 9:28 p.m. AYES – ALL. Motion carried 6-0.

2015-05-29 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
May 29, 2015, Superintendent’s Office, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 6:25 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, Greg Ingle. ABSENT: Jill Witt
 
C. AGENDA: Moved by Chipps, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 6-0.
 
D. CLOSED SESSION: Personnel – 21.5(1)(i)
 
Moved by Downey, seconded by Chipps to move into closed session pursuant to Iowa Code 21.5(1)(i) at 6:26 p.m. Roll Call Vote: AYES – Chipps, Stafford, Keuning, Downey, Nearmyer, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
Moved by Downey, seconded by Stafford to move out of closed session at 8:57 p.m. Roll Call Vote: AYES – Stafford, Keuning, Downey, Nearmyer, Chipps, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
E. ADJOURN: Moved by Keuning, seconded by Chipps to adjourn the meeting at 8:58 p.m. AYES – ALL. Motion carried 6-0.

2015-06-03 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
June 3, 2015, High School Library, Monroe, IA
 
A. President Greg Ingle called the meeting to order at 5:58 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Greg Ingle.
 
C. AGENDA: Moved by Chipps, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
D. CLOSED SESSION: Personnel – 21.5(1)(i)
 
Moved by Downey, seconded by Chipps to move into closed session pursuant to Iowa Code 21.5(1)(i) at 5:59 p.m. Roll Call Vote: AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. Motion carried 7-0.
 
Moved by Keuning, seconded by Nearmyer to move out of closed session at 7:14 p.m. Roll Call Vote: AYES – Witt, Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. NAYS – None. Motion carried 7-0.

  1. Superintendent Contract Offer: Moved by Stafford, seconded by Downey to offer the Superintendent contract to Mr. Bradley Jermeland, pending release of his current contract and satisfactory background check. AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Ingle. NAYS – None. ABSTAIN – Witt. Motion carried 6-0.

 
The board recessed at 7:17 p.m. The board reconvened at 7:26 p.m.
 
E. CLOSED SESSION: Personnel – 21.5(1)(i)
 
Moved by Keuning, seconded by Nearmyer to move into closed session pursuant to Iowa Code 21.5(1)(i) at 7:27 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Stafford, Keuning, Downey, Witt, Ingle. NAYS – None. Motion carried 7-0.
 
Moved by Downey, seconded by Keuning to move out of closed session at 7:59 p.m. Roll Call Vote: AYES – Chipps, Stafford, Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – None. Motion carried 7-0.

  1. Personnel Action Based on Closed Session: Moved by Downey, seconded by Chipps to implement the Superintendent transition plan as discussed in closed session beginning June 5, 2015. AYES – ALL. Motion carried 7-0.

F. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 8:00 p.m. AYES – ALL. Motion carried 7-0.

2015-06-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT
REGULAR BOARD OF EDUCATION MEETING
June 15, 2015, PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Greg Ingle.
 
C. AGENDA: Moved by Keuning, seconded by Witt to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
D. CONSTITUENTS CORRESPONDENCE: None at this time.
 
E. CELEBRATIONS: PCE had a wonderful end of the year, including some great field trips. Summer library program has started and is running well. The Middle School ended the year on a positive note, and the kids seemed to hang in well until the end. Monroe Elementary also had a good end of the year. Mr. Bridges has finished filling all his vacancies. The board celebrates that the Superintendent search is over, and we have a quality candidate ready to fill the role on July 1.
 
F. CONSENT ITEMS:

  1. Board Minutes: Moved by Chipps, seconded by Downey to approve the May 18 regular meeting and May 20, May 27, May 28, May 29, and June 3 special meeting minutes as presented. AYES – ALL. Motion carried 7-0.
  2. Financial Reports: Moved by Keuning, seconded by Witt to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.
  3. Bills for Payment: Moved by Witt, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.
  4. Resignations: Moved by Chipps, seconded by Nearmyer to accept the resignations of Meredith Blankenheim – Instructor; Toni Vanderpool – Associate; Stacy Stevens – Food Service/Mail Carrier; Brent Houck – Associate/Crossing Guard; Paula Vande Wall – Associate; Don Seibert - Custodian. AYES – ALL. Motion carried 7-0.
  5. New Hires: Moved by Nearmyer, seconded by Chipps to approve the hire of Kristen Burghorn – Instructor; Lauren Haselhuhn – Instructor; Jason Stock – MS Football; Matt Rider – MS Football; Amy Hitchcock – MS Volleyball; Rocco Contini – Instructor; Jeff Shannon – HS Football; Chelsey Pierce – Instructor; Krystal Ehn – HS Volleyball; John Schaeffer – Instructor, pending satisfactory background checks. AYES – ALL. Motion carried 7-0.

G. DEPARTMENTAL REPORTS:

  1. Buildings & Grounds/Facilities: The Director of Operations updated the board on summer work, ME wall repairs and air conditioners, PCE roof repairs/replacement, HS carpet installation, MS tile replacement, and bus garage roof repair completion. Gyms will be closed from June 29 – July 8 for summer maintenance. Fire extinguisher inspections will be at the end of June; fire alarm and boiler inspections will be held closer to the beginning of the school year. Traffic lines will be repainted, and new signs will be installed this summer at ME. Work will also be completed on the handicap parking area at the Middle School.

H. NEW BUSINESS:
1. Fundraisers: Moved by Keuning, seconded by Witt to approve the cheer fundraiser as presented. AYES – ALL. Motion carried 7-0.
 
Director Ingle exited the meeting at 8:28 p.m. Chair of the meeting was passed to Vice-President Keuning.
 
2. Three-Year-Old Preschool: Moved by Stafford, seconded by Downey to table this discussion. AYES – ALL. Motion carried 6-0.
 
Director Ingle returned at 8:32 p.m. Chair of the meeting returned to President Ingle at this time.
 
3. 2015-2016 Meal Prices: Moved by Chipps, seconded by Stafford to accept the meal prices as recommended. AYES – ALL. Motion carried 7-0.
 
4. Nutrition Equipment Purchase & Disposal: Moved by Keuning, seconded by Witt to purchase the recommended equipment from Bolton & Hay at a cost of $54,479.71, with disposal excluded and to be advertised. AYES – Keuning; NAYS – Downey, Witt, Nearmyer, Chipps, Stafford, Ingle. Motion failed 1-6. Moved by Chipps, seconded by Downey to approve the purchase with Bolton & Hay as recommended, with the vendor disposing of the old equipment. AYES – Downey, Witt, Nearmyer, Chipps, Stafford, Ingle; NAYS – Keuning. Motion carried 6-1.
 
Director Witt exited the meeting at 8:51 p.m.
 
5. Food Service Director Sharing Agreement: Moved by Downey, seconded by Keuning to approve the sharing agreement with Colfax-Mingo for 2015-2016. AYES – ALL. Motion carried 6-0.
 
6. Food Service Director 2015-2016 Service Agreement: Moved by Downey, seconded by Nearmyer to approve the Food Service Director’s 2015-2016 service agreement as presented. AYES – ALL. Motion carried 6-0.
 
7. 2015-2016 Associate Assignments: Moved by Keuning, seconded by Downey to approve the 2015-2016 assignments as presented. AYES – ALL. Motion carried 6-0.
 
8. Nursing Service Agreement: Moved by Keuning, seconded by Stafford to approve the agreement with Universal Pediatrics as presented. AYES – ALL. Motion carried 6-0.
 
9. Physical Science Textbook Adoption: Moved by Stafford, seconded by Downey to approve the purchase of physical science textbooks. AYES – ALL. Motion carried 6-0.
 
10. Textbook Disposal: Moved by Chipps, seconded by Nearmyer to accept the recommended textbook disposal procedure. AYES – ALL. Motion carried 6-0.
 
11. Structural Engineering Agreement: Moved by Keuning, seconded by Downey to approve the structural engineering agreement as presented. AYES – ALL. Motion carried 6-0.
 
12. Monroe Elementary Air Conditioning Units: Moved by Chipps, seconded by Nearmyer to approve the purchase of air conditioning units from Van Ryswyk’s at a cost of $15,500. AYES – Nearmyer, Chipps, Keuning, Downey, Ingle. NAYS – Stafford. Motion carried 5-1.
 
13. Activity Fund Interest Allocation: Moved by Stafford, seconded by Downey to approve the process for interest allocation as presented. AYES – ALL. Motion carried 6-0.
 
14. Voted PPEL Levy Ballot Language: Moved by Keuning, seconded by Downey to approve the ballot language as presented. AYES – ALL. Motion carried 6-0.
 
15. Voted PPEL Call for Election Documents: Moved by Stafford, seconded by Keuning to accept the following resolution:
RESOLUTION ORDERING ELECTION ON THE QUESTION OF CONTINUING TO LEVY A VOTER APPROVED PHYSICAL PLANT AND EQUIPMENT PROPERTY TAX
 
WHEREAS, this Board has determined that an election should be called on the question of continuing to levy a voter approved physical plant and equipment property tax.
 
NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT, in the COUNTIES OF JASPER, POLK AND MARION, STATE OF IOWA:
 
Section 1. That an election is called of the qualified electors of the PCM Community School District, in the Counties of Jasper, Polk and Marion, State of Iowa, on Tuesday, September 8, 2015.  The following Proposition is approved, and the Secretary is authorized and directed to submit and file the Proposition for the Ballot with the Jasper County Commissioner of Elections no later than 5:00  P.M. on the day on which nomination papers must be filed with the County Auditor for the regularly scheduled school election,
 
SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED?
 
PROPOSITION A
 
YES [ ]
 
NO  [ ]
 
Shall the Board of Directors of the PCM Community School District, in the Counties of Jasper, Polk and Marion, State of Iowa, for the purpose of purchasing and improving grounds; constructing schoolhouses or buildings and opening roads to schoolhouses or buildings; purchasing of buildings; purchase, lease or lease-purchase of technology and equipment; paying debts contracted for the erection or construction of schoolhouses or buildings, not including interest on bonds; procuring or acquisition of libraries; repairing, remodeling, reconstructing, improving, or expanding the schoolhouses or buildings and additions to existing schoolhouses; expenditures for energy conservation; renting facilities under Chapter 28E; purchasing transportation equipment for transporting students; lease purchase option agreements for school buildings or equipment; purchasing equipment authorized by law; or for any purpose or purposes now or hereafter authorized by law, be authorized for a period of ten (10) years, to levy annually, a voter-approved physical plant and equipment property tax not to exceed Sixty-seven Cents ($.67) per One Thousand Dollars ($1,000) of the assessed valuation of the taxable property within the school district commencing with the levy for collection in the fiscal year ending June 30, 2017, or each year thereafter?
 
[END BALLOT LANGUAGE]
 
Section 2. That the notice of the election and ballot form used at the election shall be prepared in accordance with the provisions of the Iowa Code and Iowa Administrative Rules.  The polls will be open from 7:00 A.M. to 8:00 P.M.
 
Section 3. Jasper County, Iowa is the control county of this School District; this election will be conducted by the County Auditor as Commissioner of Elections.
 
Section 4. That the Election Board for the voting precinct or precincts be appointed by the County Commissioner of Elections, not less than 15 days before the date of the election, a certified copy of which appointment must be officially placed on file in the office of the Secretary.
 
Section 5. The Commissioner of Elections is requested and directed to make publication of the Notice of Election at least once, not less than four days nor more than twenty days prior to the date of the election, in a legal newspaper, printed wholly in the English language, as defined by Iowa Code Section 618.3.
 
Section 6. The Monroe Legacy and the Prairie City News, legal newspapers, are published within the District and are hereby designated to make the publication of the Notice of Election.
 
Section 7. That the County Commissioner of Elections shall prepare all ballots and election registers and other supplies as necessary for the proper and legal conduct of this election and the Secretary of the Board is authorized and directed to cooperate with the Commissioner of Elections in the preparation of the necessary proceedings.
 
Section 8. That the Secretary is directed to file a certified copy of this Resolution in the Office of the County Commissioner of Elections to constitute the "written notice" to the County Commissioner of Elections of the election date, required to be given by the governing body under the provisions of Iowa Code Chapter 47.
AYES – Keuning, Downey, Nearmyer, Chipps, Stafford, Ingle. NAYS – None. ABSENT – Witt. Motion carried 6-0.
 
I. ADJOURN: Moved by Keuning, seconded by Downey to adjourn the meeting at 9:05 p.m. AYES – ALL. Motion carried 6-0.

July 2015 - June 2016

2015-07-02 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

July 2, 2015, High School Library, Monroe, IA

 

I. Vice-President Alvin Keuning called the meeting to order at 6:29 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, and Alvin Keuning. Brenda Downey and Greg Ingle were absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III. ACTION ITEMS:

A. District

  1. Three-Year-Old Preschool: An overview of the parent meeting was given to the board. Moved by Stafford, seconded by Witt to offer the three-year-old preschool program at a tuition rate of $85/month with the ability to review and adjust the tuition as necessary. AYES – ALL. Motion carried 5-0.

B. Personnel Recommendation

  1. Appointment – PCE Principal: Moved by Chipps, seconded by Nearmyer to accept the superintendent’s recommendation to appoint Luke Vander Sanden as Principal at PCE at a salary of $72,821. AYES – ALL. Motion carried 5-0.

IV. ADJOURN: Moved by Chipps, seconded by Stafford to adjourn the meeting at 6:44 p.m. AYES – ALL. Motion carried 5-0.

2015-07-20 Official Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

July 20, 2015, High School Library, Monroe, IA

 

I. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Jill Witt, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, Alvin Keuning, Brenda Downey, and Greg Ingle.

 

II. CELEBRATIONS: Luke Vander Sanden, PCE Principal, was introduced to the board. Director Witt shared her decision to not run for the school board in September. Director Witt acknowledged the Mustang Scholars parent committee, who has raised $3,350 to date.

 

III. CONSENT AGENDA:

  1. Approval of Agenda
  2. Approval of Minutes (June 15, 2015 regular meeting & July 2, 2015 special meeting)
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations (Robbie Helzer – Technology Specialist; Gwyn Edwards – District Associate; Jeff Lindsay – Freshman Volleyball Coach; Stephanie Langstraat – Middle School Principal)
    2. Appointments/Transfers (Jeff Lindsay – Girls Basketball Head Coach; Nanette Marshall – District Custodian; Curtis Houseman – District Custodian [transfer]; Kristina Gallaher – District Associate; Emma LeValley – Instructor; Jodi Johnson – Freshman Volleyball Coach; Lorri Hazelton – District Associate)
  5. Open Enrollment Requests
  6. Fundraisers – Cheer; Jr. Class – Percy Fair; Mustang Scholars
  7. JMP 2015-2016 Agreement for the Purchase of Preschool Services
  8. Volleyball Camp
  9. 28E Agreements with Colfax-Mingo for Soccer
  10. Event Services Provider Agreement

Moved by Chipps, seconded by Downey to approve the consent agenda items as presented. AYES – ALL. Motion carried 7-0.

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

A. District

1. Official Publications Resolution: Moved by Keuning, seconded by Stafford to approve the following resolution:

Resolved, that the PCM Community School District approve the following newspapers for official publication for the 2015-2016 year.

PRAIRIE CITY NEWS

MONROE LEGACY

AYES – ALL. Motion carried 7-0.

2. Insurance Renewal: Moved by Stafford, seconded by Chipps to approve the district’s property and worker’s compensation insurance renewal for 2015-2016 with no change to the current deductible. AYES – ALL. Motion carried 7-0.

3. Media Specialist 28E Agreement: Moved by Downey, seconded by Chipps to accept the Media Specialist 28E agreement as presented. AYES – ALL. Motion carried 7-0.

4. Board Policy 410.1 – Substitute Teachers (1st Reading): Moved by Downey, seconded by Keuning to accept the 1st reading of board policy 410.1 as edited. AYES – ALL. Motion carried 7-0.

B. Curriculum/School Improvement/Professional Development

C. Special Education

  1. Strategist II: MD/ID Endorsement Changes: The Superintendent updated the board regarding endorsement changes for teachers who have students taking alternative assessments.

D. Technology

  1. Disposal of Equipment: Moved by Keuning, seconded by Chipps to allow the disposal of the technology equipment as presented. AYES – ALL. Motion carried 7-0.

E. Finance/Facilities/Support Services

1. Monthly Financial Reports: Moved by Keuning, seconded by Nearmyer to approve the financial reports as presented. AYES – ALL. Motion carried 7-0.

2. Financial Depositories Resolution: Moved by Nearmyer, seconded by Downey to approve the following resolution:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220.  The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name          Location of Home Office        Maximum Balance         Maximum Balance

                                                                             In Effect under prior        In Effect under this

                                                                             Resolution                     Resolution

Great Western Bank     Prairie City, IA                     $8,000,000.00                $8,000,000.00

Leighton State Bank     Monroe, IA                          $5,000,000.00                $5,000,000.00

AYES – ALL. Motion carried 7-0.

3. Food Service Competitive Bids

a. Milk Products: Moved by Downey, seconded by Witt to accept the bid with Anderson Erickson. AYES – ALL. Motion carried 7-0.

b. Bread Products: Moved by Downey, seconded by Keuning to accept the bid with Pan-O-Gold Baking Co. AYES – ALL. Motion carried 7-0.

 4. 2015-2016 Vending Commissions Allocations: Moved by Downey, seconded by Chipps to accept the high school vending commission allocations to the drama and student government accounts. AYES – ALL. Motion carried 7-0.

F. Superintendent

  1. 2016 Legislative Priorities: The board has set the following legislative priorities for 2015-2016: state penny for school infrastructure, three year board member terms, supplemental state aid, and state special education funding.
  2. Strategic Planning Survey Proposal – IASB: Moved by Stafford, seconded by Witt to approve a basic strategic planning survey from IASB at a cost of $1,200. AYES – ALL. Motion carried 7-0.
  3. Teacher Leadership and Compensation Grant – Grant Writing Services: Moved by Keuning, seconded by Witt to approve a grant writing contract with Melinda Gallagher for $6,000. AYES – ALL. Motion carried 7-0.
  4. PPEL Draft Presentation for Community Groups: A presentation to be shared with civic groups within the community on the upcoming PPEL vote was given to the board for review and commentary.
  5. Tableau Agreement with Heartland AEA – Pilot Program: Moved by Witt, seconded by Downey to accept the agreement with Heartland AEA to participate in the Tableau pilot program. AYES – ALL. Motion carried 7-0.
  6. Board Calendar: The board reviewed upcoming dates of events around the local community.
  7. Next Board Agenda – Draft: The board reviewed a draft agenda for the August regular meeting.

VI. OTHER: The board discussed when the search firm, McPherson & Jacobson, would return for Phase V – setting goals with the board and superintendent. With the board potentially changing, it was decided to wait until at least September before this session is held. The MS Principal position has been posted as an opening this morning.

 

VII. ADJOURN: Moved by Nearmyer, seconded by Keuning to adjourn the meeting at 8:25 p.m. AYES – ALL. Motion carried 7-0.

2015-08-03 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

August 3, 2015, High School Library, Monroe, IA

 

I. President Greg Ingle called the meeting to order at 7:01 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Alvin Keuning, Jill Witt, and Greg Ingle. Mitchell Chipps and Brenda Downey were absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III. ACTION ITEMS:

A. Personnel Recommendations

1. Resignation: Moved by Stafford, seconded by Witt to accept the resignation of RaeLynn Langebartels – Food Service. AYES – ALL. Motion carried 5-0.

 

Board Member Downey arrived at 7:03 p.m.

 

2. Appointments: Moved by Stafford, seconded by Downey to accept the superintendent’s recommendation to appoint Josh O’Roake – Technology Specialist and Blake Kielman – MS Principal, $80,000 annual salary, 225-day contract and MS Activities Director, $2,768 annual stipend. AYES – ALL. Motion carried 6-0.

 

IV. ADJOURN: Moved by Keuning, seconded by Witt to adjourn the meeting at 7:12 p.m. AYES – ALL. Motion carried 6-0.

2015-08-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

August 17, 2015, High School Library, Monroe, IA

 

I.      President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Mitchell Chipps, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, and Greg Ingle. Nicole Stafford was absent.

 

II.    CELEBRATIONS: Ready to start another school year with a great group of new staff members, who were in the district today. The High School is off the watch list for both reading and math, and Mr. Bridges shared his excitement with those results. Monroe Elementary met their AYP goal for math and was removed from the watch status. Mr. Blake Kielman, MS Principal, was introduced to the board. New teachers seem to be an eager and professional group. Mustang Scholars have raised $5,269 for the program to date and have more upcoming fundraisers.

 

III.   CONSENT AGENDA: Moved by Downey, seconded by Chipps to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Agenda
  2. Approval of Minutes – July 20, 2015 regular meeting and August 3, 2015 special meeting
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations (Jason Burns – Girls Basketball Assistant)
    2. Appointments/Transfers (Jace Ahrendsen – MS Football; Ryan Oldham – MS Football; Wendy Chiabotta – Volleyball Assistant; Chelsey Pierce – MS Volleyball; Meagan Anderson – District Associate; Lora Van Ryswyk – Bus Route Driver)
  5. Open Enrollment Requests
  6. Fundraisers – Mustang Scholars

IV.   CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V.    ACTION ITEMS:

A.    District

  1. Board Policy 410.1 – Substitute Teachers (2nd Reading): Moved by Keuning, seconded by Downey to accept the 2nd reading of board policy 410.1. AYES – ALL. Motion carried 6-0.
  2. Transportation/Bus Purchases: Moved by Chipps, seconded by Witt to accept the recommendation to purchase two buses from Thomas. AYES – ALL. Motion carried 6-0.
  3. PCE Roof Project – Pay Application #1: Moved by Nearmyer, seconded by Witt to approve the payment for substantial completion. AYES – ALL. Motion carried 6-0.
  4. Level I Investigators & Compliance Contacts: Moved by Nearmyer, seconded by Chipps to approve the investigators and contacts as presented. AYES – ALL. Motion carried 6-0.

B.    Curriculum/School Improvement/Professional Development

  1. AYP Report: The annual yearly progress reports for the 2014-2015 school year were reviewed.

 

Board Member Stafford entered the meeting at 7:48 p.m.

 

C.    Special Education

D.    Technology

  1. iPad Purchase: The board discussed the purchase of iPads for both elementary schools.

E.    Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Downey, seconded by Chipps to approve the financial reports as presented. AYES – ALL. Motion carried 7-0.

F.    Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community. Administrators have been meeting with civic groups regarding the PPEL levy renewal. The board discussed ways to get the information out to the public regarding the PPEL levy and the reminder to vote.
  2. Next Board Agenda – Draft: The board reviewed a draft agenda for the September regular meeting.

VI.   OTHER: Nothing at this time.

 

VII. ADJOURN: Moved by Keuning, seconded by Witt to adjourn the meeting at 8:10 p.m. AYES – ALL. Motion carried 7-0.

2015-09-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

September 21, 2015, High School Library, Monroe, IA

 

ANNUAL MEETING & RETIRING BOARD:

  1. President Greg Ingle called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, and Greg Ingle.

 

  1. GOOD NEWS: Voted PPEL was renewed at almost a 94% approval rate. MS Student Council executive team (Lexi Kuecker, Chloe Inskeep, Regan Freland, and Derek Brown) was elected recently; On October 13th the Monroe Fire Department will take the smoke house to the ME Preschool; On October 14th the PC Fire Department will bring the smokehouse to the PCE Preschool. Last Tuesday the MS boys and girls cross country teams received first place at Pleasantville. The HS girls’ team received 1st place and the boys team earned 3rd place at Pleasantville. Josh O’Roake, technology specialist, introduced himself.

 

  1. CONSENT AGENDA: Moved by Keuning, seconded by Chipps to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.
    1. Approval of Agenda
    2. Approval of Minutes – August 17, 2015 regular meeting
    3. Monthly List of Bills

 

  1. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

  1. ACTION ITEMS:
    1. District
    2. Curriculum/School Improvement/Professional Development
    3. Special Education
      1. Modified Allowable Growth: 2014-2015 Special Education Deficit: Moved by Chipps, seconded by Witt to approve the modified allowable growth request in the amount of $181,589.90 for the 2014-2015 special education deficit. AYES – ALL. Motion carried 7-0.
    4. Technology
    5. Finance/Facilities/Support Services
      1. 2014-2015 Annual Financial Reports: Moved by Stafford, seconded by Nearmyer to approve 2014-2015 financial reports as presented. AYES – ALL. Motion carried 7-0.
      2. Monthly Financial Reports: Moved by Stafford, seconded by Chipps to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
      3. Academy Roofing Pay Application #2: Moved by Downey, seconded by Witt to approve the pay application as presented. AYES – ALL. Motion carried 7-0.
    6. Superintendent
      1. Teacher Quality Committee Minutes: The September 9, 2015, meeting minutes from the teacher quality committee were presented for review.
      2. Canvass of Election: Moved by Stafford, seconded by Keuning to approve the canvass of the election results as presented. AYES – ALL. Motion carried 7-0.

 

At this time, President Ingle recognized Director Witt for her years of service.

 

  1. ADJOURN: Moved by Nearmyer, seconded by Keuning to adjourn the annual meeting at 7:25 p.m. AYES – ALL. Motion carried 7-0.

 

ORGANIZATIONAL MEETING & NEW BOARD:

  1. Board member Greg Ingle called the meeting to order at 7:25 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Alvin Keuning, Brenda Downey, Rod DeHaai, Steve Nearmyer, Mitchell Chipps, Nicole Stafford, and Greg Ingle.

 

At this time, chair of the meeting was turned over to the Board Secretary.

 

  1. CONSENT AGENDA: Moved by Stafford, seconded by Keuning to approve the consent agenda as presented. AYES – DeHaai, Nearmyer, Chipps, Stafford, Keuning, Ingle. NAYS – None. RECUSED – Downey. Motion carried 6-0.
  1. Approval of Agenda
  2. Personnel Recommendations
    1. Resignations (Jordan Wood – MS Girls Basketball; Ryan Oldham – MS Football)
    2. Appointments/Transfers (Lacey Nickelson – Bus Driver; Kristie Teeple – Mail Carrier; Tow Mouw – Food Service; Julie Van Dyke – Nurse; Debbie Gathman – District Associate contract adjustment; Kathy Masterson – District Associate contract adjustment; Dani Tool – District Associate; Delaney Downey – Speech Sponsor; Karen Kinion – Bus Driver; Lindsey Cunningham – Girls Head Track 1-year; Wayne Burns – Girls Asst. Track 1-year; Andrew Strum – MS Football; Anthony Ford – JV Boys Basketball)
  3. Fundraisers – Diamond Trail FFA; HS Band; Class of 2017; HS Cheerleaders; Class of 2019; MS Cheerleaders; Yearbook
  4. Early Graduation Requests – six applications received to date
  5. Student Teaching Agreement with University of Iowa

 

  1. ACTION ITEMS:
    1. District
      1. Oath of Office – Newly Elected Board Members: The oath of office was administered to the board members elected in the September 2015 election.
      2. Election of Board Officers: Moved by Nearmyer, seconded by Downey to nominate Alvin Keuning for Board President. Moved by Ingle, seconded by Chipps to cease nominations. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Nearmyer to appoint Nicole Stafford as Board Vice-President. Moved by Ingle, seconded by Downey to cease nominations. AYES – ALL. Motion carried 7-0.

 

Chair of the meeting was passed to President Keuning at this time.

 

3. Appointment of Board Secretary: Moved by Ingle, seconded by Downey to appoint Jeana Van Voorst as Board Secretary. AYES – ALL. Motion carried 7-0.

4. Appointment of Board Treasurer: Moved by Stafford, seconded by Downey to appoint Tami Thomas as Board Treasurer. AYES – ALL. Motion carried 7-0.

5. Appointment of Legal Counsel: Moved by Ingle, seconded by Nearmyer to appoint Ahlers & Cooney, P.C. as legal counsel. AYES – ALL. Motion carried 7-0.

6. Set Time and Place for Board Meetings: Moved by Downey, seconded by Ingle to propose meetings on the third Monday at 7:00 p.m. alternating the location between the communities every other month. Special meetings to be held in the location where the regular meeting is scheduled for that month, unless the President deems it necessary to change location. AYES – ALL. Motion carried 7-0.

7. National FFA Convention: Moved by Downey, seconded by Nearmyer to allow attendance to the National FFA Convention for up to nine students. AYES – ALL. Motion carried 7-0.

8. Bond Counsel Agreement: Moved by Ingle, seconded by Chipps to approve a bond counsel agreement with Ahlers & Cooney, P.C. AYES – ALL. Motion carried 7-0.

  1. Curriculum/School Improvement/Professional Development
    1. Comprehensive School Improvement Plan (C-Plan): The Curriculum Director gave an overview of highlights from the Comprehensive School Improvement Plan that was submitted on September 15th.
    2. District Goals: Goals that have been presented in state reporting were shared with the board.
    3. AYP Update: The district is writing an action plan for PCE and have utilized some resources available to us. MS is also working on an action plan and some continuous improvement programs.
  2. Special Education
    1. Self-Audit Corrective Action Plan Update: Ms. VerHelst shared how our special education staffing is working to make updates and improvements on citations found in last year’s special education audit.
  3. Technology
    1. iPad Purchase: Moved by Downey, seconded by Chipps to approve the purchase of iPad minis and storage carts. AYES – ALL. Motion carried 7-0.
    2. ICN Equipment Disposal: Tabled until a future meeting.
  4. Finance/Facilities/Support Services
    1. Vehicle Disposal: Moved by Downey, seconded by Chipps to approve placing three buses for sale by sealed bid. AYES – ALL. Motion carried 7-0.
    2. Pepsi Contract: Moved by Ingle, seconded by Downey to approve the contract with Pepsi as presented. AYES – ALL. Motion carried 7-0.
  5. Superintendent
    1. Set Board Committees: District ImprovementStafford and Downey; Facilities/TransportationNearmyer and Chipps; TechnologyDeHaai and Downey; NegotiationsKeuning and Stafford; FinanceIngle and DeHaai.
    2. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
    3. Next Board Agenda – Draft: The board reviewed a draft agenda for the October regular meeting.

 

  1. OTHER: Iowa Assessment: we received information on notice of intended action from the DE regarding the assessment task force. Iowa Science Standards proposed strategic plan: board adopted the Next Generation Science Standards, and there will be some in-service and training opportunities. Chapter 62 – Early Literacy Initiative: eight criteria for summer school programs have been developed. Food Service: concerns have been raised, and we are trying to address concerns brought to the district. Iowa School Board Orientation Workshop: There is a workshop next week in Knoxville. IASB State Convention: Scheduled for mid-November. Phase V Workshop & TLC Grant Special Meeting: we will need to schedule a special meeting for this work session with McPherson & to review the TLC grant. Tentatively planning to meet for this special meeting on October 7, 2015 at 6:00 p.m.

 

  1. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 8:50 p.m. AYES – ALL. Motion carried 7-0.

2015-10-07 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

October 7, 2015, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 6:08 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Mitchell Chipps, Rod DeHaai, and Alvin Keuning. Brenda Downey, Greg Ingle, and Steve Nearmyer were absent.

II. AGENDA: Moved by Stafford, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 4-0.

Board member Nearmyer arrived at 6:30 p.m.

III. MCPHERSON & JACOBSON PHASE V SERVICES: A consultant from McPherson & Jacobson led the board in the discussion of roles, responsibilities, and expectations for the board and superintendent. The consultant also helped the board set three performance objectives for the superintendent for this school year.

IV. OTHER:

A. Teacher Leadership & Compensation Grant: The superintendent reviewed the abstract/executive summary for the grant application.

V. ADJOURN: Moved by Stafford, seconded by Nearmyer to adjourn the meeting at 7:59 p.m. AYES – ALL. Motion carried 5-0.

2015-10-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

October 19, 2015, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Greg Ingle, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning.

 

II. GOOD NEWS: Teachers new to the district were introduced to the board. Ms. VerHelst thanked the board for the opportunity to travel to the MTSS Symposium in Kansas. Mr. Kielman wants to recognize Mr. Harrison and Ms. Martin for their leadership during data day. Several AEA members complimented the MS building leadership team on their analysis of the FAST data. The entire MS staff deserves recognition for their willingness to learn concepts outside their subject areas to teach interventions and being committed to doing what is best for students. Nine bowlers represented PCM at Special Olympics in Des Moines. Rusty Vos organized this event for PCM. Our elementary participants had a great day – all 4 bowlers won their divisions and have the opportunity to go on to state! A parent thanks the MS volleyball coaches for their work with the teams this year. There is great collaboration district-wide to build such a strong system of supports for each individual student in our educational system. Staff had a great day of professional development today.

 

III. CONSENT AGENDA: Moved by Ingle, seconded by Nearmyer to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

  1. Approval of Agenda
  2. Approval of Minutes – September 21, 2015 regular meeting and October 7, 2015 work session
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations – Christine Williams: Food Service
    2. New Hires/Appointments/Transfers – Christine Cornelison: District Associate; Patti Perry: District Associate
  5. Fundraisers – HS Cheer
  6. Early Graduation Requests
  7. Student Teacher Agreement
  8. Concurrent Enrollment 28-E Agreement
  9. Asbestos Re-inspection Contract

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

  1. District
    1. Board Policy Review
      1. 1st Reading – 401.14; 401.15; 401.16; 402.1; 402.2; 402.2R1; 402.3; 402.3R1; 402.4; 402.5; 402.6; 402.7; 402.8; 402.9; 402.10; 501.16: Moved by Chipps, seconded by Downey to approve the 1st reading of board policies 401.14; 401.15; 401.16; 402.1; 402.2; 402.2R1; 402.3; 402.3R1; 402.4; 402.5; 402.6; 402.7; 402.8; 402.9; 402.10; 501.16 as modified. AYES – ALL. Motion carried 7-0.
    2. Bond Petition: Moved by Ingle, seconded by Stafford to approve the bond petition language as presented. AYES – ALL. Motion carried 7-0.
    3. At-Risk Programming: The superintendent presented information on the district’s current at-risk programming and potential changes to the program.
    4. Cheer Overnight Trip: Moved by Nearmyer, seconded by Chipps to approve the overnight trip request as presented. AYES – Ingle, Chipps, DeHaai, Nearmyer, Downey, Keuning. NAYS – None. ABSTAINED – Stafford. Motion carried 6-0.
    5. Bus Bids: Moved by Stafford, seconded by Downey to approve the sale of three buses to Thomas Bus Sales. AYES – ALL. Motion carried 7-0.
    6. Public Relations Communication Proposal: Moved by Ingle, seconded by Chipps to approve the public relations services of Sara Opie as presented. AYES – ALL. Motion carried 7-0.
    7. Aesop-Applitrack Sub Caller: Moved by Ingle, seconded by DeHaai to approve the purchase of Frontline’s Aesop program as presented. AYES – ALL. Motion carried 7-0.
    8. Aesop-Applitrack Human Resource Module: Moved by Nearmyer, seconded by Ingle to approve the purchase of Frontline’s AppliTrack program. AYES – ALL. Motion carried 7-0.
  2. Curriculum/School Improvement/Professional Development
  3. Special Education
  4. Technology
    1. ICN Equipment Disposal: Moved by Downey, seconded by DeHaai to approve the disposal of the ICN equipment. AYES – ALL. Motion carried 7-0.
  5. Finance/Facilities/Support Services
    1. Monthly Financial Reports: Moved by Downey, seconded by Stafford to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    2. Academy Roofing – Pay Application #3 Final Retainage: Moved by Downey, seconded by Stafford to approve the final retainage pay application. AYES – ALL. Motion carried 7-0.
  6. Superintendent
    1. Certified Enrollment: The superintendent shared that this year shows an increase of 16.89 students for total certified enrollment of 1068.85.
    2. IASB Convention: The IASB Convention will be held November 18-20 in Des Moines.
    3. Committee Minutes:
      1. School Improvement Advisory: Notes from the October 12, 2015 from the school improvement advisory committee were presented for review.
      2. Finance: The October 14, 2015, meeting notes from the finance committee were shared.
    4. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
    5. Next Board Agenda - Draft: The board reviewed a draft agenda for the November regular meeting.

 

VI. OTHER: The initial strategic planning survey results have been received from IASB, and administrators are reviewing the information. An update on the food service equipment purchased this summer was given to the board. The board also discussed requests from groups outside the district to hold fundraising opportunities at district events.

 

VII. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 8:55 p.m. AYES – ALL. Motion carried 7-0.

2015-11-11 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

November 11, 2015, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning. Brenda Downey was absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

Director Downey arrived at 6:05 p.m.

 

​III. CONSTRUCTION MANAGEMENT SERVICES: Brandon Shulte and Kevin Kain from DCI Group were present to give the board an overview of their construction management services. The board will officially consider the proposal to utilize construction management services at their November 16 regular meeting.

 

IV. OTHER: Board packets will be sent out tomorrow in order to include minutes from this work session.

 

V. ADJOURN: Moved by Nearmyer, seconded by Ingle to adjourn the meeting at 7:42 p.m. AYES – ALL. Motion carried 7-0.

2015-11-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

November 16, 2015, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Alvin Keuning. Mitchell Chipps and Greg Ingle were absent.

 

II. GOOD NEWS:

A. Metro Waste Authority: Jenny Koska from Metro Waste Authority was present to give the board an overview of donations they provide to the district for science and environmental programs.

B. National FFA Convention: Students gave the board a summary of the convention they attended in Louisville, Kentucky at the end of October. Board President Keuning congratulated Whitney Figland on the American Farmer Degree award she received.

Director Ingle joined the meeting at 7:07 p.m.

C. Other: Mrs. Berg at ME shared that third grade classes have partnered with the PEERS program, focused on STEM, and have been having a great time with the presentations they have viewed so far. Mr. Kielman thanks all the MS staff who organized and students who participated in the Veterans’ Day celebration. The HS play was phenomenal this past weekend. The number of classes failed at the HS this first quarter is down. Winter sports have started. Fall band and choir concerts were wonderful. The high school has also been working to improve ACT scores. Mr. Adams shared that we had a group qualify for the State Knowledge Bowl, and he is excited to make a run for it again next year!

 

III. CONSENT AGENDA: Moved by Ingle, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Agenda
  2. Approval of Minutes – October 19, 2015 regular meeting and November 11, 2015 work session
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations – None
    2. New Hires/Appointments/Transfers – Darrin Telfer – MS Girls Basketball; Laurie Wood – HS Girls Basketball Assistant; Brenda Timmins – Food Service; Sherry St. John – Food Service; Alison McLaughlin – District Associate
  5. Fundraisers – National Honor Society, FFA, Special Education, Mustang Scholars, HS Student Government
  6. Student Teacher Agreement

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

  1. District

1. Bond Referendum Finance: Matt Gillespie from Piper Jaffray shared information on the estimated tax impact, repayment schedules, and timeline for issuing school bonds.

2. Resolution Ordering a Special Election on the Issuance of $10,000,000 General Obligation School Bonds: Moved by Ingle, seconded by Stafford to adopt the following resolution:

 

WHEREAS, there has been filed with the President of this Board a Petition of eligible electors of this School District asking that an election be called to submit the question of contracting indebtedness and issuing bonds of the School District in an amount not to exceed $10,000,000 to provide funds to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling; and

 

WHEREAS, this Board has examined the Petition and finds that it is signed by eligible electors of the School District numbering at least 25% of those voting at the last election of school officials and that the purposes set forth in the petition cannot be accomplished within the limit of one and one-quarter percent of the assessed value of the taxable property in the School District; and

 

WHEREAS, the proposal for the issuance of Bonds or any other proposal incorporating any portion of it has not or will not have been submitted to the qualified electors of the School District for a period of at least six months prior to the date of election being called in these Proceedings;

 

NOW, THEREFORE, IT IS RESOLVED BY THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF JASPER, POLK, AND MARION, STATE OF IOWA:

 

Section 1. That an election is called of the qualified electors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, on Tuesday, February 2, 2016.  The following Proposition is approved, and the Secretary is authorized and directed to submit and file the Proposition for the Ballot with the Jasper County Commissioner of Elections at least 46 days prior to the election:

 

SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED?

YES [ ]

NO   [ ]

Proposition ___

 

Shall the Board of Directors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $10,000,000 to provide funds to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling?

 

[END OF BALLOT LANGUAGE]

 

Section 2. That the notice of the election and ballot form used at the election shall be prepared in accordance with the provisions of the Iowa Code and Iowa Administrative Rules.  The District requests the polls will open at 7:00 A.M. and close at 8:00 P.M.

 

Section 3. That the Election Board for the voting precinct or precincts be appointed by the County Commissioner of Elections, not less than 15 days before the date of the election, a certified copy of which appointment must be officially placed on file in the office of the Secretary.

 

Section 4. The Commissioner of Elections is requested and directed to make publication of the Notice of Election at least once, not less than four days nor more than twenty days prior to the date of the election, in a legal newspaper, printed wholly in the English language, as defined by Iowa Code Section 618.3.

