605 Instructional Materials

605.1 Instructional Materials Selection

The board recognizes that the selection of instructional materials is a vital component of the school district's curriculum. The board has sole discretion to approve instructional materials for the school district. The board delegates its authority to determine which instructional materials will be utilized and purchased by the school district to certified employees. The certified employees will work closely together to ensure vertical and horizontal articulation of textbooks in the education program.

 

The board may appoint an ad hoc committee for the selection of instructional materials. The committee may be composed of school district employees, parents, students, community members or representatives of community groups. In reviewing current instructional materials for continued use and in selecting additional instructional materials, the certified employees will consider the current and future needs of the school district as well as the changes and the trends in education and society. It is the responsibility of the superintendent to report to the board the action taken by the selection committee. In making its recommendations to the superintendent, the certified employees will recommend materials which:

·         Support the educational philosophy, goals and objectives of the school district;

·         Consider the needs, age, and maturity of students;

·         Are within the school district's budget;

·         Foster respect and appreciation for cultural diversity and difference of opinion;

·         Stimulate growth in factual knowledge and literary appreciation;

·         Encourage students to become decision-makers, to exercise freedom of thought and to make independent judgment through the examination and evaluation of relevant information, evidence and differing viewpoints;

·         Portray the variety of careers, roles, and lifestyles open to persons of both sexes; and

·         Increase an awareness of the rights, duties, and responsibilities of each member of a multicultural society.

 

In the case of textbooks, the board will make the final decision after a recommendation from the superintendent. The criteria stated above for selection of instructional materials will also apply to the selection of textbooks. The superintendent may appoint certified employees to assist in the selection of textbooks.

 

Gifts of instructional materials must meet these criteria stated above for the selection of instructional materials.

 

 

Legal Reference:                    Iowa Code §§ 279.8; 280.3, .14; 301.

 

Approved   03/25/91       Reviewed 02/20/2017     Revised 02/20/2017   

605.1R1 Selection of Instructional Materials

  1. Responsibility for Selection of Instructional Materials
    1. The Board is responsible for matters relating to the operation of the PCM Community School District.
    2. The responsibility for the selection of instructional material is delegated to the professionally trained and certified employees of the school system. For the purpose of this rule the term “instructional materials” include printed and multimedia materials (not equipment), whether considered text materials or media center materials. The board retains the final authority for the approval of textbooks.
    3. While selection of materials may involve many people including principals, teachers, students, parents, community members and media specialists, the responsibility for coordinating the selection of most instructional materials and making the recommendation for the purchase rests with certified employees. For the purpose of this rule the term “media specialist” includes librarians or other appropriately licensed person responsible for the selection of media equipment and materials.
    4. Responsibility for coordinating the selection of text materials for distribution to classes will rest with the certified employees, principal and superintendent. For the purpose of this rule the term ‘text materials’ includes textbooks and other printed and unprinted material provided in multiple copies for use of a total class or major segment of a class.
    5. If the board appoints an ad hoc committee to make recommendations on the selection of instructional materials, the ad hoc committee shall be formed and appointed in compliance with the board policy.
      1. The superintendent will inform the committee as to their role and responsibility in the process.
      2. The following statement shall be given to the ad hoc committee members:

 

Bear in mind the principles of the freedom to learn and to read and base your decision on these broad principles rather than on defense of individual materials. Freedom of inquiry is vital to education in a democracy.

 

Study thoroughly all materials referred to you and read available reviews. The general acceptance of the materials should be checked by consulting standard evaluation aids and local holdings in other schools.

 

Passages or parts should not be pulled out of context. The values and faults should be weighed against each other and the opinions based on the material as a whole.

 

Your report, presenting both majority and minority opinions, will be presented by the principal to the complainant at the conclusion of our discussion of the questioned material.

 

  1. Material Selection for use in libraries and classrooms shall meet the following guidelines:
    1. Religion – Material shall represent the major religions in a factual, unbiased manner. The primary source material of the major religions shall be considered appropriate, but material which advocates rather than informs, or is designed to sway reader judgment regarding religion, shall not be included in the school libraries or classrooms.
    2. Racism – Material shall present a diversity of race, custom, culture, and belief as a positive aspect of the nation’s heritage and give candid treatment to unresolved intercultural problems, including those which involve prejudice, discrimination, and the undesirable consequences of withholding rights, freedom, or respect of an individual.
    3. Sexism – Material shall reflect sensitivity to the needs, rights, traits and aspirations of men and women without preference or bias.
    4. Age – Material shall recognize the diverse contributions of various age groups and portray the continuing contributions of maturing members of society.
    5. Ideology – Material shall present basic primary and factual information on an ideology or philosophy of government which exerts or has exerted a strong force, either favorably or unfavorably, over civilization or society, past or present. This material shall not be selected with the intention to sway reader judgment and shall be related to the maturity level of the intended audience.
    6. Profanity and Sex – Material shall be subjected to a test of literary merit and reality by the media specialists and certified staff who will take into consideration their reading of public and community standards of morality.
    7. Controversial issues materials will be directed toward maintaining a balanced collection representing various views.

 

The selection decision should be made on the basis of whether the material presents an accurate representation of society and culture, whether the circumstances depicted are realistically portrayed, or whether the material has literary or social value when the material is viewed as a whole.

 

These guidelines shall not be construed in such a manner as to preclude materials which accurately represent the customs, morals, manners, culture, or society of a different time or a different place.

