500 Students

500 Objectives for Equal Educational Opportunities for Students

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district. Each student attending school will have the opportunity to use the district’s education program and services as a means for self-improvement and individual growth. In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

 

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, national origin, sex, disability, religion, creed, marital status, sexual orientation, gender identity, socioeconomic status, or genetic information. This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, selection of educational materials, equipment, curriculum, and regulations affecting students.

 

In the delivery of the education program, students shall treat the employees with respect and students will receive the same in return. Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so. Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

 

This section of the board policy refers to the term “parents” in many of the policies. The term parents for purposes of this policy manual shall mean the legal parents. It shall also mean the legal guardian or custodian of a student and students who have reached the age of majority or are otherwise considered an adult by law.

 

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, shall be directed to the Affirmative Action Coordinator, PCM Community School District, PO Box 610, Monroe, IA  50170; or by telephoning (641) 259-2752.

 

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII office of Civil Rights, U.S. Department of Education, 10220 N. Executive Hills Blvd., 8th Floor, Kansas City, MO  64153-1367, (816) 891-8156 or Iowa Dept. of Education, Grimes State Office Bldg., 400 E 14th Street, Des Moines, IA 50319, (515) 281-5294. This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

 

Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

 

Approved   02/26/91       Reviewed   05/16/2016       Revised 05/16/2016   

501 Student Attendance

501.1 Student Resident Status

Resident Students

Children who are residents of the school district community will attend the school district without paying tuition.

 

The residence of a student means the place, abode, or dwelling of the student. Generally, the legal dwelling of minors is the same as their parents. However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

 

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

 

Non-Resident Students

Children who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition. The tuition rate shall be the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

 

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board. Students who plan to open enroll to the non-resident district may complete the school year without approval of the superintendent or board. These students, other than students in grades eleven and twelve, must have the recommendation of the principal.

 

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition. These students must have an adult, who resides in the school district, identified for purposes of administration.

 

Non-resident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.

 

Legal Reference:       

Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W. 2d 704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

33 D.P.I. Dec. Rule 80 (1984).

Iowa Code §§ 257.6; 281.1, .2, .6, .7, .24; 282.2, .6, .7; 285.4.

1956 Op. Att’y Gen. 185.

1946 Op. Att’y Gen. 197.

1938 Op. Att’y Gen. 69.

1930 Op. Att’y Gen. 147.

 

Approved   02/26/91       Reviewed 05/16/2016     Revised 05/16/2016   

501.2 International Students in Student Foreign Exchange Programs

Qualified international students may be enrolled and attend school without charge for tuition if they are part of an approved Student Foreign Exchange Program. The principal must give final approval before any such student can enroll.

 

Before being able to participate in athletics, the student must have on file an approved physical examination. The examination form provided by the IHSAA and IGHSAU must be used.

 

Programs or activities for which foreign exchange students are not eligible are: driver education and National Honor Society.

 

For those items not specifically mentioned above, a foreign exchange student has the same rights and responsibilities of all other students.

 

Approved 05/16/2016         Reviewed       Revised      

501.3 Compulsory Attendance

Parents within the school district, who have children over age four (4) and enrolled in the statewide preschool program, over age five (5) and enrolled in the district’s kindergarten program, or over age six (6) and under age sixteen (16) by September 15, in proper physical and mental condition to attend school, shall have the children attend the school district at the attendance center designated by the board.

 

Students shall attend school the number of days that school is in session in accordance with the school calendar. Students of compulsory attendance age shall attend school a minimum number of days or hours as required by law. Graduating seniors may be excused up to five (5) days of instruction after the requirements for graduation have been met.

 

Students over age four (4) on September 15 and enrolled in the statewide preschool program and students over age five (5) on September 15 and enrolled in the District’s kindergarten program, may not attend the minimum days only if the student’s parent notifies the district in writing of the parent’s intent to remove the child from the preschool and/or from enrollment in the district.

 

Students of compulsory attendance age, students over age six (6) and under age sixteen (16) on September 15, may not attend the minimum only if the student falls into one of the following exemptions:

  • has completed the requirements for graduation in an accredited school or has obtained a high school equivalency diploma;
  • is attending religious services or receiving religious instruction;
  • is attending an approved or probationary approved private college preparatory school;
  • is attending an accredited nonpublic school;
  • is receiving competent private instruction; or
  • is subject to the Attendance Cooperation Process.

 

It is the responsibility of the parent of a child to provide evidence of the child’s mental and physical inability to attend school or of the child’s qualifications for one of the exceptions listed above.

 

The building principal shall investigate the cause for a student’s truancy. If the building principal is unable to secure the truant student’s attendance, the building principal should discuss the next step with the school board. If after school board action, the student is still truant, the building principal shall refer the matter over to the county attorney for students of compulsory attendance age. Truant students who have not yet completed sixth grade will be subject to the Attendance Cooperation Process outlined in the supporting administrative regulation.