 

Section 5. The Monroe Legacy and Prairie City News, legal newspapers, are published within the District and are hereby designated to make the publication of the Notice of Election.

 

Section 6. Jasper County, Iowa is the control county of this School District; this election will be conducted by the County Auditor as Commissioner of Elections.

 

Section 7. That the County Commissioner of Elections shall prepare all ballots and election registers and other supplies as necessary for the proper and legal conduct of this election and the Secretary of the Board is authorized and directed to cooperate with the Commissioner of Elections in the preparation of the necessary proceedings.

 

Section 8. That the Secretary is directed to file a certified copy of this Resolution in the Office of the County Commissioner of Elections to constitute the "written notice" to the County Commissioner of Elections of the election date, required to be given by the governing body under the provisions of Iowa Code Chapter 47.

Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning; NAYS – None; ABSENT - Chipps. Motion carried 6-0.

3. Construction Management: Moved by Nearmyer, seconded by DeHaai to accept the letter of intent with DCI Group as presented. AYES – ALL. Motion carried 6-0.

 

Moved by Nearmyer to amend the agenda by moving A.4.a., A.4.b., and A.5. after E.7. – Nutrition Updates. A consensus was reached by the board to address the listed items at a later point in the meeting.

 

4. Board Policy Review

  1. 1st Reading – 403.1; 403.2; 403.3; 403.3R1; 403.4; 403.5; 403.5R1; 403.6; 403.6R1; 403.7; 403.8; 403.10; 403.10E1; 403.10E10; 403.10R1; 404; 404.1R1; 405.1; 405.2; 405.3; 405.4; 405.5; 405.6; 405.7; 405.8; 405.9; 802.4; 802.4R2: Moved by Stafford, seconded by Downey to approve the 1st reading of board policies 403.1; 403.2; 403.3; 403.3R1; 403.4; 403.5; 403.5R1; 403.6; 403.6R1; 403.7; 403.8; 403.10; 403.10E1; 403.10E10; 403.10R1; 404; 404.1R1; 405.1; 405.2; 405.3; 405.4; 405.5; 405.6; 405.7; 405.8; 405.9; 802.4; 802.4R2 as edited. AYES – ALL. Motion carried 6-0.
  2. 2nd Reading – 401.14; 401.15; 401.16; 402.1; 402.2; 402.2R1; 402.3; 402.3R1; 402.4; 402.5; 402.6; 402.7; 402.8; 402.9; 402.10; 501.16: Moved by Downey, seconded by DeHaai to approve the 2nd reading of board policies 401.14; 401.15; 401.16; 402.1; 402.2; 402.2R1; 402.3; 402.3R1; 402.4; 402.5; 402.6; 402.7; 402.8; 402.9; 402.10; 501.16 as modified. AYES – ALL. Motion carried 6-0.

5. Early Retirement – Board Policy 407.6: Moved by Ingle, seconded by Downey to not offer the early retirement program for the 2015-2016 school year. AYES – ALL. Motion carried 6-0.

B. Curriculum/School Improvement/Professional Development

  1. School Improvement Advisory Committee Membership: Moved by Stafford, seconded by Downey to approve the SIAC membership as presented. AYES – ALL. Motion carried 6-0.
  2. District Improvement Committee Notes: Notes from the October 21 meeting were presented for review.

C. Special Education

  1. Weighted Enrollment: The finalized enrollment was shared with the board, along with historical data.

D. Technology

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Downey, seconded by Keuning to approve the monthly financial reports as presented. AYES – ALL. Motion carried 6-0.
  2. Facilities/Transportation Committee Notes: Notes from the November 4 meeting, as well as a facility project list, were presented for review.
  3. Finance Committee Notes: The November 11, 2015, meeting notes were shared.
  4. SBRC Application for Enrollment: Moved by Downey, seconded by Nearmyer to approve the request for $108,937 in modified supplemental amount due to increased enrollment. AYES – ALL. Motion carried 6-0.
  5. Snow Removal Bids: Moved by Ingle, seconded by Downey to accept the recommendation to contract Firm Foundations in Prairie City and Van Ryswyk Plumbing and Heating in Monroe for snow removal services. AYES – ALL. Motion carried 6-0.
  6. Disposal of District Property: Moved by Downey, seconded by Ingle to approve the request for disposal of district property as presented. AYES – ALL. Motion carried 6-0.
  7. Nutrition Updates: Ms. Roling gave the board an update from the nutrition department so far this year.

F. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the December regular meeting.

 

VI. OTHER: Nothing at this time.

 

VII. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 9:59 p.m. AYES – ALL. Motion carried 6-0.

2015-12-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

December 21, 2015, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Brenda Downey, Mitchell Chipps, Rod DeHaai, and Alvin Keuning. Greg Ingle was absent.

 

II. GOOD NEWS: Mr. Bridges recognized students who received high GPA’s in their DMACC Career Academy courses. Preschool teachers wanted to recognize Mrs. VerHelst for attending their monthly meetings and the district for writing and achieving the teacher leadership grant. District calendar survey results have been received, and we are pleased with the response. Mr. Jermeland recognized Jeana Van Voorst for her work to get the Aesop system up and running. Mr. Jermeland recognized Sean Balzer and Josh O’Roake for organizing the January 4 professional development day.

 

III. CONSENT AGENDA:

1. Approval of Agenda: Moved by Stafford, seconded by Downey to amend the agenda by moving Bond Referendum Update from Section G. to Section A. AYES – ALL. Motion carried 6-0.

Moved by Nearmyer, seconded by Downey to approve the following consent agenda items as presented. AYES – ALL. Motion carried 6-0.

2. Approval of Minutes – November 16, 2015 regular meeting with a modification to the date published

3. Monthly List of Bills

4. Personnel Recommendations

  1. Resignations: Brianna Schroder – District Associate
  2. New Hires/Appointments/Transfers: Nicoletta Bridges – District Associate; Kelsey Beener – Assistant Cheer Co-Coach; Jeff Nicholson – Volunteer HS Wrestling Coach; Jim Wilkie – Volunteer 9th Girls Basketball Coach
  3. Fundraisers – MS Student Council, HS Journalism, MS Mustang Club

5. City of Prairie City Correspondence

 

Director Ingle arrived at 7:08 p.m.

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

  1. District
    1. Bond Referendum Update: Representatives from DCI gave the board an update on the work they have completed to date.
  2. Curriculum/School Improvement/Professional Development
    1. Attendance Center Rankings: The Iowa Department of Education released attendance center rankings for the district based on a number of various growth factors measured by the district and the state.
    2. NCTM Conference Update: Mrs. Chiabotta and Miss Haselhuhn reviewed their experiences with the board.
    3. Teacher Quality Committee Notes: Notes from the November 24 meeting were presented for review.
  3. Special Education
    1. District Developed Service Delivery System: Moved by Stafford, seconded by Chipps to approve the district developed service delivery system writing committee as presented with the addition of Jen Turner, Early Childhood Special Education Teacher. AYES – ALL. Motion carried 7-0.
  4. Technology
    1. Casper Conference Update: Tabled until a future meeting.
  5. Finance/Facilities/Support Services
    1. Monthly Financial Reports: Moved by Chipps, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    2. Facilities/Transportation Committee Notes: December 2 meeting notes were presented for review.
    3. Pay Application – Bus Garage Final Retainage: Moved by Downey, seconded by Stafford to approve the Academy Roofing pay application. AYES – ALL. Motion carried 7-0.
    4. Bids for District Property: Moved by Ingle, seconded by Chipps to approve the sale of the wrestling mat as presented. AYES – ALL. Motion carried 7-0.
    5. Finance Committee Notes: The December 9, 2015, meeting notes were shared.
    6. Board Financial Goals: Moved by Ingle, seconded by DeHaai to set financial goals for both solvency and unspent balance ratios at a range of 16-18%. AYES – ALL. Motion carried 7-0.
    7. Employee Benefits Consultant: Moved by Stafford, seconded by Downey to approve the hire of Mark J. Becker & Associates as the district’s benefits consultant. AYES – Stafford, Downey, Ingle, Chipps, DeHaai, Keuning. NAYS – Nearmyer. Motion carried 6-1.
  6. Board Policy Review
    1. 2nd Reading – 403.1; 403.2; 403.3; 403.3R1; 403.4; 403.5; 403.5R1; 403.6; 403.6R1; 403.7; 403.8; 403.10; 403.10E1; 403.10E10; 403.10R1; 404; 404.1R1; 405.1; 405.2; 405.3; 405.4; 405.5; 405.6; 405.7; 405.8; 405.9; 802.4; 802.4R2: Moved by Downey, seconded by DeHaai to approve the 2nd reading of board policies 403.1; 403.2; 403.3; 403.3R1; 403.4; 403.5; 403.5R1; 403.6; 403.6R1; 403.7; 403.8; 403.10; 403.10E1; 403.10E10; 403.10R1; 404; 404.1R1; 405.1; 405.2; 405.3; 405.4; 405.5; 405.6; 405.7; 405.8; 405.9; 802.4; 802.4R2 as modified. AYES – ALL. Motion carried 7-0.
  7. Superintendent
    1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
    2. Next Board Agenda - Draft: The board reviewed a draft agenda for the January regular meeting.

 

VI. ADJOURN: Moved by Downey, seconded by Nearmyer to adjourn the meeting at 8:46 p.m. AYES – ALL. Motion carried 7-0.

2016-01-06 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

January 6, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey (via telephone), Greg Ingle, Mitchell Chipps, and Alvin Keuning. Members absent were Rod DeHaai and Steve Nearmyer.

 

II. AGENDA: Moved by Stafford, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

Board member DeHaai arrived at 6:04 p.m.

 

Board member Nearmyer arrived at 6:09 p.m.

 

III. ACTION ITEMS:

  1. District
    1. Monroe Elementary HVAC Design: Moved by Ingle, seconded by Chipps to begin the schematic design for the Monroe Elementary HVAC project. AYES – ALL. Motion carried 7-0.

 

IV. ADJOURN: Moved by Chipps, seconded by Stafford to adjourn the meeting at 6:27 p.m. AYES – ALL. Motion carried 7-0.

2016-01-18 Official Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

January 18, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning. Greg Ingle and Mitchell Chipps were absent.

 

II. GOOD NEWS:

  • The MS Musical has been cast and practices have started for the 51 students involved.
  • Mr. Bonnett wanted to acknowledge everyone that helped to make the PCM wrestling invitational a success. It was held on January 9 with fifteen teams participating. PCM’s team finished 3rd and had four individual champions.
  • Mr. Jermeland wanted to recognize the custodial staff at the high school for their hard work during break to clean the vent pipes in the gym.
  • The PCM Foundation hosted a wonderful trivia night this past Saturday.
  • Mr. Jermeland acknowledged the Skinner family for their generous donation to the PCM Foundation.
  • Technology professional development held on January 4, 2016 was a success.
  • The district received a donation of approximately 40 flat screen computer monitors.

 

Board member Ingle arrived at 7:04 p.m.

 

III. CONSENT AGENDA: Moved by Downey, seconded by DeHaai to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Agenda
  2. Approval of Minutes – December 21, 2015 regular meeting and January 6, 2016 special meeting
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations: Samantha Millage – District Associate
    2. New Hires/Appointments/Transfers: Cynthia Dick – District Associate; Megan Wilson – District Associate

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

A. District

  1. Bond Referendum Update: There have been nine presentations in the past two weeks. The district is working to address questions and feedback received during the public meetings. The district approved a contract with SVPA last spring for work on the PCE brick and window replacement. We will work with both architect firms to coordinate the work.
  2. Building/Administrator Updates:
    1. Middle School: Mr. Kielman shared some successes in office referrals, reading and math data, new math and reading assessments, intervention work, the gradual release teaching model, and his vision for the direction of building
    2. High School: Mr. Bridges shared the work his new staff has done so far to build rapport with the students and to build their programs, his goals as the administrator, intervention work in the building, and his plans to continue growth in the building
  3. School Calendar Survey: Mr. Bridges presented the results from the calendar survey that was available to the public in December.

B. Curriculum/School Improvement/Professional Development

  1. High School Course Recommendations: Moved by Stafford, seconded by Downey to accept the 2016-2017 high school courses of study changes as presented. AYES – ALL. Motion carried 6-0.

C. Special Education

D. Technology

  1. Casper Conference Update: Mr. Balzer shared an overview of conference on the technology management software attended by technology staff in October.
  2. Prairie Meadows Grant: Moved by Downey, seconded by Stafford to approve the following resolution:

RESOLUTION OF THE PCM Community School District APPROVING THE APPLICATION(S) FOR THE PURPOSE OF RECEIVING COMMUNITY BETTERMENT GRANT AWARDS FROM PRAIRIE MEADOWS

 

WHEREAS, Prairie Meadows has Community Betterment grant funds available that target Arts and Culture, Economic Development, Education and Health and Human Services, and

 

WHEREAS, the PCM Board of Directors is supportive of these applications for the betterment of their instruction, and learning.

 

WHEREAS, all applications from the PCM Community School District will be submitted to Prairie Meadows by the January 29, 2016 deadline,

 

NOW THEREFORE BE IT RESOLVED by the school board of the PCM Community School District that the three following Community Betterment grant applications to be submitted to Prairie Meadows for the January 29, 2016 application deadline:

 

RANKING

PROJECT NAME

REQUEST AMOUNT

REASON FOR RANK

1

PCM Middle School stage audio system upgrade to improve everyday use for assemblies, concerts, and drama performances.

$5,362.00

PCM Middle School is in need of an upgrade for an extremely outdated auditorium sound system. Most of the district’s assemblies and performances need the use of wireless microphones, soundboards, and chorus microphones in which we currently do not have the capability to use.

2

PCM Middle School Projector and display multimedia connection for stage.

$7,568.97

PCM Middle School is need of a ceiling mounted projection system to showcase our student’s video assignments, student council election videos, and everyday school use to present student work in a theater environment. 

3

District Wide School event broadcast system.

$9,500.00

There has been a growing demand for an online streaming service for students and community members who are unable to physically be at a sporting event or concert performance. This would cover the needed equipment costs involved for online streaming. This capability will improve community involvement with school events.

 

AYES – ALL. Motion carried 6-0.

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Ingle, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 6-0.

F. Board Policy Review

  1. 1st Reading – 406.1, 406.2, 406.3, 406.4, 406.5, 406.5E1; 406.6; 407.1; 407.2; 407.3; 407.4; 407.5; 407.7; 408.1; 408.2; 408.3; 412.2R1: Moved by Downey, seconded by DeHaai to approve the 1st reading of board policies 406.1, 406.2, 406.3, 406.4, 406.5, 406.5E1; 406.6; 407.1; 407.2; 407.3; 407.4; 407.5; 407.7; 408.1; 408.2; 408.3; 412.2R1 as edited. AYES – ALL. Motion carried 6-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the February regular meeting.

 

VI. ADJOURN: Moved by Downey to adjourn the meeting at 8:46 p.m. AYES – ALL. Motion carried 6-0.

2016-02-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

February 15, 2016, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Alvin Keuning.

 

II. GOOD NEWS:

District: Successful passage of the bond referendum. Mr. Jermeland thanked the communities and patrons for their support of the bond. He also acknowledged the civic organizations that allowed for presentations.

High School: Congratulations to the girls’ basketball team for winning their first round regional game; second round will be hosted by PCM on Wednesday. Congratulations to the wrestlers who qualified for districts and the four wrestlers who qualified for the state tournament. Boys’ basketball team opens district play this coming Thursday at Des Moines Christian. Show choir participates in the Show/Jazz Encounter in Indianola on Saturday.

Middle School: Great winter sports season, and all teams did a wonderful job representing PCM. The 8th grade boys’ team finished the season undefeated. MS music concert last Thursday was a success.

 

III. CONSENT AGENDA: Moved by Nearmyer, seconded by Chipps to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

  1. Approval of Agenda
  2. Approval of Minutes – January 18, 2016 regular meeting
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations: Lindsey Cunningham – MS Softball; Nicole Smith – Food Service; Sarah Kramer - Instructor
    2. New Hires/Appointments/Transfers: Brian Adams – Volunteer Boys Soccer; Kristin Souza – Instructional Coach (HS – 1 year); Robin Llewellyn – Instructional Coach (MS – 1 year); Abby Norton – Instructional Coach (Elementary – 1 year)
  5. Fundraisers – Baseball and FFA
  6. Baseball Camps
  7. Nutrients for Life Grant

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

  1. District
    1. Music Overnight Trip: Moved by Chipps, seconded by Downey to approve the music trip to Orlando as presented. AYES – ALL. Motion carried 7-0.
    2. Senior Class Trip: Moved by Stafford, seconded by Downey to approve the senior class trip to St. Louis as presented. AYES – ALL. Motion carried 7-0.
    3. Bond Referendum Update: An update on the timeline for the sale of bonds and schedules for tours in other districts were reviewed.
    4. Special Election Abstract of Votes: Moved by Chipps, seconded by Ingle to accept the abstract of votes from the Jasper County Auditor. AYES – ALL. Motion carried 7-0.
    5. 2016-2017 District Calendar: Two draft district calendars were presented for review.
    6. Building/Administrator Updates: Mr. Roozeboom and Mr. Vander Sanden updated the board with elementary goals, achievements, communication efforts, and proficiency data.
  2. Curriculum/School Improvement/Professional Development
    1. District Improvement Committee Notes: The January 20, 2016 committee notes and a curriculum cycle were presented for review.
    2. Early Childhood Programming Update: Mr. Jermeland reviewed guidance from the Iowa Department of Education regarding early childhood program requirements.
    3. Culture and Climate Survey Results: Mrs. Ver Helst shared results from the culture and climate surveys issued to students, staff and parents this past fall.
  3. Special Education
  4. Technology
    1. Staff Computers: Moved by DeHaai, seconded by Chipps to approve the purchase of computers for HS staff. AYES – ALL. Motion carried 7-0.
    2. Aesop Update: Mr. Jermeland provided the board with initial data from the first month of using Aesop, the district’s leave of absence and substitute system.
  5. Finance/Facilities/Support Services
    1. Monthly Financial Reports: Moved by Ingle, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    2. Facilities Committee Notes: The February 3, 2016 committee notes were presented for review.
    3. Finance Committee Notes: The February 10, 2016 committee notes were presented for review.
    4. Financial Services Agreement with Piper Jaffray: Item tabled until a future meeting.
    5. Dissemination Agent Agreement with Piper Jaffray: Item tabled until a future meeting.
    6. FY15 District Audit: Moved by Chipps, seconded by Downey to accept the FY15 district audit as presented. AYES – ALL. Motion carried 7-0.

 

The board of directors addressed VI. Closed Session at this point in the meeting and finalized all remaining business after exiting closed session.

 

Board member Chipps exited the meeting at 10:33 p.m.

7. MSA for Dropout Prevention: Moved by Ingle, seconded by Downey to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $54,610 for modified supplemental amount for the purpose of At-Risk/Dropout Prevention. AYES – ALL. Motion carried 6-0.

8. Set Date for Certified Budget Public Hearing: Moved by Stafford, seconded by Ingle to schedule the certified budget public hearing for Monday, March 21, 2016. AYES – ALL. Motion carried 6-0.

F. Board Policy Review

  1. 1st Reading – 409.1; 409.2; 409.3; 409.4; 409.5; 409.6; 409.7; 409.8; 409.9; 409.10; 409.11; 410.1; 410.2; 410.3; 410.4: Moved by Downey, seconded by DeHaai to approve the 1st reading of board policies 409.1; 409.2; 409.3; 409.4; 409.5; 409.6; 409.7; 409.8; 409.9; 409.10; 409.11; 410.1; 410.2; 410.3; 410.4 as edited. AYES – ALL. Motion carried 6-0.
  2. 2nd Reading – 406.1, 406.2, 406.3, 406.4, 406.5, 406.5E1; 406.6; 407.1; 407.2; 407.3; 407.4; 407.5; 407.7; 408.1; 408.2; 408.3; 412.2R1: Moved by Ingle, seconded by Nearmyer to approve the 2nd reading of board policies 406.1, 406.2, 406.3, 406.4, 406.5, 406.5E1; 406.6; 407.1; 407.2; 407.3; 407.4; 407.5; 407.7; 408.1; 408.2; 408.3; 412.2R1 as modified. AYES – ALL. Motion carried 6-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the March regular meeting.

 

VI. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(i)

Moved by Stafford, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(i) at 9:03 p.m. Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 7-0.

 

Moved by Downey, seconded by DeHaai to move into executive session at 10:08 p.m. Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Chipps, Keuning. NAYS – None. Motion carried 7-0.

 

Moved by Downey, seconded by DeHaai to move out of closed session at 10:31 p.m. Roll Call Vote: AYES – Nearmyer, Stafford, Downey, Ingle, Chipps, DeHaai, Keuning. NAYS – None. Motion carried 7-0.

 

  1. Consideration of Employment Action: Moved by Ingle, seconded by Nearmyer to reinstate the employee and direct the superintendent to develop a last chance agreement, to include a requirement for a substance abuse evaluation and any other terms the superintendent believes appropriate. Acceptance of the last chance agreement, as developed by the superintendent, is a condition of the employee’s return to employment. Reinstatement is effective within three (3) school days of the employee’s signature on the last chance agreement. Roll Call Vote: AYES – Stafford, Downey, Ingle, Chipps, DeHaai, Nearmyer, Keuning. NAYS – None. Motion carried 7-0.

 

VII. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 10:48 p.m. AYES – ALL. Motion carried 6-0.

2016-02-24 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

February 24, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Greg Ingle, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning.

 

II. AGENDA: Moved by Stafford, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

 

III. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Downey, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(e) at 6:02 p.m. Roll Call Vote: AYES – Ingle, Chipps, DeHaai, Nearmyer, Stafford, Downey, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Nearmyer to move out of closed session at 6:31 p.m. Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 7-0.

IV. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Chipps, seconded by DeHaai to move into closed session pursuant to Iowa Code 21.5(1)(e) at 6:32 p.m. Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Chipps, Keuning. NAYS – None. Motion carried 7-0.

Moved by Stafford, seconded by Downey to move out of closed session at 6:56 p.m. Roll Call Vote: AYES – Nearmyer, Stafford, Downey, Ingle, Chipps, DeHaai, Keuning. NAYS – None. Motion carried 7-0.

VI. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Ingle, seconded by Downey to move into closed session pursuant to Iowa Code 21.5(1)(e) at 6:57 p.m. Roll Call Vote: AYES – Stafford, Downey, Ingle, Chipps, DeHaai, Nearmyer, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Stafford to move out of closed session at 7.10 p.m. Roll Call Vote: AYES – Downey, Ingle, Chipps, DeHaai, Nearmyer, Stafford, Keuning. NAYS – None. Motion carried 7-0.

VI. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Downey, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(e) at 7:11 p.m. Roll Call Vote: AYES – Ingle, Chipps, DeHaai, Nearmyer, Stafford, Downey, Keuning. NAYS – None. Motion carried 7-0.

Moved by Stafford, seconded by Downey to move out of closed session at 7:27 p.m. Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 7-0.

The board took a short recess at this point in the meeting.

VII. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Stafford, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(e) at 7:38 p.m. Roll Call Vote:  AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Chipps, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by DeHaai to move into an executive session of the board at 8:52 p.m. Roll Call Vote: AYES – Nearmyer, Stafford, Downey, Ingle, Chipps, DeHaai, Keuning. NAYS – None. Motion carried 7-0.

Moved by Downey, seconded by DeHaai to move out of closed session at 10:12 p.m. Roll Call Vote: AYES – Stafford, Downey, Ingle, Chipps, DeHaai, Nearmyer, Keuning. NAYS – None. Motion carried 7-0.

  1. Action regarding recommended discipline of a student:

Moved by Ingle, seconded by Stafford to approve the consent agreement recommended by the superintendent with respect to the student who was the subject of the first closed session. Roll Call Vote: AYES – Downey, Ingle, Chipps, DeHaai, Nearmyer, Stafford, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by DeHaai to approve the consent agreement recommended by the superintendent with respect to the student who was the subject of the second closed session. Roll Call Vote: AYES – Ingle, Chipps, DeHaai, Nearmyer, Stafford, Downey, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by DeHaai to approve the consent agreement recommended by the superintendent with respect to the student who was the subject of the third closed session. Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Chipps to approve the consent agreement recommended by the superintendent with respect to the student who was the subject of the fourth closed session. Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Chipps, Keuning. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Chipps to modify the recommendation of the superintendent for the student who was the subject of the fifth closed session as follows:

  • That the student who was the subject of the disciplinary hearing be suspended for a period of thirty (30) school days beyond the initial ten (10) day suspension. (Day 1 to be Monday, February 29, 2016.)
  • That the student participate in four (4) counseling sessions, at the family’s expense, with proof to be provided to Principal Bridges of enrollment in and completion of such sessions.
  • That the student have no additional violations, arrests, or charges concerning the sale, use, possession, manufacture, or distribution of alcoholic beverages or controlled substances.

Roll Call Vote: AYES – Nearmyer, Downey, Ingle, Chipps, DeHaai, Keuning. NAYS – Stafford. Motion carried 6-1.

VIII. ADJOURN: Moved by Stafford, seconded by Ingle to adjourn the meeting at 10:18 p.m. AYES – ALL. Motion carried 7-0.

2016-03-03 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

March 3, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 6:06 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, and Alvin Keuning. Greg Ingle was absent.

 

II. AGENDA: Moved by Chipps, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III. ACTION ITEMS:

  1. District
    1. Disclosure Counsel Agreement: Moved by Chipps, seconded by DeHaai to approve the Disclosure Counsel Agreement with Ahlers & Cooney, P.C. up to $6,500. AYES – ALL. Motion carried 6-0.
    2. Financial Advisory Services Agreement: Moved by DeHaai, seconded by Chipps to accept the Financial Advisory Services Agreement with Piper Jaffray. AYES – ALL. Motion carried 6-0.
    3. Agreement to Serve as Dissemination Agent for Secondary Market Disclosure: Moved by Downey, seconded by Nearmyer to accept the agreement with Piper Jaffray to serve as dissemination agent. AYES – ALL. Motion carried 6-0.

 

IV. ADJOURN: Moved by Chipps, seconded by Downey to adjourn the meeting at 6:19 p.m. AYES – ALL. Motion carried 6-0.

2016-03-03 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

March 3, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the work session to order at 6:20 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning. Greg Ingle was absent.

 

II. AGENDA: Moved by Downey, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III. WORK SESSION TOPICS:

  1. Employee Benefits/Insurance: Mark Becker from Mark J. Becker & Associates gave the board an analysis of the district’s insurance benefits and impacts to the district from the Affordable Care Act.
  2. 2016-2017 Certified Budget: The superintendent and business manager presented information regarding the 2016-2017 certified budget and tax levy rate. A public hearing for the 2016-2017 certified budget will be held on Monday, March 21.

Director Chipps exited the meeting at 8:14 p.m.

3. Construction Contracts: The superintendent shared information regarding the pending construction contracts with Neumann Monson and DCI Group.

 

IV. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the work session at 8:42 p.m. AYES – ALL. Motion carried 5-0.

2016-03-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

March 21, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Alvin Keuning. Greg Ingle was absent.

 

II. GOOD NEWS:

High School: Excellent 5-12 choir performance on March 15. Congratulation to Logan Gilman for being named to the 2016 Iowa Newspaper Association’s 2A all-state second team and Class 2A All-Substate 7 team honors.

Middle School: Congratulations to the students selected to participate in the Jasper County Junior High Honor Band on Tuesday, March 29. The musical “Friday Night Fever” was a tremendous success. MS hosted “Finding Kind” presentations about girls becoming leaders, finding their spirit, and learning to respect themselves. This will involve the district's guidance counselors and a group from Pella Corporation called Moxie. Activities for the boys with a focus on leadership, teamwork, self-control, and respect are also being organized.

 

III. CONSENT AGENDA: Moved by Nearmyer, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Agenda
  2. Approval of Minutes – February 15, 2016 regular meeting; February 24, 2016 & March 3, 2016 special meetings; March 3, 2016 work session
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations: Matt Rider – MS Football; Dani Tool – District Associate; Abigail Gilson – MS Softball; Marcella Messerli – District Associate; Whitney Bird – District Associate
    2. New Hires/Appointments/Transfers: Amanda Claseman – District Associate; Paige Blom – MS Softball; Rachel Freland – MS Softball
  5. Fundraisers – FFA, Special Education, & Mustang Scholars (pending approval from each city council as required)

 

Director Ingle arrived at 7:05 p.m.

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. PUBLIC HEARINGS:

  1. 2016-2017 District Calendar: The superintendent reviewed the proposed district calendar. The floor for public comment was opened at 7:09 p.m. The floor was closed to public comment at 7:10 p.m.
  2. 2016-2017 Certified Budget: The published budget was reviewed. The floor for public comment was opened at 7:11 p.m. The floor was closed to public comment at 7:12 p.m.

 

VI. ACTION ITEMS:

  1. District
    1. 2016-2017 District Calendar: Moved by Ingle, seconded by Nearmyer to approve the 2016-2017 district calendar as presented. AYES – ALL. Motion carried 7-0.
    2. Resolution Authorizing the Issuance of $10,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof: Moved by Chipps, seconded by Stafford to approve the following resolution:

RESOLUTION AUTHORIZING THE ISSUANCE OF $10,000,000 GENERAL OBLIGATION SCHOOL BONDS, AND LEVYING A TAX FOR THE PAYMENT THEREOF

 

WHEREAS, the PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa, is a public school corporation, organized and existing under the Constitution and laws of the State of Iowa, and is not affected by any special legislation; and

 

WHEREAS, the Board of Directors of the School District in accordance with Iowa Code chapter 296 received a petition, which was signed by qualified electors numbering at least 25% the voters voting at the last regular school election, asking that an election be called, and at a meeting called by the President of the Board of Directors, within ten days after receipt of the petition, called an election and submitted on February 2, 2016, the following proposition:

 

Shall the Board of Directors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $10,000,000 to provide funds to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling?

 

and gave notice of the election and of the proposition; and

 

WHEREAS, the election was conducted on the date and the proposition was legally submitted, approved and no contest was made; and

 

WHEREAS, none of the Bonds authorized at the election have been issued, and it is now necessary to issue $10,000,000 General Obligation School Bonds, Series 2016, and to levy a tax for the payment;

 

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF JASPER, POLK, AND MARION, STATE OF IOWA:

 

Section 1. Authorization of the Issuance of School Bonds. School Bonds in the amount of $10,000,000 (the "Bonds") shall be issued pursuant to the provisions of Iowa Code chapter 296 for the purposes approved at the election of February 2, 2016. Additional action shall be taken by the Board of Directors to provide for the issuance of the Bonds upon the sale of the Bonds.

 

Section 2. Levy of Annual. For the purpose of providing funds to pay the principal and interest of the Bonds authorized to be issued, there is levied for each fiscal year the following direct annual tax on all the taxable property in the PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa:

 

Amount

Fiscal Year

Ending June 30

$726,279

2017

$721,890*

2018

$723,400*

2019

$724,340*

2020

$724,710*

2021

$724,510*

2022

$723,740*

2023

$722,400*

2024

$720,490*

2025

$723,010*

2026

$724,770*

2027

$720,770*

2028

$721,200*

2029

$720,870*

2030

$724,780*

2031

$722,740*

2032

$719,940*

2033

$721,380*

2034

$721,870*

2035

$721,410*

2036

 

 

*Based upon the terms of sale of the Bonds to be issued, this Board will take final action upon the sale of the Bonds to issue the Bonds by amendment to this Resolution ("Amended Resolution"). The Amended Resolution will provide for the assessment of an annual levy upon all the taxable property in the School District sufficient to pay the interest and principal of the Bonds within a period not exceeding twenty (20) years, and will be filed with the County Auditor of each County in which the School District is located. The filing provides that the Auditor annually levy for collection from the taxable property of the School District until funds are realized to pay the bonds in full.

 

A certified copy of this Resolution shall be filed with the County Auditors of the Counties of Jasper, Polk, and Marion, State of Iowa, who are instructed in and for each of the years, to levy, assess and collect the tax in the same manner as other taxes of the School District and, when collected, these taxes shall be used only for the purpose of paying principal and interest on the Bonds.

 

Principal and interest coming due at any time when the proceeds of the tax on hand are insufficient to pay the amount due shall be promptly paid when due from current funds of the District available for that purpose and reimbursement must be made.

 

Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 7-0.

3. Contract with Architect (AIA B-132): Moved by Downey, seconded by DeHaai to accept the AIA B-132 contract with Neumann Monson as presented. AYES – ALL. Motion carried 7-0.

4. Contract with Construction Manager (AIA C-132): Moved by Downey, seconded by Stafford to accept the AIA C-132 contract with DCI Group as presented. AYES – ALL. Motion carried 7-0.

B. Curriculum/School Improvement/Professional Development

  1. District Improvement Committee Notes: The March 16, 2016 committee notes were reviewed.
  2. Early Childhood Programming: Moved by Stafford, seconded by Downey to table until a future meeting. AYES – ALL. Motion carried 7-0.

C. Special Education

D. Technology

  1. Technology Committee Notes: The February 24, 2016 committee notes were presented for review.
  2. Internet Antennas: Moved by DeHaai, seconded by Stafford to approve the purchase with Communication Innovators. AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – Chipps. Motion carried 6-1.

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Chipps, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
  2. Facilities Committee Notes: The March 2, 2016 committee notes were presented for review.
  3. Baseball Fence: Moved by Ingle, seconded by Stafford to accept the quote with Des Moines Steel Fence excluding the fence for the batting cage. Initial motion and second were withdrawn. Moved by Downey, seconded by Stafford to table this item until a future meeting. AYES – ALL. Motion carried 7-0.
  4. Fuel Contracts: Moved by Chipps, seconded by DeHaai to accept the two diesel fuel contracts with Two Rivers Co-op through May 2017. AYES – ALL. Motion carried 7-0.
  5. Finance Committee Notes: The March 9, 2016 committee notes were presented for review.
  6. Forecast5 Analytics Agreement: Moved by Ingle, seconded by Chipps to accept the purchase of the Forecast5 Analytic tools. AYES – ALL. Motion carried 7-0.
  7. 2016-2017 Certified Budget: Moved by Downey, seconded by Chipps to accept the 2016-2017 certified budget. AYES – ALL. Motion carried 7-0.

F. Board Policy Review

  1. 1st Reading – 100; 101; 102; 103; 103.2; 103.2R1; 104; 105; 105.R1; 201; 601.1; 601.2; 606.7R1: Moved by Stafford, seconded by Downey to approve the 1st reading of board policies 100; 101; 102; 103; 103.2; 103.2R1; 104; 105; 105.R1; 201; 601.1; 601.2; 606.7R1 as edited. AYES – ALL. Motion carried 7-0.
  2. 2nd Reading – 409.1; 409.2; 409.3; 409.4; 409.5; 409.6; 409.7; 409.8; 409.9; 409.10; 409.11; 410.1; 410.2; 410.3; 410.4: Moved by DeHaai, seconded by Downey to approve the 2nd reading of board policies 409.1; 409.2; 409.3; 409.4; 409.5; 409.6; 409.7; 409.8; 409.9; 409.10; 409.11; 410.1; 410.2; 410.3; 410.4 as modified. AYES – ALL. Motion carried 7-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the April regular meeting.
  3. Superintendent Evaluation: The standards and goals for the superintendent’s evaluation were presented to the board. A document to collect the board’s thoughts will be sent and compiled for the final evaluation.

 

VII. ADJOURN: Moved by Downey, seconded by Ingle to adjourn the meeting at 9:00 p.m. AYES – ALL. Motion carried 7-0.

2016-04-14 Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

April 14, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Alvin Keuning. Greg Ingle and Mitchell Chipps were absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III. ACTION ITEMS:

  1. District
    1. Resolution Directing the Advertisement for Sale, Approving Electronic Bidding Procedures and Approving Official Statement: Moved by Downey, seconded by Stafford to approve the following resolution:

WHEREAS, at a special election of the qualified electors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, held on February 2, 2016, the voters authorized the issuance of $10,000,000 of General Obligation School Bonds for the District for the purpose of providing funds to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling; and

WHEREAS, this Board finds it advisable and necessary that bonds authorized at the election be offered for sale for the purpose authorized at the election; and

WHEREAS, the Board deems it in the best interests of the School District and the residents thereof to receive bids to purchase such General Obligation School Bonds by means of both sealed and electronic internet communication; and

WHEREAS, the Board has received information from its Financial Advisor, recommending the procedure for electronic bidding so as to provide for the integrity of the competitive bidding process and to facilitate the delivery of bids by interested parties:

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District IN THE COUNTIES OF Jasper, Polk, and Marion, STATE OF IOWA:

Section 1. That the PARITY® Competitive Bidding System described in the Notice of Sale and the Electronic Bidding Procedures attached hereto are found and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering at public sale of approximately $10,000,000 General Obligation School Bonds, Series 2016.

Section 2. That all electronic bidding shall be submitted in substantial conformity with Iowa Code Section 75.14 and Chapter 554D.

Section 3. That General Obligation School Bonds, Series 2016, in the aggregate amount of approximately $10,000,000, to be issued as referred to in the preamble of this Resolution, to be dated the date of delivery, will be offered for sale pursuant to published advertisement.

Section 4. That the Secretary of the Board of this School District publish notice of the sale of bonds at least once, the last one of which is not less than four days nor more than twenty days before the date of the sale. Publication will be in the Monroe Legacy and Prairie City News, a legal newspaper published wholly in the English language, published within the County in which the bonds are to be offered for sale or an adjacent County. Notice is given pursuant to Iowa Code chapter 75 that bids will be received and acted upon by this Board at a meeting to be held on May 2, 2013; the notice must be in substantially the following form:

TO BE PUBLISHED AFTER APRIL 12 AND BEFORE APRIL 28, 2016

(One publication required)

NOTICE OF BOND SALE

Time and Place of Sale: Sealed bids or electronic bids for the sale of General Obligation School Bonds, Series 2016, of the PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa (the "Issuer"), will be received at the Office of the Superintendent until 10:00 o'clock A.M. on May 2, 2016. The bids will be publicly opened at that time and evaluated by the Superintendent, Board Secretary and Financial Advisor and referred for action at the meeting of the Board of Directors.

Sale and Award: The sale and award of the bonds will be held at the Board meeting scheduled on the same date.

The Bonds. The bonds to be offered are the following:

general obligation school bondS, SERIES2016,

in the principal amount of 10,000,000* to be dated the date of delivery (the "Bonds").

*Subject to principal adjustment per the Terms of Offering.

Manner of Bidding: Open bids will not be received. No bid will be received after the time specified above for receiving bids. Bids will be received by any of the following methods:

  • Sealed Bidding: Sealed bids or electronic proposals may be submitted and will be received at the Office of the Superintendent, PCM Community School District, Monroe, Iowa.
  • Electronic Bidding: Electronic bids via PARITY® will be received at the Office of the Superintendent, PCM Community School District, Monroe, Iowa. The bids must be submitted through PARITY®.
  • Electronic Facsimile Bidding: Electronic facsimile bids will be received at the Office of the Superintendent, PCM Community School District, Monroe, Iowa, 641-259-2753. Electronic facsimile bids will be sealed and treated as sealed bids.

Official Statement: The Issuer has issued an Official Statement of information pertaining to the Bonds to be offered, including a statement of the Terms of Offering and an Official Bid Form, which is incorporated by reference as a part of this notice. The Official Statement may be obtained by request addressed to the Secretary of the Board of Directors, PCM Community School District, 400 East Highway 163, Monroe, Iowa 50170; Telephone: 641-259-2752; or Matt Gillaspie, Piper Jaffray & Co., 3900 Ingersoll, Suite 110, Des Moines, Iowa 50312; Telephone: 515‑247‑2353.

Terms of Offering: All bids must be in conformity with and the sale must be in accord with the Terms of Offering as set forth in the Official Statement.

Legal Opinion: Bonds will be sold subject to the opinion of Ahlers & Cooney, P.C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the Bonds.

Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public.

By order of the Board of Directors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa.

 

Secretary of the Board of Directors of the

PCM Community School District

(End of Notice)

Section 5. That the preliminary Official Statement in the form presented to this meeting be and the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12 of the Securities and Exchange Commission, subject to such revisions, corrections or modifications as the Superintendent and Board Secretary, upon the advice of the District's Financial Advisor, shall determine to be appropriate, and is authorized to be distributed in connection with the offering of the Bonds for sale.

Roll Call Vote: AYES – Nearmyer, Stafford, Downey, DeHaai, Keuning. NAYS – None. ABSENT – Ingle, Chipps. Motion carried 5-0.

2. High School Gym Sound System: Moved by Stafford, seconded by Downey to approve the quote with EmbarkIT at a cost of $24,330 to upgrade the HS gym sound system. AYES – ALL. Motion carried 5-0.

