July 2012 - June 2013

2012-07-16 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., July 16, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 6:02 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Greg Ingle, Jean Jennings. ABSENT: John Woestman.

Moved by Ingle, seconded by Chipps to move into a closed session for a legal strategy session at 6:03 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(c) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Ingle, Hjortshoj, Jennings NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Hjortshoj, seconded by Nearmyer to move out of closed session at 7:04 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Ingle, Hjortshoj, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

C.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     CONSTITUENTS CORRESPONDENCE: None at this time.

E.     CELEBRATIONS: Baseball team will be playing in the Sub-State game tomorrow night. All instructional staff has been hired for the 2012-2013 year.

F.     CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Hjortshoj, seconded by Nearmyer to approve the June 18, 2012, minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Accept the Financial Reports: Moved by Wilkie, seconded by Ingle to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Approve Bills for Payment: Moved by Chipps, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Annual Resolutions:

a.     Moved by Nearmyer, seconded by Hjortshoj to approve the following resolution naming depositories:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220. The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name Location of Home Office Maximum Balance in Effect under prior Resolution Maximum Balance in Effect under this Resolution
Great Western Bank Prairie City, IA $7,500,000.00 $7,500,000.00
Monroe State Bank Monroe, IA $4,000,000.00 $4,000,000.00

AYES – ALL. Motion carried 6-0.

b.     Moved by Wilkie, seconded by Hjortshoj to approve the following resolution naming official publications:

Resolved, that the PCM Community School District approve the following newspapers for official publication for the 2012-2013 year.

MONROE LEGACY

AYES – ALL. Motion carried 6-0.

2.     Appoint Board Secretary: Moved by Chipps, seconded by Nearmyer to appoint Jeana Van Voorst as Board Secretary for the 2012-2013 school year. AYES – ALL. Motion carried 6-0. The oath of office was administered.

3.     Appoint Board Treasurer: Moved by Ingle, seconded by Nearmyer to appoint Tami Thomas as Board Treasurer for the 2012-2013 school year. AYES – ALL. Motion carried 6-0. The oath of office administered.

4.     Appoint Legal Counsel: Moved by Chipps, seconded by Nearmyer to appoint Ahlers & Cooney, P.C. as district legal counsel for the 2012-2013 school year. AYES – ALL. Motion carried 6-0.

5.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the band and cheerleading fundraisers as presented. AYES – ALL. Motion carried 6-0.

6.     Middle School Handbook: Moved by Ingle, seconded by Hjortshoj to table this item until the next meeting. AYES – ALL. Motion carried 6-0.

7.     Insurance Renewal: Moved by Wilkie, seconded by Nearmyer to approve the district’s property and worker’s compensation insurance renewal. AYES – ALL. Motion carried 6-0.

8.     Nursing Contract: Moved by Wilkie, seconded by Chipps to approve a nursing contract with ChildServe. AYES – ALL. Motion carried 6-0.

9.     Commission Allocations: Moved by Wilkie, seconded by Hjortshoj to approve the commission allocations as presented. AYES – ALL. Motion carried 6-0.

10.     2012-2013 Legislative Resolutions: Moved by Ingle, seconded by Wilkie to set legislative resolutions 11, 12, 14, 19, & 18 for the 2012-2013 legislative session. AYES – ALL. Motion carried 6-0.

11.     Milk Bids: Moved by Chipps, seconded by Wilkie to accept the Anderson Erickson milk bid for the 2012-2013 school year. AYES – ALL. Motion carried 6-0.

12.     Bread Bids: Moved by Hjortshoj, seconded by Wilkie to accept the Sara Lee bread bid for the 2012-2013 school year. AYES – ALL. Motion carried 6-0.

13.     ISL Resolution of Intent: Moved by Ingle, seconded by Wilkie to approve the following resolution:

WHEREAS, the Board deems it necessary and desirable to provide additional funding for the PCM Community School District pursuant to the Instructional Support Program; and

WHEREAS, in order to consider participating in the Instructional Support Program, the Board must hold a public hearing on the question of participation and set forth its proposal in the form of a resolution which shall include the method that will be used to fund the Instructional Support Program; and

NOW, THEREFORE, BE IT RESOLVED by the Board:

Section 1: That a public hearing on the PCM Community School District’s participation in the Instructional Support Program is set for August 20, 2012 at 7:00 o’clock p.m. Jeana Van Voorst, the Board Secretary, is hereby authorized and directed to give notice of the time and place of the public hearing by publishing said notice in the district’s official publications not less than ten nor more than twenty days before the date of the public hearing.

Section 2: That the following, as may be modified as a result of the discussion and input generated at the public hearing, shall be considered for inclusion in the Resolution to participate in the Instructional Program:

A.     The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, for a period of five (5) years, commencing the fiscal year ending June 30, 2014.

B.     The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

C.     Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

D.     The Instructional Support Program shall be funded by instructional support state aid and a combination instruction support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2014, and an instructional support income surtax imposed annually, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each budget year, to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2013, and each year thereafter.

E.     The Secretary is authorized and directed to give notice of a public hearing to be held in the High School Library, PCM Community School District, Monroe, IA as noted in Section 1 above.

Section 3: That the Board may take action to adopt a Resolution to participate in the Instructional Support Program following the public hearing.

Section 4: That all resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

AYES – ALL. Motion carried 6-0.

H.     BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Hjortshoj to approve the resignations of Carol Eddy – ME Principal/6-12 Curriculum Director; Alicia Wilson – Elementary Special Education; Zach Schippers – Asst. Boys Soccer; Ben Anderson – ME 4th Grade. AYES – ALL. Motion carried 6-0.

2.     New Hires: Moved by Ingle, seconded by Chipps to approve the hire of Kelsey Dewes – Elementary Special Education; Matt Rider – MS Wrestling Coach; Ben Anderson – ME Principal; Stephanie Langstraat – 6-12 Curriculum; Devin Claassen – ME 4th Grade; Stephanie Langstraat – MS Principal contract adjustment. AYES – ALL. Motion carried 6-0.

3.     What’s Happening: None

I.       LATE BREAKING NEWS: The Superintendent reviewed correspondence sent from the Director of the Department of Education regarding legislative changes that impact school districts.

Moved by Ingle, seconded by Hjortshoj to move into a closed session for Personnel at 8:13 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Chipps, seconded by Hjortshoj to move out of closed session at 8:58 p.m. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings NAYS – None. ABSENT – Woestman. Motion carried 6-0.

J.      ADJOURN: Moved by Ingle, seconded by Nearmyer to adjourn the meeting at 8:59 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2012-08-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

6:00 p.m., Tuesday, August 21, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 6:02 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, John Woestman, Greg Ingle, Jean Jennings. ABSENT: Michele Wilkie 

C.     AGENDA: Moved by Ingle, seconded Chipps by to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     ACTION ITEMS:

Moved by Hjortshoj, seconded by Chipps to move into closed session for a student hearing at 6:04 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES - Nearmyer, Chipps, Woestman, Ingle, Hjortshoj, Jennings. NAYS – None. ABSENT - Wilkie. Motion carried 6-0.

Moved by Woestman, seconded by Hjortshoj to move out of closed session at 6:39 p.m. Roll call vote: AYES – Chipps, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. ABSENT – Wilkie. Motion carried 6-0.

1.     Student Hearing: Moved by Ingle, seconded by Chipps to accept the superintendent’s recommendation regarding the student discussed in closed session. Roll call vote: AYES – Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings.. NAYS – None. Absent – Wilkie. Motion carried 6-0.

E.     ADJOURN: Board President Jennings adjourned the meeting at 6:40 p.m.

2012-08-27 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., August 27, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman, Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Jean Jennings. ABSENT: Michele Wilkie.

C.     AGENDA: Moved by Woestman, seconded by Hjortshoj to approve the agenda and amend the agenda by removing the public hearing on the Instructional Support Levy and H.6 – Instructional Support Levy Resolution to Participate and adding three discussion items: Bridge South of Prairie City on F-70, Bus Routes, and History Classes. AYES – ALL. Motion carried 6-0.

D.     CONSTITUENTS CORRESPONDENCE: None at this time.

E.     CELEBRATIONS: School has started off well. Orientation for 9th grade students seems to be appreciated. ME has adjusted well to 20 additional students for the year.

F.     PUBLIC HEARING ON INSTRUCTIONAL SUPPORT LEVY: Item was removed from the agenda.

G.    CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the July 16, 2012, minutes as presented. AYES – ALL. Motion carried 6-0. Moved by Woestman, seconded by Ingle to approve the August 21, 2012, minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Accept the Financial Reports: Moved by Hjortshoj, seconded by Woestman to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Approve Bills for Payment: Moved by Hjortshoj, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

H.     ACTION ITEMS:

1.     Middle School Handbook: Moved by Woestman, seconded by Nearmyer to approve the handbook and changes as discussed. AYES – ALL. Motion carried 6-0.

2.     C-Plan: No action was taken at this time.

3.     Prairie Meadows Grant: Moved by Woestman, seconded by Hjortshoj to approve the following resolution regarding the Prairie Meadows Grant proposal:

WHEREAS, Prairie Meadows has Community Betterment grant funds available that target Arts and Culture, Economic Development, Education and Health and Human Services, and

WHEREAS, the PCM School Board is supportive of these applications for the betterment of their instruction, and learning.

WHEREAS, all applications from the PCM Community School District will be submitted to Prairie Meadows by the September 14, 2012 deadline,

NOW THEREFORE BE IT RESOLVED by the school board of the PCM Community School District that the 2012-2013 following Community Betterment grant applications to be submitted to Prairie Meadows for the September 14, 2012 application deadline:

RANK

PROJECT NAME

REQUEST AMOUNT

REASON FOR RANK

1

iPods to Enhance Learning

$14,152.00

PCE is in most need of technology to improve math scores.

2

iPads to Enhance Learning

$12,000.00

ME is in need of technology to improve math scores

3

Personalize Learning Project to Enhance Learning

$17,132.83

MS is in need of technology to improve reading scores

AYES – ALL. Motion carried 6-0.

4.     Pepsi Contract: Moved by Woestman, seconded by Ingle to approve a one-year agreement with Mahaska Bottling with the advertising line stricken. AYES – ALL. Motion carried 6-0.

5.     Christamore Contract: No action was taken on this item.

6.     Instructional Support Levy Resolution to Participate: Item was removed from the agenda.

7.     Student Government Scholarships: Moved by Hjortshoj, seconded by Woestman to approve the transfer of scholarship funds from the student government account (Fund 21) to the trust fund (Fund 81). AYES – ALL. Motion carried 6-0.