 

  1. Procedure for Selection
    1. Material purchased for libraries and classrooms shall be recommended for purchase by certified employees, in consultation with administrative staff, media center staff, students or an ad hoc committee as appointed by the board. The material recommended for purchase shall be approved by the appropriate building administrator.
      1. The material selected shall support stated objectives and goals of the school district. Specifically, the goals are:
        1. To acquire materials and provide service consistent with the demands of the curriculum;
        2. To develop students’ skills and resourcefulness in the use of libraries and learning resources;
        3. To effectively guide and counsel students in the selection and use of materials and libraries;
        4. To foster in students a wide range of significant interests;
        5. To provide opportunities for aesthetic experiences and development of an appreciation of the fine arts;
        6. To provide materials to motivate students to examine their own attitudes and behaviors and to comprehend their own duties and responsibilities as citizens in a pluralistic democracy;
        7. To encourage life-long education through the use of the library; and,
        8. To work cooperatively and constructively with the instructional and administrative staff in the school.
      2. Materials selected shall be consistent with stated principles of selection. These principles are:
        1. To select material, within established standards that will meet the goals and objectives of the school district;
        2. To consider the educational characteristics of the community in the selection of materials within a given category;
        3. To present to sexual, racial, religious and ethnic groups in the community by:
          1. Portraying people, both men and women, adults and children, whatever their ethnic, religious or social class identity, as human and recognizable, displaying a familiar range of emotions, both negative and positive.
          2. Placing no constraints on individual aspirations and opportunity.
          3. Giving comprehensive, accurate, and balanced representation to minority groups and women - in art and science, history and literature, and in all other fields of life and culture.
          4. Providing abundant recognition of minority groups and women by showing them frequently in positions of leadership and authority.
        4. To intelligently, quickly, and effectively anticipate and meet needs through awareness of subjects of local, national and international interest and significance; and,
        5. To strive for impartiality in the selection process.
      3. The materials selected shall meet stated selection criteria. These criteria are:
        1. Authority – Author’s qualifications - education, experience, and previously published works;
        2. Reliability:
          1. Accuracy – meaningful organization and emphasis on content, meets the material’s goals and objectives, and presents authoritative and realistic factual material.
          2. Current – presentation of content which is consistent with the finding of recent and authoritative research.
        3. Treatment of subject-shows an objective reflection for the multi-ethnic character and cultural diversity of society.
        4. Language:
          1. Vocabulary:
            1. Does not indicate bias by the use of words which may result in negative value judgments about groups of people;
            2. Does not use “man” or similar limiting word usage in generalization or ambiguities which may cause women to feel excluded or dehumanized.
          2. Compatible to the reading level of the student for whom it is intended.
        5. Format:
          1. Book
            1. Adequate and accurate index;
            2. Paper of good quality and color;
            3. Print adequate and well spaced;
            4. Adequate margins;
            5. Firmly bound; and,
            6. Cost.
          2. Non-book, including software and electronically available materials
            1. Flexibility, adaptability;
            2. Curricular orientation of significant interest to students;
            3. Appropriate for audience;
            4. Accurate authoritative presentation;
            5. Good production qualities (fidelity, aesthetically adequate);
            6. Durability; and,
            7. Cost.
          3. Illustrations of book and non-book materials should:
            1. Depict instances of fully integrated grouping and settings to indicate equal status and non-segregated social relationships.
            2. Make clearly apparent the identity of minorities;
            3. Contain pertinent and effective illustrations;
          4. Flexible to enable the teacher to use parts at a time and not follow a comprehensive instructional program on a rigid frame of reference.
        6. Special Features:
          1. Bibliographies.
          2. Glossary.
          3. Current charts, maps, etc.
          4. Visual aids.
          5. Index.
          6. Special activities to stimulate and challenge students.
          7. Provide a variety of learning skills.
        7. Potential use:
          1. Will it meet the requirements of reference work?
          2. Will it help students with personal problems and adjustments?
          3. Will it serve as a source of information for teachers and librarians?
          4. Does it offer an understanding of cultures other than the student’s own and is it free of racial, religious, age, disability, ethnic, and sexual stereotypes?
          5. Will it expand students’ sphere of understanding and help them to understand the ideas and beliefs of others?
          6. Will it help students and teachers keep abreast of and understand current events?
          7. Will it foster and develop hobbies and special interest?
          8. Will it help develop aesthetic tastes and appreciation?
          9. Will it serve the needs of students with special needs?
          10. Does it inspire learning?
          11. Is it relevant to the subject?
          12. Will it stimulate a student’s interest?
      4. Gifts of library or instructional materials may be accepted if the gift meets existing criteria for library and instructional materials. The acceptance and placement of such gifts shall be within the discretion of the board.
      5. In order to provide a current, highly usable collection of materials, media specialists shall provide for constant and continuing renewal of the collection, not only the addition of up-to-date materials, but by the judicious elimination of materials which no longer meet school district needs or find use. The process of reviewing and eliminating instructional materials will be done according to established and accepted standards for determining the relevance and value of materials in a given context.

 

Approved   05/19/97       Reviewed 02/20/2017     Revised 02/20/2017 

605.2 Instructional Materials Inspection

Parents and other members of the school district community may view the instructional materials used by the students. All instructional materials, including teacher’s manuals, visual or audio materials, or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any federally funded programs must be available for inspection by parents.

 

The instructional materials must be viewed on school district premises. Copies may be obtained according to board policy.

 

It shall be the responsibility of the superintendent to develop administrative regulations regarding the inspection of instructional materials.

 

 

Legal Reference:                   

Goals 2000:  Educate America Act, Pub. L. No. 103-227,108

Stat. 125 (1994).

Iowa Code §§ 279.8; 280.3, .14; 301.

 

Approved   03/25/91       Reviewed 02/20/2017     Revised 02/20/2017   

605.3 Objection to Instructional Materials

Members of the school district community may object to the instructional materials utilized in the school district and ask for their use to be reconsidered.

 

It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations for reconsideration of instructional materials.

 

 

Legal Reference:                    Iowa Code §§ 279.8; 280.3, .14; 301.

 

Approved   03/25/91       Reviewed 02/20/2017     Revised 05/19/97   

605.3E1 Instructions to the Reconsideration Committee

The policy of this school district related to selection of learning materials states that any resident of the district may formally challenge instructional materials used in the district’s education program. This policy allows those persons in the school and the community who are not directly involved in the selection of materials to make their own opinions known. The task of the reconsideration committee is to provide an open forum for discussion of challenged materials and to make an informed decision on the challenge.

 

The most critical component of the reconsideration process is the establishment and maintenance of the committee’s credibility in the community. For this purpose, the committee is composed of community members. The community should not, therefore, infer that the committee is biased or is obligated to uphold prior professional decisions. For this same reason, a community member will be selected to chair the committee.