3. School Site Surveys (Facility Projects): Moved by Downey, seconded by DeHaai to accept the proposal from Nillis Associates for site surveys at a cost of $37,500. AYES – ALL. Motion carried 5-0.

IV. ADJOURN: Moved by Stafford, seconded by Downey to adjourn the meeting at 7:12 p.m. AYES – ALL. Motion carried 5-0.

Uploaded Files: 

2016-04-18 Official Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., Monday, April 18, 2016

PCM Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey, Greg Ingle, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, and Alvin Keuning.

 

II. GOOD NEWS:

District: Mrs. Ver Helst thanked the committee members who worked on the special education delivery plan.

Music: Mrs. LeValley congratulated the students who participated in the SC-ICDA honor choir on April 7.

High School: Girls track team is doing well. The HS met seven of nine building goals for this year and have set next year’s building goals – including a new social studies goal.

Middle School: Six students participated at the Special Olympics several weeks ago with great results, great sportsmanship, and awesome support groups. PCM hosted the fourth annual sixth grade honor band on April 5. The seventh grade students have had several opportunities to hear political leaders from different levels of government.

PCE: Teachers have done a great job collaborating around the Iowa Assessment data. Recognized the 3rd grade for their performance on the Iowa Assessments and noted their recent field trip to the state capitol.

 

III. CONSENT AGENDA: Moved by Ingle, seconded by Nearmyer to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

  1. Approval of Agenda
  2. Approval of Minutes – March 21, 2016 regular meeting
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations: Melanie Anderson - Instructor
    2. New Hires/Appointments/Transfers: Chelsey Pierce – PCE transfer; Kellie Jacobson – Model Teacher (one year); Samantha Pohl – Model Teacher (one year); Collin Harrison – Model Teacher (one year); Bridget Martin – Model Teacher (one year); Heather Fenton – Model Teacher (one year); Donna Schaudt – Model Teacher (one year); Tiffany Mueller – Model Teacher (one year); Sue Barkema-Cox – Model Teacher (one year); Dana Dodson – Mentor Teacher (one year); Tara Williams – Mentor Teacher (one year); Amy Hickson – Mentor Teacher (one year); Michelle Vande Wall – Mentor Teacher (one year); Darci Roorda – Mentor Teacher (one year); Rebecca VerHeul – Mentor Teacher (one year); Amy Hitchcock – Mentor Teacher (one year); Becky Firkins – Mentor Teacher (one year); Kristen Burghorn – Technology Integration Specialist (one year); Andy Chiabotta – Technology Integration Specialist (one year); Stephanie Berg – Technology Integration Specialist (one year); Wendy Chiabotta – Technology Integration Specialist (one year).
  5. Fundraisers – Class of 2019; Mustang Scholars; National Honor Society; FFA

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. ACTION ITEMS:

  1. District
    1. Old Settlers Use of District Grounds: Moved by Chipps, seconded by Nearmyer to approve the use of the district grounds to the Old Settlers’ committee pending the approval of the district’s insurance carrier. AYES – ALL. Motion carried 7-0.
    2. 2016-2017 Fees: Moved by Chipps, seconded by DeHaai to approve the fees for the 2016-2017 school year as presented.  AYES – ALL. Motion carried 7-0.
    3. Commissioning RFP: Moved by Stafford, seconded by Ingle to approve the proposal submitted by SystemWorks LLC, including the alternate testing and balance services, at a cost of $42,550. AYES – ALL. Motion carried 7-0.
    4. Facilities Update: Representatives from Neumann Munson and DCI Group gave the board an overview of some concept designs for the Prairie City site.
  2. Curriculum/School Improvement/Professional Development
    1. School Improvement Advisory Committee Notes: The April 11, 2016 committee notes were reviewed.
    2. Early Childhood Programming: Moved by Downey, seconded by Stafford to eliminate the three-year-old preschool program for the 2016-2017 school year. AYES – ALL. Motion carried 7-0. Moved by Stafford, seconded by Chipps to move forward with offering the four-year-old preschool and KinderPrep programs in 2016-2017. AYES – ALL. Motion carried 7-0.
  3. Special Education
  4. Technology
    1. District Fiber Project: Moved by Stafford, seconded by DeHaai to approve the commitment to the fiber upgrade project with Mediacom as presented. AYES – ALL. Motion carried 7-0.
  5. Finance/Facilities/Support Services
    1. Monthly Financial Reports: Moved by Ingle, seconded by Chipps to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    2. Facilities Committee Notes: The April 6, 2016 committee notes were presented for review.
    3. Finance Committee Notes: The April 13, 2016 committee notes were presented for review.
    4. AEA Food Service Purchasing Agreement: Moved by Stafford, seconded by Downey to approve the agreement as presented. AYES – ALL. Motion carried 7-0.
  6. Board Policy Review
    1. 1st Reading – 500; 501.1; 501.2; 501.3; 501.3R1; 501.4; 501.5; 501.6; 501.7: Moved by Downey, seconded by Ingle to approve the 1st reading of board policies 500; 501.1; 501.2; 501.3; 501.3R1; 501.4; 501.5; 501.6; 501.7 as edited. AYES – ALL. Motion carried 7-0.
    2. 2nd Reading – 100; 101; 102; 103; 103.2; 103.2R1; 104; 105; 105.R1; 201; 601.1; 601.2; 606.7R1: Moved by Chipps, seconded by DeHaai to approve the 2nd reading of board policies 100; 101; 102; 103; 103.2; 103.2R1; 104; 105; 105.R1; 201; 601.1; 601.2; 606.7R1 as modified. AYES – ALL. Motion carried 7-0.
  7. Superintendent
    1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
    2. Next Board Agenda - Draft: The board reviewed a draft agenda for the May regular meeting.

 

VI. CLOSED SESSION: Superintendent Evaluation – Pursuant to Iowa Code 21.5(1)(i)

Moved by Downey, seconded by Stafford to move into closed session pursuant to Iowa Code 21.5(1)(i) at 9:18 p.m. Roll Call Vote: AYES – Downey, Ingle, Chipps, DeHaai, Nearmyer, Stafford, Keuning. NAYS – None. Motion carried 7-0.

Moved by Stafford, seconded by Downey to move out of closed session at 9:55 p.m. Roll Call Vote: AYES – Ingle, Chipps, DeHaai, Nearmyer, Stafford, Downey, Keuning. NAYS – None. Motion carried 7-0.

VII. ADJOURN: Moved by Stafford, seconded by Ingle to adjourn the meeting at 9:56 p.m. AYES – ALL. Motion carried 7-0.

2016-05-02 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

May 2, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 5:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Alvin Keuning. Greg Ingle was absent.

 

II. AGENDA: Moved by Chipps, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III. ACTION ITEMS:

  1. District

1. Consideration of Sealed Bids Opened and Reviewed by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor: Matt Gillespie from Piper Jaffray reviewed the bids received.

2. Resolution Directing the Sale of General Obligation Bonds: Moved by Downey, seconded by DeHaai to approve the following resolution:

RESOLUTION DIRECTING THE SALE OF $9,765,000 general obligation school bondS, SERIES 2016

WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the Bonds and evaluated; and the best bid was determined:

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District:

Section 1.  That the bid for the Bonds was determined by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received.  Bonds are awarded, based on the following bid:

Bidder: Citigroup Global Markets of Dallas, Texas

Purchase Price:        $9,935,575.27

Net Interest Cost:      $2,476,687.23

True Interest Cost:     2.241328%

Section 2.  That the form of contract for the sale of the Bonds is approved and the President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District.

Section 3.  That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved. 

Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Chipps, Keuning. NAYS – None. ABSENT – Ingle. Motion carried 6-0.

3. Geotech Services (Facility Project): Moved by Chipps, seconded by Nearmyer to accept the proposal from Terracon for geotechnical engineering at a cost not to exceed $14,750. AYES – ALL. Motion carried 6-0.

 

IV. ADJOURN: Moved by Nearmyer, seconded by Downey to adjourn the meeting at 5:41 p.m. AYES – ALL. Motion carried 6-0.

 

Following adjournment the board met for a negotiations strategy session, exempt from the provisions of Iowa Code Chapter 21, Open Meetings..

2016-05-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

May 16, 2016, High School Library, Monroe, IA

 

I.     

President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Brenda Downey, Greg Ingle, Mitchell Chipps, Rod DeHaai, and Alvin Keuning.

 

II.   

GOOD NEWS:

District: The board’s service to the district was recognized tonight during School Board Appreciation Month.

High School: Several students received awards at last week’s Industrial Technology Fair. All grade levels increased proficiency from fall to spring testing of the A-Reading assessment. Last week the boys’ golf team won at sectionals, advancing to districts, and both boys and girls track teams had state qualifiers. The High School had a wonderful music concert. The FFA Banquet was an enjoyable evening for those in attendance.

Middle School: Last Thursday students attended an I-TEC conference and had a wonderful time.

Elementary: The 4th & 5th music concert last week was very successfully and received many positive comments. Lots of collaboration during the recent data days.

 

III.  

CONSENT AGENDA: Moved by Chipps, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

           1.   

Approval of Agenda – Moved by Nearmyer, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

           2.   

Approval of Minutes – April 14, 2016 special meeting; April 18, 2016 regular meeting; May 2, 2016 special meeting

           3.   

Monthly List of Bills

           4.   

Personnel Recommendations

a.  

Resignations: Nicole Stone – District Associate; Lana Keuning – Food Service; Luke Vander Sanden – PCE Principal; Josh O’Roake – Technology Specialist; Wendy Chiabotta – Volleyball Assistant Coach; Jordan Wood – District Associate

b. 

New Hires/Appointments/Transfers: Angie Landgrebe – Transfer to Developmental Kindergarten; Stacy Fridley – PCE Kindergarten

           5.   

Joel Penton Contract for High School Appearance

           6.   

2016-2017 Nursing Contract

           7.   

28-E Agreement: DMACC (STRIVE program)

           8.   

Student-Teacher Agreement: Central College

 

IV.  

CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V.   

PUBLIC HEARINGS:

A. 

2015-2016 Certified Budget Amendment: The published budget amendment was reviewed. The floor for public comment was opened at 7:12 p.m. No comments were offered. The floor was closed to public comment at 7:12 p.m.

 

VI.  

ACTION ITEMS:

A. 

District

                     1. 

$9,765,000 General Obligation Bonds, Series 2016:

a.  

Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement, and Authorizing the Execution of Same: Moved by Chipps, seconded by Ingle to adopt the following resolution:

 

RESOLUTION APPOINTING Bankers Trust Company OF Des Moines, Iowa, TO SERVE AS PAYING AGENT, bond REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, bond REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME

 

WHEREAS, pursuant to the provisions of Iowa Code chapter 75, $9,765,000 General Obligation School Bonds, Series 2016, dated June 1, 2016, have been sold and action should now be taken to provide for the maintenance of records, registration of Bonds and payment of principal and interest in connection with the issuance of the Bonds; and

 

WHEREAS, this Board has deemed that the services offered by Bankers Trust Company of Des Moines, Iowa, are necessary for compliance with rules, regulations, and requirements governing the registration, transfer and payment of registered Bonds; and

 

WHEREAS, a Paying Agent, Bond Registrar and Transfer Agent Agreement (hereafter "Agreement") has been prepared and is deemed suitable for the purpose:

 

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District IN THE COUNTIES OF Jasper, Polk, and Marion, STATE OF IOWA:

 

Section 1. That Bankers Trust Company of Des Moines, Iowa, is appointed to serve as Paying Agent, Bond Registrar, and Transfer Agent in connection with the issuance of $9,765,000 General Obligation School Bonds, Series 2016, dated June 1, 2016.

 

Section 2. That the Agreement with Bankers Trust Company of Des Moines, Iowa, is approved and that the President and Secretary of the School Board are authorized to sign the Agreement on behalf of the School District.

 

AYES – ALL. Motion carried 7-0.

b. 

Approval of form of Tax Exemption Certificate: Moved by Chipps, seconded by Ingle to approve the Tax Exemption Certificate. AYES – ALL. Motion carried 7-0.

c.  

Approval of Continuing Disclosure Certificate: Moved by Downey, seconded by DeHaai to approve the Continuing Disclosure Certificate. AYES – ALL. Motion carried 7-0.

d. 

Resolution Amending the Resolution Authorizing the Issuance of $10,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof: Moved by Ingle, seconded by Chipps to adopt the following resolution:

 

Resolution AMENDING THE RESOLUTION Authorizing THE ISSUANCE OF $10,000,000 general obligation school bondS AND LEVYING A TAX FOR THE PAYMENT THEREOF

 

WHEREAS, the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, is a public school corporation, organized and existing under the Constitution and laws of the State of Iowa, and is not affected by any special legislation; and

 

WHEREAS, the Board of Directors of the School District, in accordance with Iowa Code chapter 296, received a petition which was signed by qualified electors numbering at least 25% the voters voting at the last regular school election, asking that an election be called, and at a meeting called by the President of the Board of Directors, within ten days after receipt of the petition, called an election and submitted on February 2, 2016, the following proposition:

 

Shall the Board of Directors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $10,000,000 to provide funds to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling?

 

and gave notice of the election and of the proposition; and

 

WHEREAS, the election was conducted on the date and the proposition was legally submitted, approved and no contest was made; and

 

WHEREAS, none of the Bonds authorized at the election have been issued, and it is now necessary to issue $9,765,000 General Obligation School Bonds, and to levy a tax for the payment;

 

WHEREAS, by Resolution dated March 21, 2016, the PCM Community School District authorized the issuance of its General Obligation School Bonds in the amount of $10,000,000 and levied an annual tax therefore; and

 

WHEREAS, it is necessary for the PCM Community School District to amend that resolution to provide additional terms for the issuance of those Bonds; and

 

WHEREAS, pursuant to the provisions of Iowa Code chapter 75, the above-mentioned bonds were sold at public sale and action should now be taken to issue the bonds confirming to the terms and conditions of the best bid received at the advertised public sale:

 

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District IN THE COUNTIES OF Jasper, Polk, and Marion, STATE OF IOWA:

 

Section 1. Definitions. The following terms have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise:

 

‚ "Beneficial Owner" means, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant or such person's subrogee.

 

‚ "Blanket Issuer Letter of Representations" means the Representation Letter from the Issuer to DTC, with respect to the Bonds.

 

‚ "Bond(s)" means the $9,765,000 General Obligation School Bonds, Series 2016, authorized to be issued by this Amended Resolution.

 

‚ "Bond Fund" means the fund created in Section 3 of this Resolution for the deposit of taxes which are pledged for the payment of principal and interest on the Bonds.

 

‚ "Cede & Co." means Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds.

 

‚ "Continuing Disclosure Certificate" means the Continuing Disclosure Certificate executed by the Issuer and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time.

 

‚ "DTC" means The Depository Trust Company, New York, New York, which will act as securities depository for the Bonds pursuant to the Representation Letter.

 

‚ "Debt Service Fund" means the Bond Fund.

 

‚ "Depository Bonds" means the Bonds as issued in the form of one global certificate for each maturity, registered in the Registration Books maintained by the Registrar in the name of DTC or its nominee.

 

‚ "Issuer," "School District," and "District" mean the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa.

 

‚ "Notice of Sale" means the official Notice of Sale as published on April 21, 2016.

 

‚ "Participants" means those broker-dealers, banks and other financial institutions for which DTC holds Bonds as securities depository.

 

‚ "Paying Agent" means Bankers Trust Company, or successor as may be approved by Issuer and who will carry out the duties as Issuer's agent to provide for the payment of principal of and interest on the Bonds when due.

 

‚ "Project Fund" means the fund required to be established by this Resolution for the deposit of the proceeds of the Bonds.

 

‚ "Rebate Fund" means the fund of that name established pursuant to the Tax Exemption Certificate.

 

‚ "Registrar" means Bankers Trust Company of Des Moines, Iowa, or successor as may be approved by Issuer and who will carry out the duties with respect to maintaining a register of the owners of the Bonds.  Unless otherwise specified, the Registrar will also act as Transfer Agent for the Bonds.

 

‚ "Resolution" means this resolution authorizing the issuance of Bonds.

 

‚ "Secretary" means the Secretary of the Board of Directors of the School District, or such other officer of the successor Governing Body as shall be charged with substantially the same duties and responsibilities.

 

‚ "Sinking Fund" means the Bond Fund.

 

‚ "Tax Exemption Certificate" means the Tax Exemption Certificate executed by the Treasurer and delivered at the time of issuance and delivery of the Bonds.

 

‚ "Treasurer" means the Treasurer of the School District, or such other officer as shall succeed to the same duties and responsibilities with respect to the recording and payment of the Bonds issued hereunder.

 

Section 2. Levy and Certification of Annual Tax; Other Funds to be Used.

 

a.

Levy of Annual Tax. For the purpose of providing funds to pay the principal and interest of the Bonds authorized to be issued, there is levied for each fiscal year the following direct annual tax on all of the taxable property within the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa:

 

AMOUNT

FISCAL YEAR ENDING JUNE 30

$726,279

  2017*

$617,088

2018

$613,988

2019

$615,788

2020

$617,388

2021

$613,788

2022

$615,088

2023

$616,188

2024

$617,088

2025

$612,788

2026

$613,388

2027

$613,788

2028

$613,988

2029

$613,988

2030

$617,513

2031

$615,700

2032

$617,325

2033

$617,200

2034

$615,250

2035

$612,850

2036

 

*Pursuant to the Board's Resolution dated March 21, 2016, as filed with the Jasper, Polk, and Marion County Auditors on April 5, 2016, $726,279 was levied for the fiscal year ending June 30, 2017, which will be used to pay principal and interest on the Bonds due in fiscal year ending June 30, 2017.

 

b.

Resolution to be Filed With County Auditor. A certified copy of this Resolution shall be filed with each County Auditor of the Counties of Jasper, Polk, and Marion, State of Iowa, who are instructed in and for each of the years, to levy, assess and collect the tax in the same manner as other taxes of the School District and, when collected, these taxes shall be used only for the purpose of paying principal and interest on the Bonds.

 

c. Additional School Funds Available.  Principal and interest coming due at any time when the proceeds of the tax on hand are insufficient to pay the amount due shall be promptly paid when due from current funds of the District available for that purpose and reimbursement must be made.

 

Section 3. Bond Fund. The taxes must be assessed and collected each year at the same time and in the same manner and in addition to all other taxes for the School District.  When collected, these taxes must be deposited into a fund to be known as the "SCHOOL BOND FUND 2016," which is pledged for the payment of principal and interest of the Bonds.  Whenever this School District has on hand funds from any other source other than taxation which may be appropriated either to the payment of principal or interest or both, the funds may be appropriated and used and the levy provided for in Section 2 of this Resolution may be correspondingly reduced; and in the fund (in addition to the taxes above provided for) thus pledged, there is included annually all sums which may be legally included under the apportionment of any state or local tax revenues from whatever source derived to the extent necessary to meet current requirements for Bond principal and interest.

 

Section 4. Application of Bond Proceeds. There is hereby created a Project Fund into which the proceeds of the Bonds, other than accrued interest as provided below, must be credited and expended for the purposes of issuance. Any amounts on hand in the Project Fund are available for the payment of the principal of or interest on the Bonds at any time that other funds are insufficient to the purpose and the funds must be repaid to the Project Fund at the earliest opportunity. Any balance on hand in the Project Fund and not immediately required for its purposes may be invested not inconsistent with limitations provided by law or this Resolution. Accrued interest, if any, must be deposited in the Bond Fund.

 

Section 5. Investments of Bond Fund Proceeds. All moneys held in the "SCHOOL BOND FUND 2016," provided for by Section 3 of this Resolution must be invested as permitted in Iowa Code chapter 12B or section 12C.9. All interim investments must mature before the date on which the moneys are required for payment of principal of or interest on the bonds.

 

Section 6. Bond Details, Execution and Redemption.

 

a. Bond Details. Bonds designated "general obligation school bondS, SERIES 2016," are issued pursuant to the provisions of Iowa Code chapter 296 for the authorized purpose, dated June 1, 2016, and bear interest from that date, until payment, at the office of the Paying Agent, interest payable on December 1, 2016 and semiannually thereafter on the 1st day of June and December in each year until maturity at the rates provided.

 

The Bonds must be executed by manual or authorized signature of the President of the Board and attested by the manual or authorized signature of the Secretary of the Board, and must be fully registered as to both principal and interest as provided in this Resolution; principal and interest will be payable at the office of the Paying Agent. Each Bond must be in the denomination of $5,000, or multiples thereof.

 

The Bonds will mature and bear interest as follows:

Principal Amount

 

Interest Rate

 

Maturity June 1

               $500,000                      2.000%                          2017

               $405,000                      2.000%                          2018

               $410,000                      2.000%                          2019

               $420,000                      2.000%                          2020

               $430,000                      2.000%                          2021

               $435,000                      2.000%                          2022

               $445,000                      2.000%                          2023

               $455,000                      2.000%                          2024

               $465,000                      2.000%                          2025

               $470,000                      2.000%                          2026

               $480,000                      2.000%                          2027

               $490,000                      2.000%                          2028

               $500,000                      2.000%                          2029

               $510,000                      2.250%                          2030

               $525,000                      2.250%                          2031

               $535,000                      2.500%                          2032

               $550,000                      2.750%                          2033

               $565,000                      3.000%                          2034

               $580,000                      3.000%                          2035

               $595,000                      3.000%                          2036

 

b.     Optional Redemption. Bonds maturing after June 1, 2024, may be called for optional redemption by the Issuer on that date, and on any date thereafter and paid before maturity from any funds regardless of the source, in whole or from time to time in part, in any order of maturity and within an annual maturity by lot by giving thirty days' written notice of redemption to the registered owner of the Bond at the address shown on the books of the Registrar. Failure to give such written notice to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds. The terms of redemption will be par, plus accrued interest to date of call.  Written notice will be deemed completed upon transmission to the owner of record of the Bond.

 

If less than all of a maturity is called for redemption, the Issuer will notify DTC of the particular amount of such maturity to be redeemed prior to maturity. DTC will determine by lot the amount of each Participant's interest in such maturity to be redeemed and each Participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.

 

Section 7.  DTC - Registration.

 

Section 7.1. The Bonds must be registered in the name of Cede & Co., as nominee for DTC. Payment of semiannual interest for any Bond registered in the name of Cede & Co. will be made by wire transfer or New York Clearing House or equivalent next day funds to the account of Cede & Co. on the interest payment date for the Bonds at the address indicated or in the Representation Letter.

 

Section 7.2. The Bonds will be initially issued in the form of separate single authenticated fully registered bonds in the amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of the Bonds will be registered in the registry books of the Bankers Trust Company kept by the Paying Agent and Registrar in the name of Cede & Co., as nominee of DTC. The Paying Agent and Registrar and the Issuer may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal or redemption price of or interest on the Bonds, selecting the Bonds or portions to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under the Resolution of the Issuer, registering the transfer of Bonds, obtaining any consent or other action to be taken by registered owners of the Bonds and for other purposes. The Paying Agent, Registrar and the Issuer have no responsibility or obligation to any Participant or person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant with respect to the accuracy of records maintained by DTC or any Participant; with respect to the payment by DTC or Participant of an amount of principal or redemption price of or interest on the Bonds; with respect to any notice given to owners of Bonds under the Resolution; with respect to the person selected to receive payment in the event of a partial redemption of the Bonds, or a consent given or other action taken by DTC as registered owner of the Bonds. The Paying Agent and Registrar shall pay all principal of and premium, if any, and interest on the Bonds only to Cede & Co. in accordance with the Representation Letter, and all payments are valid and effective to fully satisfy and discharge the Issuer's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum paid. DTC must receive an authenticated Bond for each separate stated maturity evidencing the obligation of the Issuer to make payments of principal of and premium, if any, and interest. Upon delivery by DTC to the Paying Agent and Registrar of written notice that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to the new nominee in accordance with this Section.

 

Section 7.3. In the event the Issuer determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bond certificates, the Issuer may notify DTC and the Paying Agent and Registrar, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. The Bonds will be transferable in accordance with this Section. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the Issuer and the Paying Agent and Registrar and discharging its responsibilities under applicable law. In this event, the Bonds will be transferable in accordance with this Section.

 

Section 7.4. Notwithstanding any other provision of the Resolution to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of and premium, if any, and interest on the Bond and all notices must be made and given, respectively to DTC as provided in the Representation letter.

 

Section 7.5. In connection with any notice or other communication to be provided to Bondholders by the Issuer or the Paying Agent and Registrar with respect to a consent or other action to be taken by Bondholders, the Issuer or the Paying Agent and Registrar, as the case may be, shall establish a record date for the consent or other action and give DTC notice of the record date not less than 15 calendar days in advance of the record date to the extent possible. Notice to DTC must be given only when DTC is the sole Bondholder.

 

Section 7.6. The execution and delivery of the Representation Letter to DTC by the Issuer is ratified and confirmed. The Representation Letter is on file with DTC and sets forth certain matters with respect to, among other things, notices, consents and approvals by Bondholders and payments on the Bonds.

 

Section 7.7. In the event that a transfer or exchange of the Bonds is permitted under this Section, the transfer or exchange may be accomplished upon receipt by the Registrar from the registered owners of the Bonds to be transferred or exchanged and appropriate instruments of transfer. In the event Bond certificates are issued to holders other than Cede & Co., its successor as nominee for DTC as holder of all the Bonds, or other securities depository as holder of all the Bonds, the provisions of the Resolution apply to, among other things, the printing of certificates and the method or payment of principal of and interest on the certificates.

 

Section 7.8. The officers of the Issuer are authorized and directed to prepare and furnish to the purchaser, and to the attorneys approving the legality of Bonds, certified copies of proceedings, ordinances, resolutions and records and all certificates and affidavits and other instruments as may be required to evidence the legality and marketability of the bonds, and all certified copies, certificates, affidavits and other instruments constitute representations of the Issuer as to the correctness of all stated or recited facts.

 

Section 8. Registration of Bonds; Appointment of Registrar; Transfer; Ownership; Delivery; and Cancellation.

 

a. Registration. The ownership of Bonds may be transferred only by entry upon the books kept for the registration and transfer of ownership of the Bonds, and in no other way. Bankers Trust Company of Des Moines, Iowa is hereby appointed as Bond Registrar under the terms of this Resolution. The Registrar shall maintain the books of the Issuer for the registration of ownership of the Bonds for the payment of principal of and interest on the Bonds as provided in this Resolution. All Bonds must be negotiable as provided in Article 8 of the Uniform Commercial Code, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution.

 

b.     Transfer. The ownership of any Bond may be transferred only upon the registration books kept for the registration and transfer of Bonds and only upon surrender at the office of the Registrar together with an assignment executed by the holder or duly authorized attorney in such form as is satisfactory to the Registrar, along with the address and social security number or federal employer identification number of transferee (or, if registration is to be made in the name of multiple individuals, of all transferees). In the event that the address of the registered owner of a Bond (other than a registered owner which is the nominee of the broker or dealer in question) is that of a broker or dealer, there must be disclosed on the registration books the information pertaining to the registered owner required above. Upon the transfer of any Bond, a new fully registered bond, of any denomination or denominations permitted by this Resolution in aggregate principal amount equal to the unmatured and unredeemed principal amount of such transferred fully registered Bond, and bearing interest at the same rate and maturing on the same date or dates shall be delivered by the Registrar.

 

c. Registration of Transferred Bonds. In all cases of the transfer of the Bonds, the Registrar shall register, at the earliest practicable time, on the registration books, the Bonds, in accordance with the provisions of this Resolution.

 

d.     Ownership. As to any Bond, the person whose name is registered on the Registration Books of the Registrar as owner shall be deemed as the absolute owner for all purposes, and payment of or on account of the principal of any Bond and the premium, if any, and interest shall be made only to or upon the order of the registered owner or the owner's legal representative. All payments shall be valid and satisfy and discharge the liability upon the Bond, including the interest thereon, to the extent of the sum so paid.

 

e. Cancellation. All Bonds which have been redeemed shall not be reissued but shall be canceled by the Registrar. All Bonds which are cancelled by the Registrar shall be destroyed and a certificate of the destruction shall be furnished promptly to the Issuer; provided that if the Issuer directs, the Registrar shall forward the cancelled Bonds to the Issuer.

 

f. Non-Presentment of Bonds. In the event any payment check representing payment of principal or interest on the Bonds is returned to the Paying Agent or if any Bond is not presented for payment of principal at the maturity or redemption date, if funds sufficient to pay such principal of or interest on Bonds are available to the Paying Agent for the benefit of the owner, all liability of the Issuer to the owner for interest or payment of the Bonds will cease, terminate and be completely discharged, and thereafter it shall be the duty of the Paying Agent to hold the funds, without liability for principal of or such interest, for the benefit of the owner of the Bonds who shall thereafter be restricted exclusively to such funds for any claim on the owner's part under this Resolution or on, or with respect to, such interest or Bonds. The Paying Agent's obligation to hold such funds shall continue for a period equal to two years and six months following the date on which interest or principal became due, whether at maturity, or at the date fixed for redemption, or otherwise, at which time the Paying Agent shall surrender any remaining funds to the Issuer whereupon any claim under this Resolution by the Owners of such interest or principal on the Bonds of whatever nature must be made upon the Issuer.

 

g.     Registration and Transfer Fees. The Registrar shall furnish to each owner, at the Issuer's expense, one Bond for each annual maturity. The registrar shall furnish additional Bonds in lesser denominations (but not less than the minimum denomination) to an owner who so requests.

 

Section 9. Reissuance of Mutilated, Destroyed, Stolen or Lost Bonds. In any case any outstanding Bond becomes mutilated or destroyed, stolen or lost, the Issuer shall at the request of Registrar authenticate and deliver a new Bond of like tenor and amount as the Bond so mutilated, destroyed, stolen or lost, in exchange and substitution for the mutilated Bond to Registrar, upon surrender of the mutilated Bond, or in lieu of and substitution for the Bond destroyed, stolen or lost, upon filing with the Registrar evidence satisfactory to the Registrar and Issuer that the Bond has been destroyed, stolen or lost and proof of ownership thereof, and upon furnishing the Registrar and Issuer with satisfactory indemnity and complying with such other reasonable regulations as the Issuer or its agent may prescribe and paying such expenses as the Issuer may incurred by the Issuer in connection therewith.

 

Section 10. Record Date. Payments of principal and interest, otherwise than upon full redemption, made in respect of any Bond, shall be made to the registered holder or designated agent as the same appear on the books of the Registrar on the 15th day of the month preceding the payment date. All payments will fully discharge the obligations of the Issuer in respect of such Bonds to the extent of the payments so made. Payment of principal shall only be made upon surrender of the Bond to the Paying Agent.

 

Section 11. Execution, Authentication and Delivery of the Bonds. Upon the adoption of this Resolution, the President and Secretary of the Board of Directors shall execute the Bonds by their manual or authorized signature and deliver the Bonds to the Registrar, who shall by manual signature authenticate the Bonds and deliver them to or upon order of the Purchaser. No Bond is valid or obligatory for any purpose or entitled to any right or benefit unless the Registrar manually endorses and executes on the Bond a certificate of authentication substantially in the form of the certificate herein set forth. The certificate is conclusive evidence that the authenticated Bond has been duly issued under this Resolution and that the holder is entitled to the benefits of this Resolution.

 

Bonds may not be authenticated and delivered by the Registrar unless and until there have been provided the following:

 

1.    

A certified copy of the Resolution of Issuer authorizing the issuance of the Bonds;

 

2.    

A written order of Issuer signed by the Secretary of the Board of Directors, directing the authentication and delivery of the Bonds to or upon the order of the Purchaser upon payment of the purchase price as set forth therein;

 

3.    

The approving opinion of Ahlers & Cooney, P.C., bond counsel, concerning the validity and legality of all the Bonds proposed to be issued.

 

Section 12. Right to Name Substitute Paying Agent or Registrar. Issuer reserves the right to name a substitute, successor Registrar or Paying Agent upon giving prompt written notice of each registered Bondholder.

 

Section 13. Form of Bond. Bonds shall be printed substantially in the form as follows:

(Form of Bond)

 

"Registered" Certificate No. ______                   "Registered" Principal Amount:  $__________

 

STATE OF IOWA

PCM Community School District

COUNTIES OF Jasper, Polk, and Marion

general obligation school bondS, SERIES 2016

 

Rate

Maturity

Bond Date

CUSIP No.

 

______%

 

June 1, _______

 

June 1, 2016

 

704533 ______

 

 

The PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa, a school corporation organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "Issuer"), for value received, promises to pay from the source and as hereinafter provided, on the maturity date indicated above, to

 

CEDE & CO.

 

or registered assigns, the principal sum of (principal amount written out) Thousand Dollars in lawful money of the United States of America, on the maturity date shown above, only upon presentation and surrender at the designated office of Bankers Trust Company, Paying Agent of this issue, or successor, with interest on the sum from the date hereof until paid as the per annum specified above, payable on December 1, 2016, and semiannually thereafter on the 1st day of June and December in each year.

 

Interest and principal shall be paid to the registered holder of the Bond as shown on the records of ownership maintained by the Registrar as of the 15th day of the month preceding such interest payment date.  Interest shall be computed on the basis of a 360-day year of twelve 30-day months.

 

Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation ("DTC"), to the Issuer or its agent for registration of transfer, exchange or payment, and a certificate issued is registered in the name of Cede & Co. or such other name as requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to another entity as requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch the registered owner hereof, Cede & Co., has an interest herein.

 

This Bond is issued pursuant to the provisions of Iowa Code chapter 296 for the purpose of paying costs to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling, in conformity to a Resolution passed and approved by the Board of Directors of the District.

 

This Bond is a "qualified tax-exempt obligation" designated by the School District for purposes of Section 265(b)(3)(B) of the Internal Revenue Code of 1986.

 

Bonds maturing after June 1, 2024, may be called for optional redemption by the Issuer on that date, and on any date thereafter and paid before maturity from any funds regardless of the source, in whole or from time to time in part, in any order of maturity and within an annual maturity by lot by giving thirty days' written notice of redemption to the registered owner of the Bond at the address shown on the books of the Registrar. Failure to give such written notice to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds. The terms of redemption will be par, plus accrued interest to date of call. Written notice will be deemed completed upon transmission to the owner of record of the Bond.

 

If less than all of a maturity is called for redemption, the Issuer will notify DTC of the particular amount of such maturity to be redeemed prior to maturity. DTC will determine by lot the amount of each Participant's interest in such maturity to be redeemed and each Participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.

 

Ownership of this Bond may be transferred only by transfer upon the books kept by Bankers Trust Company, the Registrar. Transfer on the books may occur only upon surrender of this Bond at the office of the Registrar, together with an assignment executed by the owner or authorized attorney in form satisfactory to the Registrar. Issuer reserves the right to substitute the Registrar and Paying Agent but shall promptly give notice to registered bondholders of the change. All Bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code, subject to the provisions for registration and transfer contained in the Bond Resolution.

 

And it is represented and certified that all acts, conditions and things required by the laws and Constitution of the State of Iowa, to be done precedent to and in the issuing of this Bond have been properly done, happened and been performed as required by law; that provision has been made for the levy of a sufficient continuing annual tax on all the taxable property within the territory of the Issuer for the payment of the principal and interest of this Bond as the same will respectively become due; that such taxes have been irrevocably pledged for the prompt payment hereof, both principal and interest; and that the total indebtedness of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, including this Bond, does not exceed the constitutional or statutory limitations.

 

IN TESTIMONY WHEREOF, the Issuer, by its Board of Directors, has caused this Bond to be signed by the manual or facsimile signature of the President of the Board and attested by the manual or facsimile signature of the Secretary of the Board, and to be authenticated by the manual signature of Bankers Trust Company of Des Moines, Iowa.

 

Date of authentication:  June 1, 2016

 

This is one of the Bonds described in the

Resolution, as registered by Bankers Trust Company of Des Moines, Iowa.

 

Bankers Trust Company OF

Des Moines, Iowa, Registrar

 

 

By:                                                      

         Authorized signature

Board of Directors OF THE PCM Community School District IN THE COUNTIES OF Jasper, Polk, and Marion, STATE OF IOWA

 

 

By:     (manual or facsimile signature)                                           

           President of the Board

 

ATTEST:

 

 

By:     (manual or facsimile signature)                                           

           Secretary of the Board

 

Registrar and Transfer Agent:  Bankers Trust Company

 

Paying Agent:  Bankers Trust Company

 

(Seal)

 

ASSIGNMENT

 

For value received, the undersigned hereby sells, assigns and transfers unto ____________________ (Social Security or Tax Identification No. ____________________) this Bond and constitutes and appoints ____________________ attorney in fact to transfer this Bond on the books kept for registration of this Bond, with full power of substitution in the premises.

 

Dated _________________________________________________

 

          __________________________________________________

     

          ______________________________________________________

         (Person(s) executing this Assignment sign(s) here)

 

SIGNATURE     )

GUARANTEED       ) ______________________________________________________

 

IMPORTANT - READ CAREFULLY

 

Signature guarantee must be provided in accordance with the prevailing standards and procedures of the Registrar and Transfer Agent which may require signatures to be guaranteed by certain eligible guarantor institutions which participate in a recognized signature guarantee program.

 

INFORMATION REQUIRED FOR REGISTRATION OF TRANSFER

 

Name of Transferee(s)

 

Address of Transferee(s)

 

Social Security or Tax Identification

 

Number of Transferee(s)

 

Transferee is a(n):

Individual*

 

 

Corporation

 

Partnership

 

 

Trust

 

               

 

*If the Bond is to be registered in the names of multiple individual owners, the names of all such owners and one address and social security number must be provided.

 

The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations:

 

TEN COM - as tenants in common

TEN ENT - as tenants by the entireties

JT TEN - as joint tenants with rights of survivorship and not as tenants in common

IA UNIF TRANS MIN ACT

- .......... Custodian ..........

  (Cust)                 (Minor)

Under Iowa Uniform Transfers to Minors Act...................

                                                                          (State)

 

 

ADDITIONAL ABBREVIATIONS MAY

ALSO BE USED THOUGH NOT IN THE ABOVE LIST

 

Section 14. Contract Between Issuer and Purchaser. This Resolution constitutes a contract between the School District and the Purchaser of the Bonds.

 

Section 15. Non-Arbitrage Covenants. The Issuer reasonably expects and covenants that no use will be made of the proceeds from the issuance and sale of the Bonds which will cause any of the Bonds to be classified as arbitrage bonds within the meaning of Section 148(a) and (b) of the Internal Revenue Code of the United States, and that throughout the term of the Bonds it will comply with the requirements of the statute and regulations issued thereunder.

 

To the best knowledge and belief of the Issuer, there are no facts or circumstances that would materially change the foregoing statements or the conclusion that it is not expected that the proceeds of the Bonds will be used in a manner that would cause the Bonds to be arbitrage bonds. Without limiting the generality of the foregoing, the Issuer hereby agrees to comply with the provisions of the Tax Exemption Certificate and the provisions of the Tax Exemption Certificate are hereby incorporated by reference as part of this Resolution. The Treasurer is hereby directed to make and insert all calculations and determinations necessary to complete the Tax Exemption Certificate in all respects and to execute and deliver the Tax Exemption Certificate at issuance of the Bonds to certify as to the reasonable expectations and covenants of the Issuer at that date.

 

The Issuer covenants that it will proceed with due diligence to spend the proceeds of the Bonds for the purpose set forth in this Resolution.

 

Section 16. Severability Clause. If any section, paragraph, clause or provision of this Resolution is held invalid, the invalidity will not affect any of the remaining provisions, and this Resolution shall become effective immediately upon its passage and approval.

 

Section 17. Additional Covenants, Representations and Warranties of the Issuer. The Issuer certifies and covenants with the purchasers and holders of the outstanding Bonds that the Issuer through its officers, (a) will make such further specific covenants, representations and assurances as may be necessary or advisable; (b) comply with all representations, covenants and assurances contained in the Tax Exemption Certificate which Tax Exemption Certificate shall constitute part of the contract between the Issuer and the Owners of the Bonds; (c) consult with bond counsel (as defined in the Tax Exemption Certificate); (d) pay to the United States, as necessary, required rebates of excess arbitrage profits relating to the Bonds; (e) file such forms, statements and supporting documents as may be required and in a timely manner; and (f) if deemed necessary or advisable by its officers, employ and pay fiscal agents, financial advisors, attorneys and other persons to assist the Issuer with such compliance.

 

Section 18. Amendment of Resolution to Maintain Tax Exemption. This Resolution may be amended without the consent of any owner of the Bonds if, in the opinion of bond counsel, amendment is necessary to maintain tax exemption with respect to the Bonds under applicable Federal law or regulations.