8.     Board Policies:

a.     Moved by Woestman, seconded by Hjortshoj to approve the 1st reading of board policies 206.3; 206.4; 2011.1; 506.1; 506.1E9; 506.2; 506.2R1; 604.7; 604.10; 901.1 with modifications. AYES – ALL. Motion carried 6-0.

I.       DISCUSSION ITEMS:

1.     Bridge on F-70 South of Prairie City: Concerned with weight limitations on the bridge. WE would like to place some pressure on the Jasper County Engineer to expedite the construction.

2.     Bus Routes: There are state regulations about time limits students can ride the bus. We will have our transportation coordinator ride the route to ensure we are meeting the state regulations.

3.     History Class: Permission form sent out about a list of R-rated movies that will be shown in class. Parents can opt their students out of those class sessions and will receive an alternate assignment. We will ask the teacher to share information about censorship with the parents and ask Mr. Bridges to make some of his visits during these classes. We will encourage the teacher to look for other resources to show historical options.

J.      BUSINESS OF THE PEOPLE:

1.     Moved by Ingle, seconded by Woestman to approve the resignations of Kelsey Klein – Associate, Justin Ballard – Elementary Classroom, Julie Sterling – Associate; the hire of Matt Frazier – Elementary Classroom, Jen Pearson – 2/3 Associate, Kelsey Dewes – Volleyball Assistant, Karen Pendroy – Regular Route Bus Driver, Erin Hume – Associate, Jordan Wood – Associate, Carol Wright – Associate; the agreement renewals of Stacy Stevens – Mail/Bank Runner, Cindy Birkenholtz – Associate and agreement adjustments of Alyssa Grier – Associate, Don Seibert - Custodian. AYES – ALL. Motion carried 6-0.

K.     LATE BREAKING NEWS: Board President Jennings shared a statement from the Board of Directors.

The board did not enter into closed session at this point.

L.     ADJOURN: Moved by, seconded by to adjourn the meeting at 8:11 p.m. AYES – ALL. Motion carried 6-0.

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2012-09-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., September 17, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via phone), Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Nicole Stafford addressed the board regarding concerns addressed in past meetings and how the district handles circumstances of threat.

E.     CELEBRATIONS: Ms. Poulter shared some celebrations regarding the first weeks of school and homecoming week. Senior parents hosted a progressive dance this past weekend that seemed to go well.

1.     Metro Waste Presentation: A representative from Metro Waste Authority presented the 2011-2012 host fees of $53,523.78.

F.     ANNUAL ORGANIZATIONAL ITEMS:

1.     Election of Board President: Moved by Wilkie, seconded by Ingle to nominate Jean Jennings. Nominations were closed.  AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie. NAYS – None. ABSTAINED – Woestman, Jennings. Motion carried 5-0. The oath of office was administered.

2.     Election of Board Vice-President: Moved by Wilkie, seconded by Jennings to nominate Mitchell Chipps. Moved by Ingle that nominations cease. AYES – Hjortshoj, Nearmyer, Wilkie, Woestman, Ingle, Jennings. NAYS – None. ABSTAINED – Chipps. Motion carried 6-0. The oath of office was administered.

3.     Set Time, Place, and Schedule of Regular Board Meetings: Moved by Chipps, seconded by Wilkie to approve the schedule as presented. AYES – ALL. Motion carried 7-0.

4.     Approve Signatures on Accounts: Moved by Ingle, seconded by Hjortshoj to approve Board President and Board Secretary signatures on accounts. AYES – ALL. Motion carried 7-0.

G.    CONSENT ITEMS:

1.     Approve Board Minutes: Moved by Chipps, seconded by Nearmyer to approve the August 27, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Accept the Financial Reports: Moved by Hjortshoj, seconded by Wilkie to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Approve Bills for Payment: Moved by Ingle, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Ingle, seconded by Nearmyer to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     Requests for Early Graduation: Moved by Nearmyer, seconded by Wilkie to approve the requests for early graduation as presented. AYES – ALL. Motion carried 7-0.

3.     FFA Convention: Moved by Ingle, seconded by Hjortshoj to approve FFA’s request to attend the National Convention in Indianapolis October 22-27 with the district contributing transportation expenses. AYES – ALL. Motion carried 7-0.

4.     C-Plan: Moved by Wilkie, seconded by Ingle to approve the C-Plan as submitted to the Department of Education. AYES – ALL. Motion carried 7-0.

5.     Adult Meal Prices: Moved by Hjortshoj, seconded by Nearmyer to approve setting the adult lunch price to $3.00. AYES – ALL. Motion carried 7-0.

6.     ISL Resolution of Intent: Moved by Ingle, seconded by Chipps to approve the following resolution:

WHEREAS, the Board deems it necessary and desirable to provide additional funding for the PCM Community School District pursuant to the Instructional Support Program; and

WHEREAS, in order to consider participating in the Instructional Support Program, the Board must hold a public hearing on the question of participation and set forth its proposal in the form of a resolution which shall include the method that will be used to fund the Instructional Support Program; and

NOW, THEREFORE, BE IT RESOLVED by the Board:

Section 1: That a public hearing on the PCM Community School District’s participation in the Instructional Support Program is set for October 15, 2012 at 7:00 o’clock p.m. Jeana Van Voorst, the Board Secretary, is hereby authorized and directed to give notice of the time and place of the public hearing by publishing said notice in the district’s official publications not less than ten nor more than twenty days before the date of the public hearing.

Section 2: That the following, as may be modified as a result of the discussion and input generated at the public hearing, shall be considered for inclusion in the Resolution to participate in the Instructional Program:

A.     The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, for a period of five (5) years, commencing the fiscal year ending June 30, 2014.

B.     The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

C.     Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

D.     The Instructional Support Program shall be funded by instructional support state aid and a combination instruction support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2014, and an instructional support income surtax imposed annually, the percent of income surtax not to exceed five percent (5%) to be determined by the Board for each budget year, to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2013, and each year thereafter.

E.     The Secretary is authorized and directed to give notice of a public hearing to be held in the High School Library, PCM Community School District, Monroe, IA as noted in Section 1 above.

Section 3: That the Board may take action to adopt a Resolution to participate in the Instructional Support Program following the public hearing.

Section 4: That all resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

AYES – ALL. Motion carried 7-0.

7.     Certified Annual Report/Special Education Supplement: Moved by Wilkie, seconded by Ingle to approve the Certified Annual Report and Special Education Supplement. AYES – ALL. Motion carried 7-0.

8.     Modified Allowable Growth for Special Education Deficit: Moved by Nearmyer, seconded by Ingle to approve the modified allowable growth for the special education deficit. AYES – ALL. Motion carried 7-0.

9.     Bus Disposal: Moved by Chipps, seconded by Wilkie to accept Louis Beener’s bid of $837.73. AYES – ALL. Motion carried 6-0.

10.     Board Policies:

a.     Moved by Hjortshoj, seconded by Wilkie to approve the 2nd reading of board policies 206.3; 206.4; 211.1; 506.1; 506.1E9; 506.2; 506.2R1; 604.7; 604.10; 901.1. Moved by Wilkie, seconded by Chipps to exclude 506.1E9 from the original motion. AYES – ALL. Motion carried 7-0.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: None.

2.     New Hires: Moved by Wilkie, seconded by Chipps to approve the hire of Sally Elrod – Nursing Assistant and Kim Van Ryswyk – ME Night Custodian. AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman, Jennings. NAYS – None. ABSTAINED – Ingle. Motion carried 6-0.

3.     What’s Happening: Superintendent Babcock has met with bus drivers and will work with drivers concerned about the length of their routes.

J.      INSTRUCTION AND TECHNOLOGY:

1.     Macbook Repair Process: District technology employee Robbie Helzer gave a presentation to the board on his work to repair Macbooks in the district.

K.     LATE BREAKING NEWS: Lots of excitement for homecoming week. Parade will be at 1:30 pm on Friday. Students will be dismissed at the end of the parade.

L.     ADJOURN: Board President Jennings adjourned the meeting at 8:31 p.m.

2012-10-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., October 15, 2012

PCM High School Library, Monroe, IA

A.     Vice-President Mitchell Chipps called the meeting to order at 6:58 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRSENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, John Woestman (via phone), Greg Ingle. ABSENT - Michele Wilkie, Jean Jennings.

C.     AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS: FFA heads to National Convention next week. HS band and choir concerts to be held tomorrow night. Friday is the end of the first quarter. Mr. Bridges commended the HS students on how well they handled themselves the first quarter and during the precautionary evacuation last week. Monroe Elementary completed MAP testing. Mr. Anderson is excited to have received requests for visits to Monroe Elementary to view the PBIS program. Mrs. Poulter wants to celebrate the work the food service workers have done with the lunches. Students are enjoying the fresh fruits and vegetables. Certified Enrollment is up 10.78 students over last year.

F.     PUBLIC HEARING ON INSTRUCTIONAL SUPPORT LEVY: The floor was opened for public comment at 7:04 p.m. Pete Scarnati and Nicole Stafford addressed the board. The floor was closed to public comment at 7:09 p.m.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Nearmyer, seconded by Hjortshoj to approve the September 17, 2012, minutes as presented. AYES – ALL. Motion carried 5-0.

2.     Financial Reports: Moved by Ingle, seconded by Hjortshoj to accept the financial reports as presented. AYES – ALL. Motion carried 5-0.

3.     Bills for Payment: Moved by Hjortshoj, seconded by Nearmyer to approve the bills for payment as presented. AYES – ALL. Motion carried 5-0.

H.     ACTION ITEMS:

1.     Applications for Early Graduation: Moved by Ingle, seconded by Nearmyer to approve the applications for early graduation as presented. AYES – ALL. Motion carried 5-0.

2.     Instructional Support Levy Resolution to Participate: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

RESOLUTION TO CONTINUE PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors has approved a five (5) year finance plan, which anticipates the level of funding that will be possible to continue the current level of services and to fund ongoing programs of the School District; and

WHEREAS, the Board of Directors has given consideration to continue participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21; and

WHEREAS, the board has published notice of the time and place of a public hearing on the resolution; and

WHEREAS, a hearing has been held upon the proposal to continue participation in the Instructional Support Program and any objections are overruled:

NOW, THEREFORE, IT IS RESOLVED:

1. The Board of Directors determines that it is consistent with the five year finance plan to fund the ongoing programs and services of the School District and it is in the best interest of the School District to continue participation in an Instructional Support Program as provided in Iowa Code sections 257.18 through 257.21, and to provide additional funding therefor for a period of five (5) years commencing the fiscal year ending June 30, 2014.