 

The school will participate in mediation if requested by the county attorney. The superintendent shall represent the school district in mediation. The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

 

The compulsory attendance law does not require school districts to have a truancy officer. However, for those without a truancy officer, a school official must be assigned the responsibility for the Attendance Cooperation process and for collecting truancy information.

 

Legal Reference:                   

Iowa Code §§ 239.5B; 259A; 279.10-.11; ch. 299; 299A.

441 I.A.C. 41.25(8)

1978 Op. Att’y. Gen. 379.

281 I.A.C. 12.1(7)

 

Approved   02/26/91       Reviewed 05/16/2016         Revised 05/16/2016 

501.3R1 Attendance Cooperation Process

Any student under age sixteen (16) on September 15 is subject to the Attendance Cooperation Process.

 

When it is determined that a student in grades K-6 is in violation of the school district attendance policy and procedures, the building principal will check the Department of Human Services (DHS) records to determine whether the student’s family is receiving Family Investment program (FIP) benefits.

 

If the student’s family is receiving FIP benefits, the building principal will notify DHS. DHS is then responsible for the attendance cooperation process (ACP).

 

If the student’s family is not receiving FIP benefits, the building principal will initiate the ACP. The parents will be contacted to participate in the ACP. The building principal may also invite juvenile court officers, the county attorney, other school officials and others deemed appropriate. If others are invited, who don’t have access to the student’s records either by law or a Juvenile Justice Agency Information Sharing Agreement, parental consent is needed for them to participate in the ACP.

 

The purpose of the ACP is to determine the cause of the student’s nonattendance, get the parties to agree to solutions addressing the nonattendance, initiate referrals to any other services that may be necessary, and to draft an agreement including all terms agreed to and future responsibilities of all parties. All parties must sign the agreement and failure to sign by the parents is considered a violation of the process and initiates the next level.

 

If the parents do not participate in the ACP, if the parties do not enter into an Attendance Cooperation Agreement (ACA) or if the parents violate a term of the agreement, the student is deemed truant. For FIP students and non-FIP students, the school district notifies the county attorney when students are truant. When a student is deemed truant, for FIP students, DHS is again notified and DHS then initiates the process whereby FIP benefits are reduced.

 

Approved 02/11/99       Reviewed 05/16/2016     Revised 05/16/2016  

501.4 Entrance - Admissions

Children in the school district community will be allowed to enroll in the school district’s regular education program beginning at age five (5). The child must be age five (5) on or prior to September 15 to participate in the school district’s kindergarten program. The child must be age six (6) on or prior to September 15 to begin the first grade of the education program.

 

The board shall require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district’s education program. It shall be within the discretion of the superintendent to determine what satisfactory proof of age evidence is.

 

Prior to enrollment, the child must provide the administration with their health and immunization certificate, as well as verification of a recent dental screening. Failure to provide this information within the time period set by the superintendent shall be reason for suspension, expulsion or denying admission to the student. An exception to this would be a homeless student.

 

Legal Reference:                   

Iowa Code §§ 139.9; 282.1, .3, .6.

1980 Op. Att’y Gen. 258.

 

Approved   02/26/91       Reviewed 05/16/2016     Revised 05/16/2016  

501.5 Attendance Center Assignment

The board shall have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance centers, and to assign students to the classrooms within the attendance center.

 

It shall be the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student. In making the recommendation, the superintendent shall consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation difficulties, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

 

Legal Reference:                   

Iowa Code §§ 279.11; 282.7-.8.

 

Approved   02/26/91       Reviewed 05/16/2016     Revised 05/19/97   

501.6 Student Transfers In

The student’s parents or the student may transfer the student to the school district. Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

 

The school district shall request the student’s cumulative records from the previous school district. If the student cannot offer proof of grade level, the superintendent will make the grade level determination. The superintendent may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

 

The superintendent shall determine the amount of credits to be transferred. If the student has not previously attended an accredited school, it is within the superintendent’s discretion to accept or reject credits or grades.

 

The board may deny admission if the student is not willing to provide the board with the necessary information.

 

Legal Reference:                   

20 U.S.C. § 1232g (1988).

Iowa Code §§ 139.9; 282.1, .3; 299A.

 

Approved   02/26/91       Reviewed 05/16/2016    Revised 05/16/2016   

501.7 Student Transfers Out or Withdrawals

The student’s parents or the student may withdraw or transfer the student from school prior to completing and graduating from the education program. The student or parent shall notify the superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program. The notice shall state the student’s final day of attendance. The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc.