 

The reconsideration process, the task of this committee, is just one part of the selection continuum. Material is purchased to meet a need. It is reviewed and examined, if possible, prior to purchase. It is periodically re-evaluated through updating, discarding, or re-examination. The committee must be ready to acknowledge that an error in selection may have been made despite this process. Librarians and school employees regularly read great numbers of reviews in the selection process, and occasional errors are possible.

 

In reconsidering challenged materials, the role of the committee, and particularly the chairperson, is to produce a climate for disagreement. However, the committee should begin by finding items of agreement, keeping in mind that the larger the group participating, the great the amount of information available and, therefore, the greater the number of possible approaches to the problem.

 

If the complainant chooses, the complainant may make an oral presentation to the committee to expand and elaborate on the complaint. The committee will listen to the new complaint, to those with special knowledge, and any other interested persons. In these discussions, the committee should be aware of relevant social pressures which are affecting the situation. Individuals who may try to dominate or impose a decision must not be allowed to do so. Minority viewpoints expressed by groups or individuals must be heard, and observers must be made to feel welcome. It is important that the committee create a calm, nonvolatile environment in which to deal with a potentially volatile situation. To this end, the complainant will be kept continuously informed of the progress of the complaint.

 

The committee will listen to the views of all interested person before reaching a decision. In deliberating its decision, the committee should remember that the school system must be responsive to the needs, tastes, and opinions of the community it serves. Therefore, the committee must distinguish between broad community sentiment and attempts to impose personal standards. The deliberations should concentrate on the appropriateness of the material. The question to be answered by the committee is, “Is the material appropriate for its designated audience at this time?”

 

The committee’s final recommendation will be (1) to remove the challenged material from the total school environment, (2) to take no removal action, or (3) to agree on a limitation of the educational use of the materials.

 

The committee chairperson will instruct the secretary to convey the committee’s recommendation to the office of the superintendent. The recommendation should detail the rationale on which it was based. A letter will be sent to the complainant outlining the committee’s final decision.

 

Approved   03/25/91       Reviewed 02/20/2017     Revised 05/19/97   

605.3R1 Reconsideration of Instructional Materials Regulation

A.    A resident of the school district may raise an objection to instructional materials used in the school district’s education program despite the fact that the individuals selecting such materials were duly qualified to make the selection and followed the proper procedure and observed the criteria for selecting such material.

 

  1. The school official or employee receiving a complaint regarding instructional materials shall try to resolve the issue informally. The materials generally will remain in use pending the outcome of the reconsideration procedure.

 

  1. The school official or employee initially receiving a complaint shall explain to the individual the board’s selection procedure, criteria to be met by the instructional materials, and qualifications of those persons selecting the material.

 

  1. The school official or employee initially receiving a complaint shall explain to the individual the role of the objected material in the education program, its intended educational purpose, and additional information regarding its use. In the alternative, the employee may refer the individual to the media specialist who can identify and explain the use of the material.

 

  1. The employee receiving the initial complaint shall advise the building principal of the initial contact no later than the end of the school day following the discussion with the individual, whether or not the individual has been satisfied by the initial contact. A written record of the contact shall be maintained by the principal in charge of the attendance center. Each building principal shall inform employees of their obligation to report complaints.

 

  1. In the event the individual making an objection to instructional materials is not satisfied with the initial explanation, the individual shall be referred to the principal or to the media specialist of the attendance center. If, after consultation with the principal or media specialist, the individual desires to file a formal complaint, the principal or media specialist will assist in filling out a Reconsideration Request Form in full and filing it with the superintendent.

 

B.    Request for Reconsideration

  1. A resident of the school district may formally challenge instructional materials on the basis of appropriateness used in the school district’s education program. This procedure is for the purpose of considering the opinions of those persons in the school district and the community who are not directly involved in the selection process.

 

  1. Each attendance center and the school district’s central administrative office will keep on hand and make available Reconsideration Request Forms. Formal objections to instructional materials must be made on this form.

 

  1. The individual shall state the specific reason the instructional material is being challenged. The Reconsideration Request Form shall be signed by the individual and filed with the superintendent.

 

  1. The superintendent shall promptly file the objection with the reconsideration committee for re-evaluation.
  2. Generally, access to challenged instructional material shall not be restricted during the reconsideration process. However, in unusual circumstances, the instructional material may be removed temporarily by following the provisions of Section B.6.d. of this rule.

 

  1. The Reconsideration Committee

 

  1. The reconsideration committee shall be made up of eight members.
    1. One certified employee designated annually, as needed, by the superintendent.
    2. One media specialist designated annually by the superintendent.
    3. One member of the administrative team designated annually by the superintendent.
    4. Three members of the community appointed annually, as needed, by the board.
    5. Two high school students, selected annually by the high school principal.

 

  1. The committee shall select their chairperson and secretary.

 

  1. The committee shall meet at the request of the superintendent.

 

  1. Special meetings may be called by the superintendent to consider temporary removal of materials in unusual circumstances. Temporary removal shall require a two-thirds vote of the committee.

 

  1. Notice of committee meetings shall be made public through appropriate publications and other communications methods.

 

  1. The committee shall receive the completed Reconsideration Request Form from the superintendent.

 

  1. The committee shall determine its agenda for the first meeting which may include the following:
    1. Distribution of copies of the completed Reconsideration Request Form.
    2. An opportunity for the individual or a group spokesperson to talk about or expand on the Reconsideration Request Form.
    3. Distribution of reputable, professionally prepared reviews of the challenged instructional material if available.
    4. Distribution of copies of the challenged instructional material as available.

 

  1. The committee may review the selection process for the challenged instructional material and, to its satisfaction, determine that the challenge is without merit and dismiss the challenge. The committee will notify the individual and the superintendent of its action.

 

  1. At a subsequent meeting, if held, interested persons, including the individual filing the challenge, may have the opportunity to share their views. The committee may request that individuals with special knowledge be present to give information to the committee.

 

  1. The individual filing the challenge shall be kept informed by the reconsideration committee secretary on the status of the Reconsideration Request Form throughout the reconsideration process. The individual filing the challenge and known interested parties shall be given appropriate notice of meetings.

 

  1. At the second or a subsequent meeting the committee shall make its final recommendation. The committee’s final recommendation may be to take no removal action, to remove the challenged material from the school environment, or to limit the educational use of the challenged material. The sole criterion for the final recommendation is the appropriateness of the material for its intended education use. The written recommendation and its justification shall be forwarded to the board, the superintendent, the individual and the appropriate attendance centers.