2. The additional funding for the Instructional Support Program for a budget year will be determined annually and will not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the District for the Instructional Support Program may be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment, and to implement generally accepted accounting principles including maintenance of an adequate cash reserve.

4. The Instructional Support Program shall be funded by instructional support state aid and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year June 30, 2014, and an instructional support income surtax imposed annually, the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2013, and each year thereafter.

5. Unless, within twenty-eight days following the adoption of this resolution, the Secretary of the Board receives a petition containing the signatures of eligible electors equal in number to not less than one hundred (100) or thirty percent (30%) of the number of voters at the last preceding regular school election, whichever is greater, asking that an election be called to approve or disapprove this action of the Board adopting the Instructional Support Program, this action of the Board is final, and the Secretary is authorized and directed to certify a copy of this resolution to the Department of Management.

In the event a petition containing the required number of signatures is filed with the Secretary of the Board within twenty-eight days of the adoption of this resolution, the president shall call a meeting of the Board to consider recision of this resolution, or to direct the county commissioner of elections to submit the following question to the qualified electors of the School District at a special election.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:

Shall the Board of Directors of the PCM Community School District in the Counties of Jasper, Marion, and Polk, State of Iowa, be authorized for a period of five (5) years to levy and impose an instructional support tax in an amount (after taking into consideration instructional support state aid) of not exceeding ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment in the budget year, and be authorized annually, in combination, as determined by all the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2014, and to impose an instructional support income surtax upon the state individual income tax of each individual income taxpayer resident in the School District on December 31 for each calendar year commencing with calendar year 2013, or each year thereafter, the percent of income surtax not to exceed five percent (5%) to be determined by the board for each fiscal year, to be used for maintaining the current level of services; to fund the ongoing programs of the District; to meet the standards of accreditation of Iowa school districts; to purchase textbooks and instructional materials; to acquire, install, operate and maintain computers and classroom technology and equipment, and to implement generally accepted accounting principles including maintenance of an adequate cash reserve?

AYES – ALL. Motion carried 5-0.

3.     Custodial Job Description: Moved by Hjortshoj, seconded by Nearmyer to approve the job description as presented. AYES – ALL. Motion carried 5-0.

4.     Jasper County Hazard Mitigation Plan: Moved by Ingle, seconded by Nearmyer to table the Jasper County Hazard Mitigation Plan in order to receive more information. AYES – ALL. Motion carried 5-0.

5.     Metro Waste Allocations: Moved by Ingle, seconded by Nearmyer to approve the allocation of $2,000 into the Scholarship fund annually and 25% into an escrow account. AYES – ALL. Motion carried 5-0.

6.     Board Policies:

a.     Moved by Nearmyer, seconded by Hjortshoj to approve the 2nd reading of board policies 506.1E9. AYES – ALL. Motion carried 5-0.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: None.

2.     New Hires: None.

3.     What’s Happening: Nothing at this time.

J.      DISCUSSION ITEMS:

1.     Vehicle Purchase: The Business Manager gave the board an update on a vehicle purchase. We are waiting for the new state vehicle contracts before taking any action. If the state bids are at or below the approved price, we will move forward with the purchase.

2.     Certified Enrollment: Our certified enrollment was up 10.78 students. Our open enrollment in count was up to 79 this year.

K.     LATE BREAKING NEWS: The Administrative team is meeting monthly to plan the professional development for the staff. They are working on a three-prong focus and talking about the CORE, literacy, and PLC’s.

Moved by Ingle, seconded by Hjortshoj to move into a closed session for Personnel at 7:44 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Woestman (via phone), Ingle, Hjortshoj. NAYS – None. ABSENT – Wilkie, Jennings. Motion carried 5-0.

Moved by Ingle, seconded by Nearmyer to move out of closed session at 8:25 p.m. Roll Call Vote: AYES – Chipps, Woestman (via phone), Ingle, Hjortshoj, Nearmyer. NAYS – None. ABSENT – Wilkie, Jennings. Motion carried 5-0.

L.     ADJOURN: Board Vice-President Chipps adjourned the meeting at 8:26 p.m.

Uploaded Files: 

2012-11-19 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., November 19, 2012

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 6:31 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRSENT: Mitchell Chipps, Michele Wilkie, John Woestman (via phone), Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Chipps to approve the agenda as presented. Moved by Wilkie, seconded by Hjortshoj to amend the agenda by adding two discussion items: Advanced Placement Classes and Radon. AYES – ALL. Motion carried 7-0.

Moved by Nearmyer, seconded by Woestman to move into a closed session to discuss the Purchase or Sale of Real Estate at 6:35 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Wilkie, Woestman (via phone), Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Chipps to move out of closed session at 6:47 p.m. Roll Call Vote: AYES – Woestman (via phone), Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS: PCE 4th graders won first place in the Build with Bags recycling program from Metro Waste Authority and the Iowa Grocers Association. The school was well-represented in District football.

F.     TECHNOLOGY AND CURRICULUM:

1.     Staff Presentations: PCE 4th grade teacher, Mr. Shaun Hudnut, was present to show how he uses a Mimio in his classroom.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Ingle, seconded by Hjortshoj to approve the October 15, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Chipps to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Ingle to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Hjortshoj, seconded by Nearmyer to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     Jasper County Hazard Mitigation Plan: A representative from Jasper County was present to answer the board’s questions. Moved by Chipps, seconded by Hjortshoj to approve and adopt a resolution on the Jasper County Multi-Jurisdictional Hazard Mitigation Plan of 2011:

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan was presented to the PCM Community School District on November 19, 2012; and

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan was prepared in compliance with the Hazard Mitigation Planning Requirements of the Disaster Mitigation Act of 2000 provided by the Iowa Homeland Security and Emergency Management Division; and

WHEREAS, the Jasper County Multi-Jurisdictional Hazard Mitigation Plan includes a profile of hazard events, a vulnerability assessment, evaluation of mitigation goals and a plan maintenance process; and

WHEREAS, PCM Community School District has participated in the reviewing of the plan, assessed any unique risks specific to the school and considered how they can contribute to Mitigation Actions;, and

NOW THEREFORE BE IT RESOLVED THAT the School Board of the PCM Community School District herein adopts the Jasper County Multi-Jurisdictional Plan and any amendments thereto.

AYES – Hjortshoj, Nearmyer, Chipps, Wilkie. NAYS – Ingle, Jennings, Woestman. Motion carried 4-3.

3.     HS Security System: Moved by Ingle, seconded by Wilkie to approve the bid with Midwest Alarm as presented with the opportunity to expand the system. AYES – ALL. Motion carried 7-0.

4.     Board Policies:

a.     Moved by Wilkie, seconded by Hjortshoj to approve the 1st reading of board policy 501.9R1. AYES – ALL. Motion carried 7-0.

5.     2012-2013 High School Student Handbook Changes: Moved by Hjortshoj, seconded by Wilkie to. AYES – ALL. Motion carried 7-0.

6.     Disposal of Fitness Equipment: No action was taken on this item.

7.     Media Services Sharing Agreement: Moved by Chipps, seconded by Wilkie to approve a Media Services Sharing Agreement with Colfax-Mingo for the 2012-2013 school year. AYES – ALL. Motion carried 7-0.

8.     Allowable Growth Request for Enrollment: Moved by Ingle, seconded by Wilkie to approve modified allowable growth requests in the amount of $52,809 for increased enrollment and $57,065 for open enrollment out. AYES – ALL. Motion carried 7-0.

9.     Snow Removal Contracts: Moved by Nearmyer, seconded by Hjortshoj to approve snow removal contracts with Scott Van Ryswyk and Van Ryswyk Plumbing & Heating. AYES – ALL. Motion carried 7-0.

I.       DISCUSSION ITEMS:

1.     P-Card: The Business Manager explained to the board how the program would be able to improve the accounts payable process.

2.     Advanced Placement Classes: A student must be enrolled in 6 courses each semester. There is concern over requiring students to take advanced courses which may drop their grade point average to fulfill the enrollment requirement although they have met graduation requirements.

3.     Radon: The board discussed the radon testing and mitigation systems put in our schools.

J.      BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Hjortshoj to approve the resignation of Ben Anderson – Head HS Boys Track Coach. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Wilkie, seconded by Ingle to approve the hire of Bridget Burns – Head HS Girls Track Coach. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

K.     LATE BREAKING NEWS:

Moved by Ingle, seconded by Wilkie to move into a closed session for Superintendent Evaluation at 9:01 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman (via phone), Jennings. NAYS – None. Motion carried 7-0.

Moved by Chipps, seconded by Ingle to move out of closed session at 10:04 p.m. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman (via phone), Ingle, Jennings. NAYS – None. Motion carried 7-0.

L.     ADJOURN: Board President Jennings adjourned the meeting at 10:05 p.m.

2012-12-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., December 17, 2012

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman, Greg Ingle, Grant Hjortshoj, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Wilkie to approve the agenda as presented. Moved by Hjortshoj, seconded by Wilkie to modify the agenda by including school safety issues during Constituents Correspondence. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Superintendent Babcock addressed safety issues and procedures that are currently in place or are being implemented in the district. Constituent questions were asked of the board regarding recess procedures and preschool entrance procedures. Board member Ingle suggested having an armed presence in the schools and special training for all staff and students in order to identify suspicious behaviors. A representative from Midwest Alarm was present to talk about the buzzer entrance systems that are likely to be installed at all buildings.

E.     CELEBRATIONS: PCE has some fun activities planned for the end of the week. ME has had a wonderful amount of donations so students can go Christmas shopping for their parents this week. The Middle School has a staff v. students basketball game, additional games and a movie planned for Friday afternoon. The High School also has special activities planned for Friday. The music concerts were great this winter.

F.     PUBLIC HEARING ON EARLY START DATE: The floor was opened for public comment at 7:45 pm. No comment was made. Moved by Chipps, seconded by Hjortshoj to close the floor for public comment at 7:47 pm. AYES – ALL. Motion carried 7-0.