 

Section 19. Successor Clause. The Issuer will maintain its corporate existence, and in the event of reorganization of any kind, the resolutions and the obligations of the Issuer are binding upon any successor or assigns.

 

Section 20. Repeal of Conflicting Resolutions or Ordinances. That all resolutions and parts resolutions in conflict are hereby repealed.

 

Section 21. Qualified Tax-Exempt Obligations. For the sole purpose of qualifying the Bonds as "Qualified Tax-Exempt Obligations" pursuant to the Internal Revenue Code of the United States, the Issuer designates the Bonds as qualified tax-exempt obligations and represents that the reasonably anticipated amount of tax-exempt government and Code Section 501(c)(3) obligations which will be issued during the current calendar year will not exceed Ten (10) Million Dollars.

 

Section 22. Continuing Disclosure. The Issuer hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate, and the provisions of the Continuing Disclosure Certificate are hereby incorporated by reference as part of this Resolution and made a part hereof. Notwithstanding any other provision of this Resolution, failure of the Issuer to comply with the Continuing Disclosure Certificate shall not be considered an event of default under this Resolution; however, any holder of the Bonds or Beneficial Owner may take such actions as may be necessary and appropriate, including seeking specific performance by court order, to cause the Issuer to comply with its obligations under the Continuing Disclosure Certificate. For purposes of this Section, "Beneficial Owner" means any person which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bonds (including persons holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of any Bonds for federal income tax purposes.

 

AYES – ALL. Motion carried 7-0.

e.  

Bank Account Addition for Bond Proceeds & Authorized Signers: Moved by DeHaai, seconded by Ingle to authorize a bank account with Leighton State Bank and the board president and board secretary to be the authorized signers on the account. AYES – ALL. Motion carried 7-0.

                     2. 

Facility Update: A representative from DCI Group and the superintendent updated the board on the projects.

                     3. 

Change Order Request Process (Facility Project): The board discussed the need to adjust board policy on purchasing procedures and the superintendent’s limit to keep the building project moving forward.

                     4. 

Liquidated Damages Recommendation (Facility Project): The board discussed whether or not to include liquidated damages clauses in the construction contracts. They discussed not including the clauses on the ME project but re-evaluating their necessity before entering contracts for the remaining projects.

                     5. 

Architect B132 Contract (PCE Windows & Masonry): Moved by Downey, seconded by Ingle to approve the B132 contract with SVPA for PCE Windows & Masonry repairs. AYES – ALL. Motion carried 7-0.

                     6. 

2016-2017 PCMEA Master Contract Ratification: Moved by Ingle, seconded by DeHaai to approve the master contract changes with the PCMEA as presented. AYES – ALL. Motion carried 7-0.

                     7. 

2016-2017 Certified Staff Contracts: Moved by Downey, seconded by Stafford to approve the certified staff contracts as presented. AYES – ALL. Motion carried 7-0.

B. 

Curriculum/School Improvement/Professional Development

                     1. 

District Improvement Committee Notes: The April 20, 2016 committee notes were reviewed.

                     2. 

Music Curriculum: Moved by Ingle, seconded by Downey to approve the purchase of the Spotlight On Music curriculum. AYES – ALL. Motion carried 7-0.

C. 

Special Education

                     1. 

District Developed Service Delivery Plan: Moved by Stafford, seconded by Downey to adopt the district developed service delivery plan as presented. AYES – ALL. Motion carried 7-0.

D. 

Technology

E. 

Finance/Facilities/Support Services

                     1. 

Monthly Financial Reports: Moved by Stafford, seconded by Chipps to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.

                     2. 

Facilities Committee Notes: The May 4, 2016 committee notes were presented for review.

                     3. 

Finance Committee Notes: The May 11, 2016 committee notes were presented for review.

                     4. 

2015-2016 Certified Budget Amendment: Moved by Stafford, seconded by Downey to approve the 2015-2016 certified budget amendment as presented. AYES – ALL. Motion carried 7-0.

                     5. 

Financial Depositories Limits: Moved by Ingle, seconded by Downey to approve the following resolution:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220.  The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name               Location of Home Office        Maximum Balance            Maximum Balance

                                                                                      In Effect under prior         In Effect under this

                                                                                      Resolution                       Resolution

Great Western Bank           Prairie City, IA                        $8,000,000.00                   $  8,000,000.00

Leighton State Bank           Monroe, IA                             $5,000,000.00                   $15,000,000.00

AYES – ALL. Motion carried 7-0.

F. 

Board Policy Review

                     1. 

1st Reading – 501.8; 501.9; 501.9R1; 501.10; 501.11; 501.12; 501.13; 501.14; 501.15: Moved by Stafford, seconded by Downey to approve the 1st reading of board policies 501.8; 501.9; 501.9R1; 501.10; 501.11; 501.12; 501.13; 501.14; 501.15 as reviewed. AYES – ALL. Motion carried 7-0.

                     2. 

2nd Reading – 500; 501.1; 501.2; 501.3; 501.3R1; 501.4; 501.5; 501.6; 501.7: Moved by Downey, seconded by Stafford to approve the 2nd reading of board policies 500; 501.1; 501.2; 501.3; 501.3R1; 501.4; 501.5; 501.6; 501.7 as modified. AYES – ALL. Motion carried 7-0.

G. 

Superintendent

                     1. 

Operational Sharing Agreements: The superintendent updated the board on work to enter into operational sharing agreements for the upcoming school year.

                     2. 

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

                     3. 

Next Board Agenda - Draft: The board reviewed a draft agenda for the June regular meeting.

 

VII.

ADJOURN: Moved by Downey, seconded by Ingle to adjourn the meeting at 9:33 p.m. AYES – ALL. Motion carried 7-0.

 

Following adjournment, the board met in a session exempt from the provisions of Chapter 21.

2016-06-08 Official Special Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

June 8, 2016, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey, Greg Ingle and Alvin Keuning. Mitchell Chipps, Rod DeHaai, Steve Nearmyer were absent.

 

This meeting was held jointly with the City of Prairie City Council. The following council members were present: Lyle Burkett, Dan Downey, and Andrea Engle. Bob Beiner and Troy Kuecker were absent. Also representing the City of Prairie City were Chad Alleger, Mayor, Manny Toribio, City Administrator.

 

II. AGENDA: Moved by Ingle, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 4-0.

 

III. DISCUSSION ITEMS:

  1. Prairie City Site Facilities Improvements
    1. Sewer Line:  The location of the current sewer lines were reviewed. Two items need to be addressed regarding the current sewer line: legal language regarding the easement and future maintenance of the line. The City came with the following recommendations: 1) re-route the sewer line, 2) encase the sewer line underneath the school/new construction, or 3) line the main under the building to eliminate the joints. Both groups decided that they would need cost estimates in order for a determination on who (district, city, or both) would pay for any of the recommendations. After much discussion, all in attendance agreed to eliminate the option to re-route the current line. The school will move forward with their legal counsel to work out the legal language for the easement, and the city will review the video scope of the pipe and the work. The district and the city will share the cost for the video scope of the line. The city will get quotes and timelines for the casing and lining options.
    2. Bioswale:  A 28-E Agreement has previously been entered into between the city and the district regarding the bioswale project. The groups reviewed the agreement to determine who would be required to complete any future maintenance. The district will have their legal counsel review the requirements from the DNR for maintenance of the project.

 

Board member Nearmyer arrived at 7:10 p.m.

 

IV. ADJOURN: Moved by Stafford, seconded by Ingle to adjourn the meeting at 7:13 p.m. AYES – ALL. Motion carried 5-0.

2016-06-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

June 20, 2016, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 6:30 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning. Brenda Downey was absent.

 

II. AGENDA: Moved by Chipps, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III. CLOSED SESSION: Pursuant to Iowa Code 22.7(1)

Moved by Chipps, seconded by Stafford to move into closed session pursuant to Iowa Code 22.7(1) at 6:31 p.m. Roll call vote: AYES – Ingle, Chipps, DeHaai, Nearmyer, Stafford, Keuning. NAYS – None. Motion carried 6-0.

 

The board moved into executive session at 6:52 p.m.

 

Moved by Stafford, seconded by Nearmyer to move out of closed session at 7:21 p.m. Roll call vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Ingle, Keuning. NAYS – None. Motion carried 6-0.

 

Director Nearmyer exited and Director Downey joined the meeting at 7:22 p.m.

 

  1. Action on Open Enrollment Application Request: Moved by Ingle, seconded by Stafford accept the three open enrollment requests contingent upon receiving the requested information. Roll call vote: AYES – DeHaai, Stafford, Ingle, Chipps, Keuning. NAYS – None. ABSTAIN – Downey. Motion carried 5-0.

 

IV. GOOD NEWS:

District: Mr. Jermeland thanked Ms. Roling for organizing the end-of-year luncheon and Mr. Crowder and Mrs. Van Voorst for preparing the years of service awards. He also thanked all the administrators and instructional coaches for their leadership during the last professional development day. Administrators have begun training for the teacher leadership program.

High School: Thanked Mrs. Horstman, the custodial staff, and Mr. Bridges regarding the graduation ceremony and senior night awards.

Middle School: Thanked the 8th grade teachers, the custodians, and Mr. Kielman for their efforts in organizing the 8th grade graduation ceremony.

Elementary: Mr. Vander Sanden and Mr. Roozeboom wrote grants for Iowa Reading Corp, and we have been notified that we have received these grants to obtain tutors for reading skills.

Athletics: Jayci Vos placed third at state track, boys’ golf made the state-qualifying meet, and the softball team won the Bondurant tournament.

 

V. CONSENT AGENDA: Moved by Ingle, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Minutes – May 16, 2016 regular meeting; June 8, 2016 special meeting
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Amy Drake – District Associate; Jace Ahrendsen – 2016-17 MS Baseball; Gloria Van Zee – District Associate; Lindsey Cunningham – MS Girls Basketball; Kristin Clague – HS Instructor
    2. New Hires/Appointments/Transfers: Tracy Weyers – Transfer to ME Kitchen Manager; Shantel Bennett – PCE Kitchen Manager; Pamela Pendroy – Food Service; Stephanie Ver Helst – Transfer to PCE Principal; Tyler Glick – Technology Specialist
  4. PCM Football Camp
  5. Fundraisers
  6. 28-E Agreement: Newton Community School District (Basics & Beyond)
  7. Open Enrollment Applications

 

VI. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

VII. ACTION ITEMS:

  1. District
    1. Facilities Update: The board reviewed the following items regarding facilities: Prairie City site design options, draft easement language, direction to resume design efforts, method preferred by the city to address the sewer, and the 28-E agreement between the school and the district regarding the SRF funds and bioswale. Last Thursday there was a walk-through for the Monroe Elementary project, and eight companies have been on site. Bid opening will take place this week Thursday in the high school.
    2. 2016-2017 IUOE Master Contract Ratification: Moved by Chipps, seconded by Ingle to approve the master contract changes with the IUOE Local 234 as presented. AYES – ALL. Motion carried 6-0.
    3. 2016-2017 Classified Staff Contracts: Moved by Stafford, seconded by Downey to approve the classified staff contracts as recommended. AYES – ALL. Motion carried 6-0.
    4. 2016-2017 Administrative Contracts: Moved by Stafford, seconded by Ingle to approve the administrative contracts as presented. AYES – ALL. Motion carried 6-0.
    5. Student Academic Ineligibility: Mr. Bridges reviewed the state’s policy and PCM’s additional ineligibility policy. Mr. Bridges shared that administration would like to eliminate PCM’s policy and use the state’s policy only. The board requested administration review how non-athletic groups would be affected.
  2. Curriculum/School Improvement/Professional Development
    1. Teacher Quality Committee Notes: The May 9, 2016 committee notes were reviewed.
    2. School Improvement Advisory Committee Notes: The June 13, 2016 committee notes were reviewed.
    3. 2016-2017 District Goals: Moved by Stafford, seconded by Downey to approve the 2016-2017 district goals as presented. AYES – ALL. Motion carried 6-0.
    4. Social Studies Curriculum: Moved by Stafford, seconded by Downey to approve the purchase of the TCI Social Studies curriculum. AYES – DeHaai, Stafford, Downey, Chipps, Keuning. NAYS – None. ABSTAIN – Ingle. Motion carried 5-0.
    5. Atlas Rubicon Licensing Agreement: Moved by Downey, seconded by DeHaai to approve the agreement with Atlas Rubicon for curriculum mapping. AYES – ALL. Motion carried 6-0.  
  3. Special Education
  4. Technology
    1. MS Laptop Bags: Moved by Ingle, seconded by Chipps to approve the purchase of laptop bags for the Middle School. AYES – ALL. Motion carried 6-0.

 

At this time the board recessed for 10 minutes.

 

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Stafford, seconded by Chipps to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
  2. Facilities Committee Notes: The June 1, 2016 committee notes were presented for review.
  3. Finance Committee Notes: The June 15, 2016 committee notes were presented for review.
  4. Activity Fund Interest Allocation: Moved by Ingle, seconded by Chipps to approve the method of interest allocation for the activity fund as presented. AYES – ALL. Motion carried 6-0.
  5. Media Specialist Sharing Agreement: Moved by Stafford, seconded by Chipps to accept the 28-E agreement with Baxter Comm. Schools for 2016-2017 Media Specialist services. AYES – ALL. Motion carried 6-0.
  6. Food Service Director Sharing Agreement: Moved by Stafford, seconded by Downey to approve an agreement with Colfax-Mingo Comm. Schools for to share a Food Service Director for the 2016-2017 school year. AYES – ALL. Motion carried 6-0.
  7. Disposal of Equipment and Supplies: Moved by Ingle, seconded by Chipps to approve the disposal of unused equipment and supplies. AYES – ALL. Motion carried 6-0.

F. Board Policy Review

  1. 1st Reading – 502.1; 502.6; 502.6A; 502.8; 502.9; 502.10; 502.10R1; 502.11; 502.12; 502.12R1; 705.1: Moved by Stafford, seconded by Downey to approve the 1st reading of board policies 502.1; 502.6; 502.6A; 502.8; 502.9; 502.10; 502.10R1; 502.11; 502.12; 502.12R1; 705.1 as reviewed, waiving the second reading on 705.1. AYES – ALL. Motion carried 6-0.
  2. 2nd Reading – 501.8; 501.9; 501.9R1; 501.10; 501.11; 501.12; 501.13; 501.14; 501.15: Moved by Downey, seconded by Stafford to approve the 2nd reading of board policies 501.8; 501.9; 501.9R1; 501.10; 501.11; 501.12; 501.13; 501.14; 501.15 as modified. AYES – ALL. Motion carried 6-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the July regular meeting.

 

VIII. ADJOURN: Moved by Downey, seconded by Stafford to adjourn the meeting at 9:48 p.m. AYES – ALL. Motion carried 6-0.

2016-06-27 Official Special Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

June 27, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 6:02 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Brenda Downey, Mitchell Chipps, and Alvin Keuning. Greg Ingle and Rod DeHaai were absent.

 

II. APPOINTMENT OF ACTING SECRETARY: Moved by Chipps, seconded by Nearmyer to appoint Director Stafford as acting secretary for this meeting. AYES – ALL. Motion carried 5-0.

 

III. AGENDA: Moved by Chipps, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

IV. PUBLIC HEARING:

  1. Regarding approval of the plans, specifications, form of contract, and the estimated total cost for the PCM Community School District Monroe Elementary School Renovation Project: The floor was opened to public comment at 6:03 p.m. Alvin Keuning offered public comment. No written comments were received. The floor was closed to public comment at 6:04 p.m.

 

V. ACTION ITEMS:

  1. District
    1. Resolution Adopting the Plans, Specifications, Form of Contract, and the Estimated Total Cost of the PCM Community School District Monroe Elementary School Renovation Project:  Moved by Downey, seconded by Chipps to approve the following resolution:

 

WHEREAS, on the 6th day of June, 2016 plans, specifications, form of contract and the estimated total costs were filed with the Secretary for the construction of certain public improvements described in general as the PCM Community School District Monroe Elementary School Renovation Project; and

 

WHEREAS, a notice of hearing on the plans, specifications, form of contract and estimate of total cost for said public improvements was published as required by law:

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF JASPER, POLK AND MARION, STATE OF IOWA:

 

Section 1. That the said plans, specifications, form of contract and the estimated total cost for the PCM  Community School District Monroe Elementary School Renovation Project are hereby approved and adopted as the plans, specifications, form of contract and estimated total cost for said public improvement, as described in the preamble of this Resolution. 

 

Roll call vote: AYES – Stafford, Downey, Chipps, Nearmyer, Keuning. NAYS – None. Motion carried 5-0.

2. Consideration of Construction Bids received for the PCM Community School District Monroe Elementary School Renovation Project:  Nick Bruck from DCI Group reviewed the bids that were received and publicly opened on June 23, 2016.

3. Resolution Making Award of Construction Contracts to Lowest Responsive, Responsible Bidders for the PCM Community School District Monroe Elementary School Renovation Project:  Moved by Nearmyer, seconded by Downey to approve the following resolution:

 

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF JASPER, POLK AND MARION:

 

Section 1. That the following bids for the construction of certain public improvements described in general as the PCM Community School District Monroe Elementary School Renovation Project, described in the plans and specifications heretofore adopted by this Board, be and is hereby accepted, the same being the lowest responsive, responsible bids received for such work, as follows: 

 

            Contractor:  DDVI, Inc. of Indianola, Iowa

            Amount of bid:  $495,000.00 Base Bid plus $16,857.00 for Alternate #1

            Portion of Project: General Contractor

 

           

Contractor:  Sheet Metal Engineering of Des Moines, Iowa

            Amount of bid:  $955,900.00 Base Bid plus $11,300.00 for Alternate #1

            Portion of Project: Mechanical

 

Contractor:  Moeller Electric of Boone, Iowa

            Amount of bid:  $348,000.00 Base Bid plus $2,700.00 for Alternate #1

            Portion of Project: Electrical

 

Section 2. That the President and Secretary are hereby directed to execute contracts with the contractor for the construction of the public improvements, such contracts not to be binding on the District until fully executed. 

 

Roll call vote: AYES – Downey, Chipps, Nearmyer, Stafford, Keuning. NAYS – None. Motion carried 5-0.

 

Director Ingle arrived at 6:16 p.m.

 

4. Prairie City Site Design Concept:  Moved by Downey, seconded by Chipps to move forward with design concept #2, connecting the buildings with a permanent, enclosed structure. AYES – ALL. Motion carried 6-0.

 

VI. ADJOURN: Moved by Downey, seconded by Nearmyer to adjourn the meeting at 6:25 p.m. AYES – ALL. Motion carried 6-0.

July 2016 - June 2017

2016-07-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

July 18, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning. Greg Ingle and Brenda Downey were absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Stafford to approve the amended agenda by adding PCM Volleyball Camp and Simpson Football Camp to the Consent Agenda. AYES – ALL. Motion carried 5-0.

 

III. GOOD NEWS:

District: Construction project started at ME last Wednesday. Tami and Lori set up K-Purchase system for purchasing supplies. Mitchell Chipps added a thank you for the people running the garage sale for the District.

Athletics: Mr. Bonnett worked with the conference AD’s to start a conference wide professional development day.

 

Director Ingle arrived at 7:04 p.m.

 

IV. CONSENT AGENDA: Moved by Chipps, seconded by DeHaai to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Minutes – June 20, 2016 regular meeting; June 27, 2016 special meeting
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Tammy Tuttle – District Associate; Jill Birkenholtz – Jazz Creation Assistant Coach; Shaun Hudnut – Baseball Head Coach
    2. New Hires/Appointments/Transfers: None
  4. Fundraisers – Class of 2018 work at Percy Fair
  5. PCM Volleyball Camp
  6. Simpson Football Camp

 

V. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

VI. ACTION ITEMS:

  1. District

1. Facilities Update:

ME Project – Demolition of old locker room should be finished by next week. Electrical and water will be shut off late this week or early next week. More asbestos may have been found; we will know more after samples are sent off.

Easement update – Brandon, Nick and Mr. Jermeland met with the district attorney to review draft language.  City attorney and district attorney are working through language. 

This Wednesday there is a user group meeting for the PC site. It’s an all-day meeting where staff provides input to Neumann Monson regarding the use of office, common, and classroom spaces.

Conversations with Neumann Monson on other professional service. Still working to complete an agreement with a civil engineer, once a fee has been agreed upon.

2. Insurance Renewal: Moved by Ingle, seconded Chipps by to accept the insurance renewal as presented. AYES – ALL. Motion carried 6-0.

3. FFA Overnight Trip Request: Moved by Nearmyer, seconded by Stafford to approve the FFA overnight trip request as presented. AYES – ALL. Motion carried 6-0.

4. Official Publications Resolution: Moved by Stafford, seconded by Chipps to approve the following resolution:

Resolved, that the PCM Community School District approve the following newspapers for official publication for the 2016-2017 year.

PRAIRIE CITY NEWS

MONROE LEGACY

AYES – ALL. Motion carried 6-0.

5. 2017 Legislative Priorities: Moved by Stafford, seconded by Ingle to set the following as priorities for the 2017 legislative session: 1. (20) School Funding Policy, 2. (28) State Penny, 3. (2) Standards and Accountability, 4. (15) Benefits. AYES – ALL. Motion carried 6-0.

6. Jasper County Hazard Mitigation Plan: Moved by Chipps, seconded by Nearmyer to approve the following resolution:

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan was presented to the PCM Community School District on Monday, July 18, 2016; and

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan was prepared in compliance with the Hazard Mitigation Planning Requirements of the Disaster Mitigation Act of 2000 provided by the Iowa Homeland Security and Emergency Management Division; and

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan includes a profile of hazard events, a vulnerability assessment, evaluation of mitigation goals and a plan maintenance process; and

WHEREAS, PCM Community School District has participated in the reviewing of the plan, assessed any unique risks specific to the school and considered how they can contribute to Mitigation Actions; and

NOW THEREFORE BE IT RESOLVED THAT the School Board of the PCM Community School District herein adopts the Jasper County Multi-Jurisdictional Plan, and any amendments thereto.

AYES – ALL. Motion carried 6-0.

7. 2016-2017 Employee Handbook: Moved by Stafford, seconded by Nearmyer to approve the employee handbook as presented. AYES – ALL. Motion carried 6-0.

8. 2016-2017 Student Handbook: Moved by Nearmyer, seconded by Chipps to approve the student handbook with modifications. AYES – ALL. Motion carried 6-0.

9. 2016-2017 Activities Handbook: Moved by Stafford, seconded by DeHaai to approve the activities handbook as presented. AYES – ALL. Motion carried 6-0.

10. Academic Ineligibility: Moved by Ingle, seconded by Stafford to approve the state academic ineligibility rule. AYES – ALL. Motion carried 6-0.

B. Curriculum/School Improvement/Professional Development

C. Special Education

D. Technology

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Ingle, seconded by DeHaai to approve the monthly financial reports as presented. AYES – ALL. Motion carried 6-0.
  2. Food Service Competitive Bids – Milk Products: Moved by Chipps, seconded by Nearmyer to award the bid for milk products to AE Dairy, as recommended. AYES – ALL. Motion carried 6-0.
  3. Food Service Competitive Bids – Bread Products: Moved by Stafford, seconded by DeHaai to award the bid for bread products to Pan-O-Gold bakeries, as recommended. AYES – ALL. Motion carried 6-0.
  4. 2016-2017 Vending Commissions Allocations: Moved by Chipps, seconded by Stafford to allocate high school vending commissions as presented. AYES – ALL. Motion carried 6-0.
  5. Resolution to Consider Continued Participation in the Instructional Support Program and to Schedule a Public Hearing: Moved by Ingle, seconded by Chipps to approve the following resolution:

WHEREAS, the Board of Directors has determined that to continue the current level of services and to fund the ongoing programs of the School District, continuation of participation in the Instructional Support Program for a period of five years is necessary and in the best interests of the District and its residents and students; and

WHEREAS, the Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21; and

WHEREAS, the authorization for the current Instructional Support Program will expire on June 30, 2018; and

WHEREAS, this Resolution sets forth the proposal of the Board of Directors, including the method that will be used to fund the program; and

WHEREAS, notice of the time and place of a public hearing must be published:

NOW THEREFORE it is resolved:

  1. The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, for a period of five years, commencing with the fiscal year ending June 30, 2019.
  2. The additional funding for the Instruction Support Program for a budget year shall be determined annually, and shall not exceed 10% of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.
  3. Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.
  4. The Instructional Support Program shall be funded by instructional support state and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2019, and an instructional support income surtax imposed annually, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2018, and each year thereafter.
  5. The Secretary is authorized and directed to give notice of a public hearing to be held in the PCM Middle School Library, 407 East Plainsmen Road, Prairie City, Iowa 50228, on August 15, 2016, 7;00 o’clock P.M.
  6. Following the public hearing the Board intends to take action on the question whether to continue participation in the Instructional Support Program.

Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Ingle, Keuning. NAYS – None. Motion carried 6-0.

6. 2016-2017 Substitute Rates of Pay: Moved by Stafford, seconded by DeHaai to approve 2016-2017 substitute rates of pay as adjusted: Food Service to $9.00; Associates to $9.25: Custodians to $9.50: Secretary to $11; no change to Mechanic or Nurse; Teachers to $120. AYES – ALL. Motion carried 6-0.

F. Board Policy Review

Director Chipps exited at 8:59 p.m.

1. 1st Reading – 503.1; 503.1R1; 503.1R2; 503.2; 503.3; 50.3R1; 503.3R2; 503.4; 503.4R1; 503.5: Moved by DeHaai, seconded by Nearmyer to approve the 1st reading of board policies 503.1; 503.1R1; 503.1R2; 503.2; 503.3; 50.3R1; 503.3R2; 503.4; 503.4R1; 503.5 as reviewed. AYES – ALL. Motion carried 5-0.

2. 2nd Reading – 502.1; 502.6; 502.6A; 502.8; 502.9; 502.10; 502.10R1; 502.11; 502.12; 502.12R1; 705.1: Moved by Ingle, seconded by Nearmyer to approve the 2nd reading of board policies 502.1; 502.6; 502.6A; 502.8; 502.9; 502.10; 502.10R1; 502.11; 502.12; 502.12R1  as modified. AYES – ALL. Motion carried 5-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the August regular meeting.

 

VII. ADJOURN: Moved by Stafford, seconded by DeHaai to adjourn the meeting at 9:12 p.m. AYES – ALL. Motion carried 5-0. 

2016-08-05 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

August 5, 2016, Superintendent’s Office, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 a.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Greg Ingle, Mitchell Chipps, and Alvin Keuning. Nicole Stafford and Brenda Downey were absent.

II. AGENDA: Moved by Ingle, seconded by Chipps to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

III. ACTION ITEMS:

  1. District
    1. Partial Transfer of Three-Year-Old Preschool Funds: Moved by Nearmyer, seconded by DeHaai to approve the transfer of 50% of the district’s preschool funds ($5,022.41) to the First Reformed Church of Prairie City to continue providing educational services to three-year-old preschool students. These funds had been generated by parental fundraising and donations. AYES – ALL. Motion carried 5-0.
    2. New Hires: Moved by Ingle, seconded by Nearmyer to approve the hire of Kim Brannian – HS English, Newspaper, Yearbook (pending background check); Brilee McWilliams – HS Volleyball Assistant; Travis Block – HS Football Volunteer (pending background check);  Peter Thomas – HS Football Volunteer; Trent Kain – HS Football Volunteer; Andy Strum – MS Football Volunteer. AYES – ALL. Motion carried 5-0.

IV. ADJOURN: Moved by DeHaai, seconded by Chipps to adjourn the meeting at 7:16 a.m. AYES – ALL. Motion carried 5-0.

2016-08-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

August 15, 2016, Middle School Library, Prairie City, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Brenda Downey, Mitchell Chipps, Rod DeHaai, and Alvin Keuning. Greg Ingle was absent.

II. AGENDA: Moved by Chipps, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

Director Ingle arrived at 7:01 p.m.

III. GOOD NEWS: We are getting ready for the school year and finalizing our hiring. Mr. Shannon and his custodial staff did a great job preparing the buildings for the school year. Fall athletic and band practices have started. Our coaches participated in professional development with the HOIAC schools today. Teachers report on Wednesday and all staff will report Thursday. Rubicon ATLAS will be providing professional development on Thursday and Friday for curriculum mapping. Principals are finalizing plans for the school year.

IV. CONSENT AGENDA: Moved by Stafford, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

  1. Approval of Minutes – July 18, 2016 regular meeting; August 5, 2016 special meeting
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Valerie Corson – MS Guidance Counselor; Alicia Vander Molen – District Associate; Whitney Plein – Softball Head Coach; Megan Wilson – District Associate; Nicoletta Bridges – District Associate.
    2. New Hires/Appointments/Transfers: Elizabeth McClellan – MS Guidance Counselor; Dawn Courtney – Prairie City Crossing Guard; Tonya Glover* – District Associate; Kelsey Lokenvitz* – District Associate; Emily Exley-Berry* – District Associate; Becky Vasseau* – District Associate; Stephanie Reed* – District Associate; Krisha Houseman – District Associate; Macy Wright* – Instructor. (*Pending Background check)
  4. Fundraisers – National Honor Society – Cotton Candy; MS Mustang Club – Apparel & Food
  5. UNI Student Teaching Agreement
  6. 28E Agreement with Newton CSD
  7. Rental Fuel Tank Agreements

V. CONSTITUTENTS CORRESPONDENCE: Marcie Strait expressed concerns before the board.

VI. PUBLIC HEARING:

  1. Instructional Support Levy: The floor was opened for public comment at 7:17 p.m. No comment was made. The floor was closed to public comment at 7:18 p.m.

VII. ACTION ITEMS:

  1. District
    1. Facilities Update: Monroe Elementary: There has been some work to clear out the old flooring and to level the base. The contractors have plans to begin some demolition work on the front office this week. Prairie City: Planning is currently in progress. Much of the items to work on have been moving forward – user group meetings have been held, now discussions on logistics during the construction need to be held. PCE window replacement work has been moving forward with SVPA architects. It appears that bids will go out yet this fall with the project being completed next summer prior to the 2017-2018 school year.
    2. Easement Agreement with City of Prairie City: Moved by Ingle, seconded by Downey to approve the memorandum of understanding and amended and restated sanitary sewer line easement agreement as presented, pending approval by the city council. AYES – ALL. Motion carried 7-0.
    3. Level I Investigators & Compliance Contacts: Moved by Stafford, seconded by Chipps to approve the level I investigators and compliance contacts. AYES – ALL. Motion carried 7-0.
    4. 2016-2017 Student Handbook Addendums: Moved by Stafford, seconded by DeHaai to approve the student handbook addendums for 2016-2017 with noted changes. AYES – Nearmyer, Stafford, Downey, Chipps, DeHaai, Keuning. NAYS – Ingle. Motion carried 6-1.
    5. FFA Tractor Bids: Moved by Downey, seconded by Stafford to accept the bid of $760. AYES – DeHaai. NAYS – Stafford, Downey, Ingle, Chipps, Nearmyer, Keuning. Motion failed 1-6.
  2. Curriculum/School Improvement/Professional Development
  3. Special Education
    1. Special Education Profile: Each year the Dept. of Education reviews the district’s compliance for our special education plan. The review has determined that the district has met compliance for the 2014-2015 school year.
  4. Technology
  5. Finance/Facilities/Support Services
    1. Monthly Financial Reports: Moved by Downey, seconded by Ingle to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    2. Facilities Committee Notes: Notes from the August 3, 2016 meeting were reviewed.
    3. Small Fleet Vehicle Purchase: Moved by Downey, seconded by Chipps to purchase a suburban at a cost $41,672. AYES – ALL. Motion carried 7-0.
    4. Bus Cameras: Moved by Stafford, seconded by Downey to approve the purchase of cameras from Pro-Vision Video Systems at a cost of $10,338. AYES – ALL. Motion carried 7-0.
    5. Resolution to Continue Participation in the Instructional Support Program: Moved by Ingle, seconded by DeHaai to approve the following resolution:

WHEREAS, the Board of Directors has determined that to continue the current level of services and to fund the ongoing programs of the School District, continuation of participation in the Instructional Support Program for a period of five years is necessary and in the best interests of the District and its residents and students; and

WHEREAS, the Board of Directors has given consideration to continue participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21; and

WHEREAS, the Board has published notice of the time and place of a public hearing on the Resolution; and

WHEREAS, a hearing has been held upon the proposal to continue participation in the Instructional Support Program and any objections are overruled:

NOW THEREFORE it is resolved:

  1. The Board of Directors determines that it is consistent with the five year finance plan to fund the ongoing programs and services of the School District and it is in the best interest of the School District to continue participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, and to provide additional funding therefor for a period of five (5) years commencing with the fiscal year ending June 30, 2019.
  2. The additional funding for the Instruction Support Program for a budget year will be determined annually, and will not exceed 10% of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.
  3. Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.
  4. The Instructional Support Program shall be funded by instructional support state and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2019, and an instructional support income surtax imposed annually, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2018, and each year thereafter.
  5. Unless, within twenty-eight days following the adoption of this Resolution, the Secretary of the Board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred or thirty percent of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the Board adopting the Instructional Support Program, this action of the Board is final and the Secretary is authorized and directed to certify a copy of this Resolution to the Department of Management.

In the event a petition containing the required number of signatures is filed with the Secretary of the Board within twenty-eight days of the adoption of this Resolution, the President shall call a meeting of the Board to consider rescission of this Resolution, or to direct the county commissioner of elections to submit the following question to the qualified electors of the School District at a special election.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:

Shall the Board of Directors of the PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa, be authorized for a period of five (5) years to continue to levy and impose an instructional support tax in an amount (after taking into consideration instructional support state aid) of not exceeding 20% of the total of regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment in the budget year, and be authorized annual, in combination, as determined by the Board, to levy an instructional support property tax upon all the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2019, and to impose an instructional support income surtax upon the state individual income tax of each individual income taxpayer resident in the School District on December 31 for each calendar year commencing with calendar year 2018, or each year thereafter, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each fiscal year, to be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

Roll Call Vote: AYES – Stafford, Downey, Ingle, Chipps, DeHaai, Nearmyer, Keuning. NAYS – None. Motion carried 7-0.

F. Board Policy Review

  1. 1st Reading – 410.1; 504.1; 504.2; 504.3; 504.3R1; 504.4; 504.5; 504.6; 504.6R1; 504.7; 504.7R1; 504.8: Moved by Downey, seconded by Stafford to approve the 1st reading of board policies 410.1; 504.1; 504.2; 504.3; 504.3R1; 504.4; 504.5; 504.6; 504.6R1; 504.7; 504.7R1; 504.8 as reviewed, waiving the 2nd reading of 410.1. AYES – ALL. Motion carried 7-0.
  2. 2nd Reading – 503.1; 503.1R1; 503.1R2; 503.2; 503.3; 503.3R1; 503.3R2; 503.4; 503.4R1; 503.5: Moved by Downey, seconded by Stafford to approve the 2nd reading of board policies 503.1; 503.1R1; 503.1R2; 503.2; 503.3; 50.3R1; 503.3R2; 503.4; 503.4R1; 503.5 as modified. AYES – ALL. Motion carried 7-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the September regular meeting.

VIII. ADJOURN: Moved by Nearmyer, seconded by Ingle to adjourn the meeting at 8:54 p.m. AYES – ALL. Motion carried 7-0.

2016-09-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

September 19, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 6:30 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Alvin Keuning. Greg Ingle was absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Downey to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III. CLOSED SESSION: Pursuant to Iowa Code 22.7(1)

Moved by Stafford, seconded by DeHaai to move into closed session pursuant to Iowa Code 22.7(1) at 6:31 p.m. Roll call vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Keuning. NAYS – None. Motion carried 6-0.

Moved by Downey, seconded by DeHaai to move out of closed session at 6:43 p.m. Roll call vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Keuning. NAYS – None. Motion carried 6-0.

  1. Action on Open Enrollment Application Request: Moved by Chipps, seconded by Downey to deny the open enrollment request. Roll call vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Chipps, Keuning. NAYS – None. Motion carried 6-0.

 

IV. GOOD NEWS: District: Teacher Leadership grant is progressing nicely with the Instructional Coaches actively engaging with both administration and staff. Administrators are meeting with their mentor every two weeks. High School: Mr. Bridges indicated the first PD day went well. They are looking at strategies from the book Teach Like a Champion. Athletics: Highlights from the success of both girls and boys cross country teams, as well as the football and volleyball teams were shared. Homecoming plans are under way for the week of September 26. Middle School: Football and volleyball teams all look strong, and the coaches have done a great job of including all and expecting high character standards of each student-athlete. Results from the fall reading assessment have come back, and all grades were near or above the proficiency goal of 80%. PD on the implementation of learning targets was very productive. Elementary: Students & staff at ME have been flexible with the construction project. With the assistance of the AEA, PD activities for K-3 last week focused on phonemic awareness and phonics strategies and grades 4-5 focused on comprehensive reading strategies and reciprocal teaching. Data day for fall reading assessments was today at ME and will be held tomorrow at PCE. Thanks to the PTA & PTO for sponsoring a “Rock in Prevention” character assembly; high students and parents volunteered to be small group leaders and role models.

 

V. CONSENT AGENDA: Moved by Downey, seconded by Stafford to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Minutes – August 15, 2016 regular meeting
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Patricia Peery – District Associate; Delaney Downey – Forensics (Speech) Sponsor; Shantel Bennett – Food Service.
    2. New Hires/Appointments/Transfers: Abigail Van Walbeek – Nurse & Office Assistant/Transportation; Tammy Burkybile – District Associate; Melissa Vasseau – District Associate (Contract Adjustment); Jim Wilkie – Girls Basketball Assistant Coach; Carol Wright – District Associate (Contract Adjustment)
  4. Change Orders: SME Mechanical PCM-01
  5. Fundraisers: Class of 2019; HS Cheerleaders
  6. Applications for Early Graduation

 

VI. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

VII. ANNUAL MEETING:

  1. Annual Financial Settlement: Moved by Stafford, seconded by Chipps to accept the financial settlement as presented. AYES – ALL. Motion carried 7-0.

 

The Board Secretary chaired the meeting at this point.

 

B. Board Organization:

  1. Appointment of Board Secretary: Moved by Nearmyer, seconded by Stafford to appoint Jeana Van Voorst as Board Secretary. AYES – ALL. Motion carried 6-0.
  2. Appointment of Board Treasurer: Moved by DeHaai, seconded by Downey to appoint Tami Thomas as Board Treasurer. AYES – ALL. Motion carried 6-0.
  3. Set Board Committees: Facilities/TransportationNearmyer and DeHaai; FinanceIngle and Chipps; District ImprovementStafford and Downey; TechnologyDeHaai and Keuning; NegotiationsChipps and Nearmyer.

 

Director Ingle joined the meeting at 7:00 p.m.

 

4. Election of Board Officers: Moved by Nearmyer, seconded by Ingle to nominate Mitchell Chipps for Board President. Moved by Downey, seconded by Chipps to nominate Nicole Stafford for Board President. Roll Call Vote: For Chipps – Nearmyer, Ingle, Chipps, DeHaai; For Stafford – Stafford, Downey, Keuning. Chipps was elected Board President by a vote of 4-3. Moved by Nearmyer, seconded by Chipps to nominate Greg Ingle for Board Vice-President. Moved by DeHaai, seconded by Ingle to nominate Steve Nearmyer for Board Vice-President. Roll Call Vote: For Ingle – Stafford, Downey, Keuning; For Nearmyer – Ingle, Chipps, DeHaai, Nearmyer. Nearmyer was elected Board Vice-President by a vote of 4-3. The oath of office was administered to President Chipps and Vice-President Nearmyer at this time.

 

Chair of the meeting was passed to President Chipps at this time.

 

5. Set Time and Place of Regular Board Meetings: Moved by Stafford, seconded by Downey to hold regular board meetings on the third Monday of each month at 7:00 p.m., alternating meeting locations. AYES – ALL. Motion carried 7-0.

 

VIII. CONSTRUCTION UPDATE: Administration has been having bi-weekly updates with the construction manager reviewing the ME construction schedule. The schedule for Monroe Elementary seems to be on track to be finished by the end of November or December. The nurse’s office and mechanical work will be completed in the summer of 2017. The Council of Prairie City will consider approving the easement changes at a meeting later this week. Schematic design meetings for the Prairie City site are being held bi-weekly. Recently an auditorium specialist did a walk-through with the group. A sound engineer will be brought in to ensure the space is configured correctly. Project budget and estimate cost figures were shared.