 

Following the superintendent’s decision with respect to the committee’s recommendation, the individual or the chairperson of the reconsideration committee may appeal the decision to the board for review. Such appeal must be presented to the superintendent in writing within five days following the announcement of the superintendent’s decision. The board will promptly determine whether to hear the appeal.

 

  • A recommendation to sustain a challenge shall not be interpreted as a judgment of irresponsibility on the part of the individuals involved in the original selection or use of the material.

 

  1. Requests to reconsider materials which have previously been reconsidered by the committee must receive approval of two-thirds of the committee members before the materials will again be reconsidered. Completed and filed Reconsideration Request Forms shall be acted upon by the committee.

 

  • If necessary or appropriate in the judgment of the committee, the committee may appoint a subcommittee of members or nonmembers to consolidate challenges and to make recommendations to the full committee. The composition of this subcommittee shall approximate the representation of the full committee.

 

  • Committee members directly associated with the selection, use, or challenger of the challenged material shall be excused from the committee during the deliberation of the challenged instructional materials. The superintendent may appoint a temporary replacement for the excused committee member, but the replacement shall be of the same general qualifications as the member excused.

 

Approved   05/19/97       Reviewed 02/20/2017     Revised 02/20/2017  

605.4 Technology and Instructional Materials

The board supports the use of innovative methods and the use of technology in the delivery of the education program. The board encourages employees to investigate economic ways to utilize instructional television, audiovisual materials, computers, and other technological advances as a part of the curriculum.

 

It shall be the responsibility of the superintendent to develop a plan for the use of technology in the curriculum and to evaluate it annually. The superintendent shall report the results of the evaluation and make a recommendation to the board annually regarding the use of technology in the curriculum.

 

Legal Reference:                    Iowa Code §§ 279.8.

                                                281 I.A.C. 12.5(10), .5(22).

 

Approved   03/25/91       Reviewed 03/20/2017     Revised 05/19/97   

605.4R1 Appropriate Use of Computers, Computer-Like Equipment, Computer Network Systems, and the Internet

The board is committed to making available to students and staff members access to a wide range of electronic learning facilities, equipment, and software, including computers, computer-like equipment (such as tablets), computer network systems, and the internet. The goal in providing this technology and access is to support the educational objectives and mission of the school district and to promote resource sharing, innovation, problem solving, and communication. The District’s computers, computer-like equipment, computer network and/or internet connection is not a public access service or a public forum. The District has the right to place reasonable restrictions on the material accessed and/or posted through the use of its computers, computer-like equipment, computer network, and/or internet connection.

 

Access to the District’s computers, computer-like equipment, computer network, and internet shall be available to all students and staff within the District. However, access is a privilege, not a right. Each student and staff member must have a signed acceptable use agreement on file prior to having access to and using the District’s computers, computer-like equipment, computer network and the internet. The amount of time and type of access available for each student and staff member may be limited by the District’s technology and the demands for the use of the District’s technology. Even if students have not been given access to and/or use of the District’s computers, computer-like equipment, computer network and the internet, they may still be exposed to information from the District’s computers, computer-like equipment, computer network and/or the internet in guided curricular activities at the discretion of their teachers. Non-District owned devices will not be given access to the computer network unless approved by building administration.

 

Every computer and/or computer-like equipment in the District having internet access shall not be operated unless internet access from the computer is subject to a technology protection measure (i.e. filtering software). The technology protection measure employed by the District shall be designed and operated with the intent to ensure that students are not accessing inappropriate sites that have visual depictions that include obscenity, child pornography or are otherwise harmful to minors. The technology protection measure may only be disabled for an adult’s use if such use is for bona fide research or other lawful purposes.

 

The technology coordinator may close a user account at any time as required and administrators, faculty, and staff may request the technology coordinator to deny, revoke or suspend user accounts. Any user identified as a security risk or having a history of problems with computer systems may be denied access to the District’s computers, the District’s computer-like equipment, the District’s computer network systems and the internet. Students and staff members will be instructed by the District’s technology coordinator or other appropriate personnel on the appropriate use of the District’s computers, computer-like equipment computer network and the internet.

 

The use of the District’s computers, computer-like equipment, computer network, and internet access shall be for educational purposes only. Students and staff members shall only engage in appropriate, ethical, and legal utilization of the District’s computers, computer network systems, and internet access. Student and staff member use of the District’s computers, computer-like equipment, computer network, and internet access shall also comply with all District policies and regulations. The following rules provide guidance to students and staff for the appropriate use of the District’s computers, computer-like equipment, computer network, and internet access. Inappropriate use and/or access will result in the restriction and/or termination of the privilege of access to and use of the District’s computers, computer-like equipment, computer network and internet access and may result in further discipline for students up to and including expulsion and/or other legal action and may result in further discipline for staff members up to and including termination of employment and/or other legal action. The District’s administration will determine what constitutes inappropriate use and their decision will be final. Inappropriate use of the District’s computers, computer-like equipment, computer network, and internet access includes, but is not limited to a violation of the following rules:

  • Do not make or disseminate offensive or harassing statements or use offensive or harassing language including disparagement of others based on age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status. Do not swear, use vulgarities or any other inappropriate language. Be polite and follow the same privacy, ethical, educational, and other considerations observed regarding other forms of communication.
  • Do not access, create or disseminate any material that is obscene, libelous, indecent, vulgar, profane or lewd; any material regarding products or services that are inappropriate for minors including products or services that the possession and/or use of by minors is prohibited by law; any material that constitutes insulting or fighting words, the very expression of which injures or harasses others; and/or any material that presents a clear and present likelihood that, either because of its content or the manner of distribution, will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or will cause the violation of lawful school regulations.
  • Do not disseminate or solicit sexually oriented messages or images.
  • Do not transmit your credit card information or other personal identification information, including your home address or telephone number from any District computer without prior permission from the building principal, the superintendent or other appropriate personnel. Do not publish personal or private information about yourself or others on the internet without prior written permission. Do not repost a message that was sent to you privately without permission of the person who sent the message. If any information is to be provided regarding students, it should be limited to the student’s first name and the initial of the student’s last name only. Do not arrange or agree to meet with someone met online.
  • Do not use the District’s computers, computer-like equipment and/or computer network systems to participate in illegal activities. Illegal activities include, but are not limited to, gambling, fraud, and pornography.
  • Do not subscribe to or access listservs, bulletin boards, online services, e-mail services, social networking sites (i.e., MySpace, Facebook, Twitter) or other similar services without prior permission from the technology coordinator or other appropriate personnel.
  • Do not use, possess or attempt to make or distribute illegal/unauthorized copies of software or other digital media. Illegal/unauthorized software or other digital media means any software or other digital media that has been downloaded or copied or is otherwise in the user’s possession or being used without the appropriate registration and/or license for the software or in violation of any applicable trademarks and/or copyrights, including the payment of any fees to the owner of the software or other digital media.
  • Do not alter, modify, corrupt or harm in any way the computer software stored on the District’s computers or computer network systems. Do not install any software on the hard drive of any District computer or on the District’s computer network systems or run any personal software media or alter or modify any data files stored on the District’s computers, computer-like equipment or computer network systems without prior permission and/or supervision from the technology coordinator or other appropriate personnel.
  • Do not download any programs or files from the internet without prior permission from the District’s technology coordinator or other appropriate personnel. Any programs or files downloaded from the internet shall be strictly limited only to those that you have received permission from the technology coordinator or other appropriate personnel to download.
  • Do not use any encryption software from any access point within the District.
  • Do not access the internet from a District computer and/or computer-like equipment using a non-District internet account.
  • Do not share a personal user account with anyone. Do not share any personal user account passwords with anyone or leave your account open or unattended.
  • Do not access the District’s computers, computer-like equipment or computer network systems or use the District’s internet connection from a non-District computer without prior authorization from the technology coordinator or other appropriate personnel.
  • Do not use an instant messenger service or program, internet relay chat or other forms of direct electronic communication or enter a chat room while using the District’s computers, computer-like equipment, computer network systems and/or the District’ internet connection without prior permission from the District’s technology coordinator or other appropriate personnel.
  • Do not disable or circumvent or attempt to disable or circumvent filtering software without prior permission from the District’s technology coordinator or other appropriate personnel.
  • Do not play any games or run any programs that are not related to the District’s educational program.
  • Do not vandalize the District’s computers, computer-like equipment or its computer network systems. Vandalism is defined as any attempt to harm, modify, deface or destroy physical computer equipment, computer-like equipment or the computer network and any attempt to harm or destroy data stored on the District’s computer equipment, computer-like equipment or the computer network or the data of another user. All users are expected to immediately report any problems or vandalism of computer equipment to the administration, the technology coordinator or the instructor responsible for the equipment.
  • Do not commit or attempt to commit any act that disrupts the operation of the District’s computers, computer-like equipment or computer network systems or any network connected to the internet, including the use or attempted use or possession of computer viruses or worms or participation in hacking or other unlawful/inappropriate activities on line. Users must report any security breaches or system misuse to the administration or technology coordinator. Do not demonstrate any security or other network problems to other users; give your password to another user for any reason; and/or use another individual's account. Do not attempt to log on to any device as a system administrator.
  • Do not use the network in such a way that you would disrupt the use of the network by other users or would waste system resources (e.g. listening to internet radio, printing web pages without prior permission from the technology coordinator or other appropriate personnel, staying on the network longer than is necessary to obtain needed information).
  • Do not use the District’s computers, computer-like equipment and/or computer network systems for any commercial or for-profit purposes, personal or private business, (including but not limited to shopping or job searching), product advertisement or political lobbying.
  • Do not use the District’s computers, computer-like equipment, computer network systems and/or the internet to access, download, transmit, and/or disseminate any material in violation of any federal or state law, copyrighted material, obscene material, hate literature, material protected by trade secret, computer viruses and/or worms, offensive material, spam e-mails, any threatening or harassing materials, and/or any material that will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities. If a user encounters potentially inappropriate information, the user shall immediately terminate contact with such information and notify the technology coordinator or other appropriate personnel of the contact with inappropriate information.
  • Do not plagiarize information accessed through the District’s computer; computer-like equipment, computer network systems and/or the internet. Students and staff shall obtain permission from appropriate parties prior to using copyrighted material that is accessed through the District’s computer, computer network systems, and/or the internet.

 

The District will, within the curriculum currently being offered, include age-appropriate content related to children’s use of the internet. This may include anti-bullying and harassment considerations, social networking considerations and other considerations involving internet usage.

 

Although reasonable efforts will be made to make sure students will be under supervision while on the network, it is not possible to constantly monitor individual students and what they are accessing on the network. Some students may encounter information that may not be of educational value and/or may be inappropriate. If a student encounters such information, the student should terminate access to the information immediately and notify supervisory personnel or other appropriate personnel of what occurred.

 

Students will be able to access the District’s computers, computer-like equipment and computer network systems, including use of the internet, through their teachers and/or other appropriate supervisors. Individual electronic mail addresses (will/will not) be issued to students. Students will not be allowed to use e-mail except under very specific, limited educational circumstances. If a student has an electronic mail address that has been set up outside of school, the student will not be permitted to access that e-mail account or use that address to send and receive mail at school.

 

Parents will be required to sign a permission form to allow their students to access the District’s computers, computer-like equipment, computer network systems and the internet. Students and staff members will sign a form acknowledging they have read and understand the District’s policies and regulations regarding appropriate use of the District’s computers, computer-like equipment, computer network systems and the internet; that they will comply with the policies and regulations; and understand the consequences for violation of the policy or regulations. Prior to publishing any student work and/or pictures on the internet, the District will obtain written permission from the student’s parents to do so.

 

The District has the right, but not the duty, to monitor any and all aspects of its computers, computer-like equipment, computer network systems and internet access including, but not limited to, monitoring sites students and staff visit on the internet and reviewing e-mail. The administration and the technology coordinator shall have both the authority and right to examine all computer and computer-like equipment and internet activity including any logs, data, e-mail, computer disks and/or other computer related records of any user of the system. The use of e-mail is limited to District and educational purposes only. Students and staff waive any right to privacy in anything they create, store, send, disseminate or receive on the District’s computers, computer-like equipment and computer network systems, including the internet.