G.    TECHNOLOGY AND CURRICULUM:

1.     Staff Presentations: None.

H.     CONSENT ITEMS:

1.     Board Minutes: Moved by Hjortshoj, seconded by Chipps to approve the November 19, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Woestman to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Hjortshoj, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

I.       ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     2013-2014 School Calendar: Moved by Ingle, seconded by Wilkie to approve the 2013-2014 school calendar as presented. AYES – Nearmyer, Wilkie, Woestman, Ingle, Hjortshoj, Jennings. NAYS – Chipps. Motion carried 6-1.

3.     Sale of Real Property: Moved by Nearmyer, seconded by Ingle to place an advertisement accepting bids for the 107 S. East Street property through February 8, 2013 including language regarding the opportunity to raise a bid. AYES – ALL. Motion carried 7-0.

4.     Modified Allowable Growth for Dropout Prevention: Moved by Hjortshoj, seconded by Woestman to approve modified allowable growth in the amount of $76,576 for dropout prevention. AYES – ALL. Motion carried 7-0.

5.     Resolution Authorizing Issuance of Individual Procurement Cards: Moved by Wilkie, seconded by Nearmyer to approve the following resolution regarding the issuance of procurement cards.

WHEREAS, the Board of Education of the PCM Community School District has the authority to enter into an agreement with the Bank of Montreal for purchasing cards.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the PCM Community School District that the Superintendent / Board Secretary / Business Manager are authorized to enter into an Agreement with the Bank of Montreal to secure Procurement Cards for each authorized employee of the school district under such terms and conditions as approved by the Board.

The Board of Education/Trustees, authorizes the Superintendent / Board Secretary / Business Manager to execute a p-Card program agreement on its behalf.

AYES – ALL. Motion carried 7-0.

6.     Early Retirement: Moved by Wilkie, seconded by Hjortshoj to approve the superintendent’s recommendation to open six positions for early retirement. Moved by Ingle, seconded by Chipps to amend the motion to table the action until January. Secondary motion was withdrawn by Ingle. AYES – None. NAYS – ALL. Motion failed 0-7.

7.     ME Clocks: Moved by Ingle, seconded by Chipps to approve the bid with Midwest Alarm for new clocks at Monroe Elementary. AYES – Nearmyer, Wilkie, Ingle, Hjortshoj, Chipps. NAYS – Woestman, Jennings. Motion carried 5-2.

8.     District Telephone System: Moved by Ingle, seconded by Chipps to approve the bid with Access Systems for a district telephone system. AYES – Nearmyer, Ingle, Jennings. NAYS – Woestman, Wilkie, Hjortshoj, Chipps. Motion failed 3-4.

9.     Traffic Issues: The board reviewed the recommendations from the TEAP study. No action was taken on this item.

10.     Board Policies:

a.     Moved by Chipps, seconded by Woestman to approve the 2nd reading of board policy 501.9R1. AYES – ALL. Motion carried 7-0.

11.     2012-2013 High School Student Handbook Changes: Moved by Woestman, seconded by Chipps to approve the changes to the 2012-2013 High School student handbook. AYES – ALL. Motion carried 7-0.

J.      DISCUSSION ITEMS:

1.     Disposal Plan: The board was informed of the district administration’s plan to first hold a sale of unused equipment and then either scrap or trash anything remaining.

K.     BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Hjortshoj to approve the resignation of Emily Miller – MS Softball Coach; Chris Eckrich – MS Boys Track Coach. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Chipps, seconded by Wilkie to approve the hire of Ron O’Connor – Driver’s Education (contract renewal); Jamie Vos – District Associate; Kristina Gallaher – District Associate. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

L.     LATE BREAKING NEWS: None.

Moved by Wilkie, seconded by Woestman to move into a closed session for Superintendent Evaluation at 9:55 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

Moved by Chipps, seconded by Ingle to move out of closed session at 10:35 p.m. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

M.    ADJOURN: Board President Jennings adjourned the meeting at 10:36 p.m.

Uploaded Files: 

2013-01-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., January 21, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman (via phone), Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Nicole Stafford addressed the board regarding the Superintendent evaluation closed sessions.

E.     CELEBRATIONS: Director Ingle wanted to publicly recognize the cheerleaders for working with Martensdale-St. Mary’s at the wrestling meet. Mr. Anderson challenged ME to raise money for Coaches v. Cancer, and they were rewarded by taping him to the wall. PCE is hosting a family science night tonight with 85 students and their parents signed up to attend. HS reader’s theatre and improv groups have made it to the state competition.

F.     TECHNOLOGY AND CURRICULUM:

1.     Special Education: Stephanie Ver Helst, from Heartland AEA, was present to give an overview of special education.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Wilkie, seconded by Chipps to approve the December 17, 2012, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Hjortshoj, seconded by Wilkie to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Ingle, seconded by Chipps to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Wilkie to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

Board member Woestman exited the meeting at 7:52 p.m.

2.     Early Retirement: Moved by Ingle, seconded by Nearmyer to approve funding six early retirement openings. AYES – ALL. Motion carried 6-0.

3.     Disposal Plan: No action was taken on this item.

4.     Sale of Real Property Request for Bids: No action was taken on this item.

I.       DISCUSSION ITEMS:

1.     PCM State of the Schools: Information was presented to the board on the budget and proposed staffing changes for the upcoming school year.

2.     SAVE Revenue Purpose Statement: Current revenue purpose statement will expire in December 2013. We will need to hold an election to renew and are currently planning to place on a ballot in June.

3.     Security Update: Cameras are installed and running in the high school. One entrance is being used for each building, and phone numbers are posted. Classroom doors are locked, but they can remain open. We continue to move forward with the camera/buzzer system at all entrances. Knox boxes will be installed to assist local emergency personnel. Fob entry systems are being researched for both elementary schools.

4.     Superintendent Purchase Authority: Discussion was held to allow the Superintendent to expedite some purchases by amending board policy 705.1 to increase purchase authority.

J.      BUSINESS OF THE PEOPLE:

1.     Resignations and New Hires: Moved by Ingle, seconded by Wilkie to approve the resignation of Dave Donahue – HS Softball and the hire of Dar Dahms – MS Girls Track; Lorie Blumeyer (Special Education); Collin Harrison – MS Boys Track; Noel Brown – Freshmen Baseball (Contract Renewal); Matt Rider – MS Baseball (Contract Renewal). AYES – ALL. Motion carried 6-0.

2.     What’s Happening: Superintendent Babcock reminded the board that we continue listen to what is going on with education in the state legislature.

K.     LATE BREAKING NEWS: We will send out notification to all parents regarding the TDAP immunization requirement. Mrs. Poulter shared information on the numbers of higher education students observing at PCM currently.

Moved by Wilkie, seconded by Hjortshoj to move into a closed session for Superintendent Evaluation at 8:59 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

Moved by Ingle, seconded by Hjortshoj to move out of closed session at 9:41 p.m. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Ingle, Jennings. NAYS – None. ABSENT – Woestman. Motion carried 6-0.

L.     ADJOURN: Board President Jennings adjourned the meeting at 9:42 p.m.

Uploaded Files: 

2013-02-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., February 18, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman, Greg Ingle, Grant Hjortshoj, Jean Jennings.

C.     AGENDA: Moved by Chipps, seconded by Wilkie to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: None.

E.     CELEBRATIONS: The district will start a long-range needs assessment with the AEA next fall. A CTE committee meeting will be held at the High School tomorrow night. There will be a Middle School play this year to be held in March. High School boys are playing in the District basketball final tomorrow night. Staff discussed a process known as RtI (Response to Intervention) during professional development today and seems to be making great progress.

F.     TECHNOLOGY AND CURRICULUM:

1.     Special Education: Stephanie Ver Helst, from Heartland AEA, was present to explain the individual education plan document created for special education students.

G.    CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Ingle to approve the January 21, 2013, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Woestman to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Woestman, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

H.     ACTION ITEMS:

1.     Fundraisers: Moved by Nearmyer, seconded by Wilkie to approve the fundraiser for the Class of 2015. AYES – ALL. Motion carried 7-0.

2.     Academic Decathlon Overnight Trip: Moved by Ingle, seconded by Woestman to approve the Academic Decathlon trip as presented. AYES – ALL. Motion carried 7-0.

3.     Senior Class Trip: Moved by Hjortshoj, seconded by Ingle to approve the senior class trip as presented. AYES – ALL. Motion carried 7-0.

4.     HS Athletic Field Lighting: Moved by Ingle, seconded by Chipps to approve the quote from Van Maanen Electric for 30-foot candles with an additional $5,000 maximum for flood lamps. AYES – ALL. Motion carried 7-0.

5.     Car Bid: Moved by Woestman, seconded by Wilkie to approve purchase of the state bid mid-size 6 passenger vehicle. AYES – ALL. Motion carried 7-0.

6.     Audit Report: Moved by Chipps, seconded by Hjortshoj to approve the 2011-2012 audit report. AYES – ALL. Motion carried 7-0.

7.     Early Retirement Applications and Resignations: Moved by Wilkie, seconded by Ingle to approve the early retirement applications and resignations of Linda Frazier, Ruth Malmquist, Ed Ricks, and Sandra Starcevich. AYES – ALL. Motion carried 7-0.

8.     2013-2014 Staff Additions: Moved by Chipps, seconded by Ingle to approve the addition of a full-time Activities Director. AYES – ALL. Motion carried 7-0. Moved by Ingle, seconded by Wilkie to approve the addition of a half-time HS PE teacher. AYES – ALL. Motion carried 7-0. Moved by Woestman, seconded by Wilkie to approve the addition of a half-time music teacher. AYES – ALL. Motion carried 7-0. Moved by Chipps, seconded by Nearmyer to approve the addition of a Director of Continuous Improvement and Support Services. AYES – ALL. Motion carried 7-0.

9.     Board Policy:

a.     506.1; 705.1; 802.2 – 1st Reading: Moved by Wilkie, seconded by Woestman to approve the 1st reading of 506.1; 705.1; and 802.2 with modifications. AYES – ALL. Motion carried 7-0.

10.     MS Gym and Stage Floors: Moved by Ingle, seconded by Hjorsthoj to approve the Phillips’ Floors quote to refinish the MS gym and stage floors. AYES – ALL. Motion carried 7-0.

I.       DISCUSSION ITEMS:

1.     PCM State of the Schools: The board was presented preliminary information on the certified budget and tax rates.

2.     Security Update: Fire, tornado, and code red drills have been held in the buildings. PCE front door camera and buzzer has been installed. Knox boxes have been ordered. Working toward getting the information on fob systems for the elementary schools. Re-keying of the Middle School is being planned. Camera quotes for more buildings are being researched. Several administrators are attending additional training.