 

IX. ACTION ITEMS:

  1. District
    1. Construction Pay Applications: Moved by Keuning, seconded by Nearmyer to approve the pay applications for DDVI & Moeller Electric totaling $64,771.00. AYES – ALL. Motion carried 7-0.
    2. Iowa DOT Real Estate Offer of Sale: Moved by Stafford, seconded by Keuning to not make an offer of purchase to the Iowa DOT. AYES – ALL. Motion carried 7-0.
  2. Curriculum/School Improvement/Professional Development
    1. School Improvement Advisory Committee Membership: Moved by Keuning, seconded by Nearmyer to approve the SIAC membership as presented. AYES – ALL. Motion carried 7-0.
    2. School Improvement Advisory Committee Notes: The September 12, 2016 meeting notes were reviewed.
  3. Special Education
    1. Modified Allowable Growth: 2015-2016 Special Education Deficit: Moved by Ingle, seconded by DeHaai to approve the modified allowable growth request in the amount of $277,102.31 for the 2015-2016 special education deficit. AYES – ALL. Motion carried 7-0.
  4. Technology
  5. Finance/Facilities/Support Services
    1. Facilities Committee Notes: The September 7, 2016 committee notes were presented for review.
    2. Vehicle Disposal: Moved by Keuning, seconded by Downey to approve the disposal of a 2000 Chevy van by means of sealed bids. AYES – ALL. Motion carried 7-0.
    3. Monthly Financial Reports: Moved by Keuning, seconded by DeHaai to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    4. Finance Committee Notes: The September 14, 2016 committee notes were presented for review.
    5. 2015-2016 Annual Financial Reports: Moved by Ingle, seconded by Keuning to approve 2015-2016 financial reports as presented. AYES – ALL. Motion carried 7-0.
    6. Inter-fund Transfers – Scholarship Accounts: Moved by Stafford, seconded by Downey to approve the transfer of FFA and Student Government funds from the scholarship fund to their respective activity funds. AYES – ALL. Motion carried 7-0.
    7. Nutrition Procurement Plan: Moved by Downey, seconded by Ingle to approve the procurement plan as presented. AYES – ALL. Motion carried 7-0.

F. Board Policy Review

  1. 1st Reading – 505.1; 505.2; 505.3; 505.4; 505.5; 505.6; 505.6E1; 505.7; 505.7R1; 505.8; 505.9; 505.10; 505.10E2; 505.11; 705.1: Moved by Keuning, seconded by Downey to approve the 1st reading of board policies 505.1; 505.2; 505.3; 505.4; 505.5; 505.6; 505.6E1; 505.7; 505.7R1; 505.8; 505.9; 505.10; 505.10E2; 505.11; 705.1 as revised. AYES – ALL. Motion carried 7-0.
  2. 2nd Reading – 504.1; 504.2; 504.3; 504.3R1; 504.4; 504.5; 504.6; 504.6R1; 504.7; 504.7R1; 504.8: Moved by Ingle, seconded by Keuning to approve the 2nd reading of board policies 504.1; 504.2; 504.3; 504.3R1; 504.4; 504.5; 504.6; 504.6R1; 504.7; 504.7R1; 504.8 as modified. AYES – ALL. Motion carried 7-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the October regular meeting.

H. Board Development

  1. Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the purpose and creation section and accounting section from the student activity fund guidance.

 

X. ADJOURN: Moved by Nearmyer, seconded by Ingle to adjourn the meeting at 9:48 p.m. AYES – ALL. Motion carried 7-0.

2016-09-26 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

September 26, 2016, High School Library, Monroe, IA

 

I. President Mitchell Chipps called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Greg Ingle, Alvin Keuning, Nicole Stafford, and Mitchell Chipps. Rod DeHaai and Steve Nearmyer were absent.

II. AGENDA: Moved by Keuning, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

Director DeHaai arrived at 6:02 p.m.

III. WORK SESSION TOPICS:

1. Long-Term Strategic Planning: The superintendent reviewed the strengths and recommendations gathered from the needs assessment survey conducted by IASB last year. He proposed a process to start the work of reviewing and revising the district’s long-term strategic plan. The board will enlist the assistance of a facilitator to guide the district through the process.

Director Nearmyer arrived at 6:30 p.m.

2. 2016-2017 Board Goals: The board discussed using the long-term strategic plan to develop the board’s goals.

3. 2016-2017 Superintendent Goals: Mr. Jermeland presented his goals for 2016-2017 to the board.

4. District Facilities Use Policy/Application (906.1): A discussion was held about use of the district’s facilities by the community and a process to review our policies and practices.

5. Good Conduct Policy/Regulation Review Process (503.4 & 503.4E1): The board agreed to have administration bring recommendations for changes to a future meeting.

6.Class Size Policy/Regulation (606.2 & 606.2R1): Review of the current policies was held.

IV. ADJOURN: Moved by Stafford, seconded by Ingle to adjourn the meeting at 8:10 p.m. AYES – ALL. Motion carried 7-0.

2016-10-03 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

October 3, 2016, High School Library, Monroe, IA

 

I. Vice-President Steve Nearmyer called the meeting to order at 6:32 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Steve Nearmyer, Nicole Stafford, and Brenda Downey. Rod DeHaai and Mitchell Chipps.

II. AGENDA: Moved by Ingle, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

III. CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Downey, seconded by Stafford to move into closed session pursuant to Iowa Code 21.5(1)(e) at 6:33 p.m. Roll Call Vote:  AYES – Keuning, Nearmyer, Stafford, Downey, Ingle. NAYS – None. Motion carried 5-0.

Moved by Stafford, seconded by Ingle to move out of closed session at 6:50 p.m. Roll Call Vote: AYES – Stafford, Downey, Ingle, Keuning, Nearmyer. NAYS – None. Motion carried 5-0.

  1. Action regarding recommended discipline of a student: Moved by Ingle, seconded by Downey to approve the agreement recommended by the superintendent with respect to the student who was the subject of the closed session. AYES – ALL. Motion carried 5-0.

IV. ADJOURN: Moved by Stafford, seconded by Keuning to adjourn at 6:51 p.m. AYES – ALL. Motion carried 5-0.

2016-10-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

October 17, 2016, Middle School Library, Prairie City, IA

 

I. President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey, Alvin Keuning, Rod DeHaai, and Mitchell Chipps. Greg Ingle and Steve Nearmyer were absent.

II. AGENDA: Moved by Downey, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

III. GOOD NEWS: District: Professionalism displayed during the tragedy that occurred last week in the community and supporting the children involved. High School: Marching band received a Division I rating at the Marching Band Festival last weekend. Fall play practice has begun on Mystery at Shady Acres. This week some FFA students will be attending the national convention. Athletics: Varsity volleyball won the Fairfield tournament last weekend. Girls cross country team finished 4th at the conference meet last week, and Chris Ellens won boys meet. The football team continues to play well in district play.  Channel 5 Blitz Gameday will broadcast live in the district on Friday morning. Middle School: Several students took the Iowa Algebra readiness assessment. Staff is looking at assessments and planning interventions. Three students honored for outstanding scores on their IXL tests. Elementary: New literacy and math instructional strategies being implemented. A-Math fall assessment scores showed growth at all levels compared to last year.

IV. CONSENT AGENDA: Moved by, Keuning, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

  1. Approval of Minutes – September 19, 2016; September 26, 2016; October 3, 2016
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Patricia Clark – Transportation Supervisor/Bus Driver; Jim Whitson – District Custodian; Brenda Timmins – Food Service
    2. New Hires/Appointments/Transfers: Anita Eveleth – Food Service
  4. Change Orders: DDVI PCO #1 & PCO #2
  5. Applications for Early Graduation
  6. Iowa NET High Academy Agreement
  7. Olsson Associates Steel Inspection Agreement

V. CONSTITUTENTS CORRESPONDENCE: None at this time.

VI. CONSTRUCTION UPDATE: Representatives from Neumann Monson and DCI Group gave the board an update on status of the design work in Prairie City.

VII. BOARD DEVELOPMENT:

  1. Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the exclusive vendor contracts and sponsorships and the uses of funds sections from the student activity fund guidance.

VIII. ACTION ITEMS:

  1. District
    1. Construction Pay Applications: Moved by Keuning, seconded by DeHaai to approve the pay applications for DDVI, SME Mechanical, & Moeller Electric totaling $128,864.00. AYES – ALL. Motion carried 5-0.
    2. Commissioning, Testing, & Balancing Services: Moved by Keuning, seconded by Stafford to approve an amended contract with SystemWorks, LLC for commissioning, testing, and balancing services for the Prairie City Elementary and Middle School projects. AYES – ALL. Motion carried 5-0.
    3. Asbestos Abatement Services: Moved by Keuning, seconded by Downey to approve a contract with ATC for asbestos abatement services for the Prairie City Elementary and Middle School projects. AYES – ALL. Motion carried 5-0.
  2. Curriculum/School Improvement/Professional Development
    1. Teacher Quality Committee Notes: The September 16, 2016 meeting notes were reviewed.
  3. Special Education
  4. Technology
  5. Finance/Facilities/Support Services
    1. Facilities Committee Notes: The October 5, 2016 committee notes were presented for review.
    2. Disposal of District Property: Moved by DeHaai, seconded by Downey to dispose of four sheds on the high school property. AYES – ALL. Motion carried 5-0.
    3. Monthly Financial Reports: Moved by Downey, seconded by Stafford to approve the monthly financial reports as presented. AYES – ALL. Motion carried 5-0.
    4. Finance Committee Notes: The October 12, 2016 committee notes were presented for review.
  6. Board Policy Review
    1. 1st Reading – 103.E1; 103.E2; 103.R1; 603.4A; 603.4AG1; 603.4G1; 403.5; 502.12; 506.1; 506.1E9; 506.1R1; 506.2; 506.2R1; 506.3; 506.4: Moved by Keuning, seconded by DeHaai to approve the 1st reading of board policies 103.E1; 103.E2; 103.R1; 603.4A; 603.4AG1; 603.4G1; 403.5; 502.12 as revised and waive the 2nd reading of these policies.  AYES – ALL. Motion carried 5-0. Moved by Downey, seconded by Keuning to approve the 1st reading of board policies 506.1; 506.1E9; 506.1R1; 506.2; 506.2R1; 506.3; 506.4 as revised. AYES – ALL. Motion carried 5-0.
    2. 2nd Reading – 505.1; 505.2; 505.3; 505.4; 505.5; 505.6; 505.6E1; 505.7; 505.7R1; 505.8; 505.9; 505.10; 505.10E2; 505.11; 705.1: Moved by Stafford, seconded by Downey to approve the 2nd reading of board policies 505.1; 505.2; 505.3; 505.4; 505.5; 505.6; 505.6E1; 505.7; 505.7R1; 505.8; 505.9; 505.10; 505.10E2; 505.11; 705.1 as modified. AYES – ALL. Motion carried 5-0.
  7. Superintendent
    1. Certified Enrollment: October 1st headcount is down 19 students compared to 2015-2016. Administration reviewed an analysis of enrollment with the board.
    2. Long-Term Strategic Planning Update: The superintendent updated the board on the information he had gathered to get IASB involved in the strategic planning process. IASB’s fee to facilitate the process is $2,550.
    3. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
    4. Next Board Agenda - Draft: The board reviewed a draft agenda for the November regular meeting.

IX. ADJOURN: Moved by Downey, seconded by Keuning to adjourn the meeting at 9:29 p.m. AYES – ALL. Motion carried 5-0.

2016-11-14 Board Work Session Official Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

November 14, 2016, Middle School Library, Prairie City, IA

 

I. Vice-President Steve Nearmyer called the meeting to order at 6:30 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, and Nicole Stafford. Brenda Downey and Mitchell Chipps were absent.

II. AGENDA: Moved by Ingle, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

Director Downey joined the meeting at 6:38 p.m.

III. LONG-TERM STRATEGIC PLANNING: Representatives from IASB were present to facilitate the long-term strategic planning process for the district. The board, along with members of the administrative team, school improvement advisory committee, and community leaders, worked to draft a mission statement during this phase of the strategic planning process. The process will continue with additional meetings on February 13 and April 10.

IV. ADJOURN: The meeting adjourned at 8:20 p.m. 

2016-11-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., November 21, 2016

PCM High School Library, Monroe, IA

 

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

November 21, 2016, High School Library, Monroe, IA

 

I. President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Mitchell Chipps.

II. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

III. GOOD NEWS: Elementary: ME has seen growth from all 19 students that are benefiting from the implementation of the Iowa Corp reading tutor. PCE student council members held a service project and delivered a large amount of supplies to the local food shelf as a result. The 2nd & 3rd grade classes held a wonderful concert last week capping off a lot of hard work by Ms. LeValley and the PCM music staff. The 5th grade trip to Biztown was another success this year. Middle School: Teachers have been taking advantage of the TLC positions this year. Mr. Kielman received lots of positive feedback from the Veteran’s Day assembly. Progress monitoring for math has now been set up. High School: Band & Choir performed an excellent fall concert and are preparing for the winter concert on December 12. The fall play, Mystery at Shady Acres, had a great cast and great performances. Juniors have taken the practice ACT. Less than one half of one percent of classes were failed in the first quarter. FFA has great membership this year, who are working hard on their fundraiser and SAE record books. FFA is striving to have at least one nationals team from Spring Leadership contests. The Diamond Trail Alumni are re-chartering. FFA students presented on their experiences from the national convention in October. Athletics: Recaps of team and individual achievements for the fall season were presented. District: The district is working with DMACC to offer some course offerings for concurrent enrollment beginning next school year.

IV. CONSENT AGENDA: Moved by Keuning, seconded by Ingle to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

  1. Approval of Minutes
    1. Board Minutes: October 17, 2016 & November 14, 2016
    2. Committee Minutes: November 2, 2016; November 9, 2016; & November 16, 2016
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Kim Brannian – HS English
    2. New Hires/Appointments/Transfers: Ben Pitt – District Custodian (Transfer); Jane Pitt – District Custodian (Transfer); Don Seibert – District Custodian; Christy Humpal – MS Girls Basketball Coach; Micheal Cardin – Volunteer HS Girls Basketball Coach; Jeff Nicholson – Volunteer HS Wrestling Coach; RaeLynn Langebartels – Foodservice; Jeff Lindsay – HS Baseball Head Coach; Rusty Vos – Volunteer HS Wrestling Coach; Janice Davis – Forensics Sponsor; Sanibel Welch – Volunteer HS Cheer Coach; Jonathon Holdefer – Volunteer HS Wrestling Coach.
  4. Change Orders: Change Order #’s: 003, 004, 005
  5. Fundraisers: FFA, Yearbook, Student Government
  6. Student Teacher Agreements: Buena Vista University, Simpson College, Iowa State University

V. CONSTITUTENTS CORRESPONDENCE: None at this time.

VI. CONSTRUCTION UPDATE: Mr. Jermeland updated the board on the work being completed at Monroe Elementary and the planning being held for the Prairie City site upgrades.

VII. BOARD DEVELOPMENT:

  1. Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the trademarks and booster clubs sections from the student activity fund guidance.

VIII. ACTION ITEMS:

  1. District
    1. Construction Pay Applications: Moved by Downey, seconded by Keuning to approve the pay applications for DDVI & Moeller Electric totaling $56,136.18. AYES – ALL. Motion carried 7-0.
    2. Sales Tax Revenue Bond Timeline: Moved by Ingle, seconded by Nearmyer to approve the timeline as presented. AYES – ALL. Motion carried 7-0.
    3. Sales Tax Revenue Bond Offering Terms: Moved by Nearmyer, seconded by Ingle to accept the bid package of offering terms as presented. AYES – ALL. Motion carried 7-0.
    4. Financial Services Agreement, Sales Tax Bonds, Series 2017: Moved by Downey, seconded by Keuning to approve the agreement with Piper Jaffray & Co. as presented. AYES – ALL. Motion carried 7-0.
    5. Engagement Letter with Placement Agent, Sales Tax Bonds, Series 2017: Moved by Downey, seconded by DeHaai to engage D.A. Davidson & Co. as the Placement Agent. AYES – ALL. Motion carried 7-0.
    6. Bond Counsel Engagement Letter, Sales Tax Bonds, Series 2017: Moved by Ingle, seconded by Nearmyer to engage Ahlers & Cooney law firm as bond counsel. AYES – ALL. Motion carried 7-0.
    7. Drivers’ Education Services: Moved by Downey, seconded by Stafford to contract with Drive Smart LLC for driver’s education services. AYES – ALL. Motion carried 7-0.
  2. Curriculum/School Improvement/Professional Development
  3. Special Education
    1. Weighted Enrollment: Mr. Jermeland shared the district’s preliminary weighted enrollment count.
  4. Technology
    1. Technology Update: The board was given information on the Chromebooks currently being piloted and the issues that we are having with the district’s sign.
    2. Technology Disposal: Moved by DeHaai, seconded by Downey to dispose of unused technology equipment. AYES – ALL. Motion carried 7-0.
  5. Finance/Facilities/Support Services
    1. Monthly Financial Reports: Moved by Ingle, seconded by Nearmyer to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
    2. SBRC Application for Enrollment: Moved by Downey, seconded by Keuning to authorize the request of $65,104 modified supplemental amount, or as adjusted by the department of education, for open enrolled out students. AYES – ALL. Motion carried 7-0.
  6. Board Policy Review
    1. Certified Employee Voluntary Early Retirement Plan – 407.6: Moved by Keuning, seconded by Downey to not offer the early retirement program for the 2016-2017 school year.  AYES – ALL. Motion carried 7-0.
    2. 1st Reading – 507.1; 507.2; 507.2R1; 507.3; 507.3E1; 507.3E2; 507.3R1; 507.3R2; 507.4; 507.5; 507.6; 507.7; 507.8; 508.1; 508.2; 508.3; 508.4; 508.4R1: Moved by Downey, seconded by Stafford to approve the 1st reading of board policies 507.1; 507.2; 507.2R1; 507.3; 507.3E1; 507.3E2; 507.3R1; 507.3R2; 507.4; 507.5; 507.6; 507.7; 507.8; 508.1; 508.2; 508.3; 508.4; 508.4R1 as revised. AYES – ALL. Motion carried 7-0.
    3. 2nd Reading – 506.1; 506.1E9; 506.1R1; 506.2; 506.2R1; 506.3; 506.4: Moved by Downey, seconded by Nearmyer to approve the 2nd reading of board policies 506.1; 506.1E9; 506.1R1; 506.2; 506.2R1; 506.3; 506.4 as modified. AYES – ALL. Motion carried 7-0.
  7. Superintendent
    1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
    2. Next Board Agenda - Draft: The board reviewed a draft agenda for the December regular meeting.

IX. ADJOURN: Moved by Ingle, seconded by Nearmyer to adjourn at 9:43 p.m. AYES – ALL. Motion carried 7-0.

 

2016-12-19 Official Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

December 19, 2016, Middle School Library, Prairie City, IA

 

I. President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Nicole Stafford, Greg Ingle, and Mitchell Chipps. Alvin Keuning and Brenda Downey were absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda by modifying the agenda to remove VIII-A. Public Hearing: Approval of the Plans, Specifications, Form of Contract, and the Estimated Total Cost for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project. AYES – ALL. Motion carried 5-0.

 

III. GOOD NEWS: District: The inspection of our immunization records came back favorably. The county health nurse congratulated Mrs. Birkenholtz and Mrs. Elrod for their work during the audit. Athletics: Winter sports have started well and athletes are performing at a high level. High School: Semester test this week. Last week both band and chorus had excellent performances. FFA students shared plans for a soybean field, a garden, and a farm safety day. Middle School: The entire building is participating in Math CAP, a progress monitoring system, and students are now setting goals. Mr. Adams’ extended learning program recently completed a project where they landed a man on the moon and retrieve a space rock. Staff have actively been participating in professional development. Elementary: The staggered schedule for the 4th/5th grade music concert went well. Teachers are working hard to align report cards to the Iowa Core standards. PBIS team at PCE has been working to analyze the effectiveness of the check-in/check-out system. Student council handed out gifts of appreciation to staff members last week. Construction is wrapping up at Monroe Elementary, and teachers are excited to occupy the space.

 

IV. CONSENT AGENDA: Moved by Ingle, seconded by Nearmyer to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

  1. Approval of Minutes
    1. Board Minutes: November 21, 2016
    2. Committee Minutes: November 21, 2016, December 7, 2016, & December 14, 2016
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Eric Karr – MS Boys Track Coach
    2. New Hires/Appointments/Transfers: Jeff Shannon – Transportation Supervisor; Brett Dudley – Bus Driver; Scott Bridges – HS Softball Head Coach
  4. Change Orders: Change Order #’s: 006, 007

 

V. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

VI. CONSTRUCTION UPDATE: Representatives from DCI Group presented information regarding the Prairie City site project and an update on the Monroe Elementary renovation project.

 

VII. BOARD DEVELOPMENT:

  1. Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the camps and clinics section from the student activity fund guidance.

 

VIII. PUBLIC HEARING: Item removed from the agenda

 

IX. ACTION ITEMS:

  1. District
    1. Consideration of Construction Bids received for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project: Moved by Stafford, seconded by DeHaai to reject all bids received for the Prairie City Elementary Window and Masonry Renovation Project. AYES – ALL. Motion carried 5-0.
    2. Construction Pay Applications: Moved by Ingle, seconded by Nearmyer to approve the pay applications for DDVI, SME Mechanical, & Moeller Electric totaling $178,253.63. AYES – ALL. Motion carried 5-0.
    3. Consideration of Financing Proposals Opened and Reviewed by the Superintendent of Schools, Secretary of the Board, the Financial Advisor, and Placement Agent: The board reviewed the information received from Piper Jaffray regarding the bids for the sale of Sales Tax revenue bonds. The recommended proposal received from BB&T Governmental Finance has a fixed rate of 2.42% and allows the bonds to be called (pre-paid) beginning July 1, 2023.
    4. Resolution Directing the Sale of Bonds, Sales Tax Revenue Bonds, Series 2017: Moved by DeHaai, seconded by Ingle to approve the following resolution:

WHEREAS, the School District has received proposals for the sale of the Bonds and has arranged for the sale of these Bonds to Branch Banking and Trust Company of Charlotte, North Carolina, at a purchase price of par plus accrued interest to date of delivery:

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District IN THE COUNTIES OF JASPER, MARION, AND POLK:

Section 1. The sale of $8,865,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2017, to be dated the date of delivery, for the purpose of completing school facility improvements at the High School, Middle School, Monroe Elementary, and Prairie City Elementary, upon the terms contained in the commitment letter from Branch Banking and Trust Company, is approved and confirmed.

Section 2. That the President and Secretary are authorized and directed to issue and deliver $8,865,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2017, in the aggregate principal amount of $8,865,000, each in the denomination of $100,000 or integral multiples of $5,000 in excess thereof, bearing interest and maturing as follows:

Principal Amount

Interest Rate

Maturity Date

645,000

2.420%

7/1/2018

660,000

2.420%

7/1/2019

675,000

2.420%

7/1/2020

695,000

2.420%

7/1/2021

710,000

2.420%

7/1/2022

730,000

2.420%

7/1/2023

745,000

2.420%

7/1/2024

765,000

2.420%

7/1/2025

780,000

2.420%

7/1/2026

800,000

2.420%

7/1/2027

820,000

2.420%

7/1/2028

840,000

2.420%

7/1/2029

 

Section 3.  That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved.

AYES – ALL. Motion carried 5-0.

5. Time Clock Software: Moved by Stafford, seconded by DeHaai to approve the purchase of the Frontline Education time clock software. AYES – ALL. Motion carried 5-0.

B. Curriculum/School Improvement/Professional Development

C. Special Education

D. Technology

  1. Employee Computers: Moved by DeHaai, seconded by Stafford to approve the purchase of 25 staff computers at a cost of $23,235.00. AYES – ALL. Motion carried 5-0.

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Stafford, seconded by Nearmyer to approve the monthly financial reports as presented. AYES – ALL. Motion carried 5-0.
  2. Financial Depository Resolution: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220.  The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name           Location of Home Office        Maximum Balance         Maximum Balance

                                                                              In Effect under prior        In Effect under this

                                                                              Resolution                     Resolution

Great Western Bank      Prairie City, IA                     $  8,000,000.00              $  8,000,000.00

Leighton State Bank       Monroe, IA                          $15,000,000.00              $25,000,000.00

AYES – ALL. Motion carried 5-0.

3. Dropout Prevention Modified Supplemental Amount Request: Moved by Ingle, seconded by DeHaai to approve the at-risk/dropout prevention application and request $89,683 in modified supplemental amount (or as adjusted by the Department of Education) to support these programs. AYES – ALL. Motion carried 5-0.

4. Disposal of District Property: Moved by Nearmyer, seconded by Ingle to approve the disposal of scrap metal, a wrestling mat, file cabinets as presented. AYES – ALL. Motion carried 5-0.

President Chipps exited the meeting from 8:49 p.m. to 8:52 p.m.

F. Board Policy Review

  1. 1st Reading – 507.9; 600; 602.1; 602.2; 602.3; 602.4; 603.1; 603.2; 603.3; 603.4; 603.4R1; 603.5; 603.6; 603.7; 603.8; 603.8R1; 603.9; 603.9R1; 603.10; 603.11: Moved by Nearmyer, seconded by Ingle to approve the 1st reading of board policies 507.9; 600; 602.1; 602.2; 602.3; 602.4; 603.1; 603.2; 603.3; 603.4; 603.4R1; 603.5; 603.6; 603.7; 603.8; 603.8R1; 603.9; 603.9R1; 603.10; 603.11 as revised. AYES – ALL. Motion carried 5-0.

President Chipps exited the meeting at 8:55 p.m. Vice-President Nearmyer chaired the meeting from this point.

2. 2nd Reading – 507.1; 507.2; 507.2R1; 507.3; 507.3E1; 507.3E2; 507.3R1; 507.3R2; 507.4; 507.5; 507.6; 507.7; 507.8; 508.1; 508.2; 508.3; 508.4; 508.4R1: Moved by Stafford, seconded by Ingle to approve the 2nd reading of board policies 507.1; 507.2; 507.2R1; 507.3; 507.3E1; 507.3E2; 507.3R1; 507.3R2; 507.4; 507.5; 507.6; 507.7; 507.8; 508.1; 508.2; 508.3; 508.4; 508.4R1 as modified. AYES – ALL. Motion carried 4-0.

G. Superintendent

  1. IASB Promise of Iowa Campaign: Moved Stafford, seconded by Ingle to submit the Promise of Iowa Campaign Resolution of Support. AYES – ALL. Motion carried 4-0.
  2. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  3. Next Board Agenda - Draft: The board reviewed a draft agenda for the January regular meeting.

X. ADJOURN: Moved by Ingle, seconded by DeHaai to adjourn at 9:06 p.m. AYES – ALL. Motion carried 4-0.

2016-12-29 Official Special Meeting Minutes

Tentative Agenda (and Exhibits)

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

December 29, 2016, High School Library, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 1:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Brenda Downey (by phone), Greg Ingle (by phone), Rod DeHaai, and Mitchell Chipps. Alvin Keuning was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

ACTION ITEMS

 

 

A.

$8,865,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2017

 

 

 

1.

Approval of Tax Exemption Certificate: Moved by Downey, seconded by Ingle to approve the Tax Exemption Certificate. AYES – ALL. Motion carried 6-0.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resolution Authorizing the Terms of Issuance and Providing for and Securing the Payment of School Infrastructure Sales, Services and Use Tax Revenue Bonds: Moved by DeHaai, seconded by Stafford to adopt the following resolution:

WHEREAS, pursuant to Iowa Code chapters 423E and 423F, the Board of Directors of the PCM Community School District, State of Iowa, (the "Issuer") is currently entitled to receive proceeds of a statewide sales, services and use tax for school infrastructure, the revenue from which is deposited into the State Secure an Advanced Vision for Education Fund and distributed to the Issuer pursuant to Section 423E.4, Code of Iowa, as amended, and which taxes are and will continue to be collected as set forth therein and said revenues have not been pledged and are available for the payment of revenue bonds, subject to the following premises; and

 

WHEREAS, pursuant to Iowa Code chapter 423E and an election duly held in accordance therewith on February 4, 2014, the Board of Directors of the PCM Community School District, State of Iowa, is currently entitled to spend School Infrastructure Tax Revenues for "school infrastructure" purposes; and

 

WHEREAS, the completion of school facility improvements at the High School, Middle School, Monroe Elementary, and Prairie City Elementary is hereby found and declared to be an eligible "school infrastructure project" within the meaning of the proposition approved by the electors of the Issuer, and the designated portion of the School Infrastructure Sales, Services and Use Tax Revenue to be used for such projects shall be allocated first to the repayment of School Infrastructure Sales, Services and Use Tax Revenue Bonds issued for the purposes of the Project (as hereinafter defined); and

 

WHEREAS, Issuer proposes to issue its revenue  bonds in the amount of $8,865,000 for the purpose of defraying the costs of the Project, and to pay costs of issuance; and

 

WHEREAS, pursuant to the provisions of chapters 423E and 423F of the Code of Iowa, the above mentioned bonds were authorized to be issued and sold and action should now be taken to issue the bonds conforming to the terms and conditions of the best bid received at the sale:

 

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District IN THE COUNTIES OF Jasper, Polk, and Marion, STATE OF IOWA:

 

Section 1.  Definitions.  The following terms with or without capitalization shall have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise:

 

‚ "Act" shall mean Iowa Code chapters 423E and 423F, as from time to time amended and supplemented. 

 

‚ "Additional Bonds" shall mean any school infrastructure sales, services and use tax revenue bonds issued on a parity with the Bonds in accordance with the provisions of this Resolution.

 

‚ "Bond(s)" shall mean $8,865,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2017, authorized to be issued by this Resolution.

 

‚ "Bond Fund" shall mean the Sinking Fund.

      

‚ "Bond Proceeds" shall mean the amount actually received from the sale of the Bonds and paid to the Issuer on the Closing Date.

      

‚ "Closing Date" shall mean the date of the delivery of the Bonds in exchange for the agreed upon purchase price.

 

‚ "Debt Service Fund" shall mean the Sinking Fund.

 

‚ "Economic Refunding" shall mean the sale and issuance of refunding bonds issued to discharge and satisfy all or a part of the Bonds or the Outstanding Bonds in accordance with Section 19 of this Resolution, and to pay costs of issuance.  The refunding must (i) produce annual debt service on the refunding bonds not greater than the total (remaining) debt service on the refunded bonds; (ii) shall not have a payment in any Fiscal Year (through maturity of the new bonds) that is greater than the payment on the Bonds or Outstanding Bonds being refunded, and (iii) shall not extend the final maturity of the refunded bonds.

 

‚ "Fiscal Year" shall mean the twelve-month period beginning on July l of each year and ending on the last day of June of the following year, or any other consecutive twelve-month period adopted by the Governing Body or by law as the official accounting period of the Issuer.  Requirements of a Fiscal Year as expressed in this Resolution shall exclude any payment of principal or interest falling due on the first day of the Fiscal Year and include any payment of principal or interest falling due on the first day of the succeeding Fiscal Year.

 

‚ "Governing Body" shall mean the Board of Directors of the School District.

 

‚ "Independent Auditor" shall mean an independent firm of Certified Public Accountants, an independent financial advisor, or the Auditor of State.

 

‚ "Issuer" and "School District" shall mean the PCM Community School District.

      

‚ "Original Purchaser" shall mean Branch Banking and Trust Company, Charlotte, North Carolina.

 

‚ "Parity Bonds" shall mean School Infrastructure Sales, Services and Use Tax Revenue Bonds, notes or other obligations payable solely from the School Infrastructure Tax Revenues on an equal basis with the Bonds herein authorized to be issued and shall include Additional Bonds as authorized to be issued under the terms of this Resolution.

 

‚ "Paying Agent" shall mean the Secretary of the Board of Directors, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein as Issuer's agent to provide for the payment of principal of and interest on the Bonds as the same shall become due.

 

‚ "Permitted Investments" shall mean any investments permitted in Iowa Code chapter 12B or section 12C.9.  All interim investments must mature before the date on which the moneys are required for payment of principal and interest on the Bonds or project costs.

 

‚ "Project" shall mean a school infrastructure project as authorized by the electors at the election held February 4, 2014 and the Act, including the completion of school facility improvements at the High School, Middle School, Monroe Elementary, and Prairie City Elementary.

 

‚ "Project Fund" shall mean the fund required to be established by this Resolution for the deposit of the proceeds of the Bonds.

 

‚ "Rebate Fund" shall mean the fund so defined in and established pursuant to the Tax Exemption Certificate and as provided in Section 21 of this Resolution.

 

‚ "Registrar" shall mean the Secretary of the Board of Directors, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein with respect to maintaining a register of the owners of the Bonds. Unless otherwise specified, the Registrar shall also act as Transfer Agent for the Bonds.

 

‚ "Reserve Fund" shall mean the reserve revenue fund established in Section 15 of this Resolution.

 

‚ "Reserve Fund Requirement" shall mean an amount equal to the lesser of (a) the maximum amount of the principal and interest coming due on the Additional Bonds secured by the Reserve Fund; (b) 10% of the stated principal amount of the Additional Bonds secured by the Reserve Fund (for issues with original issue discount the issue price as defined in the Tax Exemption Certificate shall be substituted for the stated principal amount) or (c) 125% of the average principal and interest coming due on the Additional Bonds secured by the Reserve Fund.  For purposes of this definition: (1) "issue price" shall be substituted for "stated principal amount" for issues with original issue discount or original issue premium of more than a de minimus amount and (2) stated principal amount shall not include any portion of an issue refunded or advance refunded by a subsequent issue.

 

‚ "Revenue Fund" shall mean the fund established in Section 15 of this Resolution.

 

‚ "School Infrastructure Tax" shall mean the School District's portion of the one percent (1%) sales, services and use tax imposed by the State of Iowa for school infrastructure purposes which must be deposited into the State Secure an Advanced Vision for Education Fund and distributed to the School District pursuant to section 423E.4 Code of Iowa, as amended.

 

‚ "School Infrastructure Tax Revenues" shall mean all of the revenues received by the School District in each Fiscal Year from the imposition of the School Infrastructure Tax (including, without limitation, any revenues received by the School District from interest and penalties on delinquent collections of the School Infrastructure Tax).

 

‚ "Secretary" shall mean the Secretary of the Board of Directors of the School District, or such other officer of the successor Governing Body as shall be charged with substantially the same duties and responsibilities.

 

‚ "Sinking Fund" shall mean the sinking fund established in Section 15 of this Resolution.

 

‚ "Tax Exemption Certificate" shall mean the Tax Exemption Certificate executed by the Treasurer and delivered at the time of issuance and delivery of the Bonds.

 

‚ "Treasurer" shall mean the Treasurer of the School District or such other officer as shall succeed to the same duties and responsibilities with respect to the recording and payment of the Bonds issued hereunder.

 

‚ "Yield Restricted" shall mean any amount required to be invested at a yield that is not materially higher than the yield on the Bonds under section 148(a) of the Internal Revenue Code or regulations issued thereunder.

 

Section 2.  Authority.  The Bonds authorized by this Resolution shall be issued pursuant to Iowa Code section 423E.5 and Iowa Code chapter 423F, and be in compliance with all applicable provisions of the Constitution and laws of the State of Iowa. 

 

Section 3.  Authorization and Purpose.   There shall be issued negotiable, fully registered, School Infrastructure Sales, Services and Use Tax Revenue Bonds of the PCM Community School District, in the of Counties of Jasper, Polk, and Marion, State of Iowa, in the aggregate amount of $8,865,000 for the purpose of paying costs of the Project and cost of issuance.

 

Section 4.  Source of Payment.  The Bonds herein authorized and the interest thereon shall be payable solely and only from the School Infrastructure Tax Revenues and shall be a first lien on the future School Infrastructure Tax Revenues received by the School District under the Act.  The Bonds shall not be general obligations of the Issuer nor shall the Issuer's full faith and credit and taxing power be pledged to the payment thereof.  The Issuer is not obligated to levy any ad valorem taxes nor to expend any moneys of the Issuer to pay the Bonds, except the School Infrastructure Tax Revenues pledged under this Resolution.  The Issuer shall be in no manner liable by reason of the failure of the School Infrastructure Tax Revenues to be sufficient for the payment of the Bonds. 

 

Section 5.  Bond Details.  School Infrastructure Sales, Services and Use Tax Revenue Bonds of the School District in the amount of $8,865,000 are issued pursuant to the provisions of Iowa Code section 423E.5 and Iowa Code chapter 423F for the aforesaid purposes. The Bonds shall be designated "SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE BOND, SERIES 2017," be dated the date of delivery, and bear interest from the date thereof, until payment thereof, at the office of the Paying Agent, said interest payable on July 1, 2017 and semiannually thereafter on the 1st day of January and July in each year until maturity at the rates hereinafter provided.

 

The Bonds shall be executed by the manual or facsimile signature of the President and attested by the manual or facsimile signature of the Secretary, and shall be fully registered as to both principal and interest as provided in this Resolution; principal, interest and premium, if any shall be payable at the office of the Paying Agent by mailing of a check, wire, or electronic funds transfer to the registered owner of the Bond.  The Bonds shall be in the denomination of $100,000 or integral multiples of $5,000 in excess thereof.  Said Bonds shall mature and bear interest as follows: 

 

Principal Amount

 

Interest Rate

 

Maturity: July 1

    $8,865,000                                 2.420%                                     2029(1)

 

(1)Term Bonds Maturing July 1, 2029.  Bonds in the aggregate principal amount of $8,865,000 shall be issued as Term Bonds maturing as to principal on July 1, 2029, shall bear interest at 2.420% per annum and shall be subject to mandatory redemption and payment at par and accrued interest in the principal amounts in each of the years as set forth as follows:

 

 

 

The 2029 Term Bonds

 

 

 

 

 

 

 

Principal Amount

of Mandatory

Redemption

 

 

Interest

Rate

 

 

Date of Redemption

July 1

       $645,000                                 2.420%                                     2018

       $660,000                                 2.420%                                     2019

       $675,000                                 2.420%                                     2020

       $695,000                                 2.420%                                     2021

       $710,000                                 2.420%                                     2022

       $730,000                                 2.420%                                     2023

       $745,000                                 2.420%                                     2024

       $765,000                                 2.420%                                     2025

       $780,000                                 2.420%                                     2026

       $800,000                                 2.420%                                     2027

       $820,000                                 2.420%                                     2028

       $840,000                                 2.420%                                     2029*

 

*Final Maturity

 

Section 6.  Optional Redemption.  Bonds maturing after July 1, 2023, may be called for optional redemption by the Issuer on that date, and on any principal or interest payment date thereafter and paid before maturity from any funds regardless of the source, in whole only and not in part by giving thirty days' written notice of redemption to the registered owner of the Bond at the address shown on the books of the Registrar.  Failure to give such written notice to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds.  The terms of redemption will be par, plus accrued interest to date of call.  Written notice will be deemed completed upon transmission to the owner of record of the Bond.

 

Section 7.  Registration of Bonds; Appointment of Registrar; Transfer; Ownership; Delivery; and Cancellation.

 

(a)  Registration.  The ownership of Bonds may be transferred only by the making of an entry upon the books kept for the registration and transfer of ownership of the Bonds, and in no other way.  The Secretary of the Board of Directors is hereby appointed as Bond Registrar under the terms of this Resolution.  The Registrar shall maintain the books of the Issuer for the registration of ownership of the Bonds and for the payment of principal of and interest on the Bonds as provided in this Resolution.  All Bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution.

 

(b)  Transfer.  The ownership of any Bond may be transferred only upon the Registration Books kept for the registration and transfer of Bonds and only upon surrender thereof at the office of the Registrar together with an assignment duly executed by the holder or his duly authorized attorney in fact in such form as shall be satisfactory to the Registrar, along with the address and social security number or federal employer identification number of such transferee (or, if registration is to be made in the name of multiple individuals, of all such transferees).  In the event that the address of the registered owner of a Bond (other than a registered owner which is the nominee of the broker or dealer in question) is that of a broker or dealer, there must be disclosed on the Registration Books the information pertaining to the registered owner required above.  Upon the transfer of any such Bond, a new fully registered Bond, of any denomination or denominations permitted by this Resolution in aggregate principal amount equal to the unmatured and unredeemed principal amount of such transferred fully registered Bond, and bearing interest at the same rate and maturing on the same date or dates shall be delivered by the Registrar. 

 

(c)  Registration of Transferred Bonds.  In all cases of the transfer of the Bonds, the Registrar shall register, at the earliest practicable time, on the Registration Books, the Bonds, in accordance with the provisions of this Resolution.

 

(d)  Ownership.  As to any Bond, the person in whose name the ownership of the same shall be registered on the Registration Books of the Registrar shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal of any such Bonds and the premium, if any, and interest thereon shall be made only to or upon the order of the registered owner thereof or his legal representative.  All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond, including the interest thereon, to the extent of the sum or sums so paid.

 

(e)  Cancellation.  All Bonds which have been redeemed shall not be reissued but shall be canceled by the Registrar.  All Bonds which are canceled by the Registrar shall be destroyed and a certificate of the destruction thereof shall be furnished promptly to the Issuer; provided that if the Issuer shall so direct, the Registrar shall forward the canceled Bonds to the Issuer.