 

No warranties, expressed or implied, are made by the District for the computer technology and internet access being provided. Although the District has taken measures to implement and maintain protection against the presence of computer viruses, spyware, and malware on the District’s computers, computer network systems, and internet access, the District cannot and does not warranty or represent that the District’s computers, computer-like equipment, computer network systems or internet access will be secure and free of computer viruses, spyware or malware at all times. The District, including its officers and employees, will not be responsible for any damages including, but not limited to, the loss of data, delays, non-deliveries, misdeliveries or service interruptions caused by negligence or omission. Individual users are solely responsible for making backup copies of their data. The District is not responsible for the accuracy of information that users access on the internet and is not responsible for any unauthorized charges students or staff members may incur as a result of their use of the District’s computers, computer-like equipment, computer network systems, and/or internet access. Any risk and/or damages resulting from information obtained from the District’s computers, computer-like equipment, computer network systems, and/or internet access is assumed by and is the responsibility of the user.

 

Students, parents, and staff members may be asked from time to time to sign a new consent and/or acceptable use agreement to reflect changes and/or developments in the law or technology. When students, parents, and staff members are presented with new consent and/or acceptable use agreements to sign, these agreements must be signed for students and/or staff to continue to have access to and use of the District’s computers, computer-like equipment, computer network systems, and the internet.

 

The interpretation, application, and modification of this policy are within the sole discretion of the school district. Any questions or issues regarding this policy should be directed to the Superintendent, any building principal or the technology coordinator. The board will review and update this policy as necessary. The district will maintain this policy at least five (5) years after the termination of funding pursuant to the Children’s Internet Protection Act (CIPA) or E-rate.

 

Legal References:      17 U.S.C.  @ 101 et. Al.

                                    281 I.A.C.  12.3 (12).

                                    281 I.A.C.  12.3 (8)

                                    Iowa Code  @280.22

 

Approved 08/17/2009      Reviewed_04/17/2017_    Revised_07/18/2013_

Uploaded Files: 

605.4R2 Computer and/or Tablet Policy

The PCM Community School District has computers and/or tablets for its faculty members and/or students to use inside and outside of school in order to enhance, enrich, and facilitate learning and teaching and to aid in administrative duties and school communications. All computers, tablets, and related equipment are school district property. The use of the district’s computers, tablets, and related equipment shall be subject to all of the terms and conditions set out in the district’s policies on appropriate use of computers, computer-like equipment, computer network systems, and the internet.

 

Staff Members’ Use of District’s Computer and/or Tablet

Prior to using the district’s computers, tablets, and related equipment, staff members will sign a Staff Computer and/or Tablet Acceptance Form and Consent to Use of the District’s Computers, Computer-Like Equipment, Computer Network Systems, and Internet Access and agree to all outlined policies before being issued a computer and/or tablet. Staff members shall not attempt to install software or hardware or change the system configuration, including any network settings, on any district computer and/or tablet without prior consultation with the district’s technology department. Staff members shall not attempt to change or modify in any way any related equipment that they are issued with the district’s computer and/or tablet.

 

Staff members shall protect district computers, tablets, and related equipment from damage and theft. Each staff member shall be responsible for any damage to the computer, tablet, related equipment, or the computer’s hardware and/or software they have been issued from the time it is issued to them until the time it is turned back in to the district (including labor costs). Staff members who choose to store school data, such as grades, tests, or exams, on district computers and/or tablets are required to back up this data on the district’s network as a safety precaution against data loss.

 

Students’ Use of District’s Computer and/or Tablet

Prior to using the district’s computers, tablets, and related equipment, a parent/guardian and/or the student with sign a Consent to Student Use of the District’s Computers, Computer-Like Equipment, Computer Network Systems, and Internet Access and agree to all outlined policies, including those stated in the Student 1:1 Handbook, before being issued a computer and/or tablet.

 

Students shall protect district computers, tablets, and related equipment from damage and theft. Each student shall be responsible for any damage to the computer, tablet, related equipment, or the computer’s hardware and/or software they have been issued from the time it is issued to them until the time it is turned back in to the district (including labor costs).

 

Approved 04/17/2017   Reviewed                Revised             

605.5 Media Centers

The school district shall maintain a media center in each building for use by employees and by students during the school day.

 

Materials for the center will be acquired according to board policy, “Instructional Materials Selection.”

 

It shall be the responsibility of the principal of the building in which the media center is located to oversee the use of materials in the media center.

 

It shall be the responsibility of the superintendent to develop procedures for the selection and replacement of both library and instructional materials, for the acceptance of gifts, for the weeding of library and instructional materials, and for the handling of challenges to either library or classroom materials.

 

Legal Reference:                    Iowa Code §§ 279.8; 280.3, .14; 301.

                                                281 I.A.C. 12.5(22).

 

Approved   03/25/91       Reviewed 03/20/2017     Revised 05/19/97   

605.5R1 Library Material Weeding Regulations and Criteria

The collection of the PCM Community School libraries will be continually reevaluated in relation to evolving curriculum, new formats of materials, new instructional methods and the needs of its users. Materials no longer appropriate should be removed and replaced with materials containing more current and accurate information. Lost and worn materials of lasting value should be replaced when possible. Weeding is essential to maintaining a relevant attractive collection.

 

The following guidelines are to be taken into consideration when weeding the collection:

  1. Are in poor physical condition.
  2. Contain outdated information.
  3. Are inappropriate for the age level being served.
  4. No longer support the curriculum.
  5. Have not circulated in the last five years.
  6. Have multiple copies – unless specified by teachers that multiple copies are need.
  7. Contain racial, ethnic and religious stereotypes – except when presented in an historical context.

Material that has been weeded will be:

  1. Recycled when possible.
  2. Bagged and tagged for destruction.

 

Approved   05/21/01       Reviewed 03/20/2017     Revised 03/20/2017  

605.6 Use of Information Resources

In order for students to experience a diverse curriculum, the board encourages employees to supplement their regular curricular materials with other resources. In so doing, the board recognizes that federal law makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes. Severe penalties may be imposed for plagiarism, unauthorized copying or using of media, including, but not limited to, print, electronic and web-based materials, unless the copying or using conforms to the "fair use" doctrine. Under the "fair use” doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research providing that all fair use guidelines are met.