3.     Prairie City Traffic Issues: TEAP study has been finalized. HRG will help the school and city pursue a grant for funding on the project.

4.     SAVE Revenue Purpose Statement: We plan to place information regarding the statement in the paper as well as hold several informational meetings for the public. The board will begin looking at language in the March meeting.

J.      BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Woestman, seconded by Hjortshoj to approve the resignation of Mike Vittetoe – Head Volleyball Coach and Kim Van Ryswyk – Custodian. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Nearmyer, seconded by Ingle to approve the hire of Greg Bonnett – Head HS Boys Track Coach. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

K.     LATE BREAKING NEWS: We continue to work on the budget and hope to be able to decrease the levy rate.

Moved by Ingle, seconded by Woestman to move into a closed session for legal strategy at 9:44 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(c) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Hjortshoj to move out of closed session at 10:16 p.m. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

The board did not enter into closed session for Negotiations at this time.

L.     ADJOURN: Board President Jennings adjourned the meeting at 10:17 p.m.

Uploaded Files: 

2013-03-18 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., March 18, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Wilkie to approve the agenda by amending the agenda to add a closed session on Personnel. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Alvin Keuning addressed the board regarding the exclusion of Prairie City News as an official publication.

E.     CELEBRATIONS: It appears the certified budget levy will lower from $16.11 to $15.29. The PCM Foundation held a successful trivia night fundraiser this past weekend.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Woestman to approve the February 18, 2013, minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Ingle, seconded by Wilkie to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Woestman, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Hjortshoj to approve the fundraiser as presented. AYES – ALL. Motion carried 7-0.

2.     District Telephone System: A representative from Communication Innovators was present to give the board his proposal. No action was taken on the item.

3.     Monroe Elementary Playground: Moved by Ingle, seconded by Woestman to approve the proposal with the fibar surfacing. AYES – ALL. Motion carried 7-0.

4.     Bus Bid: Moved by Woestman, seconded by Wilkie to accept the bid from Thomas Bus Sales. AYES – ALL. Motion carried 7-0.

Moved by Hjortshoj, seconded by Wilkie to move into a closed session for Negotiations at 8:05 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 20.17 (3) of the Iowa Code. Roll Call Vote: AYES – Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman, Ingle, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Wilkie to move out of closed session at 8:43 p.m. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Jennings. NAYS – None. Motion carried 7-0.

5.     Non-Certified/Non-Union Contracts: Moved by Woestman, seconded by Hjortshoj to approve the recommended salary adjustments for secretaries, crossing guards, custodians, transportation, and food service. AYES – ALL. Motion carried 7-0.

6.     Board Policy:

a.     506.1; 705.1; 802.2 – 2nd Reading: Moved by Woestman, seconded by Wilkie to approve the 2nd reading of 506.1; 705.1; and 802.2 as modified. AYES – ALL. Motion carried 7-0.

7.     Disposal Plan: Moved by Ingle, seconded by Woestman to approve disposing of district property with a garage sale on April 20 followed by scrapping/trashing any remaining items. AYES – ALL. Motion carried 7-0.

8.     Set Date for Certified Budget Public Hearing: Moved by Chipps, seconded by Hjortshoj to set the certified budget public hearing for April 1, 2013 at 7:00 p.m. in the Middle School Library. AYES – ALL. Motion carried 7-0.

9.     Set Date for Public Hearing on Sale of District Property: Moved by Hjortshoj, seconded by Wilkie to approve the following resolution setting the public hearing for the sale of district property:

WHEREAS, the Board of Directors of the PCM Community School District (the "District") has received a proposal to convey certain of its land to Landwehr Properties, L.L.C. (Grantee) for $107,000. The property is legally described as follows: 

Lots 6, 7, 8 in Block 5 of the SD Butters Addition to the Town of Prairie City, Jasper County, Iowa.

WHEREAS, it is appropriate pursuant to Iowa Code Section 297.22 to publish a Notice of the proposed conveyance and of the hearing and to receive and consider objections and petitions.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the PCM Community School District: 

Section 1. That this Board shall set a public hearing on the conveyance of the above‑described Property for April 1, 2013, at 7:00 P.M., in the PCM Middle School Library located at 407 E. Plainsmen Road, Prairie City, Iowa.

Section 2. That the Secretary is authorized and directed to prepare, publish, and distribute the Notice of Hearing.

AYES – Chipps, Wilkie, Woestman, Hjortshoj, Nearmyer, Jennings. ABSTAINED – Ingle. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Security Update: Shades have been ordered for MS, ME, and PCE. A number of other projects are in process and waiting on bids.

2.     SAVE Revenue Purpose Statement: Proposed ballot language was included for review by the board. Language will be finalized in April for a June election.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Chipps, seconded by Wilkie to approve the resignation of Joel Grier – HS Softball Asst. Coach; Kyle Krier – 7th Boys Basketball Coach; Brad Hill – MS Baseball Coach; Brett Wilson – HS Band. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Woestman, seconded by Chipps to approve the hire of Malloree Grove – HS Softball Head Coach; Randall Schippers – Boys Soccer Asst. Coach. AYES – ALL. Motion carried 7-0.

3.     What’s Happening: Nothing at this time.

J.      LATE BREAKING NEWS: The board reviewed a document that will be submitted to the City of Prairie City regarding liability and traffic laws. Supt. Babcock also shared information regarding a new process that will be given to parents regarding a safer drop-off/pick-off time. A resolution from the City of Prairie City on a grant for the safer routes to schools was presented to the board. The board will take action on a similar resolution at a future meeting.

Moved by Wilkie, seconded by Ingle to move into a closed session to discuss the Purchase or Sale of Real Estate at 9:20 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

Moved by Woestman, seconded by Ingle to move out of closed session at 9:34 p.m. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

Moved by Woestman, seconded by Wilkie to move into a closed session for Personnel at 9:35 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(i) of the Iowa Code. Roll Call Vote: AYES – Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Jennings. NAYS – None. Motion carried 7-0.

Moved by Ingle, seconded by Woestman to move out of closed session at 10:18 p.m. Roll Call Vote: AYES – Ingle, Hjortshoj, Nearmyer, Chipps, Wilkie, Woestman, Jennings. NAYS – None. Motion carried 7-0.

K.     ADJOURN: Board President Jennings adjourned the meeting at 10:19 p.m.

Uploaded Files: 

2013-03-18 Official Work Session Minutes

PCM COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION WORK SESSION

6:00 p.m., March 18, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 6:03 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: John Woestman, Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Jean Jennings.

C.     AGENDA: Moved by Wilkie, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 7-0.

D.     DISCUSSION ITEMS:

1.     2013-2014 Certified Budget: The Business Manager presented information to the board regarding the certified budget and tax rate for the 2013-2014 school year.

E.     ADJOURN: Board President Jennings adjourned the meeting at 6:28 p.m.

2013-04-01 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., April 1, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via telephone), Greg Ingle, Jean Jennings.

C.     AGENDA: Moved by Ingle, seconded by Wilkie to approve the agenda by amending the agenda to remove action item 5. District Telephone System. AYES – ALL. Motion carried 7-0.

D.     PUBLIC HEARING:

1.     2013-2014 Certified Budget: The floor was opened for public comment at 7:02 p.m. No comment was offered. The floor was closed to public comment at 7:03 p.m.

2.     Sale of District Property: The floor was opened for public comment at 7:03 p.m. No comment was offered.  The floor was closed to public comment at 7:05 p.m.

E.     ACTION ITEMS:

1.     2013-2014 Certified Budget: Moved by Hjortshoj, seconded by Ingle to approve the 2013-2014 certified budget as presented. AYES – ALL. Motion carried 7-0.

2.     Budget Guarantee Resolution: Moved by Chipps, seconded by Wilkie to approve the following resolution:

FY2014: RESOLVED, that the Board of Directors of the PCM Community School District will levy property tax for fiscal year 2013-2014 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

AYES – ALL. Motion carried 7-0.

3.     Sale of District Property: Moved by Wilkie, seconded by Hjortshoj to approve the following resolution:           

RESOLUTION FOR A CONVEYANCE OF REAL PROPERTY

WHEREAS, pursuant to notice published as required by law, the Board of Directors of the PCM Community School District on the 1st day of April, 2013, held a hearing on the proposal to convey an interest in real property and the extent of objections received from residents or property owners as to said proposed transaction has been fully considered; and, accordingly the following action is now considered to be in the best interests of the District and residents thereof:

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT:

Section 1. That the real property described herein shall be conveyed by the District to Landwehr Properties, L.L.C. for $107,000 and other good and valuable consideration. Conveyance by the District shall be by deed without warranty.

Section 2. The Board President and Secretary are authorized to sign the purchase agreement and all conveyance documents for the real property described herein.

Section 3. The Board President, Secretary, Superintendent, and administrative officers of the District are authorized to take all actions necessary to complete the above-described transaction, including execution of ancillary documents.

Section 4. The real property is locally known as 107 S East Street, Prairie City, Iowa, and is legally described as follows:

Lots 6, 7, 8 in Block 5 of the SD Butters Addition to the Town of Prairie City, Jasper County, Iowa

AYES – ALL. Motion carried 7-0.

4.     Safe Routes to School Grant Resolution: Moved by Wilkie, seconded by Hjortshoj to table this item until the April 15 regular meeting.

F.     ADJOURN: Board President Jennings adjourned the meeting at 7:13 p.m.

2013-04-15 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., April 15, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 6:05 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via telephone), Jean Jennings. ABSENT: Greg Ingle.

Moved by Wilkie, seconded by Hjortshoj to move into a closed session for Negotiations at 6:06 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 20.17 (3) of the Iowa Code. Roll Call Vote: AYES –Nearmyer, Chipps, Wilkie, Woestman, Hjortshoj, Jennings. ABSENT: Ingle. NAYS – None. Motion carried 6-0.

Director Ingle joined the meeting at 6:18 p.m.

Moved by, seconded by to move out of closed session at 7:02 p.m. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

C.     AGENDA: Moved by Ingle, seconded by Hjortshoj to approve the agenda by amending the agenda to table action item G.9. Administrative & Salaried Personnel Contract Increases. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: None at this time.