 

(f)  Non-Presentment of Bonds.  In the event any payment check, wire, or electronic transfer of funds representing payment of principal of or interest on the Bonds is returned to the Paying Agent or is not presented for payment of principal at the maturity or redemption date, if funds sufficient to pay such principal of or interest on Bonds shall have been made available to the Paying Agent for the benefit of the owner thereof, all liability of the Issuer to the owner thereof for such interest or payment of such Bonds shall forthwith cease, terminate and be completely discharged, and thereupon it shall be the duty of the Paying Agent to hold such funds, without liability for interest thereon, for the benefit of the owner of such Bonds who shall thereafter be restricted exclusively to such funds for any claim of whatever nature on his part under this Resolution or on, or with respect to, such interest or Bonds.  The Paying Agent's obligation to hold such funds shall continue for a period equal to two years interest or principal became due, whether at maturity, or at the date fixed for redemption thereof, or otherwise, at which time the Paying Agent, shall surrender any remaining funds so held to the Issuer, whereupon any claim under this Resolution by the Owners of such interest or Bonds of whatever nature shall be made upon the Issuer.

 

Section 8.  Reissuance of Mutilated, Destroyed, Stolen or Lost Bonds.  In case any outstanding Bond shall become mutilated or be destroyed, stolen or lost, the Issuer shall at the request of Registrar authenticate and deliver a new Bond of like tenor and amount as the Bond so mutilated, destroyed, stolen or lost, in exchange and substitution for such mutilated Bond to Registrar, upon surrender of such mutilated Bond, or in lieu of and substitution for the Bond destroyed, stolen or lost, upon filing with the Registrar evidence satisfactory to the Registrar and Issuer that such Bond has been destroyed, stolen or lost and proof of ownership thereof, and upon furnishing the Registrar and Issuer with satisfactory indemnity and complying with such other reasonable regulations as the Issuer or its agent may prescribe and paying such expenses as the Issuer may incur in connection therewith.

 

Section 9.  Record Date.  Payments of principal and interest, otherwise than upon full redemption, made in respect of any Bond, shall be made to the registered holder thereof or to their designated agent as the same appear on the books of the Registrar on the 15th day of the month preceding the payment date.  All such payments shall fully discharge the obligations of the Issuer in respect of such Bonds to the extent of the payments so made.  Upon receipt of the final payment of principal, the holder of the Bond shall surrender the Bond to the Paying Agent.

 

Section 10.  Execution, Authentication and Delivery of the Bonds.  Upon the adoption of this Resolution, the President and Secretary shall execute the Bonds by their manual or authorized signature and deliver the Bonds to the Registrar, who shall authenticate the Bonds and deliver the same to or upon order of the Original Purchaser.  No Bond shall be valid or obligatory for any purpose or shall be entitled to any right or benefit hereunder unless the Registrar shall duly endorse and execute on such Bond a Certificate of Authentication substantially in the form of the Certificate herein set forth.  Such Certificate upon any Bond executed on behalf of the Issuer shall be conclusive evidence that the Bond so authenticated has been duly issued under this Resolution and that the holder thereof is entitled to the benefits of this Resolution. 

 

Section 11.  Right to Name Substitute Paying Agent or Registrar.  Issuer reserves the right to name a substitute, successor Registrar or Paying Agent upon giving prompt written notice to each registered bondholder.

 

Section 12.  Form of Bond.  Bonds shall be printed substantially in the form as follows:

(Form of Bond)

"Registered"                                                                                                                  "Registered"

R-1                                                                                                                                    $8,865,000

STATE OF IOWA

PCM Community School District

COUNTIES OF Jasper, Polk, and Marion

SCHOOL INFRASTRUCTURE SALES, SERVICES AND

USE TAX REVENUE BONDS, SERIES 2017,

DATED the date of delivery

 

Interest

Rate

Maturity

Date

Bond

Date

 

 

 

________%

July 1, _____

________, 2017

 

The PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa, a school corporation organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "Issuer"), for value received, promises to pay from the source and as hereinafter provided, on the maturity date indicated above, to

 

REGISTERED OWNER:

BRANCH BANKING AND TRUST COMPANY

FIN:  56-1074313

 

or registered assigns, the principal sum of EIGHT MILLION EIGHT HUNDRED SIXTY-FIVE THOUSAND DOLLARS in lawful money of the United States of America, on the maturity date shown above, only upon presentation and surrender as provided in the Bond Resolution (hereafter described) at the designated office of the Secretary of the Board of Directors of the PCM Community School District, Paying Agent of this issue, or successor, with interest on the sum from the date hereof until paid at the per annum rate specified above, subject to adjustment as set forth in the Bond Resolution, payable on July 1, 2017, and semiannually thereafter on the 1st day of January and July in each year.

 

Interest and principal shall be paid to the registered holder of the Bond as shown on the records of ownership maintained by the Registrar as of the 15th day of the month preceding such interest payment date.  Interest shall be computed on the basis of a 360-day year of twelve 30-day months.

 

This Bond is issued pursuant to the provisions of Iowa Code section 423E.5 and Iowa Code chapter 423F, as amended, for the purpose of paying costs of a School Infrastructure Project defined in and in conformity with the Act and to a Resolution of the Board of Directors of the School District, duly passed and approved (the "Bond Resolution" or "Resolution").  For a complete statement of the revenues and funds from which and the conditions under which this Bond is payable, a statement of the conditions under which additional bonds of equal standing may be issued, and the general covenants and provisions pursuant to which this Bond is issued, reference is made to the above-described Resolution.

 

Bonds maturing after July 1, 2023, may be called for optional redemption by the Issuer on that date, and on any principal or interest payment date thereafter and paid before maturity from any funds regardless of the source, in whole only and not in part by giving thirty days' written notice of redemption to the registered owner of the Bond at the address shown on the books of the Registrar.  Failure to give such written notice to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds.  The terms of redemption will be par, plus accrued interest to date of call.  Written notice will be deemed completed upon transmission to the owner of record of the Bond.

 

Term Bonds maturing in 2029 are subject to mandatory redemption and payment at par and accrued interest, in the principal amounts set forth in the Resolution, on July 1 of the years 2018 to 2029, inclusive.

 

Ownership of this Bond may be transferred only by transfer upon the books kept for such purpose by the Secretary of the Board of Directors, the Registrar.  Such transfer on the books shall occur only upon presentation and surrender of this Bond at the office of the Registrar as designated below, together with an assignment duly executed by the owner hereof or his duly authorized attorney in the form as shall be satisfactory to the Registrar.  Issuer reserves the right to substitute the Registrar and Paying Agent but shall, however, promptly give notice to registered bondholders of such change.  All Bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code, subject to the provisions for registration and transfer contained in the Bond Resolution. 

 

This Bond and the series of which it forms a part, and any additional bonds which may be hereafter issued and outstanding from time to time on a parity with said Bonds, as provided in the Bond Resolution of which notice is hereby given and is hereby made a part hereof, are payable from and secured solely and only by a pledge of certain School Infrastructure Tax Revenues as defined and provided in said Resolution.  The School District covenants and agrees that it will allocate such School Infrastructure Tax Revenues to a sinking fund to meet the principal of and interest on this series of Bonds, and other bonds ranking on a parity therewith, as the same become due. 

 

This Bond is not a general obligation of the Issuer nor is the Issuer's full faith and credit and taxing power pledged to the payment hereof.  The Issuer is not obligated to levy any ad valorem taxes nor to expend any moneys of the Issuer to pay this Bond, except the School Infrastructure Tax Revenues pledged under the Resolution.  Under no circumstances shall the School District be in any manner liable by reason of the failure of said School Infrastructure Tax Revenues to be sufficient for the payment hereof.

 

This Bond is a "qualified tax-exempt obligation" designated by the School District for purposes of Section 265(b)(3)(B) of the Internal Revenue Code of 1986, as amended.

 

And it is hereby represented and certified that all acts, conditions and things requisite, according to the laws and Constitution of the State of Iowa, to exist, to be had, to be done, or to be performed precedent to the lawful issue of this Bond, have been existent, had, done and performed as required by law. 

 

IN TESTIMONY WHEREOF, said School District by its Board of Directors has caused this Bond to be signed by the manual or facsimile signature of its President and attested by the manual or facsimile signature of its Secretary, and authenticated by the manual signature of an authorized representative of the Registrar, the Secretary of the Board of Directors.

 

Date of authentication:  Closing Date

 

This is one of the Bonds described in the

Resolution, as registered by the Secretary

of the Board of Directors.

 

Secretary of the Board of Directors, Registrar

 

 

By:                                                              

            Authorized signature

Board of Directors OF THE PCM Community School District IN THE COUNTIES OF Jasper, Polk, and Marion, STATE OF IOWA

 

 

By:     (manual or facsimile signature)              

            President of the Board

 

ATTEST:

 

 

By:     (manual or facsimile signature)              

            Secretary of the Board

 

Registrar and Transfer Agent:  Secretary of the Board of Directors

 

Paying Agent:  Secretary of the Board of Directors

 

ASSIGNMENT

 

            For value received, the undersigned hereby sells, assigns and transfers unto _________________________ (Social Security or Tax Identification No. _______________) this Bond and constitutes and appoints _________________________ attorney in fact to transfer this Bond on the books kept for registration of this Bond, with full power of substitution in the premises.

 

            Dated: __________________________________________________

 

                        __________________________________________________

                        __________________________________________________

                        (Person(s) executing this Assignment sign(s) here)

 

SIGNATURE                  )

GUARANTEED  )__________________________________________________

 

IMPORTANT - READ CAREFULLY

 

Signature guarantee must be provided in accordance with the prevailing standards and procedures of the Registrar and Transfer Agent which may require signatures to be guaranteed by certain eligible guarantor institutions which participate in a recognized signature guarantee program.

 

INFORMATION REQUIRED FOR REGISTRATION OF TRANSFER

 

Name of Transferee(s)

 

Address of Transferee(s)

 

Social Security or Tax Identification

 

Number of Transferee(s)

 

Transferee is a(n):

Individual*

 

 

Corporation

 

Partnership

 

 

Trust

 

 
 
 
 
 
 
 
 

 

*If the Bond is to be registered in the names of multiple individual owners, the names of all such owners and one address and social security number must be provided.

 

The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations:

 

TEN COM - as tenants in common

TEN ENT - as tenants by the entireties

JT TEN - as joint tenants with rights of survivorship and not as tenants in common

IA UNIF TRANS MIN ACT

- .......... Custodian ..........

 (Cust)                   (Minor)

Under Iowa Uniform Transfers to Minors Act...................

(State)

 

 

ADDITIONAL ABBREVIATIONS MAY

ALSO BE USED THOUGH NOT IN THE ABOVE LIST

 

Section 13.  Equality of Lien.  The timely payment of principal of and interest on the Bonds and Parity Bonds shall be secured equally and ratably by the School Infrastructure Tax Revenues without priority by reason of number or time of sale or delivery; and the School Infrastructure Tax Revenues are hereby irrevocably pledged to the timely payment of both principal and interest as the same become due.

 

Section 14.  Application of Bond Proceeds - Project Fund.  There is hereby created a Project Fund, to be held by the Issuer, into which the balance of the Bond Proceeds shall be deposited and expended therefrom for the purposes of issuance.  Any amounts on hand in the Project Fund shall be available for the payment of the principal of or interest on the Bonds at any time that other School Infrastructure Tax Revenues shall be insufficient to the purpose, in which event such funds shall be repaid to the Project Fund at the earliest opportunity.  Any balance on hand in the Project Fund and not immediately required for its purposes may be invested not inconsistent with limitations provided by law, the Internal Revenue Code and this Resolution.

 

Section 15.  Application of Revenues.

 

From and after the delivery of any Bonds, and as long as any of the Bonds or Parity Bonds shall be outstanding and unpaid either as to principal or as to interest, or until all of the Bonds and Parity Bonds then outstanding shall have been discharged and satisfied in the manner provided in this Resolution, all the receipts of the School Infrastructure Tax shall be deposited as collected with the Issuer in a special fund to be known as the PCM Community School District School Infrastructure Sales and Services Tax Revenue Fund (the "Revenue Fund"), and shall be disbursed only as follows:

 

(1)    Sinking Fund.  Money in the Revenue Fund shall first be disbursed to make deposits into a separate and special fund to pay the principal and interest requirements of the Fiscal Year on the Bonds and Parity Bonds, which shall be held by the Issuer.  The fund shall be known as the School Infrastructure Sales, Services and Use Tax Revenue Bond Interest Sinking Fund (the "Sinking Fund").  The required amount to be deposited in the Sinking Fund in any month shall be the equal monthly amount necessary to pay in full the installment of interest coming due on the next interest payment date on the then outstanding Bonds and Parity Bonds plus the equal monthly amount necessary to pay in full the installment of principal coming due on such Bonds on the next succeeding principal payment date until the full amount of such installment is on hand.  If for any reason the amount on hand in the Sinking Fund exceeds the required amount, the excess shall forthwith be withdrawn and paid into the Revenue Fund.  Money in the Sinking Fund shall be used solely for the purpose of paying principal of and interest on the Bonds and Parity Bonds as the same shall become due and payable.  Accrued interest, if any, shall be deposited in the Sinking Fund.

 

(2)    Reserve Fund.  Money in the Revenue Fund shall next be disbursed to maintain a debt service reserve in an amount equal to the Reserve Fund Requirement which shall be held by the Issuer if the issuance of Additional Bonds requires a Reserve Fund.  If a Reserve Fund is established for any Additional Bonds, such Reserve Fund shall secure only those Additional Bonds.

 

(3)    Subordinate Obligations.  Money in the Revenue Fund may next be used to pay principal of and interest on (including reasonable reserves therefor) any other obligations which by their terms shall be payable from the School Infrastructure Tax Revenues, but subordinate to the Bonds and Parity Bonds.

 

(4)    Surplus Revenue.  Any remaining money may be used to pay or redeem any of the Bonds or Parity Bonds or may be transferred to the Project Fund to be used for any lawful purpose.

 

Money in the Revenue Fund shall be allotted and paid into the various funds and accounts hereinbefore referred to in the order in which said funds are listed, on a cumulative basis on or before the 15th day of each month, or on the next succeeding business day when the 15th shall not be a business day; and if in any month the money in the Revenue Fund (including the Sinking Fund or the Reserve Fund for Additional Bonds, if required), shall be insufficient to deposit or transfer the required amount in any of said funds or accounts, the deficiency shall be made up in the following month or months after payments into all funds and accounts enjoying a prior claim to the revenues shall have been met in full.  The Issuer may establish various subaccounts within each Fund established by this Resolution.

 

Failure to make such allocation and payment without cure within thirty days shall constitute an event of default under this Resolution.

 

Section 16.  Investments.  Moneys on hand in the Project Fund and all of the funds provided by this Resolution may be invested only in Permitted Investments or deposited in financial institutions which are members of the Federal Deposit Insurance Corporation, or its equivalent successor, and the deposits in which are insured thereby and all such deposits exceeding the maximum amount insured from time to time by FDIC or its equivalent successor in any one financial institution shall be continuously secured  in compliance with the State Sinking Fund provided under Iowa Code chapter 12C, or otherwise by a valid pledge of direct obligations of the United States Government having an equivalent market value.  All investments shall mature before the date on which the moneys are required for the purposes for which the fund was created or otherwise as herein provided but in no event maturing in more than three years in the case of the Reserve Fund for Additional Bonds, if required.  The provisions of this Section shall not be construed to require the Issuer to maintain separate accounts for the funds created by this Section.

 

The Sinking Fund and the Reserve Fund for Additional Bonds, if required, shall be segregated in a separate account but may be invested in the same manner as other funds of the School District but designated as a trust fund on the books and records of the School District.  The Sinking Fund and Reserve Fund for Additional Bonds, if required, shall not be available for any other purposes other than those specified in this Resolution.

 

All income derived from such investments in the Revenue Fund shall be regarded as School Infrastructure Tax Revenues.

 

Earnings on investments of the Project Fund shall be deposited in and expended from the Project Fund.

 

Investments shall at any time necessary be liquidated and the proceeds thereof applied to the purpose for which the respective fund was created. 

 

Section 17.  Covenants of the Issuer.  The Issuer hereby covenants and agrees with each and every holder of the Bonds and Parity Bonds that:

 

(a)  The Issuer will administer, enforce and collect, or cause to be administered, enforced and collected, the School Infrastructure Tax Revenues and the School Infrastructure Tax and shall take all reasonable actions that may be permitted by law to collect delinquent payments or to cause delinquent payments to be collected in accordance with law. 

 

(b)  The Issuer will keep or cause to be kept books and records showing the proceeds of the School Infrastructure Tax Revenues, in which complete entries shall be made in accordance with standard principles of accounting, and any owner of any of the Bonds shall have the right at all reasonable times to inspect such books and records.

 

(c)  The Issuer shall, to the extent permitted by law, defend the validity and legality of this Resolution, the School Infrastructure Tax and the School Infrastructure Tax Revenues against all claims, suits and proceedings which would diminish or impair the School Infrastructure Tax Revenues as security for the Bonds.

 

(d)  The Issuer, acting by and through its officers, or otherwise, shall faithfully and punctually perform, or caused to be performed, all duties with respect to the School Infrastructure Tax required by the Constitution and laws of the State of Iowa and the various ordinances, resolutions and contracts of the Issuer, including, without limitation, the proper segregation of the proceeds of the Bonds and the School Infrastructure Tax Revenues and their application from time to time to the respective funds provided therefore.

 

(e)  At any and all times the Issuer shall, so far as it may be authorized by law, pass, make, do, execute, acknowledge, deliver and file or record all and every such further instruments, acts, deeds, conveyances, assignments, transfers, other documents and assurance as may be necessary or desirable for the better assuring, conveying, granting, assigning and confirming all and singular, the School Infrastructure Tax Revenues and other funds and accounts hereby pledged or assigned, or intended so to be, or which the Issuer may hereafter become bound to pledge or to assign, or as may be reasonable and required to carry out the purposes of this Resolution.  The Issuer, acting by and through its officers, or otherwise, shall at all times, to the extent permitted by law, defend, preserve and protect the pledge of the School Infrastructure Tax Revenues and other funds and accounts pledged hereunder and all the rights and every owner of any of the Bonds against all claims and demands of all persons whomsoever. 

 

(f)  The Issuer, its officers, agents and employees, shall not take any action in such manner or to such extent as might prejudice the security for the payment of the Bonds according to the terms thereof.  No contract shall be entered into nor any other action taken by which the rights of any registered owner of any Bond or other security payable from the School Infrastructure Tax Revenues might be prejudicially and materially impaired or diminished.

 

(g)  Each Issuer officer or employee having custody of any School Infrastructure Tax Revenues, or responsible for their handling, shall be bonded at all times, which bond shall be conditioned upon the proper application of said moneys.

 

(h)  The Governing Body of the Issuer shall approve and conduct operations pursuant to a system budget of revenues and current expenses for each Fiscal Year.  Such budget shall take into account revenues and current expenses during the current and last preceding Fiscal Years.  Copies of such budget and any amendments thereto shall be mailed to the Original Purchaser and to the Bondholders upon request.

 

(i)  The Governing Body of the Issuer shall not take any action with respect to the Issuer's current Revenue Purpose Statement which would impair the ability or authority of the Issuer to apply School Infrastructure Tax Revenues to the payments of principal and interest on the Bonds and Parity Bonds.

 

Notwithstanding anything in this Section to the contrary, none of the foregoing covenants of the Issuer with respect to the School Infrastructure Tax Revenues shall obligate the Issuer to undertake or perform any duty, task or obligation to be performed by the State of Iowa or a county or its Board of Supervisors under the terms of the Act or other provision of the Code of Iowa, as from time to time amended.

 

Section 18.  Remedies of Bondholders.  Except as herein expressly limited the holder or holders of the Bonds and Parity Bonds shall have and possess all the rights of action and remedies afforded by the common law, the Constitution and statutes of the State of Iowa, and of the United States of America, for the enforcement of payment of their Bonds or Parity Bonds and interest thereon, and of the pledge of the revenues made hereunder, and of all covenants of the Issuer hereunder. 

 

Section 19.  Prior Lien and Parity Bonds; Subordinate Obligations.  The Issuer will issue no other Additional Bonds or obligations of any kind or nature payable from or enjoying a lien or claim on the School Infrastructure Tax Revenues having priority over the Bonds or Parity Bonds.

 

Additional Bonds may be issued on a parity and equality of rank with the Bonds and any Parity Bonds with respect to the lien and claim of such Additional Bonds to the School Infrastructure Tax Revenues and the money on deposit in the funds adopted by this Resolution, for the following purposes and under the following conditions, but not otherwise: 

 

(a)  For the purpose of refunding any of the Bonds or Parity Bonds outstanding so long as the refunding is an Economic Refunding, without complying with subsection (b) below;

 

(b)  For the purpose of refunding any Bonds or Parity Bonds outstanding, or for other lawful purposes, before any such Additional Bonds ranking on a parity are issued, there will have been procured and filed with the Secretary, a statement of an Independent Auditor reciting the opinion based upon necessary investigations that the School Infrastructure Tax Revenues for the preceding Fiscal Year (with adjustments as hereinafter provided) were equal to at least 1.20 times the maximum amount that will be required in any Fiscal Year for the payment of both principal of and interest on all Bonds or Parity Bonds then outstanding which are payable from the School Infrastructure Tax Revenues and the Additional Bonds then proposed to be issued.

 

For the purpose of determining the School Infrastructure Tax Revenues for the preceding Fiscal Year, the amount of the revenues for such year may be adjusted by the Independent Auditor to reflect: (1) any revision of the rate of the School Infrastructure Tax as if such revision had been in effect during all of such preceding Fiscal Year; (2) the current level at which the State funds the Statewide Average Revenue Per Student then in effect for the year in which the Additional Bonds are issued.  For the purpose of determining the School Infrastructure Tax Revenues for the preceding Fiscal Year, the amount of revenues for such year shall be adjusted by the Independent Auditor to reflect the most recent certified enrollment count of students for the District.

 

(c)  the Additional Bonds must be payable as to principal and as to interest on the same month and day as the Bonds herein authorized.

 

(d)  for the purposes of this Section, principal and interest falling due on the first day of a Fiscal Year shall be deemed a requirement of the immediately preceding Fiscal Year.

 

(e)  the Reserve Fund for the Additional Bonds, if required, must be fully funded as of the date of issue of the Additional Bonds.

 

The Issuer may not issue any bonds, notes, or other obligations that are subordinate to the Bonds ("Subordinate Obligations") unless it has obtained a statement of an Independent Auditor reciting the opinion based upon necessary investigations that the School Infrastructure Tax Revenues for the preceding Fiscal Year (with adjustments as provided in paragraph (b)(i) of this section) were at least equal to the maximum amount that will be required in any Fiscal Year for both principal of and interest on all Bonds, Parity Bonds, or Subordinate Obligations then outstanding which are payable from School Infrastructure Tax Revenues and the bonds, notes, or other obligations then proposed to be issued.

 

Section 20.  Disposition of Bond Proceeds; Arbitrage Not Permitted.  The Issuer reasonably expects and covenants that no use will be made of the proceeds from the issuance and sale of the Bonds issued hereunder which will cause any of the Bonds to be classified as arbitrage bonds within the meaning of Section 148(a) and (b) of the Internal Revenue Code of the United States, and that throughout the term of said Bonds it will comply with the requirements of said statute and regulations issued thereunder.

 

To the best knowledge and belief of the Issuer, there are no facts or circumstances that would materially change the foregoing statements or the conclusion that it is not expected that the proceeds of the Bonds will be used in a manner that would cause the Bonds to be arbitrage bonds.  Without limiting the generality of the foregoing, the Issuer hereby agrees to comply with the provisions of the Tax Exemption Certificate and the provisions of the Tax Exemption Certificate are hereby incorporated by reference as part of this Resolution.  The Treasurer is hereby directed to make and insert all calculations and determinations necessary to complete the Tax Exemption Certificate in all respects and to execute and deliver the Tax Exemption Certificate at issuance of the Bonds to certify as to the reasonable expectations and covenants of the Issuer at that date. 

 

The Issuer covenants that it will treat as Yield Restricted any proceeds of the Bonds remaining unexpended after three years from the issuance and any other funds required by the Tax Exemption Certificate to be so treated.  If any investments are held with respect to the Bonds and Parity Bonds, the Issuer shall treat the same for the purpose of restricted yield as held in proportion to the original principal amounts of each issue. 

 

The Issuer covenants that it will exceed any investment yield restriction provided in this Resolution only in the event that it shall first obtain an opinion of recognized bond counsel that the proposed investment action will not cause the bonds to be classified as arbitrage bonds under Section 148 of the Internal Revenue Code or regulations issued thereunder. 

 

The Issuer covenants that it will proceed with due diligence to spend the proceeds of the Bonds for the purpose set forth in this Resolution.  The Issuer further covenants that it will make no change in the use of the proceeds available for the construction of facilities or change in the use of any portion of the facilities constructed therefrom by persons other than the Issuer or the general public unless it has obtained an opinion of bond counsel or a revenue ruling that the proposed project or use will not be of such character as to cause interest on any of the Bonds not to be exempt from federal income taxes in the hands of holders other than substantial users of the project, under the provisions of Section 142 of the Internal Revenue Code of the United States, related statutes and regulations.

 

Section 21.  Additional Covenants, Representations and Warranties of the Issuer.  The Issuer certifies and covenants with the purchasers and holders of the Bonds from time to time outstanding that the Issuer through its officers, (a) will make such further specific covenants, representations and assurances as may be necessary or advisable; (b) comply with all representations, covenants and assurances contained in the Tax Exemption Certificate, which Tax Exemption Certificate shall constitute a part of the contract between the Issuer and the owners of the Bonds; (c) consult with bond counsel (as defined in the Tax Exemption Certificate); (d) pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Bonds; (e) file such forms, statements and supporting documents as may be required and in a timely manner; and (f) if deemed necessary or advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys and other persons to assist the Issuer in such compliance.

 

If a registered owner of Bonds receives notice, in any form, from the Internal Revenue Service (a) that such owner may not exclude interest on the Bonds from federal gross income or (b) that any of the Bonds are not "Qualified Tax-Exempt Obligations" because the Issuer breached a covenant contained in Section 20, 21 or 22 of this Resolution (including in the Tax Exemption Certificate incorporated herein by reference), then the Issuer shall pay to the registered owners of the Bonds so affected, within thirty (30) days after a registered owner of Bonds notifies the Issuer of such determination, the amount which, with respect to interest on the Bonds previously paid, will restore to the owners of the Bonds interest thereon at the Taxable Rate (as herein defined). Additionally, the Issuer agrees that upon the occurrence of such an event, it shall thereafter pay interest on the Bonds at the rate of interest equal to the Taxable Rate notwithstanding any other provision of this Resolution or the Bonds that may be to the contrary. As used herein, the term "Taxable Rate" shall mean 3.71% per annum.

 

Section 22.  Qualified Tax-Exempt Obligations.  For the sole purpose of qualifying the Bonds as "Qualified Tax-Exempt Obligations" pursuant to the Internal Revenue Code of the United States, the Issuer designates the Bonds as qualified tax-exempt obligations and represents that the reasonably anticipated amount of tax-exempt government and Code Section 501(c)(3) obligations which will be issued during the current calendar year will not exceed Ten (10) Million Dollars.

 

Section 23.  Discharge and Satisfaction of Bonds.  The covenants, liens and pledges entered into, created or imposed pursuant to this Resolution may be fully discharged and satisfied with respect to the Bonds and Parity Bonds, or any of them, in any one or more of the following ways:

 

(a)  By paying the Bonds or Parity Bonds when the same shall become due and payable; and

 

(b)  By depositing in trust with the Treasurer, or with a corporate trustee designated by the Governing Body for the payment of said obligations and irrevocably appropriated exclusively to that purpose an amount in cash or direct obligations of the United States the maturities and income of which shall be sufficient to retire at maturity, or by redemption prior to maturity on a designated date upon which said obligations may be redeemed, all of such obligations outstanding at the time, together with the interest thereon to maturity or to the designated redemption date, premiums thereon, if any that may be payable on the redemption of the same; provided that proper notice of redemption of all such obligations to be redeemed shall have been previously published or provisions shall have been made for such publication.

 

Upon such payment or deposit of money or securities, or both, in the amount and manner provided by this Section, all liability of the Issuer with respect to the Bonds or Parity Bonds shall cease, determine and be completely discharged, and the holders thereof shall be entitled only to payment out of the money or securities so deposited.

 

Section 24.  Resolution a Contract.  The provisions of this Resolution shall constitute a contract between the Issuer and the holder or holders of the Bonds and Parity Bonds, and after the issuance of any of the Bonds no change, variation or alteration of any kind in the provisions of this Resolution shall be made in any manner, except as provided in the next succeeding Section, until such time as all of the Bonds and Parity Bonds, and interest due thereon, shall have been satisfied and discharged as provided in this Resolution. 

 

Section 25.  Amendment of Resolution Without Consent.  The Issuer may, without the consent of or notice to any of the holders of the Bonds and Parity Bonds, amend or supplement this Resolution for any one or more of the following purposes:

 

(a)  to cure any ambiguity, defect, omission or inconsistent provision in this Resolution or in the Bonds or Parity Bonds; or to comply with any applicable provision of law or regulation of federal or state agencies; provided, however, that such action shall not materially adversely affect the interests of the holders of the Bonds or Parity Bonds;

 

(b)  to change the terms or provisions of this Resolution to the extent necessary to prevent the interest on the Bonds or Parity Bonds from being includable within the gross income of the holders thereof for federal income tax purposes;

 

(c)  to grant to or confer upon the holders of the Bonds or Parity Bonds any additional rights, remedies, powers or authority that may lawfully be granted to or conferred upon the bondholders;

 

(d)  to add to the covenants and agreements of the Issuer contained in this Resolution other covenants and agreements of, or conditions or restrictions upon, the Issuer or to surrender or eliminate any right or power reserved to or conferred upon the Issuer in this Resolution; or

 

(e)  to subject to the lien and pledge of this Resolution additional pledged revenues as may be permitted by law.

 

Section 26.  Amendment of Resolution Requiring Consent.  This Resolution may be amended from time to time if such amendment shall have been consented to by holders of the Bonds and not less than two-thirds in principal amount of the Parity Bonds at any time outstanding (not including in any case any bonds which may then be held or owned by or for the account of the Issuer, but including such refunding bonds as may have been issued for the purpose of refunding any of such bonds if such refunding bonds shall not then be owned by the Issuer); but this Resolution may not be so amended in such manner as to:

 

(a)  Make any change in the maturity or interest rate of the Bonds, or modify the terms of payment of principal of or interest on the Bonds or any of them or impose any conditions with respect to such payment;

 

(b)  Materially affect the rights of the holders of less than all of the Bonds and Parity Bonds then outstanding; and

 

(c)  Reduce the percentage of the principal amount of Bonds, the consent of the holders of which is required to effect a further amendment.

 

Whenever the Issuer shall propose to amend this Resolution under the provisions of this Section, it shall cause notice of the proposed amendment to be filed with the Original Purchaser and to be mailed by certified mail to each registered owner of any Bond as shown by the records of the Registrar.  Such notice shall set forth the nature of the proposed amendment and shall state that a copy of the proposed amendatory Resolution is on file in the office of the Secretary.

 

Whenever at any time within one year from the date of the mailing of said notice there shall be filed with the Secretary an instrument or instruments executed by the holders of the Bonds and of at least two-thirds in aggregate principal amount of the Parity Bonds then outstanding as in this Section defined, which instrument or instruments shall refer to the proposed amendatory Resolution described in said notice and shall specifically consent to and approve the adoption thereof, thereupon, but not otherwise, the governing body of the Issuer may adopt such amendatory Resolution and such Resolution shall become effective and binding upon the holders of all of the Bonds and Parity Bonds.

 

Any consent given by the holder of a bond pursuant to the provisions of this Section shall be irrevocable for a period of six months from the date of the instrument evidencing such consent and shall be conclusive and binding upon all future holders of the same bond during such period.  Such consent may be revoked at any time after six months from the date of such instrument by the holder who gave such consent or by a successor in title by filing notice of such revocation with the Secretary.

 

The fact and date of the execution of any instrument under the provisions of this Section may be proved by the certificate of any officer in any jurisdiction who by the laws thereof is authorized to take acknowledgments of deeds within such jurisdiction that the person signing such instrument acknowledged before him the execution thereof, or may be proved by an affidavit of a witness to such execution sworn to before such officer.

 

The amount and numbers of the bonds held by any person executing such instrument and the date of his holding the same may be proved by an affidavit by such person or by a certificate executed by an officer of a bank or trust company showing that on the date therein mentioned such person had on deposit with such bank or trust company the bonds described in such certificate.

 

Section 27.  Severability.  If any section, paragraph, or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions. 

 

Section 28.  Successor Clause.  The Issuer will maintain its corporate existence, and in the event of reorganization of any kind, the resolutions and the obligations of the Issuer are binding upon any successor or assigns.

 

Section 29.  Repeal of Conflicting Ordinances or Resolutions and Effective Date.  All other ordinances, resolutions and orders, or parts thereof, in conflict with the provisions of this Resolution are, to the extent of such conflict, hereby repealed; and this Resolution shall be in effect from and after its adoption. 

 

AYES – ALL. Motion carried 6-0.

 

IX.

ADJOURN: Moved by Nearmyer, seconded by DeHaai to adjourn at 1:03 p.m. AYES – ALL. Motion carried 6-0.

 

2017-01-03 Tentative Special Meeting Agenda

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., January 30, 2017

PCM High School Library, Monroe, IA

Tentative Agenda

I.

CALL TO ORDER

II.

AGENDA

III.

PUBLIC HEARING

 

A.

Regarding approval of the plans, specifications, form of contract, and the estimated total cost for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project

 

B.

Regarding approval of the plans, specifications, form of contract, and the estimated total cost for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project

IX.

ACTION ITEMS

 

A.

District

 
 

1.

Resolution Adopting the Plans, Specifications, Form of Contract, and the Estimated Total Cost for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project

 
 

2.

Consideration of Construction Bids received for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project

 
 

3.

Resolution Making Award of Construction Contracts to Lowest Responsive, Responsible Bidders for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project

 
 

4.

Resolution Adopting the Plans, Specifications, Form of Contract, and the Estimated Total Cost for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project

 
 

5.

Consideration of Construction Bids received for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project

 
 

6.

Resolution Making Award of Construction Contracts to Lowest Responsive, Responsible Bidders for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project

 
 

7.

Material Testing & Special Inspection Services for Prairie City Elementary School/Middle School Addition/Renovation Project

V.

ADJOURN

2017-01-18 Official Board Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

January 18, 2017, PCM High School Library, Monroe, IA

 

At 6:00 p.m. the board met for a negotiations strategy session, exempt from the provisions of Iowa Code Chapter 21, Official Meetings Open to the Public, as provided in 20.17(3).

 

I.

President Mitchell Chipps called the meeting to order at 7:03 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey, Alvin Keuning, Rod DeHaai, Steve Nearmyer, and Mitchell Chipps. Greg Ingle was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

GOOD NEWS: District: Mr. Jermeland recognized Monroe Elementary staff members for their attentiveness in reporting something suspicious this past weekend, and their work, along with the custodial crew, to clean the building and make sure the environment is ready for students and staff. The board also thanked the Monroe Fire Department for their quick response. Athletics: All winter sports teams and athletes have been performing well. High School: Received a great ranking on the Iowa School Report Card that was released last week.

 

IV.

CONSENT AGENDA: Moved by Downey, seconded by DeHaai to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

 

 

1.

Approval of Minutes

 

 

 

a.

Board Minutes: December 19, 2016; December 29, 2016

 

 

 

b.

Committee Minutes: December 21, 2016

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Jace Ahrendsen: MS Instructor/MS Football; Jerry Landgrebe: MS Boys Track

 

 

 

b.

New Hires/Appointments/Transfers: None

 

 

4.

Change Orders – Change Order 008

 

 

5.

Fundraisers – FFA, Middle School, Key Club, Foods II Class

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Ten bid packages are due for submission on the Prairie City site project next Tuesday. Next Thursday re-bids for the PCE window project are due. Quotes for asbestos removal will be obtained. Kick-off meetings for the high school project began today. Punch list is in progress at Monroe Elementary. Tile is scheduled to be replaced during spring break. Welding on the steel joist caused insulation to smolder and the fire department was called on Sunday. DCI continues to work with the architects and structural engineer to find an alternate solution.

 

VII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: Administration has met with the athletic boosters and plan to meet with the music boosters to discuss impacts this guidance has on their groups.

 

VIII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Stafford, seconded by Keuning to approve the pay applications for DDVI, SME Mechanical, & Moeller Electric totaling $198,341.14. AYES – ALL. Motion carried 6-0.

 

 

 

2.

2017-2018 School Calendar: The Superintendent reviewed a draft calendar with the board.

 

 

 

3.

High School Building/CTE Updates: Mr. Bridges updated the board on the current Career & Technical Education Program at PCM. He also shared information related to the High School’s “High-Performing” ranking on the Iowa School Report Card.

 

 

B.

Curriculum/School Improvement/Professional Development

 

 

 

1.

Attendance Center and Course Enrollment Data (Grade 9-12): A review of the course and attendance center enrollment data was shared with the board.

 

 

 

2.

Iowa School Report Card: Each school’s ranking from the report released last week was reviewed.

 

 

C.

Special Education

 

 

D.

Technology

 

 

 

1.

Fiber Project Update: Mr. Balzer shared information on the wireless antenna project and work with Mediacom to install fiber service for the district.

 

 

 

2.

Prairie Meadows Grant: Moved by Stafford, seconded by Downey to approve the following resolution:

RESOLUTION OF THE BOARD OF EDUCATION APPROVING THE APPLICATIONS FOR THE PURPOSE OF APPLYING FOR COMMUNITY BETTERMENT GRANTS FROM PRAIRIE MEADOWS

 

WHEREAS, Prairie Meadows has Community Betterment grant funds available that target Arts and Culture, Economic Development, Education and Health and Human Services, and

 

WHEREAS, the Board of Education is supportive of these applications for the betterment of their district, and

 

WHEREAS, all applications from the School District will be submitted to Prairie Meadows by the January 27, 2017 deadline,

 

NOW THEREFORE BE IT RESOLVED by the Board of Education that the following Community Betterment Grant Applications are to be submitted to Prairie Meadows for the January 27, 2017 deadline:

 

RANKING

PROJECT NAME

REQUEST AMOUNT

REASON FOR RANK

1

PCM Middle School Digital TV’s to be used for announcements, current & upcoming events, & community messages

$5,000  

As the PCM Middle School undergoes a major building renovation, the announcement TV’s would add a modern aesthetic addition to the newly designed middle school.

2

Vocational Agriculture Department: Lincoln Torchmate 4x4 Plastic Cutting Table with Flexcut 80 cutting system

$21,936

The goal of this project is to incorporate technology into Welding I and Welding II classes. Students would gain hands on experience in computer design, manufacturing, finishing, and marketing.

AYES – ALL. Motion carried 6-0.

 

Board members Chipps & Keuning exited the meeting at 8:56 p.m. Chair of the meeting was passed to Vice-President Nearmyer at this time.

 

 

E.

Finance/Facilities/Support Services

 

 

 

1.

Monthly Financial Reports; Moved by DeHaai, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 4-0.

 

 

F.

Board Policy Review

 

 

 

1.

1st Reading – 604.1; 604.1R1; 604.2; 604.3; 604.4; 604.5; 604.6; 604.7; 604.8; 604.9; 604.10; 605.1; 605.1R1; 605.2; 605.3; 605.3E1; 605.3R1: Moved by Downey, seconded by DeHaai to approve the 1st reading of board policies 604.1; 604.1R1; 604.2; 604.3; 604.4; 604.5; 604.6; 604.7; 604.8; 604.9; 604.10; 605.1; 605.1R1; 605.2; 605.3; 605.3E1; 605.3R1 as revised. AYES – ALL. Motion carried 4-0.

 

 

 

2.

2nd Reading – 507.9; 600; 602.1; 602.2; 602.3; 602.4; 603.1; 603.2; 603.3; 603.4; 6034R1; 603.5; 603.6; 603.7; 603.8; 603.8R1; 603.9; 603.9R1; 603.10; 603.11: Moved by Stafford, seconded by Downey to approve the 2nd reading of board policies 507.9; 600; 602.1; 602.2; 602.3; 602.4; 603.1; 603.2; 603.3; 603.4; 603.4R1; 603.5; 603.6; 603.7; 603.8; 603.8R1; 603.9; 603.9R1; 603.10; 603.11 as modified. AYES – ALL. Motion carried 4-0.

 

 

G.

Superintendent

 

 

 

1.