While the school district encourages employees to enrich the learning programs by making proper use of supplementary materials, it is the responsibility of employees to abide by the school district's copying procedures and obey the requirements of the law. In no circumstances shall it be necessary for school district staff to violate copyright requirements in order to perform their duties properly. The school district will not be responsible for any violations of the copyright law by employees or students. Violation of the copyright law by employees may result in discipline up to, and including, termination. Violation of the copyright law by students may result in discipline, up to and including, suspension or expulsion.

Parents or others who wish to record, by any means, school programs or other activities need to realize that even though the school district received permission to perform a copyrighted work does not mean outsiders can copy it and re-play it. Those who wish to do so should contact the employee in charge of the activity to determine what the process is to ensure the copyright law is followed. The school district is not responsible for outsiders violating the copyright law or this policy.

Any employee or student who is uncertain as to whether reproducing or using copyrighted material complies with the school district's procedures or is permissible under the law should contact the teacher-­librarian who will also assist employees and students in obtaining proper authorization to copy or use protected material when such authorization is required.

It is the responsibility of the superintendent, in conjunction with the principal to develop administrative regulations regarding this policy.

 

Legal Reference:       

Iowa Code Title XVII, U.S. Code (P.L. 94 - 553, 10/19/76)

Agreement on Guidelines for Classroom Copying in Not-for-Profit Educational Institutions (H.R.94-1476)

Computer Software Copyright, Title XVII, U.S. Code (P.L. 96-517).

 

Approved   05/19/97       Reviewed 03/20/2017     Revised 03/20/2017 

605.6R1 Use of Information Resources Regulation

Employees and students may make copies of copyrighted materials that fall within the following guidelines. Where there is reason to believe the material to be copied does not fall within these guidelines, prior permission shall be obtained from the publisher or producer with the assistance of the librarian. Employees and students who fail to follow this procedure may be held personally liable for copyright infringement and may be subject to discipline by the board.

 

Under the "fair use'' doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research. Under the fair use doctrine, each of the following four standards must be met in order to use the copyrighted document:

  • Purpose and Character of the Use - The use must be for such purposes as teaching or scholarship.
  • Nature of the Copyrighted Work - The type of work to be copied.
  • Amount and Substantiality of the Portion Used - Copying the whole of a work cannot be considered fair use; copying a small portion may be if these guidelines are followed.
  • Effect of the Use Upon the Potential Market for or value of the Copyrighted Work - If resulting economic loss to the copyright holder can be shown, even making a single copy of certain materials may be an infringement, and making multiple copies presents the danger of greater penalties.

 

Authorized Reproduction and Use of Copyrighted Material Reminders

  • Materials on the Internet should be used with caution since they may, and likely are, copyrighted.
  • Proper attribution (author, title, publisher, place and date of publication) should always be given.
  • Notice should be taken of any alterations to copyrighted works, and such alterations should only be made for specific instructional objectives.
  • Care should be taken in circumventing any technological protection measures. While materials copied pursuant to fair use may be copied after circumventing technological protections against unauthorized copying, technological protection measures to block access to materials may not be circumvented.

 

In preparing for instruction, a teacher may make or have made a single copy of:

  • A chapter from a book;
  • An article from a newspaper or periodical;
  • A short story, short essay or short poem; or,
  • A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.

 

A teacher may make multiple copies not exceeding more than one per pupil, for classroom use or discussion, if the copying meets the tests of “brevity, spontaneity and cumulative effect" set by the following guidelines. Each copy must include a notice of copyright.

  • Brevity
    • A complete poem, if less than 250 words and two pages long, may be copied: excerpts from longer poems cannot exceed 250 words;
    • Complete articles, stories or essays of less than 2500 words or excerpts from prose works less than 1000 words or 10% of the work, whichever is less may be copied; in any event, the minimum is 500 words;
    • Each numerical limit may be expanded to permit the completion of an unfinished line of a poem or prose paragraph;
    • One chart, graph, diagram, drawing, cartoon or picture per book or periodical issue may be copied. "Special" works cannot be reproduced in full; this includes children's books combining poetry, prose or poetic prose. Short special works may be copied up to two published pages containing not more than 10 percent of the work.
  • Spontaneity - Should be at the "instance and inspiration" of the individual teacher when there is not a reasonable length of time to request and receive permission to copy.
  • Cumulative Effect - Teachers are limited to using copied material for only one course for which copies are made. No more than one short poem, article, story or two excerpts from the same author may be copied, and no more than three works can be copied from a collective work or periodical column during one class term. Teachers are limited to nine instances of multiple copying for one course during one class term. Limitations do not apply to current news periodicals, newspapers and current news sections of other periodicals.

 

Copying Limitations

Circumstances will arise when employees are uncertain whether or not copying is prohibited. In those circumstances, the librarian should be contacted. The following prohibitions have been expressly stated in federal guidelines:

  • Reproduction of copyrighted material shall not be used to create or substitute for anthologies, compilations or collective works.
  • Unless expressly permitted by agreement with the publisher and authorized by school district action, there shall be no copying from copyrighted consumable materials such as workbooks, exercises, test booklets, answer sheets and the like.
  • Employees shall not:
    • Use copies to substitute for the purchase of books, periodicals, music recordings, consumable works such as workbooks, computer software or other copyrighted material. Copy or use the same item from term to term without the copyright owner's permission;
    • Copy or use more than nine instances of multiple copying of protected material in anyone term;
    • Copy or use more than one short work or two excerpts from works of the same author in any one term;
    • Copy or use protected material without including a notice of copyright. The following is a satisfactory notice: NOTICE: THIS MATERIAL MAY BE PROTECTED BY COPYRIGHT LAW.
    • Reproduce or use copyrighted material at the direction of someone in higher authority or copy or use such material in emulation of some other teacher's use of copyrighted material without permission of the copyright owner.
    • Require other employees or students to violate the copyright law or fair use guidelines.