E.     CELEBRATIONS: Group of students attended the Monroe City Council meeting and encouraged the purchase of a drug dog for the city. Prairie City parking issues seem to be better as law enforcement has been present. ME has started to review data from some spring testing and is pleased with the improvement. MS track students have been practicing but have yet to hold a meet due to weather. PCE is holding their visitor’s day this week.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Ingle to approve the March 18, 2013 work session and regular minutes and April 1, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Wilkie, seconded by Hjortshoj to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Chipps, seconded by Wilkie to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     District Telephone System: Representatives from United and Communications Innovators were present to give an overview of their quotes. Moved by Wilkie, seconded by Ingle to table any action on this item until a future meeting. AYES – ALL. Motion carried 7-0.

3.     Student Data Management Software – Infinite Campus Proposal: Moved by Hjortshoj, seconded by Nearmyer to accept the purchase of the Infinite Campus student data management software. AYES – ALL. Motion carried 7-0.

4.     SAVE Revenue Purpose Statement: Moved by Ingle, seconded by Hjortshoj to accept the new revenue purpose statement language as presented. AYES – ALL. Motion carried 7-0.

5.     Call for SAVE Revenue Purpose Statement Election: Moved by Nearmyer, seconded by Hjortshoj to approve the following resolution:

      WHEREAS, pursuant to Iowa Code Chapter 423E and Chapter 423F, authority is extended to Iowa school districts and counties to hold elections to adopt a revenue purpose statement describing the use of money from the penny sales and services tax for schools;

         WHEREAS, an election to adopt a revenue purpose statement which specifies the use of the sale and services tax funds from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools) may be initiated and proposed by a motion of the board of directors of a school district;

         WHEREAS, the Board deems it necessary and desirable to adopt a revenue purpose statement describing the use of money from the penny sales and services tax for schools and to allow the District to use revenues from the penny sales and services tax for the purposes created by the Iowa legislature and contained in Chapter 423F of the Iowa Code;

         WHEREAS, the Board wishes to take action to adopt a revenue purpose statement and to submit the statement to the County Commissioner of Elections indicating the specific purpose or purposes for which money received from the penny sales and services tax for schools will be expended;

         NOW, THEREFORE, be it resolved by the Board:

Section 1: The Board of Directors of the PCM Community School District of Jasper County of the State of Iowa makes a motion requesting the Jasper County Commissioner of Elections to submit to the voters of the PCM Community School District the question of the adoption of a revenue purpose statement describing the use of money from the penny sales and services tax for schools, such election to be held on June 25, 2013.  The Board of Directors of the PCM Community School District hereby approves the form of ballot be as follows:

Shall the following public measure be adopted?

 

_____            Yes

_____            No

 

To adopt a revenue purpose statement describing the use of money from the penny sales and services tax for schools received by the PCM Community School District.

In the PCM Community School District, the following revenue purpose statement, which specifies the use of the sales and services tax funds from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools), shall be adopted:

Any revenue the PCM Community School District may receive from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools) will be expended for any statutorily authorized purpose for school infrastructure, property tax relief and/or the issuance of bonds as authorized now or hereafter by Chapter 423E and Chapter 423F of the Iowa Code.

“School infrastructure” is defined by law to include the construction, reconstruction, repair, demolition work, purchasing, or remodeling of schoolhouses, stadiums, gyms, fieldhouses, and bus garages and the procurement of schoolhouse construction sites, the making of site improvements as authorized now or hereafter by the Iowa Code, and those equipment, transportation equipment, and public recreation and other activities for which revenues under Iowa Code sections 298.3 or 300.2 may be spent as authorized now or hereafter by the Iowa Code.  Additionally, "school infrastructure" includes the payment or retirement of outstanding bonds previously issued for school infrastructure purposes and the payment or retirement of new bonds issued for school infrastructure purposes issued under section 423E.5 and section 423F.4 of the Iowa Code.

If this revenue purpose statement is approved, it shall replace any revenue purpose statement currently in effect and will be in effect until amended or replaced by the District.  If this revenue purpose statement is not approved, any funds received from the penny sales and services tax for schools shall be used pursuant to any revenue purpose statement previously approved. 

Section 2: The Board Secretary and/or the Superintendent is authorized and directed to certify a copy of this motion and resolution to the Jasper County Commissioner of Elections not less than forty-six days prior to the date of the special election.  The District requests the polls to be open from 7:00 a.m. to 8:00 p.m.

Section 3: The Board Secretary is hereby authorized to submit the following Revenue Purpose Statement to the Jasper County Commissioner of Elections:

Any revenue the PCM Community School District may receive from the secure an advanced vision for education fund for school infrastructure (penny sales and services tax for schools) will be expended for any statutorily authorized purpose for school infrastructure, property tax relief and/or the issuance of bonds as authorized now or hereafter by Chapter 423E and Chapter 423F of the Iowa Code.

“School infrastructure” is defined by law to include the construction, reconstruction, repair, demolition work, purchasing, or remodeling of schoolhouses, stadiums, gyms, fieldhouses, and bus garages and the procurement of schoolhouse construction sites, the making of site improvements as authorized now or hereafter by the Iowa Code, and those equipment, transportation equipment, and public recreation and other activities for which revenues under Iowa Code sections 298.3 or 300.2 may be spent as authorized now or hereafter by the Iowa Code.  Additionally, "school infrastructure" includes the payment or retirement of outstanding bonds previously issued for school infrastructure purposes and the payment or retirement of new bonds issued for school infrastructure purposes issued under section 423E.5 and section 423F.4 of the Iowa Code.

If this revenue purpose statement is approved, it shall replace any revenue purpose statement currently in effect and will be in effect until amended or replaced by the District.  If this revenue purpose statement is not approved, any funds received from the penny sales and services tax for schools shall be used pursuant to any revenue purpose statement previously approved.

Section 4. That the notice of the election and ballot form used at the election shall be prepared in accordance with the provisions of the Iowa Code and Iowa Administrative Rules. 

Section 5. That the Election Board for the voting precinct or precincts be appointed by the County Commissioner of Elections, not less than 15 days before the date of the election, a certified copy of which appointment must be officially placed on file in the office of the Secretary.

Section 6. The Commissioner of Elections is requested and directed to make publication of the Notice of Election at least once, not less than four days nor more than twenty days prior to the date of the election, in a legal newspaper, printed wholly in the English language, as defined by Iowa Code section 618.3.

Section 7. The Monroe Legacy, a legal newspaper, is published within the District and is hereby designated to make the publication of the Notice of Election.

Section 8. That the County Commissioner of Elections shall prepare all ballots and election registers and other supplies as necessary for the proper and legal conduct of this election and the Secretary of the Board is authorized and directed to cooperate with the Commissioner of Elections in the preparation of the necessary proceedings.

Section 9. That the Secretary is directed to file a certified copy of this Resolution in the Office of the County Commissioner of Elections to constitute the "written notice" to the County Commissioner of Elections of the election date, required to be given by the governing body under the provisions of Iowa Code Chapter 47.

Section 10: All resolutions or orders or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

AYES – ALL. Motion carried 7-0.

6.     Safe Routes to School Grant Resolution: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

RESOLVED, that the Board of Directors of the PCM Community School District will approve the Safe Routes to School Grant requirement of maintaining related infrastructure for a minimum of 10 years should grant funds be received.

AYES – ALL. Motion carried 7-0.

7.     Early Retirement & Resignation: Moved by Hjortshoj, seconded by Nearmyer to approve the early retirement application and resignation of Nancy Isgrig. AYES – ALL. Motion carried 7-0.

8.     School Start Date Waiver Resolution: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

WHEREAS, pursuant to Iowa Code Sec. 279.10(4), the State of Iowa has granted school districts and nonpublic schools the ability to request a first day of school earlier than the mandated start date; and

WHEREAS, the request is to be made upon a determination by the board that the later start date would have a significant negative educational impact, and

WHEREAS, the Board, in consultation with its community, has determined a later start date would have a significantly negative impact on the educational program due to the direct and indirect impact on student learning and student learning needs, more specifically,

  • Completion of the semester after winter break will require teachers to spend a week in January refreshing students’ memories, effectively adding days of instruction.
  • Allowing those students graduating at semester to attend post-secondary instruction starting in January.
  • Avoiding the delay of the end of school, due to weather, going into mid-June when students are significantly less likely to be learning than they are in late August.
  • Facilitating dual credit courses for high school students, ensuring they are equipped with post-secondary and career ready skills, with post-secondary institutions by having the calendars aligned.
  • Allowing for effective and evidence-based professional development to be spread throughout the school year, rather than front- or end-loaded, in order to improve instruction.
  • Giving teachers and other staff, a small break between the end of the school year and the beginning of summer coursework in June.
  • Honoring the community’s desires and needs in the calendar adopted.

         WHEREAS, the Board believes that student achievement first and foremost should drive all education policy decisions.  Any alterations to the current school start date should have data showing how the later start date is more vital to the state of Iowa than the success of its students, its future.  The decision on the school calendar should be made with that in mind as well as the recognition of the community’s involvement and support of the calendar.

AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer. NAYS – Jennings. Motion carried 6-1.

9.     Administrative & Salaried Personnel Contract Increases: Item tabled until a future meeting.

H.     DISCUSSION ITEMS:

1.     Security Update: Blinds will be installed within the next week.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Wilkie, seconded by Ingle to approve the resignation of Annie Williams – Jazz Creation Head Coach; Donna Thomason – Bus Driver; Jerry Landgrebe - Custodian. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Chipps, seconded by Nearmyer to approve the hire of Stephanie VerHelst – Director of Continuous Improvement; Molly Keitges – HS Head Volleyball Coach; Gary Grove – HS Assistant Softball Coach; Brad Hill – MS Baseball Coach; Joel Grier – MS Softball Coach; Ben Pitt – Custodial Contract Adjustment; James Nolin – Instructor; Melissa Brown – Instructor; Robin Knapp – Instructor; Nichole Gent - Instructor. AYES – ALL. Motion carried 7-0.

J.      LATE BREAKING NEWS: We will be holding a District garage sale on April 20 from 9:00 a.m. to 12:00 p.m.

Moved by Ingle, seconded by Hjortshoj to move into a closed session for legal strategy at 8:35 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. NAYS – None. Motion carried 7-0.

Director Wilkie exited the meeting at 9:11 p.m.

Director Woestman exited the meeting at 9:27 p.m.

Moved by Ingle, seconded by Nearmyer to move out of closed session at 9:30 p.m. Roll Call Vote: AYES –Ingle, Hjortshoj, Nearmyer, Chipps, Jennings. ABSENT – Woestman, Wilkie. NAYS – None. Motion carried 5-0.