Board Calendar; The board reviewed upcoming dates of events around the school district & community.

 

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the February regular meeting.

 

 

 

3.

Set Date for Mid-Year Work Session: The Superintendent requested a mid-year work session of the board. Some dates will be sent out to check for board availability.

IX.

ADJOURN: Moved by Stafford, seconded by Downey to adjourn at 9:21 p.m. AYES – ALL. Motion carried 4-0.

 

             
 

2017-01-30 Official Special Board Minutes

Tentative Agenda & Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

January 30, 2017, PCM High School Library, Monroe, IA

I.

Vice-President Steve Nearmyer called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, and Nicole Stafford. Brenda Downey and Mitchell Chipps was absent.

II.

AGENDA: Moved by Keuning, seconded by DeHaai to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

III.

PUBLIC HEARING

 

A.

Regarding approval of the plans, specifications, form of contract, and the estimated total cost for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project. The floor was opened to public comment at 7:01 p.m. No comment was offered. The floor was closed to public comment at 7:02 p.m.

 

B.

Regarding approval of the plans, specifications, form of contract, and the estimated total cost for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project. The floor was opened to public comment at 7:02 p.m. No comment was offered. The floor was closed to public comment at 7:03 p.m.

IV.

ACTION ITEMS

Director Downey joined the meeting at 7:03 p.m. via telephone.

 

A.

District

 

 

1.

Resolution Adopting the Plans, Specifications, Form of Contract, and the Estimated Total Cost for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project. Moved by Ingle, seconded by Keuning to approve the following resolution:

 

WHEREAS, on the 5th day of January, 2017 plans, specifications, form of contract and the estimated total costs were filed with the Secretary for the construction of certain public improvements described in general as the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project; and

 

WHEREAS, a notice of hearing on the plans, specifications, form of contract and estimate of total cost for said public improvements was published as required by law:

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF JASPER, POLK AND MARION, STATE OF IOWA:

 

Section 1.  That the said plans, specifications, form of contract and the estimated total cost for the PCM  Community School District Prairie City Elementary School/Middle School Addition/Renovation Project are hereby approved and adopted as the plans, specifications, form of contract and estimated total cost for said public improvement, as described in the preamble of this Resolution.

 

Roll Call Vote: AYES – Ingle, Keuning, DeHaai, Nearmyer, Stafford, Downey. NAYS – None. Motion carried 6-0.

 

 

2.

Consideration of Construction Bids received for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project. Base bid results plus results for Alternate #1 (PCE Gym Floor), Alternate #2 (PCE Office Renovation), Alternate #3 (MS Music Room HVAC), Alternate #4 (MS Gym HVAC) were reviewed and recommended. Bids for Alternate #5 (Building Re-keying) was reviewed but is not recommended for approval.

 

 

3.

Resolution Making Award of Construction Contracts to Lowest Responsive, Responsible Bidders for the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project. Moved by DeHaai, seconded by Ingle to approve the following resolution:

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF JASPER, POLK AND MARION:

 

Section 1.  That the following bids for the construction of certain public improvements described in general as the PCM Community School District Prairie City Elementary School/Middle School Addition/Renovation Project, described in the plans and specifications heretofore adopted by this Board, be and is hereby accepted, the same being the lowest responsive, responsible bids received for such work, as follows: 

 

Contractor:  Caliber Concrete LLC of Adair, Iowa

Amount of bid:  $927,000 Base Bid

Portion of Project: Civil Construction & Demolition

 

Contractor:  Koester Construction Company Inc of Grimes, Iowa

Amount of bid:  $1,734,000 Base Bid plus $25,000 for Alternate #1, $58,000 for Alternate #2

Portion of Project: General Building Construction & Demolition

 

Contractor:  Jensen Builders LTD of Des Moines, Iowa

Amount of bid:  $675,000 Base Bid plus $8,700 for Alternate #4

Portion of Project: Concrete Foundations, Slab, & Structural Steel

 

Contractor:  Black Hawk Roof Co. of Cedar Falls, Iowa

Amount of bid:  $157,475 Base Bid plus $1,750 for Alternate #3, $3,450 for Alternate #4

Portion of Project: Roofing

 

Contractor:  Mid-American Glazing Systems of Davenport, Iowa

Amount of bid:  $409,975 Base Bid

Portion of Project: Aluminum Storefront, Entries, & Glazing

 

Contractor:  Academic Specialties DBA Iowa Direct of Cedar Falls, Iowa

Amount of bid:  $76,400 Base Bid

Portion of Project: Fixed Seating

 

Contractor:  Beck Studios, Inc. of Milford, Ohio

Amount of bid:  $63,994 Base Bid

Portion of Project: Rigging Systems and Controls

 

Contractor:  SME Mechanical of Des Moines, Iowa

Amount of bid:  $1,017,900 Base Bid plus $18,075 for Alternate #2, $25,200 for Alternate #3, $117,500 for Alternate #4

Portion of Project: Plumbing & HVAC

 

Contractor:  Midwest Automatic of Des Moines, Iowa

Amount of bid:  $205,780 Base Bid

Portion of Project: Fire Sprinkler

 

Contractor:  DeVries Electric, Inc. of Pella, Iowa

Amount of bid:  $926,000 Base Bid plus $25,000 for Alternate #2, $2,000 for Alternate #3, $3,000 for Alternate #4

Portion of Project: Electrical Systems

 

Contractor:  Communications Engineering Co. of Des Moines, Iowa

Amount of bid:  $86,650 Base Bid

Portion of Project: Auditorium A/V System

 

Section 2.  That the President and Secretary are hereby directed to execute contracts with the contractor for the construction of the public improvements, such contracts not to be binding on the District until fully executed. 

 

Roll Call Vote: AYES – Keuning, DeHaai, Nearmyer, Stafford, Downey, Ingle. NAYS – None. Motion carried 6-0.

 

 

4.

Resolution Adopting the Plans, Specifications, Form of Contract, and the Estimated Total Cost for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project. Moved by Ingle, seconded by Keuning to approve the following resolution:

 

WHEREAS, on the 9th day of January, 2017 plans, specifications, form of contract and the estimated total costs were filed with the Secretary for the construction of certain public improvements described in general as the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project; and

 

WHEREAS, a notice of hearing on the plans, specifications, form of contract and estimate of total cost for said public improvements was published as required by law:

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF JASPER, POLK AND MARION, STATE OF IOWA:

 

Section 1.  That the said plans, specifications, form of contract and the estimated total cost for the PCM  Community School District Prairie City Elementary School Window and Masonry Renovation Project are hereby approved and adopted as the plans, specifications, form of contract and estimated total cost for said public improvement, as described in the preamble of this Resolution. 

 

Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 6-0.

 

 

5.

Consideration of Construction Bids received for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project. Base bid results plus results for Alternate #1 (Clearstory Windows) were reviewed and recommended. Bids for Alternate #2 (Masonry Cleaning) and Alternate #3 (Weep Vents) were reviewed but not recommended for approval.

 

 

6.

Resolution Making Award of Construction Contracts to Lowest Responsive, Responsible Bidders for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project. Moved by Keuning, seconded by Ingle to approve the following resolution:

 

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF JASPER, POLK AND MARION:

 

Section 1.  That the following bids for the construction of certain public improvements described in general as the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project, described in the plans and specifications heretofore adopted by this Board, be and is hereby accepted, the same being the lowest responsive, responsible bids received for such work, as follows: 

 

Contractor:  Larry Elwood Construction of Mason City, Iowa                                      

Amount of bid:  $245,000 Base Bid plus $93,000 for Alternate #1

Portion of Project: Masonry & Window Renovation

 

Section 2.  That the President and Secretary are hereby directed to execute contracts with the contractor for the construction of the public improvements, such contracts not to be binding on the District until fully executed. 

 

Roll Call Vote: AYES – Nearmyer, Stafford, Downey, Ingle, Keuning, DeHaai. NAYS – None. Motion carried 6-0.

 

 

7.

Material Testing & Special Inspection Services for Prairie City Elementary School/Middle School Addition/Renovation Project. Moved by Stafford, seconded by Keuning to enter an agreement with Team Services for Material Testing & Special Inspections. AYES – ALL. Motion carried 6-0.

V.

ADJOURN: Moved by Stafford, seconded by DeHaai to adjourn the meeting at 7:30 p.m. AYES – ALL. Motion carried 6-0.

2017-02-10 Official Special Meeting Minutes

Tentative Agenda & Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

February 10, 2017, Superintendent’s Office, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 3:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford (via phone), Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, and Mitchell Chipps. Brenda Downey was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

ACTION ITEMS

 

 

A.

2017-2019 Master Contract with the PCM Education Association: Moved by Nearmyer, seconded by Ingle to approve the 2017-2019 Master Contract with the PCM Education Association as presented. AYES – ALL. Motion carried 6-0.

 

IX.

ADJOURN: Moved by Ingle, seconded by DeHaai to adjourn at 3:13 p.m. AYES – ALL. Motion carried 6-0.

 

 

2017-02-13 Work Session Tentative Agenda - CANCELLED

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

(Joint Meeting with the School Improvement Advisory Committee)

6:30 p.m., Monday, February 13, 2017

PCM High School Library, Monroe, IA

Tentative Agenda

                       

  1. CALL TO ORDER:                       
  2. AGENDA:    
  3. LONG-TERM STRATEGIC PLANNING:
  4. ADJOURN                       

2017-02-15 Official Special Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

February 15, 2017, PCM High School Library, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 6:06 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford and Mitchell Chipps, Brenda Downey was absent.

 

II.

AGENDA: Moved by Stafford, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

CLOSED SESSION – Pursuant to Iowa Code 21.5(1)(e)

Moved by Ingle, seconded by DeHaai to go into closed session pursuant to Iowa Code 21.5(1)(e) at 6:06 p.m. Roll Call Vote: AYES – Ingle, Keuning, DeHaai, Nearmyer, Stafford, Chips.  NAYS – None.  Motion Carried 6-0. 

 

Board Member Downey arrived at 6:07 p.m.

 

 

Moved by Downey, seconded by Nearmyer to move out of closed session at 6:19 p.m.  Roll Call Vote: AYES – Keuning, DeHaai, Nearmyer, Stafford, Downey, Ingle, Chipps. NAYS – None. Motion carried 7-0.

 

 

A.

Action regarding recommended discipline of a student: Moved by, Stafford seconded Downey by to approve the administration’s recommended action regarding discipline of a student.  AYES – ALL.  Motion carried 7-0.

 

IX.

ADJOURN: Moved by Ingle, seconded by Nearmyer to adjourn at 6:20 p.m. AYES – ALL. Motion carried 7-0.

 

 

2017-02-20 Official Meeting Minutes

Tentative Agenda & Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

February 20, 2017, PCM Middle School Library, Prairie City, IA

 

I.

Greg Ingle, acting president, called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Nicole Stafford, Brenda Downey, Greg Ingle, and Alvin Keuning. Steve Nearmyer and Mitchell Chipps were absent.

 

II.

AGENDA: Moved by DeHaai, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III.

GOOD NEWS: District: Mr. Jermeland reported on the activities throughout the district during today’s professional development. The PCM Foundation donated $2,500 to the Technology Club for virtual reality technology. Mr. Shannon thanked the music and theater departments for their work to begin clearing the auditorium. Athletics: The wrestling team was recognized for all their achievements this season. The girls’ basketball team qualified for the state tournament this past Saturday night. High School: Director Downey recognized the show choir, speech, and jazz band programs for their recent performances.

 

IV.

CONSENT AGENDA: Moved by Keuning, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

 

 

1.

Approval of Minutes

 

 

 

a.

Board Minutes: January 18, 2017; January 30, 2017; February 10, 2017; February 15, 2017

 

 

 

b.

Committee Minutes: January 25, 2017; February 8, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Paige Blom: MS Softball Coach

 

 

 

b.

New Hires/Appointments/Transfers: Brilee McWilliams: Volunteer Girls Track Coach; Noel Brown: Baseball Assistant Coach

 

 

4.

Change Orders – Change Order 009

 

 

5.

Fundraisers – Lego Club, Band/Choir

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Mr. Jermeland updated the board on construction timelines for the Prairie City projects. Administration and architects have begun the planning phase for the High School project.

 

VII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: The Coaching Contact Out of Season and Charges to Students Sections were reviewed.

 

VIII.

PUBLIC HEARING

 

 

A.

2017-2018 School Calendar: The floor was opened for public comment at 7:21 p.m. No comment was offered. The floor was closed for public comment at 7:23 p.m.

 

IX.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Mediacom Contract for Fiber Connection: Moved by Stafford, seconded by DeHaai to approve the contract with Mediacom pending a final legal review. AYES – ALL. Motion carried 5-0.

 

 

 

2.

CNC Router: Mr. Crowder shared information with the board regarding research he has done to add a CNC router to the industrial technology department and funding sources he is currently working to secure.

 

 

 

3.

HS Piano: Moved by Keuning, seconded by Downey to approve the purchase of the piano for the high school. AYES – ALL. Motion carried 5-0.

 

 

 

4.

Construction Pay Applications: Moved by Downey, seconded by Stafford to approve the pay applications for DDVI, SME Mechanical, & Moeller Electric totaling $55,634.44. AYES – ALL. Motion carried 5-0.

 

 

 

5.

Certificate of Substantial Completion Phase I – DDVI Inc.: Moved by Keuning, seconded by DeHaai to approve Phase I Substantial Completion for DDVI, Inc. AYES – ALL. Motion carried 5-0.

 

 

 

6.

Asbestos Abatement Services: Moved by Stafford, seconded by Keuning to award the abatement work to Iowa Illinois Taylor Insulation. AYES – ALL. Motion carried 5-0.

 

 

 

7.

2017-2018 School Calendar: Moved by Downey, seconded by DeHaai to accept the 2017-2018 school calendar as presented. AYES – ALL. Motion carried 5-0.

 

 

 

8.

Elementary Building Updates: Mr. Roozeboom and Mrs. VerHelst shared their district report card scores, assessment data, continuous improvement efforts, and an elementary literacy workflow website recently presented at a statewide reading conference.

 

 

 

9.

ME Fence Grant Application: Moved by DeHaai, seconded by Keuning to approve the submission of a grant application to the Jasper Community Foundation. AYES – ALL. Motion carried 5-0.

 

 

B.

Curriculum/School Improvement/Professional Development

 

C.

Special Education

 

D.

Technology

 

 

1.

Chromebook Pilot Update: Mr. Balzer gave the board an update on the Chromebooks currently being piloted in the 1:1 program in our district.

 

E.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Keuning, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 5-0.

 

 

2.

Sales Tax Revenue Bond Investment: Moved by Stafford, seconded by DeHaai to approve the investment strategy as presented. AYES – ALL. Motion carried 5-0.

 

 

3.

FY16 District Audit: Moved by Downey, seconded by Keuning to accept the 2015-2016 district audit as presented. AYES – ALL. Motion carried 5-0.

 

 

4.

Audit Services: Moved by Stafford, seconded by DeHaai to accept the proposal from Hunt & Associates P.C. as recommended. AYES – ALL. Motion carried 5-0.

 

 

5.

Budget Guarantee Resolution: Moved by DeHaai, seconded by Downey to approve the following resolution:

RESOLVED, that the Board of Directors of the PCM Community School District, will levy property tax for fiscal year 2017-2018 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

AYES – ALL. Motion carried 5-0.

 

 

6.

Mowing Contracts Moved by Stafford, seconded by Keuning to accept the bid from M&K Mowing for Monroe services and Firm Foundations, Inc. for Prairie City services. AYES – ALL. Motion carried 5-0.

 

 

7.

Fuel Bids: Moved by Downey, seconded by Keuning to accept bids for diesel and gasohol as presented. AYES – ALL. Motion carried 5-0.

 

 

8.

Disposal Policy: Moved by Keuning, seconded by Downey to suspend the current disposal policy and allow for administrator discretion of disposal during the construction process. AYES – ALL. Motion carried 5-0.

 

F.

Board Policy Review

 

 

1.

1st Reading – 605.4; 605.4R1; 605.5; 605.5R1; 605.6; 605.6R1; 606.2; 606.2R1; 606.3; 606.4; 606.5; 606.6; 606.7; 606.7R1; 606.8; 606.9; 607.1; 607.2; 608; 609: Moved by Keuning, seconded by Downey to approve the 1st reading of board policies 605.4; 605.4R1; 605.5; 605.5R1; 605.6; 605.6R1; 606.2; 606.2R1; 606.3; 606.4; 606.5; 606.6; 606.7; 606.7R1; 606.8; 606.9; 607.1; 607.2; 608; 609 as revised. AYES – ALL. Motion carried 5-0.

 

 

2.

2nd Reading – 604.1; 604.1R1; 604.2; 604.3; 604.4; 604.5; 604.6; 604.7; 604.8; 604.9; 604.10; 605.1; 605.1R1; 605.2; 605.3; 605.3E1; 605.3R1: Moved by Keuning, seconded by Downey to approve the 2nd reading of board policies 604.1; 604.1R1; 604.2; 604.3; 604.4; 604.5; 604.6; 604.7; 604.8; 604.9; 604.10; 605.1; 605.1R1; 605.2; 605.3; 605.3E1; 605.3R1 as modified. AYES – ALL. Motion carried 5-0.

 

G.

Superintendent

 

 

1.

Board Calendar; The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the March regular meeting.

IX.

ADJOURN: Moved by Keuning, seconded by Downey to adjourn at 9:46 p.m. AYES – ALL. Motion carried 5-0.

 

 
 

2017-03-06 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

March 6, 2017, PCM High School Library, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Brenda Downey, Rod DeHaai, and Mitchell Chipps. Greg Ingle and Alvin Keuning were absent.

II.

AGENDA: Moved by Downey, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

III.

DISCUSSION TOPICS

 

A.

Construction Update: An architect from Neumann Monson gave the board an update on the planning phase for the High School addition and renovation project.

 

Director Stafford exited the meeting at 6:59 p.m.

 

B.

2017-2018 Certified Budget: Administration gave the board an overview of the work completed to generate the district’s certified budget and tax rate for the 2017-2018 school year.

 

IX.

ADJOURN: Moved by Nearmyer, seconded by DeHaai to adjourn the meeting at 7:13 p.m. AYES – ALL. Motion carried 4-0.

 

2017-03-20 Official Meeting Minutes

Tentative Agenda & Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

March 20, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Brenda Downey, Alvin Keuning Rod DeHaai, Steve Nearmyer, and Mitchell Chipps. Greg Ingle was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

Director Ingle arrived at 7:01 p.m.

 

III.

GOOD NEWS: District: Mr. Jermeland thanked officials from Prairie City for identifying handicap parking at the Prairie City site. The new drop-off/pick-up process seemed to be well organized. Thanks to the custodians for their hard work over spring break. Athletics: Winter sports season has completed. Congratulations to the girls’ basketball team for making the state tournament and being good ambassadors for our school district. Spring sports season has started. High School: Two students have been selected to participate in the All-State Speech Festival. Elementary: PCE has been awarded the honor plus level recognition for their PBIS work in the 2015-2016 school year. The Americorp reading tutor has been shown to be effective as student data is indicating progress. ME has been working closely with the AEA reading consultants to strengthen our reading instructional routines. Teachers will also be visiting neighboring school districts who have had positive gains in reading.

 

IV.

CONSENT AGENDA: Moved by Stafford, seconded by Keuning to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

 

 

1.

Approval of Minutes

 

 

 

a.

Board Minutes: February 20, 2017; March 6, 2017

 

 

 

b.

Committee Minutes: February 22, 2017; March 1, 2017; March 8, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Sherry St. John: Food Service; Cory Waddell: Head Wrestling Coach

 

 

 

b.

New Hires/Appointments/Transfers: Eric Karr: MS Boys Track Coach; Blake Kielman: MS Boys Track Coach; Courtney Johannes: MS Softball Coach

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Monroe Elementary: Last week DDVI worked on punch list items, installed storefront windows and entry doors, and completed some tile re-work in the bathrooms. Two cranes were on site putting the HVAC units on the roof. We are still working on the claim for the fire. Prairie City: Last week a new power connection was installed, construction fencing was placed on the property, asbestos abatement completed in auditorium and front of MS building, and auditorium seating has been dismantled. Tomorrow trees and bushes will begin to be removed followed by sidewalks and asphalt; we are planning to contact families who have donated or dedicated trees to the district. Representatives are working on the fire alarm system, as district officials received numerous phone calls last week. Antenna project: Installed over spring break but has not gone as smoothly as we would have hoped; the installers are working a solution and will begin troubleshooting this week. High School: Construction planning continues. High winds lifted the membrane off a portion of the roof, and we are working with insurance to get the affected area fixed.

 

VII.

AMERICAN LUNG ASSOCIATION PRESENTATION: Ashley Johnson with the American Lung Association shared information with the board regarding the importance of restricting nicotine, in addition to tobacco, on school grounds. There are additional services her organization can provide the district.

 

VIII.

PUBLIC HEARING

 

 

A.

2017-2018 Certified Budget: The floor was opened for public comment at 7:28 p.m. No comment was offered. The floor was closed for public comment at 7:29 p.m.

 

IX.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Senior Class Trip: Moved by Ingle, seconded by Keuning to approve the senior class trip to Chicago. AYES – ALL. Motion carried 7-0.

 

 

 

2.

Construction Pay Applications: Moved by Keuning, seconded by DeHaai to approve the pay application for DDVI, Inc. in the amount of $36,143.93. AYES – ALL. Motion carried 7-0.

 

 

 

3.

Middle School Update: Mr. Kielman shared information on behavior expectations, reading and math screening, interventions, and work to align standards and how the standards are being taught in the building.

 

 

B.

Curriculum/School Improvement/Professional Development

 

 

1.

Culture & Climate Survey: Mr. Jermeland presented information gathered from the fall 2016 student culture & climate survey.

 

 

 

2.

Professional Development Funds: Moved by Ingle, seconded by DeHaai to approve registration and travel to the PLC Learning Communities conference in Minneapolis this summer. AYES – ALL. Motion carried 7-0.

 

 

C.

Special Education

 

D.

Technology

 

E.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Stafford, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.

 

 

2.

2017-2018 Certified Budget: Moved by Downey, seconded by DeHaai to approve the 2017-2018 certified budget as published. AYES – ALL. Motion carried 7-0.

 

 

3.

2017-2018 Employee Benefits Recommendation: Moved by Ingle, seconded by Keuning to accept the recommendation for changes to employee benefits for the 2017-2018 school year. AYES – ALL. Motion carried 7-0.

 

F.

Board Policy Review

 

 

1.

1st Reading – 103.R1; 200.1; 200.2; 200.3; 200.4; 201; 202.1; 202.2; 202.3; 202.4; 202.5; 203; 204; 205.1; 205.2; 206.1; 206.2; 206.3; 206.4; 207; 208; 502.13; 502.14; 502.14E2; 502.14E3; 605.4R1; 605.4R2; 906.4: Moved by Downey, seconded by Nearmyer to approve the 1st reading of board policies 103.R1; 200.1; 200.2; 200.3; 200.4; 201; 202.1; 202.2; 202.3; 202.4; 202.5; 203; 204; 205.1; 205.2; 206.1; 206.2; 206.3; 206.4; 207; 208; 502.13; 502.14; 502.14E2; 502.14E3; 605.4R1; 605.4R2; 906.4 as revised. AYES – ALL. Motion carried 7-0.

 

 

2.

2nd Reading – 605.4; 605.5; 605.5R1; 605.6; 605.6R1; 606.2; 606.2R1; 606.3; 606.4; 606.5; 606.6; 606.7; 606.7R1; 606.8; 606.9; 607.1; 607.2; 608; 609: Moved by Stafford, seconded by Downey to approve the 2nd reading of board policies 605.4; 605.5; 605.5R1; 605.6; 605.6R1; 606.2; 606.2R1; 606.3; 606.4; 606.5; 606.6; 606.7; 606.7R1; 606.8; 606.9; 607.1; 607.2; 608; 609 as modified. AYES – ALL. Motion carried 7-0.

 

G.

Superintendent

 

 

1.

Board Calendar; The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the April regular meeting.

 

 

3.

2017-2018 Class-Size Projections: Mr. Jermeland reviewed class-size projections for 2017-2018.

IX.

ADJOURN: Moved by Downey, seconded by Keuning to adjourn at 8:52 p.m. AYES – ALL. Motion carried 7-0.

 

 
 

2017-04-05 Official Special Meeting Minutes

Tentative Agenda & Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

April 5, 2017, Superintendent’s Office, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 7:01 a.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Steve Nearmyer, Nicole Stafford (by phone), Alvin Keuning, Rod DeHaai, and Mitchell Chipps. Brenda Downey was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

ACTION ITEMS

 

 

A.

2017-2019 Master Contract with the PCM IUOE, Local 234: Moved by Keuning, seconded by Ingle to approve the 2017-2019 Master Contract with the PCM IUOE, Local 234 as presented. AYES – ALL. Motion carried 6-0.

 

 

B.

Business of the People: Moved by Nearmyer, seconded by DeHaai to approve the resignation of Jodi Gritters –Instructor, Rocco Contini –Instructor, and Teresa Thompson –Instructor and the hire of Brenda DeHaai – Assistant Jazz Creation Coach and Sheena Lester – District Associate. AYES – ALL. Motion carried 6-0.

 

IX.

ADJOURN: Moved by DeHaai, seconded by Keuning to adjourn at 7:07 a.m. AYES – ALL. Motion carried 6-0.

 

 

2017-04-10 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

April 10, 2017, High School Library, Monroe, IA

  1. The board work session, in conjunction with the School Improvement Advisory Committee, began at 6:30 p.m. A quorum of the board was not present at this time, so the work session was not called to order.
  2. At 7:02 p.m. the arrival of an additional board member caused a quorum for the work session, and Superintendent Jermeland called the meeting to order. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, and Nicole Stafford. Steve Nearmyer, Brenda Downey, and Mitchell Chipps were absent.
  3. LONG-TERM STRATEGIC PLANNING: Representatives from IASB facilitated the long-term strategic planning process for the district. The board, along with members of the administrative team, school improvement advisory committee, and community leaders, reviewed the mission statement drafted in November, worked to develop a vision statement, and identified district goal areas.
  4. ADJOURN: Moved by Stafford, seconded by DeHaai to adjourn at 8:17 p.m. Motion carried 4-0.

2017-04-17 Official Board Minutes

Tentative Agenda & Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

April 17, 2017, PCM High School Library, Monroe, IA

 

I.

Vice-President Steve Nearmyer called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Greg Ingle. Brenda Downey and Mitchell Chipps were absent.

 

II.

AGENDA: Moved by Keuning, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III.

GOOD NEWS: Elementary: PCE had a successful family fun night on Friday, April 7. ME had a great turnout for their visitor’s day. Middle School: Staff has been preparing for construction this spring/summer and have been very flexible with the work currently occurring in the building. High School: Conceptual design plans are under way. Students have been busy preparing for prom. Diamond Trail FFA is busy preparing for their annual banquet. Athletics: MS track teams started their season last week. Boy’s golf team won the Knoxville tournament this past week. The girl’s golf team also had their first win this year. Boys and girls track teams are competing at a high level, winning the PCM Invitational. Soccer teams have also been playing well. Congratulations to Luke Greiner for being selected to play on the South team in the Shrine Bowl this summer. Mr. Bonnett was named 2A Coach of the Year for Region 2. District: Students will be participating in Special Olympics tomorrow.

 

IV.

CONSENT AGENDA: Moved by Keuning, seconded by DeHaai to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

 

 

1.

Approval of Minutes

 

 

 

a.

Board Minutes: March 20, 2017; April 5, 2017; April 10, 2017

 

 

 

b.

Committee Minutes: March 22, 2017; April 5, 2017; April 12, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Darci Roorda – Instructor; Amber Jones – District Associate; Lauren Haselhuhn – Instructor

 

 

 

b.

New Hires/Appointments/Transfers: Jeff Nicholson – HS Head Wrestling Coach; Ben Varner – Transfer to Middle School Band

 

 

4.

Change Orders – PCES-MS Change Orders 001 and 002

 

 

5.

Fundraisers – Student Government and FFA

 

 

6.

Student Teacher Agreement - UNI

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

Director Ingle exited the meeting from 7:12 p.m. to 7:14 p.m.

 

VI.

CONSTRUCTION UPDATE: Brandon from DCI Group updated the board on the Monroe Elementary and Prairie City projects currently in progress. Sally with Neumann Monson gave an update on the design phase for the High School project.

 

VII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the sections on supporting low socioeconomic status students and construction and facility maintenance

 

VIII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

2017 FFA Convention: Moved by Ingle, seconded by Keuning to approve the FFA’s overnight trip to the 2017 National Convention. AYES – ALL. Motion carried 5-0.

 

 

 

2.

CNC Router: Moved by Ingle, seconded by DeHaai to approve the purchase of a CNC router at a cost of $28,996. AYES – ALL. Motion carried 5-0.

 

 

 

3.

Construction Pay Applications: Moved by Stafford, seconded by DeHaai to approve the pay applications for payment totaling $612,899.14. AYES – ALL. Motion carried 5-0.

 

 

 

4.

2017-2018 Fees: Moved by Ingle, seconded by Keuning to approve the textbook fees and meal prices for 2017-2018 as presented. AYES – ALL. Motion carried 5-0. Approval of activity passes were tabled for further research.

 

 

 

5.

Golf Contracts with Gateway: Moved by Ingle, seconded by DeHaai to approve the contracts with Gateway for golf team memberships. AYES – ALL. Motion carried 5-0.

 

 

 

6.

2016-2017 Amended School Calendar: Moved by DeHaai, seconded by Keuning to amend the calendar to 1,118 hours for 2016-2017. AYES – ALL. Motion carried 5-0.

 

 

 

7.

High School Roof Replacement: Moved by Stafford, seconded by Ingle to accept the proposal with Academy Roofing to replace a portion of the high school roof. AYES – ALL. Motion carried 5-0.

 

 

 

8.

Health Savings Account: Moved by Keuning, seconded by DeHaai to approve making a one-time deposit of $500 into the health savings account of each employee enrolled in the high deductible plan effective July 1, 2017. AYES – ALL. Motion carried 5-0.

 

 

B.

Technology

 

 

1.

Antenna Project: Mr. Balzer updated the board on the project that started during spring break. The project is estimated to be 90% complete.

 

 

 

2.

Sign Project: Moved by Ingle, seconded by Keuning to approve the quote with ABC Signs for the red sign. AYES – ALL. Motion carried 5-0.

 

 

C.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Stafford, seconded by Ingle to approve the monthly financial reports as presented. AYES – ALL. Motion carried 5-0.

 

 

2.

AEA Food Service Purchasing Agreement: Moved by Keuning, seconded by Stafford to approve the purchasing agreement for the food service consortium. AYES – ALL. Motion carried 5-0.

 

D.

Board Policy Review

 

 

1.

1st Reading – 209.1; 209.2; 209.3; 210.1; 210.1R1; 210.2; 210.3; 210.4; 210.5; 201.6; 210.7; 211.1; 211.2; 211.3; 211.4; 211.5; 211.6; 211.7; 211.8; 212; 213; 711.5: Moved by Ingle, seconded by Keuning to approve the 1st reading of board policies 209.1; 209.2; 209.3; 210.1; 210.1R1; 210.2; 210.3; 210.4; 210.5; 201.6; 211.1; 211.2; 211.3; 211.4; 211.5; 211.6; 211.7; 211.8; 212; 213; 711.5 as revised. AYES – ALL. Motion carried 5-0.

 

 

2.

2nd Reading – 103.R1; 200.1; 200.2; 200.3; 200.4; 201; 202.1; 202.2; 202.3; 202.4; 202.5; 203; 204; 205.1; 205.2; 206.1; 206.2; 206.3; 206.4; 207; 208; 502.13; 502.14; 502.14E2; 502.14E3; 605.4R1; 605.4R2; 906.4: Moved by Keuning, seconded by Ingle to approve the 2nd reading of board policies 103.R1; 200.1; 200.2; 200.3; 200.4; 201; 202.1; 202.2; 202.3; 202.4; 202.5; 203; 204; 205.1; 205.2; 206.1; 206.2; 206.3; 206.4; 207; 208; 502.13; 502.14; 502.14E2; 502.14E3; 605.4R1; 605.4R2; 906.4 as modified. AYES – ALL. Motion carried 5-0.

 

E.

Superintendent

 

 

1.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the May regular meeting.

IX.

ADJOURN: Moved by Stafford, seconded by Keuning to adjourn at 9:03 p.m. AYES – ALL. Motion carried 5-0.

 

 

 

2017-04-22 Official Special Meeting Minutes

Tentative Agenda

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

April 22, 2017, PCM High School Conference Room, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 8:02 a.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, Greg Ingle, Alvin Keuning, and Mitchell Chipps.

II.

AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

III.

CLOSED SESSION: Superintendent Evaluation - Pursuant to Iowa Code 21.5(1)(i)

Moved by Downey, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(i) at 8:03 a.m. Roll Call Vote: AYES - Nearmyer, Stafford, Downey, Ingle, Keuning, DeHaai, and Chipps. NAYS – None. Motion carried 7-0.

 

Director Nearmyer exited and returned to the meeting at 8:45 a.m.

Director Keuning exited the meeting at 9:00 a.m. and returned at 9:04 a.m.

 

Moved by Ingle, seconded by Nearmyer to move out of closed session at 9:54 a.m. Roll Call Vote: AYES - Stafford, Downey, Ingle, Keuning, DeHaai, Nearmyer, and Chipps. NAYS – None. Motion carried 7-0.

IX.

ADJOURN: Moved by Ingle, seconded by Keuning to adjourn at 9:55 a.m. AYES – ALL. Motion carried 7-0.

 

2017-04-26 Official Special Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

April 26, 2017, PCM High School Library, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 6:15 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Greg Ingle, Alvin Keuning, Rod DeHaai, Nicole Stafford, and Mitchell Chipps. Steve Nearmyer was absent.

II.

AGENDA: Moved by Downey, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

III.

ACTION ITEMS:

 

A.

Business of the People: Moved by Stafford, seconded by Downey to approve the resignations of Dana Dodson – Secondary Instructor/TLC Mentor, Mallory Bebout – Elementary Instructor, and Marcie Findlow – HS Assistant Cheer Co-Coach; and the hire of Brooke Grett – Secondary Instructor/Newspaper Sponsor/Yearbook Sponsor, Chloe Peterson – Secondary Instructor/HS Vocal Director/MS Vocal Director, and Megan Bouska – HS Head Cheer Coach. AYES – ALL. Motion carried 6-0.

 

 

B.

2017-2018 Employment Contracts/Letters

 

 

 

1.

Certified Staff: Moved by Ingle, seconded by DeHaai to approve the 2017-2018 certified, coaching, and teacher leadership contracts as presented. AYES – ALL. Motion carried 6-0.

 

 

 

2.

Associate Staff: Moved by Stafford, seconded by Downey to approve the 2017-2018 associate employment letters as presented. AYES – ALL. Motion carried 6-0.

 

 

 

3.

Classified Staff: Moved by Downey, seconded by Ingle to approve 2017-2018 letters of assignment for classified staff as presented. AYES – ALL. Motion carried 6-0.

 

 

 

4.

Administrative Staff & Directors: Moved by DeHaai, seconded by Ingle to approve the 2017-2018 administrative contracts and director agreements as presented. AYES – ALL. Motion carried 6-0.

 

IX.

ADJOURN: Moved by Stafford, seconded by Ingle to adjourn at 6:36 p.m. AYES – ALL. Motion carried 6-0.

 

 

2017-05-04 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

May 4, 2017, High School Library, Monroe, IA

 

A quorum of the board was not present for the work session held in conjunction with the School Improvement Advisory Committee on Thursday, May 4, 2017. Therefore, the work session of the board was not called to order.

2017-05-09 Tentative Special Meeting Agenda CANCELLED

 

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., Tuesday, May 9, 2017

Monroe Elementary Library, Monroe, IA

Tentative Agenda

I.

CALL TO ORDER

II.

AGENDA

III.

CLOSED SESSION: Confidential Records - Pursuant to Iowa Code 21.5(1)(a) “To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body's possession or continued receipt of federal funds.”

IX.

ADJOURN

2017-05-15 Official Board Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

May 15, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Nicole Stafford, Brenda Downey, and Mitchell Chipps. Steve Nearmyer was absent.

 

II.

AGENDA: Moved by Keuning, seconded by DeHaai to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

GOOD NEWS: Athletics: Congratulations to the track teams. A total of nineteen events qualified for the state meet. Boys and girls golf teams are both advancing to the second round. High School: Thanks to the music department for a great spring concert. Last Friday the technology club’s virtual reality project received two purple awards. Middle School: Thanks to the music department for a wonderful spring performance. Students have shown improvement in five of the six spring A-Reading and A-Math assessments. Eighty percent, or more, of the students were proficient in eleven of the twelve areas tested on Iowa Assessments. Both track teams won three meets this year and set several new records. Elementary: ME hosted their family fun night this past Friday. Mr. Roozeboom is working with ME staff to revamp the PBIS program for the upcoming school year. We had a successful district kindergarten round-up this year. PCE held their field day today and had an enjoyable day. District: Mr. Jermeland thanked the board members for their time and effort during School Board Recognition Month.

 

IV.

CONSENT AGENDA: Moved by Stafford, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

 

 

1.

Approval of Minutes

 

 

 

a.

Board Minutes: April 17, 2017; April 22, 2017; April 26, 2017; May 4, 2017

 

 

 

b.

Committee Minutes: May 3, 2017; May 10, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Christy Humpal – MS Girls Basketball; Abby Norton – Elementary Instructional Coach; Krystal Ehn – HS Head Volleyball.

 

 

 

b.

New Hires/Appointments/Transfers: Austin Brown – MS Baseball; Theresa Dowd – Food Service; Louis Dupuis – HS Instructor (Band); Jesse DeGeest – Transfer to HS Special Education; Anthony Wojtysiak – HS Instructor (Math)

 

 

4.

Change Orders – PCES-MS Change Orders 003

 

 

5.

2017-2018 Agreements (DMACC STRIVE; Universal Pediatrics; Simpson College)

 

 

6.

Waste Management Service Agreement

 

 

7.

Fundraisers – Jazz Creation

 

 

8.

2017-2018 Superintendent Contract

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Boiler removal is in progress at Monroe Elementary. The tile company has been on site to identify areas for replacement. Staff has been getting organized for moving and construction. Pods are on site for storage this summer. Window replacement at PCE started today. Work in the MS auditorium is progressing nicely. MS media center has been cleaned out, and contractors began working in that space today. Site work is progressing nicely; footings for the south side of the link have been poured. There has been a request to relocate the gas line on the north side of the middle school. Planning for the HS project continues. Mediacom has started work on the fiber line project.

 

VII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the fundraisers section.

 

VIII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Keuning, seconded by Stafford to approve the pay applications for payment totaling $266,708.15. AYES – ALL. Motion carried 6-0.

 

 

 

 

B.

Curriculum/School Improvement/Professional Development

 

 

1.

Spanish Curriculum: Moved by Stafford, seconded by DeHaai to approve the purchase of Auténtico curriculum from Pearson at a cost of $17,215.55. AYES – ALL. Motion carried 6-0.

 

 

 

2.

Social Studies Curriculum: Moved by Downey, seconded by Stafford to approve the purchase of HMH Kids Discover Social Studies curriculum at a cost of $30,191.05. AYES – ALL. Motion carried 6-0.

 

 

C.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Keuning, seconded by Ingle to approve the monthly financial reports as presented. AYES – ALL. Motion carried 6-0.

 

 

2.

2017-2018 Food Service Sharing Agreement: Moved by Downey, seconded by Stafford to approve the sharing agreement with Colfax-Mingo for Food Service Director. AYES – ALL. Motion carried 6-0.

 

 

3.

Bus Garage Mitigation: Moved by Stafford, seconded by DeHaai to engage the services of Americlean for the mitigation and duct cleaning. AYES – ALL. Motion carried 6-0.

 

 

4.

Classroom Carpet Replacement: Moved by Ingle, seconded by DeHaai to approve the carpet purchase for PCE and HS classrooms. AYES – ALL. Motion carried 6-0.

 

 

5.

Middle School Keying Project: Moved by DeHaai, seconded by Downey to approve the interior re-keying project at the MS and PCE at a cost of $27,277. AYES – ALL. Motion carried 6-0.

 

 

6.

Middle School Media Center Furniture: Moved by Ingle, seconded by DeHaai to approve the purchase of furniture for the MS Media Center as presented. AYES – ALL. Motion carried 6-0.

The board recessed from 8:02 p.m. to 8:10 p.m. and addressed item IX. Closed Session at this time.

 

D.

Board Policy Review

 

 

1.