 

Authorized Reproduction and Use of Copyrighted Materials in the Library

A library may make a single copy or three digital copies of:

  • An unpublished work in its collection;
  • A published work in order to replace it because it is damaged, deteriorated, lost or stolen, provided that an unused replacement cannot be obtained at a fair price.
  • A work that is being considered for acquisition, although use is strictly limited to that decision. Technological protection measures may be circumvented for purposes of copying materials in order to make an acquisition decision.

 

A library may provide a single copy of copyrighted material to a student or employee at no more than the actual cost of photocopying. The copy must be limited to one article of a periodical issue or a small part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a fair price. In the latter circumstance, the entire work may be copied. In any case, the copy shall contain the notice of copyright and the student or staff member shall be notified that the copy is to be used only for private study, scholarship or research. Any other use may subject the person to liability for copyright infringement.

 

Authorized Reproduction and Use of Copyrighted Music or Dramatic Works

 Teachers may:

  • Make a single copy of a song, movement, or short section from a printed musical or dramatic work that is unavailable except in a larger work for purposes of preparing for instruction;
  • Make multiple copies for classroom use of an excerpt of not more than 10% of a printed musical work if it is to be used for academic purposes other than performance, provided that the excerpt does not comprise a part of the whole musical work which would constitute a performable unit such as a complete section, movement, or song;
  • In an emergency, a teacher may make and use replacement copies of printed music for an imminent musical performance when the purchased copies have been lost, destroyed or are otherwise not available,
  • Make and retain a single recording of student performances of copyrighted material when it is made for purposes of evaluation or rehearsal;
  • Make and retain a single copy of excerpts from recordings of copyrighted musical works for use as aural exercises or examination questions; and,
  • Edit or simplify purchased copies of music or plays provided that the fundamental character of the work is not distorted. Lyrics shall not be altered or added if none exist.

 

Performance by teachers or students of copyrighted musical or dramatic works is permitted without the authorization of the copyright owner as part of a teaching activity in a classroom or instructional setting. The purpose shall be instructional rather than for entertainment.

 

Performances of non-dramatic musical works that are copyrighted are permitted without the authorization of the copyright owner, provided that:

  • The performance is not for a commercial purpose;
  • None of the performers, promoters or organizers are compensated; and,
  • Admission fees are used for educational or charitable purposes only.

 

All other musical and dramatic performances require permission from the copyright owner. Parents or others wishing to record a performance should check with the sponsor to ensure compliance with copyright.

 

Recording of Copyrighted Programs

Television programs, excluding news programs, transmitted by commercial and non-commercial television stations for reception by the general public without charge may be recorded off-air simultaneously with broadcast transmission (including simultaneous cable retransmission) and retained by a school for a period not to exceed the first forty-five (45) consecutive calendar days after date of recording. Upon conclusion of this retention period, all off-air recordings must be erased or destroyed immediately. Certain programming such as that provided on public television may be exempt from this provision; check with the librarian or the subscription database, e.g. united streaming.

 

Off-air recording may be used once by individual teachers in the course of instructional activities, and repeated once only when reinforcement is necessary, within a building, during the first 10 consecutive school days, excluding scheduled interruptions, in the 45 calendar day retention period. Off-air recordings may be made only at the request of and used by individual teachers and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast. A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers. Each additional copy shall be subject to all provisions governing the original recording.

 

After the first ten consecutive school days, off-air recordings may be used up to the end of the 45 calendar day retention period only for evaluation purposes, i.e., to determine whether or not to include the broadcast program in the teaching curriculum. Permission must be secured from the publisher before the recording can be used for instructional purposes after the 10 day period.

 

Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations. All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.

 

Authorized Reproduction and Use of Copyrighted Computer Software

Schools have a valid need for high-quality software at reasonable prices. To assure a fair return to the authors of software programs, the school district shall support the legal and ethical issues involved in copyright laws and any usage agreements that are incorporated into the acquisition of software programs. To this end, the following guidelines shall be in effect:

  • All copyright laws and publisher license agreements between the vendor and the school district shall be observed;
  • Staff members shall take reasonable precautions to prevent copying or the use of unauthorized copies on school equipment;
  • A back-up copy shall be purchased, for use as a replacement when a program is lost or damaged. If the vendor is not able to supply a replacement, the school district shall make a back-up copy that will be used for replacement purposes only;
  • A copy of the software license agreement shall be retained by the technology director or librarian; and,
  • A computer program may be adapted by adding to the content or changing the language. The adapted program may not be distributed.

 

Fair Use Guidelines for Educational Multimedia

Students may incorporate portions of copyrighted materials in producing educational multimedia projects such as videos, Power Points, podcasts and web sites for a specific course, and may perform, display or retain the projects.

 

Educators may perform or display their own multimedia ­based instructional activities. These projects may be used:

  • In face-to-face instruction;
  • In demonstrations and presentations, including conferences;
  • In assignments to students;
  • For remote instruction if distribution of the signal is limited;
  • Over a network that cannot prevent duplication for fifteen days, after fifteen days a copy may be saved on-site only: or,
  • In their personal portfolios.

 

Educators may use copyrighted materials in a multimedia project for two years, after that permission must be requested and received.

 

The following limitations restrict the portion of any given work that may be used pursuant to fair use in an educational multimedia project:

  • Motion media: ten percent or three minutes, whichever is less;
  • Text materials: ten percent or 1,000 words, whichever is less:
  • Poetry: an entire poem of fewer than 250 words, but no more than three poems from one author or five poems from an anthology. For poems of greater than 250 words, excerpts of up to 250 words may be used, but no more than three excerpts from one poet or five excerpts from an anthology:
  • Music, lyrics and music video: Up to ten percent, but no more than thirty seconds. No alterations that change the basic melody or fundamental character of the work;
  • Illustrations, cartoons and photographs: No more than five images by an artist, and no more than ten percent or fifteen images whichever is less from a collective work;
  • Numerical data sets: Up to ten percent or 2,500 field or cell entries, whichever is less;

 

Fair use does not include posting a student or teacher's work on the Internet if it includes portions of copyrighted materials. Permission to copy shall be obtained from the original copyright holder(s) before such projects are placed online. The opening screen of such presentations shall include notice that permission was granted and materials are restricted from further use.

 

Approved   05/19/97       Reviewed 03/20/2017     Revised 03/20/2017