K.     ADJOURN: Board President Jennings adjourned the meeting at 9:31 p.m.

Uploaded Files: 

2013-05-01 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., May 1, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

ROLL CALL: PRESENT: Steve Nearmyer, Mitchell Chipps, Michele Wilkie, Greg Ingle, Jean Jennings. ABSENT: Grant Hjortshoj, John Woestman

B.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda as presented. AYES – ALL. Motion carried 5-0.

C.     ACTION ITEMS:

1.     District Telephone System: Moved by Chipps, seconded by Nearmyer to approve quote with Communication Innovators. AYES – ALL. Motion carried 5-0.

D.     BUSINESS OF THE PEOPLE:

1.     New Hires: Moved by Ingle, seconded by Wilkie to approve the hire of Kerri Roling – Food Service Director; Curt Houseman – Custodian; James Whitson – Custodian; Ray Todd – Custodian; Bill Sowder – Girls Soccer Assistant; Christy Humpal – Instructor; Amy Hitchcock – Instructor; Becky Wuebker – Instructor.

AYES – ALL. Motion carried 5-0.

Moved by Ingle, seconded by Wilkie to move into a closed session for legal strategy at 7:15 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 21.5(1)(j) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Ingle, Jennings. ABSENT – Woestman, Hjortshoj. NAYS – None. Motion carried 5-0.

Moved by Chipps, seconded by Ingle to move out of closed session at 7:52 p.m. Roll Call Vote: AYES – Chipps, Wilkie, Ingle, Nearmyer, Jennings. ABSENT – Woestman, Hjortshoj. NAYS – None. Motion carried 5-0.

The board did not move into closed session for Negotiations at this time.

E.     ADJOURN: Board President Jennings adjourned the meeting at 7:53 p.m.

2013-05-13 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

7:00 p.m., Monday, May 13, 2013

PCM High School Library, Monroe, IA

A.     President Jean Jennings called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT:  Michele Wilkie, John Woestman, Greg Ingle, Grant Hjortshoj, Mitchell Chipps, Jean Jennings. ABSENT – Steve Nearmyer.

C.     AGENDA: Moved by Chipps, seconded by Hjortshoj to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

D.     ACTION ITEMS:

Moved by Ingle, seconded by Woestman to move into closed session for a student hearing at 7:01 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES – Woestman, Ingle, Hjortshoj, Chipps, Wilkie, Jennings. NAYS – None. ABSENT - Steve Nearmyer. Motion carried 6-0.

The board moved into executive closed session at 7:13 p.m.

Moved by Woestman, seconded by Wilkie to move out of closed session at 7:20 p.m. Roll call vote: AYES – Ingle, Hjortshoj, Chipps, Wilkie, Woestman, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

1.     Student Hearing: Moved by Ingle, seconded by Hjortshoj to approve the administration’s recommendation on the student disciplinary matter. Roll call vote: AYES – Hjortshoj, Chipps, Wilkie, Woestman, Ingle, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

Moved by Ingle, seconded by Wilkie to move into closed session for a student hearing at 7:38 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(e) of the Iowa Code. Roll call vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Jennings. NAYS – None. ABSENT – Steve Nearmyer. Motion carried 6-0.

The board moved into executive closed session at 7:55 p.m.

Moved by Woestman, seconded by Wilkie to move out of closed session at 8:11 p.m. Roll call vote: AYES – Wilkie, Woestman, Ingle, Hjortshoj, Chipps, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

2.     Student Hearing: Moved by Ingle, seconded by Chipps to approve the administration’s recommendation on the student disciplinary matter. Roll call vote: AYES – Woestman, Ingle, Hjortshoj, Chipps, Wilkie, Jennings. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

3.     Driver Education Instructional Agreement: Moved by Wilkie, seconded by Hjortshoj to approve the three year driver education instructional agreement with Teen Driver. AYES – Ingle, Hjortshoj, Chipps, Wilkie, Woestman, Jennings.  NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

E.     BUSINESS OF THE PEOPLE:

1.     New Hires: Moved by Ingle, seconded by Wilkie to approve the hire of Morgan Steenhoek – Jazz Creation Head Coach; Ben Varner – Instructor; Holly Buck – Instructor/Associate. AYES –Hjortshoj, Chipps, Wilkie, Woestman, Ingle, Jennings.  NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

F.     ADJOURN: Board President Jennings adjourned the meeting at 8:14 p.m.

2013-05-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., May 20, 2013

PCM Middle School Library, Prairie City, IA

A.     Vice-President Mitchell Chipps called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie. ABSENT: John Woestman, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Ingle to approve the agenda as presented. Moved by Hjortshoj, seconded by Ingle to amend the agenda by tabling Action Item 6. Technology Purchases. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: Alvin Keuning addressed the board regarding publishing information on the June 25, 2013 special election.

E.     CELEBRATIONS: Maddie Peters qualified for state golf. We are ahead in the hiring process this year. Boys golf has qualified for state. Both track teams have also sent representatives to state. Soccer is starting to wind down while baseball and softball are just beginning. Reading and science proficiency scores have gone up. Best attendance of the schools that attend the Jasper County Career Academy. Staff has been working to meet kids where they are proficient through RTI professional development.

Board Member Woestman joined the meeting by phone at 7:16 p.m.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Ingle, seconded by Wilkie to approve the April 15, 2013 regular minutes and May 1, 2013 and May 13, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Financial Reports: Moved by Wilkie, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Wilkie, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 6-0.

2.     Basketball Camp: Moved by Ingle, seconded by Wilkie to approve the basketball camp as presented. AYES – ALL. Motion carried 6-0.

3.     Monroe Police K-9 Purchase: Officer Pettyjohn was present. Item tabled until a future meeting.

4.     Football Camps: Moved by Ingle, seconded by Hjortshoj to the football camp to use the high school facilities. AYES – ALL. Motion carried 6-0.

5.     Youth Tackle Football League: Moved by Ingle, seconded by Nearmyer to allow the league to use the district’s facilities. AYES – ALL. Motion carried 6-0.

6.     Technology Purchases: Item tabled to a future meeting.

7.     Football Lighting Pay Request: Moved by Wilkie, seconded by Hjortshoj to approve payment for the football lighting project. AYES – ALL. Motion carried 6-0.

8.     Special Education Contract with Dubuque CSD: Moved by Ingle, seconded by Wilkie to approve the contract for services as presented. AYES – ALL. Motion carried 6-0.

9.     Basics & Beyond 28E Agreement: Moved by Hjortshoj, seconded by Nearmyer to approve the agreement as presented. AYES – ALL. Motion carried 6-0.

10.     Nursing Services Agreement: Moved by Wilkie, seconded by Hjortshoj to approve the nursing services agreement with Ultimate Nursing. AYES – ALL. Motion carried 6-0.

11.     Postage Machine Lease: Moved by Ingle, seconded by Nearmyer to approve the renewal of a 5-year lease with Pitney Bowes for a postage machine. AYES – ALL. Motion carried 6-0.

12.     2013-2016 Associate Master Contract & Letters of Assignment: Moved by Ingle, seconded by Wilkie to the 2013-2015 Associate master contract and 2013-2014 letters of assignment. AYES – ALL. Motion carried 6-0.

13.     2013-2016 Certified Master Contract & Contracts of Employment: Moved by Ingle, seconded by Wilkie to approve the 2013-2016 Certified master contract and 2013-2014 contracts of employment. AYES – ALL. Motion carried 6-0.

14.     Board Policies:

a.     1st Reading – 502.13; 502.13E1; 502.14E1/502.14E4: Moved by Wilkie, seconded by Hjortshoj to approve the policies as edited. AYES – ALL. Motion carried 6-0.

15.     Early Retirement & Resignation: Moved by Nearmyer, seconded by Ingle to approve the early retirement application and resignation of Jim DeVries. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Security Update: We have had some opportunities to follow our crisis plan, and staff and students did a great job following the plan. We are adding another crossing guard in Prairie City. Mr. Bridges has attended ALICE training, and the district will make a decision if we are going to move forward training staff and students.

2.     Superintendent Evaluation: We will have the formal evaluation at the June meeting. Evaluation form will be sent out to board members in the coming weeks.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Ingle, seconded by Wilkie to approve the resignation of Greg Bonnett – Boys Track Head Coach; Jon Holdefer – District Associate; Ron O’Connor – Instructor & Boys Tracks Assistant Coach; Holly Maggard – District Associate. AYES – ALL. Motion carried 6-0.

2.     New Hires: None at this time.

J.      LATE BREAKING NEWS: Nothing at this time.

K.     ADJOURN: Moved by Ingle, seconded by Wilkie to adjourn the meeting at 8:35 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2013-05-20 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., May 20, 2013

PCM Middle School Library, Prairie City, IA

A.     Vice-President Mitchell Chipps called the meeting to order at 7:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Greg Ingle, Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie. ABSENT: John Woestman, Jean Jennings.

C.     AGENDA: Moved by Hjortshoj, seconded by Ingle to approve the agenda as presented. Moved by Hjortshoj, seconded by Ingle to amend the agenda by tabling Action Item 6. Technology Purchases. AYES – ALL. Motion carried 5-0.

D.     CONSTITUENTS CORRESPONDENCE: Alvin Keuning addressed the board regarding publishing information on the June 25, 2013 special election.

E.     CELEBRATIONS: Maddie Peters qualified for state golf. We are ahead in the hiring process this year. Boys golf has qualified for state. Both track teams have also sent representatives to state. Soccer is starting to wind down while baseball and softball are just beginning. Reading and science proficiency scores have gone up. Best attendance of the schools that attend the Jasper County Career Academy. Staff has been working to meet kids where they are proficient through RTI professional development.

Board Member Woestman joined the meeting by phone at 7:16 p.m.

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Ingle, seconded by Wilkie to approve the April 15, 2013 regular minutes and May 1, 2013 and May 13, 2013 special meeting minutes as presented. AYES – ALL. Motion carried 6-0.

2.     Financial Reports: Moved by Wilkie, seconded by Nearmyer to accept the financial reports as presented. AYES – ALL. Motion carried 6-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 6-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Wilkie, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 6-0.

2.     Basketball Camp: Moved by Ingle, seconded by Wilkie to approve the basketball camp as presented. AYES – ALL. Motion carried 6-0.