1st Reading – 210.7; 214.1; 214.2; 215; 216; 217.1; 217.2; 217.3; 217.4; 217.5; 218; 218.1; 219.1; 219.2; 219.3; 219.4; 219.5; 220; 221; 222; 406.6; 503.1; 506.1; 506.1E1; 506.1E9; 506.1R1; 506.2; 506.2R1; 507.10; 507.10R1; 906.1: Moved by Keuning, seconded by Downey to approve the 1st reading of board policies 210.7; 214.1; 214.2; 215; 216; 217.1; 217.2; 217.3; 217.4; 217.5; 218; 218.1; 219.1; 219.2; 219.3; 219.4; 219.5; 220; 221; 222; 406.6; 503.1; 506.1; 506.1E1; 506.1E9; 506.1R1; 506.2; 506.2R1; 507.10; 507.10R1; 906.1 as revised. AYES – ALL. Motion carried 6-0.

 

 

2.

2nd Reading – 209.1; 209.2; 209.3; 210.1; 210.1R1; 210.2; 210.3; 210.4; 210.5; 201.6; 210.7; 211.1; 211.2; 211.3; 211.4; 211.5; 211.6; 211.7; 211.8; 212; 213; 711.5: Moved by Downey, seconded by Ingle to approve the 2nd reading of board policies 209.1; 209.2; 209.3; 210.1; 210.1R1; 210.2; 210.3; 210.4; 210.5; 201.6; 210.7; 211.1; 211.2; 211.3; 211.4; 211.5; 211.6; 211.7; 211.8; 212; 213; 711.5 as modified. AYES – ALL. Motion carried 6-0.

 

E.

Superintendent

 

 

1.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the June regular meeting.

IX.

CLOSED SESSION: Confidential Records – Pursuant to Iowa Code 21.5(1)(a):

Moved by Downey, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(a) at 8:11 p.m. Roll Call Vote: AYES – Keuning, DeHaai, Stafford, Downey, Ingle, Chipps. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

 

Moved by Stafford, seconded by Downey to move out of closed session at 8:40 p.m. Roll Call Vote: AYES – DeHaai, Stafford, Downey, Ingle, Keuning, Chipps. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

 

Moved by Ingle, seconded by Keuning to affirm the action of the administration on the discussed disciplinary action. Roll Call Vote: AYES – Stafford, Downey, Ingle, Keuning, DeHaai, Chipps. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

 

X.

ADJOURN: Moved by Downey, seconded by DeHaai to adjourn at 9:00 p.m. AYES – ALL. Motion carried 6-0.

 

 

2017-06-19 Unofficial Board Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

June 19, 2017, PCM High School Library, Monroe, IA

 

I.

Vice-President Steve Nearmyer called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford, Greg Ingle, Alvin Keuning, Rod DeHaai, and Steve Nearmyer. Brenda Downey and Mitchell Chipps were absent.

 

II.

AGENDA: Moved by Keuning, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III.

GOOD NEWS: Athletics: Congratulations to the individuals representing PCM at the boys and girls state golf tournaments this spring. This past weekend the baseball team won the West Marshall tournament. The baseball team currently has a record of 11-5, and the softball team’s record is 12-7. Elementary: Thanks to the elementary building representatives for working on the PBIS program last week. District: Thanks to Mr. Shannon and Mr. Bonnett for organizing high school students and district staff for their hard work to empty the buildings so efficiently.

 

IV.

CONSENT AGENDA: Moved by DeHaai, seconded by Ingle to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

 

 

1.

Approval of Minutes – Board Minutes: May 15, 2017; Committee Minutes: June 7, 2017, June 14, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Brilee McWilliams – HS Assistant Volleyball Coach

 

 

 

b.

New Hires/Appointments/Transfers: Aleisha Elscott (Transfer); Macy Wright (Transfer); Abby Norton (Transfer); Jeff Nicholson – Volunteer Softball Coach; Stephanie Berg – Instructional Coach; Amy Cooper – Special Education Instructor; Britney Flaws – Mentor Teacher; Katie Vande Lune – Elementary Instructor; Amber Beener – MS Cheerleading; Alexandria Samson – HS Head Volleyball Coach; Matt Henning – Mentor Teacher.

 

 

4.

Change Orders – Monroe ES 010 & 011; PCES-MS 004, 005, 006, 007, & 008

 

 

5.

2017-2018 Student Teacher Agreement – Central College

 

 

6.

Activity Fund Interest Allocation

 

 

7.

Summer Athletic Camps

 

 

8.

Fundraisers - Cheerleaders

 

 

9.

District Mechanic Job Description

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Mr. Shannon shared information regarding plans to upgrade the lighting in the high school gymnasium. Americlean has completed the mitigation of the bus garage. EMC inspectors have okayed occupying the space again. At last week’s construction meeting, the schedule for the HVAC system at Monroe Elementary was shared. The bathroom tile work has been corrected. Window replacement and masonry work has started at PCE – hopefully completed before the end of June. Auditorium, library, and old office area renovations have been moving forward smoothly. All footings have been poured for the link, and structural walls will be going up soon. Underground work is moving forward. Quite a bit of work has been completed for the sprinkler system.

 

Director Downey joined the meeting at 7:18 p.m.

 

VII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the community service fundraising and shared activity program sections.

 

VIII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Downey, seconded by Ingle to approve the pay applications for payment totaling $437,612.18. AYES – ALL. Motion carried 6-0.

 

 

 

2.

2017-2018 Insurance Renewal: Moved by Ingle, seconded by Keuning to accept the renewal for property and worker’s compensation insurance at a cost of $175,894. AYES – ALL. Motion carried 6-0.

 

 

 

3.

2017-2018 Employee Handbook: Moved by Stafford, seconded by DeHaai to approve the employee handbook as presented. AYES – ALL. Motion carried 6-0.

 

 

 

4.

2017-2018 Universal Student Handbook: Moved by Keuning, seconded by Downey to approve the universal student handbook as presented. AYES – ALL. Motion carried 6-0.

 

 

 

5.

Preschool Funds: Moved by Stafford, seconded by Ingle to approve the payment of the remainder of Fund 63 – Preschool to the Mustang Scholars Preschool to continue providing educational services to three-year-old preschool students. These funds had previously been generated by parental fundraising and donations. AYES – ALL. Motion carried 6-0.

 

 

B.

Curriculum/School Improvement/Professional Development

 

 

1.

2017-2018 District Goals: Moved by Stafford, seconded by Keuning to approve the district goals for 2017-2018 as presented. AYES – ALL. Motion carried 6-0.

 

 

 

2.

DMACC Educational Services Agreement: Moved by Stafford, seconded by Keuning to approve the Educational Services Agreement with DMACC for concurrent enrollment courses in vocational agriculture. AYES – ALL. Motion carried 6-0.

 

 

C.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Downey, seconded by Ingle to approve the monthly financial reports as presented. AYES – ALL. Motion carried 6-0.

 

 

2.

Nutrition Bank Account Transfer & Closure: Moved by Ingle, seconded by DeHaai to accept the recommendation to transfer funds between the district’s financial depositories and closing the nutrition account at Leighton State Bank. AYES – ALL. Motion carried 6-0.

 

 

3.

Media Specialist Sharing Agreement: Moved by Downey, seconded by Keuning to accept the 28-E agreement with Baxter CSD for the 2017-2018 school year. AYES – ALL. Motion carried 6-0.

 

 

4.

2017-2018 Bread Bids: Moved by Keuning, seconded by Ingle to accept the bid with Bimbo Bakeries. AYES – ALL. Motion carried 6-0.

 

 

5.

2017-2018 Milk Bids: Moved by Downey, seconded by Keuning to accept the bid with Anderson Erickson. AYES – ALL. Motion carried 6-0.

 

D.

Board Policy Review

 

 

1.

1st Reading – 503.1; 503.3R2; 700; 701.1; 701.2; 701.3; 701.4; 701.5; 702; 702.1; 703.1; 703.2; 704.1; 704.2; 704.2R1; 704.3; 704.4; 704.5; 705.2; 705.3; 705.4; 705.5; 705.6; 705.7; 711.5: Moved by Keuning, seconded by Ingle to approve the 1st reading of board policies 503.1; 503.3R2; 700; 701.1; 701.2; 701.3; 701.4; 701.5; 702; 702.1; 703.1; 703.2; 704.1; 704.2; 704.2R1; 704.3; 704.4; 704.5; 705.2; 705.3; 705.4; 705.5; 705.6; 705.7; 711.5 as revised. AYES – ALL. Motion carried 6-0.

 

 

2.

2nd Reading – 210.7; 214.1; 214.2; 215; 216; 217.1; 217.2; 217.3; 217.4; 217.5; 218; 218.1; 219.1; 219.2; 219.3; 219.4; 219.5; 220; 221; 222; 406.6; 503.1; 506.1; 506.1E1; 506.1E9; 506.1R1; 506.2; 506.2R1; 507.10; 507.10R1; 906.1: Moved by Ingle, seconded by Keuning to approve the 2nd reading of board policies 210.7; 214.1; 214.2; 215; 216; 217.1; 217.2; 217.3; 217.4; 217.5; 218; 218.1; 219.1; 219.2; 219.3; 219.4; 219.5; 220; 221; 222; 406.6; 503.1; 506.1; 506.1E1; 506.1E9; 506.1R1; 506.2; 506.2R1; 507.10; 507.10R1; as modified. AYES – ALL. Motion carried 6-0. The approval of 906.1 has been tabled until a future meeting.

 

E.

Superintendent

 

 

1.

Strategic Planning: The board reviewed the information prepared by IASB from the strategic planning process. The board will hold a future work session to finalize the mission, vision, and goals.

 

 

2.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

3.

Next Board Agenda – Draft: The board reviewed a draft agenda for the July regular meeting.

IX.

ADJOURN: Moved by Keuning, seconded by Ingle to adjourn at 9:04 p.m. AYES – ALL. Motion carried 6-0.

 

           

July 2017 - June 2018

2017-07-17 Official Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

July 17, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey, Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Mitchell Chipps.

 

II.

AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

 

III.

GOOD NEWS: Athletics: Both baseball and softball teams had successful seasons. Several athletes from each team were selected for all conference honors. District: Mr. Jermeland recognized the assistance Tammy Steenhoek provided in reviewing the English language arts process set up at Southeast Polk. Elementary teachers and administrators will be attending a PLC conference in Minneapolis next week. Registration has opened for the 2017-2018 school year.

 

IV.

CONSENT AGENDA: Moved by Ingle, seconded by Keuning to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

 

 

1.

Approval of Minutes – Board Minutes: June 19, 2017; Committee Minutes: July 12, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Valerie Edwards – Girls Golf Coach; Dale Vander Linden – Boys Golf Coach; Jason Burns – MS Football Coach

 

 

 

b.

New Hires/Appointments/Transfers: Lindsey Cunningham – Technology Integrationist; Matt Rider – MS Football Coach; Tucker Gilbert – District Mechanic

 

 

4.

Change Orders – PCES-MS 010

 

 

5.

Fundraisers – Class of 2019

 

 

6.

2017-2018 Vending Commission Allocations

 

 

7.

DMACC Educational Services Agreement

 

V.

CONSTITUENTS CORRESPONDENCE: Greg Bonnett addressed the board regarding school culture and the code of conduct policy.

 

VI.

CONSTRUCTION UPDATE: Monroe Elementary: The project has cost $2,583,112.50 through June 2017. A majority of the grid work for the ceiling has been installed. Lights have been installed in hallways and classrooms. SME Mechanical has responded to the request to have additional crew members on the job site. Bathroom tile replacement has been reviewed and approved. Prairie City Elementary: Gym floor has been installed. Window installation is completed on the main floor but still need to complete the storefront windows. Masonry work is still being completed. Middle School: Last Thursday the beams for the “link” were started and progress is moving quickly on that section. The district anticipates that the heating and cooling units will be placed on the roof while the crane is on site. Auditorium, classrooms, and library continue to make good progress with much of the drywall installed. High School: Items continue to be identified to bring the project down within budget. Staff is working on a couple of alternate projects as well.

 

VII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Downey, seconded by DeHaai to approve the pay applications for payment totaling $1,137,193.15. AYES – ALL. Motion carried 7-0.

 

 

 

2.

2017-2018 Student Handbook Addendums: Moved by Stafford, seconded by Downey to approve the student handbook addendums with revisions to the Mustang Motto and elementary homework policy as noted. AYES – ALL. Motion carried 7-0.

 

 

 

3.

2017-2018 Legislative Priorities: Moved by Downey, seconded by Stafford to set the following as priorities for the upcoming legislative session: (2) Standards and Accountability; (19) School Funding Policy; (27) SAVE – Secure an Advanced Vision for Education; and (29) Charter and Online School Authorizing and Accountability. AYES – ALL. Motion carried 7-0.

 

 

 

4.

2017-2018 Substitute Rates of Pay: Moved by DeHaai, seconded by Ingle to approve 2017-2018 substitute rates of pay as presented. AYES – ALL. Motion carried 7-0.

 

 

 

5.

Contract with Drive Smart LLC: Moved by Ingle, seconded by Keuning to terminate the contract with Drive Smart LLC in accordance with the terms of the contract. AYES – ALL. Motion carried 7-0.

 

 

B.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Downey, seconded by Stafford to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.

 

 

 

2.

Football Field Irrigation: Moved by Ingle, seconded by DeHaai to accept the bid with Norm Rozendaal Tiling, Inc. as presented. AYES – ALL. Motion carried 7-0.

 

 

C.

Board Policy Review

 

 

1.

2nd Reading – 503.1; 503.3R2; 700; 701.1; 701.2; 701.3; 701.4; 701.5; 702; 702.1; 703.1; 703.2; 704.1; 704.2; 704.2R1; 704.3; 704.4; 704.5; 705.2; 705.3; 705.4; 705.5; 705.6; 705.7; 711.5: Moved by Keuning, seconded by Ingle to approve the 2nd reading of board policies 503.1; 503.3R2; 700; 701.1; 701.2; 701.3; 701.4; 701.5; 702; 702.1; 703.1; 703.2; 704.1; 704.2; 704.2R1; 704.3; 704.4; 704.5; 705.2; 705.3; 705.4; 705.5; 705.6; 705.7; 711.5 as modified. AYES – ALL. Motion carried 7-0.

 

 

2.

Board Policy 906.1 – Facility Usage: Moved by Ingle, seconded by Nearmyer to approve the 2nd reading of board policy 906.1 as modified with the requirement for the waiver to use the weight room and weight room equipment only. Roll Call Vote: AYES – Ingle, Keuning, DeHaai, Nearmyer, Chipps. NAYS – Stafford, Downey. Motion carried 5-2.

 

 

3.

Board Policy 905.2 – Advertising & Promotion: Moved by Stafford, seconded by Ingle to approve the 1st reading of board policy 905.2 as edited. AYES – ALL. Motion carried 7-0.

 

D.

Superintendent

 

 

1.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the August regular meeting.

VIII.

ADJOURN: Moved by Nearmyer, seconded by Downey to adjourn at 8:34 p.m. AYES – ALL. Motion carried 7-0.

 

 
 

2017-08-02 Official Special Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

August 2, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Greg Ingle, and Mitchell Chipps. Brenda Downey was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

CLOSED SESSION: Personal Information – Pursuant to Iowa Code 22.7(1):

Moved by Stafford, seconded by DeHaai to move into closed session pursuant to Iowa Code 22.7(1) at 6:01 p.m. Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Ingle, Chipps. NAYS – None. ABSENT – Downey. Motion carried 6-0.

 

Moved by Keuning, seconded by Ingle to move out of closed session at 6:04 p.m. Roll Call Vote: AYES – Nearmyer, Stafford, Ingle, DeHaai, Chipps. NAYS – None. ABSENT – Downey. Motion carried 6-0.

 

 

A.

Action on Open Enrollment Application Request: Moved by Ingle, seconded by DeHaai to approve the open enrollment request. Roll Call Vote: AYES – Stafford, Ingle, DeHaai, Nearmyer, Chipps. NAYS – None. ABSENT – Downey. Motion carried 6-0.

 

IV.

ACTION ITEMS

 

 

A.

Personnel Recommendations: Moved by Stafford, seconded by DeHaai to approve the resignation of Krisha Houseman – District Associate and hire of Brad Hill – MS Football Coach, Peter Thomas – Volunteer HS Football Coach, Trent Kain – Volunteer HS Football Coach, Travis Block – Volunteer HS Football Coach, and Andy Strum – Volunteer HS Football Coach. AYES – ALL. Motion carried 6-0.

 

 

B.

Substantial Completion – PCE Multi-Purpose Room Floor: Moved by Stafford, seconded by Ingle to approve the substantial completion of the PCE multi-purpose room floor. AYES – ALL. Motion carried 6-0.

 

C.

Strategic Planning (Mission & Vision): Moved by Stafford, seconded by Ingle to approve the mission and vision statements as revised. AYES – ALL. Motion carried 6-0.

Director Ingle exited the meeting from 6:43 p.m. to 6:45 p.m.

 

D.

Board Policy 503.4E1 – Good Conduct Rules (Extracurricular Activities): Moved by Ingle, seconded by Nearmyer to approve the 1st reading of board policy 503.4E1 as edited. AYES – ALL. Motion carried 6-0.

V.

ADJOURN: Moved by Keuning, seconded by Ingle to adjourn at 7:08 p.m. AYES – ALL. Motion carried 6-0.

 

 
 

2017-08-11 Official Special Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

August 11, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 8:00 a.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Nicole Stafford (via phone), Alvin Keuning, Rod DeHaai, Steve Nearmyer, and Mitchell Chipps. Brenda Downey and Greg Ingle were absent.

 

II.

AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III.

ACTION ITEMS

 

 

A.

Personnel Recommendations: Moved by Keuning, seconded by DeHaai to approve the resignation of Chelsey Sirridge – MS Volleyball Coach; Sheena Messerli-Lester – District Associate; Darrin Telfer – MS Girls Basketball Coach; Justin Hike - Instructor and the hire of Christy Humpal – MS Volleyball Coach; Christen Nicoll - Instructor. AYES – ALL. Motion carried 5-0.

 

 

B.

28E Agreement with Newton CSD: Moved by Nearmyer, seconded by Keuning to approve the 28E agreement with Newton CSD for High School Dropout alternative “WEST Academy” Program. AYES – ALL. Motion carried 5-0.

IV.

ADJOURN: Moved by DeHaai, seconded by Nearmyer to adjourn at 8:05 a.m. AYES – ALL. Motion carried 5-0.

 

 

2017-08-18 Official Special Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

August 18, 2017, PCM High School Library, Monroe, IA

I.

President Mitchell Chipps called the meeting to order at 8:00 a.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Brenda Downey (via phone), Greg Ingle (via phone), Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Mitchell Chipps.

II.

AGENDA: Moved by Nearmyer, seconded by Stafford to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

III.

ACTION ITEMS

 

 

A.

Personnel Recommendations: Moved by Stafford, seconded by Keuning to approve the resignation of Blake Kielman – MS Principal and Activities Director and the hire of Ty Weatherman – MS Principal and Activities Director; Mike Vittetoe – HS Volleyball Assistant; Ashley Mahlstedt – District Associate; Christy Jones – District Associate. AYES – ALL. Motion carried 7-0.

 

IV.

ADJOURN: Moved by Stafford, seconded by Keuning to adjourn at 8:09 a.m. AYES – ALL. Motion carried 7-0.

 

2017-08-21 Official Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

August 21, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Mitchell Chipps.

 

II.

AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

 

III.

GOOD NEWS: District: New teaching staff for the 2017-2018 school year were introduced to the board. President Chipps thanked everyone who worked last week to move staff back into Monroe Elementary. High School: The Iowa State Fair FFA Poultry Show Superintendent thanked the district for allowing our FFA to participate and representing themselves, their FFA chapter, school, and the values of Iowa agriculture so well.

 

IV.

CONSENT AGENDA: Moved by Ingle, seconded by Nearmyer to approve the consent agenda as presented. AYES – ALL. Motion carried 7-0.

 

 

1.

Approval of Minutes – Board Minutes: July 17, 2017; August 2, 2017; August 11, 2017; August 18, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

New Hires/Appointments/Transfers/Adjustments: Nicole Fraker – District Associate; Linda Birkenholtz – Nurse; Sally Elrod – Nurse; Julie Van Dyke – Nurse; Amy Hansen – MS Girls Basketball; Shaun Hudnut – MS Girls Basketball; Judy Woody – District Associate; Mallory VanderLinden – District Associate

 

 

4.

Change Orders – Monroe ES 012 & 013; PCES-MS 009 & 011

 

 

5.

Fundraisers – National Honor Society

 

 

6.

Level I Investigators & Compliance Contacts

 

 

7.

MS Principal Job Description

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Monroe Elementary: Commissioning, testing, and balancing is still being completed on the HVAC units. Middle School: Glass is being installed in the library. Classrooms are being cleaned for the start of the school year. Roof leaks have been discovered, so the district will work to fix the leaks. Prairie City Elementary: Window project has reached substantial completion. Blinds will be installed shortly.

 

VII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Stafford, seconded by Downey to approve the pay applications for payment totaling $1,152,563.69. AYES – ALL. Motion carried 7-0.

 

 

B.

Special Education

 

 

1.

Special Education Profile: Tabled until a future meeting.

 

 

C.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by DeHaai, seconded by Nearmyer to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.

 

 

D.

Board Policy Review

 

 

1.

1st Reading – 706.1; 706.2; 707.1; 707.2; 707.3; 707.4; 707.5; 708; 709; 710; 711.1; 711.2; 711.3; 711.4: Moved by Downey, seconded by Keuning to approve the 1st reading of board policies 706.1; 706.2; 707.1; 707.2; 707.3; 707.4; 707.5; 708; 709; 710; 711.1; 711.2; 711.3; 711.4 as edited. AYES – ALL. Motion carried 7-0.

 

 

2.

2nd Reading – 503.4E1; 905.2: Moved by Stafford, seconded by DeHaai to approve the 2nd reading of board policies 503.4E1 and 905.2 as modified. AYES – ALL. Motion carried 7-0.

 

E.

Superintendent

 

 

1.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the September meeting.

VIII.

ADJOURN: Moved by Downey, seconded by Keuning to adjourn at 7:33 p.m. AYES – ALL. Motion carried 7-0.

 

 

2017-09-18 Official Meeting Minutes

Tentative Agenda & Exhibits - Annual Meeting

Tentative Agenda & Exhibits - Organizational Meeting

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

September 18, 2017, PCM High School Library, Monroe, IA

 

ANNUAL MEETING & RETIRING BOARD

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Alvin Keuning, Rod DeHaai, Steve Nearmyer, Nicole Stafford, and Mitchell Chipps. Brenda Downey and Greg Ingle were absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by DeHaai to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III.

GOOD NEWS: High School: A letter was received from ICN Statewide Broadband Advisory Council announcing Blake VanDerKamp as a high school representative. Thanked the Diamond Trail FFA Chapter for taking their time planting along the sidewalk and steps to the football field. Middle School: Thanks to the staff for their patience during the construction process. Thanks to the custodians for waxing the floors over Labor Day weekend. Shelves were installed today, and books will be moving back into the library tomorrow.  Elementary: Mr. Roozeboom thanked his staff for preparing for the school year in his absence. Mrs. VerHelst has received positive feedback on the playground improvements at PCE. The elementary PBIS team was thanked for their work to provide leadership and consistency and setting the groundwork for a common vocabulary. Positive comments are being received on the new social studies curriculum. Athletics: We are off to a good start for the fall sports, marching band, and cheerleading. Director Keuning shared positive comments from the community regarding the band.

 

Director Downey arrived at 7:07 p.m.

 

IV.

CONSENT AGENDA: Moved by Keuning, seconded by Nearmyer to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

 

 

1.

Approval of Minutes – Board Minutes: August 21, 2017; Committees: September 6, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Change Orders – Monroe ES 014 & 015; PCES-MS 012, 013, 014, & 015

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

ACCEPTANCE OF ABSTRACT OF ELECTION: Moved by Nearmyer, seconded by Keuning to accept the abstract of election respecting Director Downey’s request to decline her nomination as director in District 2. AYES – ALL. Motion carried 6-0.

 

VII.

CONSTRUCTION UPDATE: Monroe Elementary: All contractors are working to complete their punchlist items for final completion. Testing, balancing, and commissioning work is being conducted on the heating & cooling system.

Prairie City Elementary: Multipurpose room reviewed by installer last week; cleaning and care of the floor was discussed with district staff. Blinds have been installed in all classrooms. No window leaks from the past rain events. Middle School: Auditorium is scheduled to be completed by October 9. Stage curtains could delay the completion date. All furniture, sound panels, and book shelves have been installed in the media center. Waiting on the bell system materials to arrive. Controls being programmed for the HVAC system. North parking lot, sidewalks, and approaches to be completed this week. We are anticipating having access to this area around December 1. High School: Meeting scheduled for this week to determine mechanical commissioning, timeline for schedule of bid opening, schedule for board meeting & award of contracts, asbestos abatement, existing roof review, and status of communication tower and/or fiber. The need for storage is surfacing throughout the planning process.

 

VIII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Keuning, seconded by Downey to approve the pay applications for payment totaling $994,654.95. AYES – ALL. Motion carried 6-0.

 

 

 

2.

Certificates of Substantial Completion: Moved by Downey, seconded by Keuning to accept the certificates of substantial completion for DDVI, Inc., SME Mechanical, and Moeller Electric for the Monroe Elementary renovation project. AYES – ALL. Motion carried 6-0.

 

 

B.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Stafford, seconded by Downey to approve the August 2017 financial reports as presented. AYES – ALL. Motion carried 6-0.

 

 

 

2.

Treasurer’s 2016-2017 Annual Report: Moved by Stafford, seconded by DeHaai to approve the 2016-2017 annual financial reports as presented. AYES – ALL. Motion carried 6-0.

 

 

3.

Modified Supplemental Amount: 2016-2017 Special Education Deficit: Moved by Stafford, seconded by Nearmyer to request modified supplemental amount in the amount of $382,426.14 (or as modified by a state agency) for the 2016-2017 special education deficit. AYES – ALL. Motion carried 6-0.

Director Chipps exited the meeting at 8:21 p.m. and returned at 8:22 p.m.

 

 

4.

Facility Inspection Results: Mr. Shannon reviewed a list of district facility needs, including items that have been or will be included in construction projects.

 

C.

Board Policy Review

 

 

1.

2nd Reading – 706.1; 706.2; 707.1; 707.2; 707.3; 707.4; 707.5; 708; 709; 710; 711.1; 711.2; 711.3; 711.4; 906.1: Moved by Stafford, seconded by Downey to approve the 2nd reading of board policies 706.1; 706.2; 707.1; 707.2; 707.3; 707.4; 707.5; 708; 709; 710; 711.1; 711.2; 711.3; 711.4; 906.1 as modified. AYES – ALL. Motion carried 6-0.

IX.

ADJOURN: Moved by Downey, seconded by Keuning to adjourn at 8:39 p.m. AYES – ALL. Motion carried 6-0.

 

ORGANIZATIONAL MEETING & NEW BOARD

 

I.

Director Mitchell Chipps called the meeting to order at 8:49 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Nicole Stafford, Alvin Keuning, and Mitchell Chipps. Greg Ingle was absent.

 

II.

AGENDA: Moved by Nearmyer, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

 

III.

ORGANIZATIONAL ITEMS:

 

 

A.

Oath of Office for Newly Elected Board Members: The oath of office was administered to the newly elected board members.

 

Superintendent Jermeland chaired the meeting for the election of board officers.

 

 

B.

Nomination and Election of Board Officers: DeHaai nominated Mitchell Chipps for board president. AYES – Nearmyer, Stafford, Keuning, DeHaai, Chipps. Chipps nominated Steve Nearmyer to serve as board vice-president. AYES – Stafford, Keuning, DeHaai, Nearmyer, Chipps.

 

Board President Chipps chaired the meeting from this point.

 

 

C.

Time, Date, and Location of Regular Board Meetings: Moved by Keuning, seconded by Nearmyer to hold regular meetings at 7:00 p.m. on the third Monday of each month, alternating locations between Prairie City and Monroe. AYES – ALL. Motion carried 5-0.

 

 

D.

Annual Resolutions

 

 

 

1.

Financial Depositories: Moved by Nearmyer, seconded by Keuning to approve the following resolution:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220.  The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name          Location of Home Office        Maximum Balance            Maximum Balance

                                                                                 In Effect under prior         In Effect under this

                                                                                 Resolution                       Resolution

Great Western Bank       Prairie City, IA                        $  8,000,000.00                 $  8,000,000.00

Leighton State Bank      Monroe, IA                             $25,000,000.00                 $20,000,000.00

AYES – ALL. Motion carried 5-0.

 

 

 

2.

Bank Account & Check Signatures: The board reviewed the requirements of Iowa Code 291 to have the board president and board secretary signatures on all payments.

 

 

 

3.

Official Publications: Moved by DeHaai, seconded by Keuning to approve the following resolution:

Resolved, that the PCM Community School District approve the following newspapers for official publication for the 2017-2018 year.

PRAIRIE CITY NEWS

MONROE LEGACY

AYES – ALL. Motion carried 5-0.

 

 

E.

Appointment of Legal Counsel: Moved by Keuning, seconded by DeHaai to appoint Ahlers & Cooney, P.C. as the district’s legal counsel. AYES – ALL. Motion carried 5-0.

 

 

F.

Standing Committee Appointment: Moved by Keuning, seconded by DeHaai to approve the following committee appointments: Facilities/Transportation: Steve Nearmyer/Rod DeHaai; Finance: Greg Ingle/Mitchell Chipps; District Improvement: Nicole Stafford/Alvin Keuning; Technology: Alvin Keuning/Rod DeHaai; Human Resources/Negotiations: Mitchell Chipps/Steve Nearmyer. AYES – ALL. Motion carried 5-0.

 

IV.

CONSENT AGENDA: Moved by Nearmyer, seconded by Keuning to approve the consent agenda addressing the Facility Usage Request individually. AYES – ALL. Motion carried 5-0.

 

 

1.

Personnel Recommendations

 

 

 

a.

Resignations: Anita Simpson – Food Service; James Oldham – Wrestling Assistant Coach

 

 

 

b.

New Hires/Appointments/Transfers/Adjustments: Rebecca Daniels – District Associate; Leah Fiorentin – District Association; Kristina Gallaher – District Associate; Amanda Claseman – District Associate; Jenifer Pearson – District Associate; Melissa Vasseau – District Associate; Rebecka Vasseau – District Associate; Alison McLaughlin – District Associate; Cheryl Nolin – District Associate

 

 

2.

Fundraisers – Jazz Creation, Middle School, Class of 2019, Class of 2020

 

 

3.

Facility Usage Requests

 

 

4.

Requests for Early Graduation

 

 

5.

Clavinova Grant

 

 

Facility Usage Requests: Moved by DeHaai, seconded by Keuning to deny the request for extended facility hours on Sunday, November 26, 2017. Roll Call Vote: AYES – Keuning, DeHaai, Nearmyer, Stafford, Chipps. NAYS – None. Motion carried 5-0.

 

V.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Driver Education Instructional Agreement: Moved by Stafford, seconded by Keuning to accept the instructional agreement with Training Wheels LLC as presented. AYES – ALL. Motion carried 5-0.

 

 

 

2.

Irrigation System: Moved by Stafford, seconded by Nearmyer to accept the proposal from T and T Sprinkler Service Inc. at a cost of $19,750. AYES – ALL. Motion carried 5-0.

 

 

 

3.

Bus Purchase: Moved by Keuning, seconded by Nearmyer to approve the purchase from Hoglund Bus at a cost of $83,500. AYES – ALL. Motion carried 5-0.

 

President Chipps exited the meeting at 9:38 p.m. Vice-President Nearmyer took chair of the meeting at this time.

 

 

B.

Finance/Facilities/Support Services

 

 

1.

Interfund Transfer Resolution: Moved by Keuning, seconded by DeHaai to approve the following resolution: BE IT THEREFORE RESOLVED: That the Board of Directors of the PCM Community School District approves the transfer of $1,288.20 from the general fund to the student activity fund for expenditures that occurred between July 1, 2017 and June 30, 2018 for protective and safety gear required for athletic competition. AYES – ALL. Motion carried 4-0.

 

 

C.

Superintendent

 

 

1.

Homecoming: The board received an update on Homecoming activities for the week of October 2-6.

 

 

2.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

3.

Next Board Agenda – Draft: The board reviewed a draft agenda for the October meeting.

VI.

ADJOURN: Moved by Stafford, seconded by Keuning to adjourn at 9:49 p.m. AYES – ALL. Motion carried 4-0.

 

 

2017-09-27 Official Special Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

September 27, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 6:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Alvin Keuning, Rod DeHaai, Nicole Stafford, and Mitchell Chipps. Greg Ingle and Steve Nearmyer were absent.

 

II.

AGENDA: Moved by Stafford, seconded by DeHaai to approve the agenda as presented. AYES – ALL. Motion carried 4-0.

 

III.

ACTION ITEMS

 

 

A.

Open Enrollment Request: Moved by Keuning, seconded by Stafford to deny the request for open enrollment. AYES – ALL. Motion carried 4-0.

 

 

B.

Commissioning – HS Project: Moved by Keuning, seconded by Stafford to table the commissioning approval until a future meeting. AYES – ALL. Motion carried 4-0.

 

C.

Disposal of District Property: Moved by DeHaai, seconded by Stafford to approve a bus trade-in to Hoglund Bus Co. AYES – DeHaai, Stafford, Chipps. NAYS – Keuning. Motion carried 3-1. The board discussed forming a committee to find a solution for the storage requirements of district trophies.

Director Keuning exited the meeting from 6:33 p.m. to 6:36 p.m.

 

D.

District 2 Board Vacancy: The board discussed filling the director district 2 vacancy by appointment.

IV.

ADJOURN: Moved by Stafford, seconded by DeHaai to adjourn at 7:03 p.m. AYES – ALL. Motion carried 4-0.

 

 

2017-10-16 Official Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

October 16, 2017, PCM Middle School Library, Prairie City, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Alvin Keuning, Rod DeHaai, Nicole Stafford, and Mitchell Chipps. Steve Nearmyer and Greg Ingle were absent.

 

II.

AGENDA: Moved by Keuning, seconded by DeHaai to approve the agenda addressing III. District 2 Director Appointment after VII. Construction Update. AYES – ALL. Motion carried 4-0.

 

III.

DISTRICT 2 DIRECTOR APPOINTMENT: Moved by Stafford, seconded by DeHaai to appoint Mindy McCarthy as the Board Director for District 2.Roll Call Vote: AYES – DeHaai, Nearmyer, Stafford, Ingle, Keuning, Chipps. NAYS – None. Motion carried 6-0.

 

IV.

GOOD NEWS: High School: Homecoming week was positive and successful despite the rain. Congratulations to Amber Meyer and Colton Warrick for being selected as the Queen and King. Mrs. Samson has been selected to be a mentor to 1st or 2nd year ag teachers by the Iowa Association of Agricultural Teachers. HS staff will be attending the PLC Conference in Des Moines next week. Middle School: A new program, homework lunch, has been shown to be effective in getting missed assignments turned in quickly. Eric Karr and Michelle VandeWall were thanked for allowing other staff into their classrooms to view their teaching strategies. Fall coaches were thanked for leading the students through successful season and appreciated for the time and dedication they provide to the students of PCM. Elementary: Monroe Elementary building leadership teams have been set and are meeting routinely. Prairie City Elementary has implemented a behavior referral process using a flowchart for consistent decision-making across the building. All classes are working hard to earn rewards from the PBIS system. Teachers have implemented Morning Meetings to build relationships with the students. Athletics: The football team has won our district and is now waiting to find out who we will play in the post season. Volleyball team opens up regional play on Wednesday. On Thursday cross country competes in districts and marching band will participate in state competition. District: The Business Office was thanked for finalizing many of the district’s state reports. Christy Humpal has been awarded the 2017-2018 Iowa Art Educator of the Year award.

 

Director Nearmyer arrived at 7:10 p.m.

 

V.

CONSENT AGENDA: Moved by DeHaai, seconded by Stafford to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

 

 

1.

Approval of Minutes – Board Minutes: Sept. 18 & Sept. 27; Committees: Sept. 27, Oct. 4, & Oct. 11

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations: Resignations: Don Seibert – District Custodian, Lewis Daye – MS Baseball, Lindsey Cunningham – Girls Track Assistant; Hires: Jennifer Payne – PCE Kitchen Manager, Rusty Vos – Wrestling Assistant, Mike Cardin – Volunteer Basketball Coach.

 

 

4.

Change Orders – Monroe ES 017 & 018; PCES-MS 016 & 018

 

 

5.

Fundraisers – Class of 2021, MS Student Council, FFA, National Honor Society

 

 

6.

Early Graduation Requests

 

VI.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

Director Ingle arrived at 7:11p.m.

 

VII.

CONSTRUCTION UPDATE: Sally, architect with Neumann Monson, and Clay, civil engineer on the project, were present to give an overview of the completed design for the high school project.

 

VIII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the staff and professional development sections.

 

IX.

BUSINESS ITEMS

 

 

A.

District

 

 

 

1.

PCM Trap Shooting Club: A proposal to start a trap shooting club in the district was presented. This topic will be considered for approval at a future meeting.

 

 

 

2.

Construction Pay Applications: Moved by Stafford, seconded by Keuning to approve the pay applications for payment totaling $794,803.49. AYES – ALL. Motion carried 6-0.

 

 

 

3.

Substantial Completion – PCE Windows & Masonry: Moved by Keuning, seconded by Nearmyer to accept the certificate of substantial completion from Larry Elwood Construction Inc. for the Prairie City Elementary window and masonry replacement project. AYES – ALL. Motion carried 6-0.

 

 

 

4.

Mediacom Contract – Monroe Elementary: Moved by DeHaai, seconded by Keuning to approve a contract with Mediacom to install a fiber line to Monroe Elementary. AYES – ALL. Motion carried 6-0.

 

 

B.

Curriculum/School Improvement/Professional Development

 

 

1.

Attendance Center and Course Enrollment Data: Building enrollment for 2016-2017 and HS course enrollment for 2017-2018 on the basis of race, national origin, gender, and disability was reviewed.

 

 

2.

SIAC Membership: Moved by Nearmyer, seconded by Stafford to accept the membership of the School Improvement Advisory Committee as presented. AYES – ALL. Motion carried 6-0.

 

C.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Nearmyer, seconded by Keuning to approve the September 2017 financial reports as presented. AYES – ALL. Motion carried 6-0.

 

 

 

2.

Modified Supplemental Amount Request: LEP Excess Costs: Moved by Keuning, seconded by Ingle to request modified supplemental amount in the amount of $13,063.23 (or as modified by a state agency) for the 2016-2017 LEP excess costs. AYES – ALL. Motion carried 6-0.

Director Chipps exited the meeting at 8:57 p.m. Vice-President Nearmyer chaired the meeting at this point.

 

D.

Board Policy Review

 

 

1.

1st Reading – 712.1; 712.2; 712.2R1; 712.2R2; 712.3; 712.4; 712.5; 712.6; 712.7; 712.8; 712.9; 712.10; 712.10R1; 712.11; 712.11R1; 712.12: Moved by Ingle, seconded by DeHaai to approve the 1st reading of board policies 712.1; 712.2; 712.2R1; 712.2R2; 712.3; 712.4; 712.5; 712.6; 712.7; 712.8; 712.9; 712.10; 712.10R1; 712.11; 712.11R1; 712.12 as edited. AYES – ALL. Motion carried 5-0.

 

 

2.

Early Retirement – Board Policy 407.6: The board discussed the early retirement policy and requested additional information in order to assist in their decision on offering the incentive for the 2017-2018 year.

 

E.

Superintendent

 

 

1.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the November meeting.

X.

ADJOURN: Moved by Stafford, seconded by Ingle to adjourn at 9:14 p.m. AYES – ALL. Motion carried 5-0.

 

 

 

 

 

2017-11-20 Official Meeting Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

November 20, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Steve Nearmyer, Nicole Stafford, Mindy McCarthy, Greg Ingle, Alvin Keuning, Rod DeHaai, and Mitchell Chipps.

 

II.

AGENDA: Moved by Nearmyer, seconded by Keuning to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

 

III.

CLOSED SESSION: Personal Information:

Moved by Stafford, seconded by DeHaai to move into closed session pursuant to Iowa Code 22.7(1) at 7:01 p.m. Roll Call Vote: AYES – Stafford, McCarthy, Ingle, Keuning, DeHaai, Nearmyer, Chipps. NAYS – None. Motion carried 7-0.

 

The board moved into executive session at 7:37 p.m.

 

Moved by Stafford, seconded by Ingle to move out of closed session pursuant at 7:49 p.m. Roll Call Vote: AYES – McCarthy, Ingle, Keuning, DeHaai, Nearmyer, Stafford, Chipps. NAYS – None. Motion carried 7-0.

 

 

A.