3.     Monroe Police K-9 Purchase: Officer Pettyjohn was present. Item tabled until a future meeting.

4.     Football Camps: Moved by Ingle, seconded by Hjortshoj to the football camp to use the high school facilities. AYES – ALL. Motion carried 6-0.

5.     Youth Tackle Football League: Moved by Ingle, seconded by Nearmyer to allow the league to use the district’s facilities. AYES – ALL. Motion carried 6-0.

6.     Technology Purchases: Item tabled to a future meeting.

7.     Football Lighting Pay Request: Moved by Wilkie, seconded by Hjortshoj to approve payment for the football lighting project. AYES – ALL. Motion carried 6-0.

8.     Special Education Contract with Dubuque CSD: Moved by Ingle, seconded by Wilkie to approve the contract for services as presented. AYES – ALL. Motion carried 6-0.

9.     Basics & Beyond 28E Agreement: Moved by Hjortshoj, seconded by Nearmyer to approve the agreement as presented. AYES – ALL. Motion carried 6-0.

10.     Nursing Services Agreement: Moved by Wilkie, seconded by Hjortshoj to approve the nursing services agreement with Ultimate Nursing. AYES – ALL. Motion carried 6-0.

11.     Postage Machine Lease: Moved by Ingle, seconded by Nearmyer to approve the renewal of a 5-year lease with Pitney Bowes for a postage machine. AYES – ALL. Motion carried 6-0.

12.     2013-2016 Associate Master Contract & Letters of Assignment: Moved by Ingle, seconded by Wilkie to the 2013-2015 Associate master contract and 2013-2014 letters of assignment. AYES – ALL. Motion carried 6-0.

13.     2013-2016 Certified Master Contract & Contracts of Employment: Moved by Ingle, seconded by Wilkie to approve the 2013-2016 Certified master contract and 2013-2014 contracts of employment. AYES – ALL. Motion carried 6-0.

14.     Board Policies:

a.     1st Reading – 502.13; 502.13E1; 502.14E1/502.14E4: Moved by Wilkie, seconded by Hjortshoj to approve the policies as edited. AYES – ALL. Motion carried 6-0.

15.     Early Retirement & Resignation: Moved by Nearmyer, seconded by Ingle to approve the early retirement application and resignation of Jim DeVries. AYES – ALL. Motion carried 6-0.

H.     DISCUSSION ITEMS:

1.     Security Update: We have had some opportunities to follow our crisis plan, and staff and students did a great job following the plan. We are adding another crossing guard in Prairie City. Mr. Bridges has attended ALICE training, and the district will make a decision if we are going to move forward training staff and students.

2.     Superintendent Evaluation: We will have the formal evaluation at the June meeting. Evaluation form will be sent out to board members in the coming weeks.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Ingle, seconded by Wilkie to approve the resignation of Greg Bonnett – Boys Track Head Coach; Jon Holdefer – District Associate; Ron O’Connor – Instructor & Boys Tracks Assistant Coach; Holly Maggard – District Associate. AYES – ALL. Motion carried 6-0.

2.     New Hires: None at this time.

J.      LATE BREAKING NEWS: Nothing at this time.

K.     ADJOURN: Moved by Ingle, seconded by Wilkie to adjourn the meeting at 8:35 p.m. AYES – ALL. Motion carried 6-0.

Uploaded Files: 

2013-06-17 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

7:00 p.m., June 17, 2013

PCM Middle School Library, Prairie City, IA

A.     President Jean Jennings called the meeting to order at 6:00 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Grant Hjortshoj, Steve Nearmyer, Mitchell Chipps, Michele Wilkie, John Woestman (via telephone), Greg Ingle, Jean Jennings.

Moved by Chipps, seconded by Wilkie to move into a closed session for Negotiations at 6:02 p.m. Such sessions are exempt from provisions of Chapter 21, Official Meetings Open to the Public, as provided in Chapter 20.17 (3) of the Iowa Code. Roll Call Vote: AYES – Nearmyer, Chipps, Wilkie, Woestman, Hjortshoj, Ingle, Jennings. NAYS – None. Motion carried 6-0.

Moved by Ingle, seconded by Hjortshoj to move out of closed session at 7:09 p.m. Roll Call Vote: AYES – Chipps, Wilkie, Woestman, Ingle, Hjortshoj, Nearmyer, Jennings. NAYS – None. Motion carried 7-0.

C.     AGENDA: Moved by Wilkie, seconded by Ingle to approve the agenda as presented. Moved by Hjortshoj to modify the agenda to remove the closed session for Superintendent Evaluation. Moved by Wilkie, seconded by Ingle to approve the agenda with the modification. AYES – ALL. Motion carried 7-0.

D.     CONSTITUENTS CORRESPONDENCE: Nicole Stafford addressed the board regarding hiring policies and practices.

E.     CELEBRATIONS: ME had great attendance for the past school year. The ME playground has been removed with new equipment to be constructed within the next couple of weeks. Custodians are hard at work

F.     CONSENT ITEMS:

1.     Board Minutes: Moved by Chipps, seconded by Wilkie to approve the May 20, 2013 regular minutes as presented. AYES – ALL. Motion carried 7-0.

2.     Financial Reports: Moved by Hjortshoj, seconded by Ingle to accept the financial reports as presented. AYES – ALL. Motion carried 7-0.

3.     Bills for Payment: Moved by Wilkie, seconded by Hjortshoj to approve the bills for payment as presented. AYES – ALL. Motion carried 7-0.

G.    ACTION ITEMS:

1.     Fundraisers: Moved by Chipps, seconded by Ingle to approve the fundraisers as presented. AYES – ALL. Motion carried 7-0.

2.     Volleyball Camp: Moved by Hjortshoj, seconded by Wilkie to approve the volleyball camp as presented. AYES – ALL. Motion carried 7-0.

3.     Football Camp: Moved by Chipps, seconded by Hjortshoj to approve the football camp as presented. AYES – ALL. Motion carried 7-0.

4.     Activity Pass Rate: Moved by Ingle, seconded by Nearmyer to table this item until a future meeting. AYES – ALL. Motion carried 7-0.

5.     Monroe Police K-9 Purchase: Item failed due to a lack of motion.

6.     Thespian Proposal: Moved by Hjortshoj, seconded by Ingle to disband the Thespian club and transfer funds into the Drama club. AYES – ALL. Motion carried 7-0.

7.     Cooperative Food Purchasing Agreement: Moved by Chipps, seconded by Wilkie to approve the cooperative food purchasing agreement as presented. AYES – ALL. Motion carried 7-0.

8.     Credit Recovery Software: Moved by Ingle, seconded by Wilkie to approve a one-year agreement with OdysseyWare. AYES – ALL. Motion carried 7-0.

9.     Open Enrollment Application: Moved by Chipps, seconded by Hjortshoj to approve the Superintendent’s recommendation allowing the late request for open enrollment out. AYES – ALL. Motion carried 7-0.

10.     Activity Fund Interest Allocation: Moved by Hjortshoj, seconded by Ingle to the allocation for Activity Fund interest as presented. AYES – ALL. Motion carried 7-0.

11.     2013-2014 Meal Prices: Moved by Wilkie, seconded by Hjortshoj to approve a $0.10 increase for student lunch prices and a $0.16 increase for adult lunch prices. AYES – ALL. Motion carried 7-0.

12.     Food Service Director Sharing Agreement and Contract Adjustment: Moved by Wilkie, seconded by Hjortshoj to approve the Food Service Director sharing agreement with Colfax-Mingo as presented and a contract adjustment to $50,000. AYES – Wilkie, Woestman, Hjortshoj, Nearmyer, Jennings. NAYS – Chipps, Ingle. Motion carried 5-2.

13.     Media Specialist Sharing Agreement: Moved by Wilkie, seconded by Chipps to approve the Media Specialist sharing agreement with Baxter as presented. AYES – ALL. Motion carried 7-0.

14.     Administrative and Salaried Wage Increases: Moved by Wilkie, seconded by Ingle to approve wage increases as presented by the Superintendent. AYES – ALL. Motion carried 7-0.

15.     Board Policies:

a.     2nd Reading – 502.13; 502.14E1/502.14E4: Moved by Chipps, seconded by Wilkie to approve the 2nd reading and combination of 502.14E1 and 502.14E4 to the modified 502.14E1. AYES – ALL. Motion carried 7-0.

16.     Equity Coordinator: Moved by Wilkie, seconded by Hjortshoj to table action until a future meeting. AYES – ALL. Motion carried 7-0.

H.     DISCUSSION ITEMS:

1.     Security Update: We have received some bids for cameras at the entrance for each building. Plans are to review the needs for doors at Monroe Elementary. We are currently reviewing the training and safety programs in place for our staff. We will also be reviewing all equipment and supplies used by staff. There will also be a evaluation of the chemicals used by staff and possibly replacing with green cleaning supplies.

I.       BUSINESS OF THE PEOPLE:

1.     Resignations: Moved by Ingle, seconded by Wilkie to approve the resignation of Alex Stubbers – Assistant Golf Coach; Michael Smith – Boys Golf Coach; Gerry Thomas – District Associate. AYES – ALL. Motion carried 7-0.

2.     New Hires: Moved by Hjortshoj, seconded by Chipps to approve the hire of Jill Birkenholtz – Jazz Creation Assistant Coach; Jeff Shannon – Director of Operations. AYES – ALL. Motion carried 7-0.

J.      LATE BREAKING NEWS: None at this time.

K.     ADJOURN: Board President Jennings adjourned the meeting at 8:18 p.m.

2013-06-27 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD OF EDUCATION MEETING

12:00 p.m., June 27, 2013

PCM Superintendent’s Office, Monroe, IA

A.     President Jean Jennings called the meeting to order at 12:04 p.m.

Proceedings recorded pursuant to board policy 218, Board of Directors Records.

B.     ROLL CALL: PRESENT: Michele Wilkie (via telephone), John Woestman (via telephone), Steve Nearmyer, Jean Jennings (via telephone). ABSENT: Greg Ingle, Grant Hjortshoj, Mitchell Chipps.

C.     AGENDA: Moved by Wilkie, seconded by Woestman to approve the agenda as presented. AYES – ALL. Motion carried 4-0.

D.     ACTION ITEMS:

1.     Equity Coordinator: Moved by Nearmyer, seconded by Wilkie to approve the contracted services of an Equity Consultant, using the Board President’s signature stamp on the contract, as recommended by the Superintendent. AYES – ALL. Motion carried 4-0.

E.     ADJOURN: Board President Jennings adjourned the meeting at 12:11 p.m.