 

If the student is not enrolling in another school district, the school district shall maintain the student’s records in the same manner as the records of students who have graduated from the school district.

 

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents shall notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

 

If the parents wish to have the student’s cumulative record sent to the new school district, the parents shall notify the superintendent in writing. This notice shall include the name of the school district and the person at the new school district to whom the student’s cumulative records should be sent. If the new school district requests the student’s cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent. The notice shall inform the parents of their right to review the records sent.

 

Legal Reference:                   

20 U.S.C. § 1232g (1988).

Iowa Code §§ 274.1; 299.1-.1A.

 

Approved   02/26/91       Reviewed 05/16/2016     Revised 05/16/2016   

501.8 Student Attendance Records

As part of the school district’s records, the daily attendance of each student shall be recorded and maintained on file with the permanent records of the board secretary.

 

It shall be the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

 

 

Legal Reference:                   

Iowa Code §§ 294.4; 299.

281 I.A.C. 12.2(4).

 

Approved   02/26/91       Reviewed 06/20/2016     Revised 05/19/97   

501.9 Student Absences - Excused/Unexcused

Classroom attendance policies are established to encourage regular daily school attendance. When a student is absent, the educational benefit of regular classroom instruction is lost and cannot be entirely regained even by extra out-of-school instruction and work. Frequent absences from school are detrimental to students achieving the maximum regular continuity of instruction, classroom participation, learning experiences, and study to reach the maximum educational benefits for each individual student.

 

Students often establish patterns in school that follow them into future years. The student’s attendance record becomes a part of the permanent record and is a major concern for job applications.

 

Student absences approved by the administration shall be excused. Students, whose absences are approved, shall have an opportunity to make up, if possible, the work missed and receive full credit for the missed school work. It shall be the responsibility of the student to initiate a procedure with the student’s teacher to complete the work missed.

 

Students who wish to participate in school-sponsored activities must attend school the last half of the day of the activity unless permission has been given by the principal for the student to be absent.

 

It shall be the responsibility of the parent to notify the student’s attendance center as soon as the parent knows the student will not be attending school on that day. The principal may request some form of evidence, written verification, or a conference regarding the reason for the student’s absence.

 

Absences, including tardiness, which are not approved by the administration, shall be unexcused absences. Students are subject to disciplinary action for unexcused absences. It shall be within the discretion of the principal to investigate and determine whether disciplinary or special action is necessary for students who are absent repeatedly.

 

A student absent without the principal’s or the parents’ permission is considered truant. To be truant means the student willfully failed to attend school regularly even though the student is required to attend. Truant students may be reported to the local law enforcement officers.

 

It shall be the responsibility of the superintendent, in conjunction with the building principals, to develop administrative regulation regarding these two policies. The administrative regulations shall indicate the specific action to be taken regarding absences.

 

Legal Reference:                   

Iowa Code §§ 294.4.

281 I.A.C. 12.2(4)

 

Approved   02/26/91       Reviewed 06/20/2016      Revised 06/20/2016 

501.10 Student Release During School Hours

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student’s attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

 

Approved reasons for release of a student during the school day shall include but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student’s attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:                   

Iowa Code §§ 294.4.

281 I.A.C. 12.2(4).

 

Approved   02/26/91       Reviewed 06/20/2016     Revised 05/19/97   

501.14 Open Enrollment Transfers - Procedures as a Sending District

The school district will participate in open enrollment as a sending district. As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

 

Parents requesting open enrollment out of the school district for their student shall notify the sending and receiving school districts no later than March 1 in the school year preceding the first year desired for open enrollment. The notice shall be made on forms provided by the Department of Education. The forms are available at the central administration office.

 

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline. Parents of children who will begin kindergarten shall file in the same manner set forth above by September 1. Parents who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by September 30 unless another deadline applies.

 

The receiving district will approve open enrollment requests according to the timelines established by law. The parents may withdraw the open enrollment request prior to the start of the school year. The superintendent of the receiving district shall notify the parents and sending district by mail within five days of the district’s action to approve or deny the open enrollment request. Approved open enrollment requests shall be transmitted by the superintendent to the sending district within five days after the district’s action on the open enrollment request.

 

The board will not approve a student’s request to allow the receiving district to enter the school district for the purposes of transportation.

 

An open enrollment request out of the school district from parents of a special education student shall be reviewed on a case-by-case basis. The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student’s needs. The area education agency director of special education serving the receiving district shall determine whether the program is appropriate. The special education student shall remain in the school district until the final determination is made.

 

It shall be the responsibility of the superintendent to maintain open enrollment request applications and notice forms. It shall also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

 

Legal Reference:     

Iowa Code §§ 139.99; 274.1; 279.11; 282.1, .3, .8, .18; 299.1

281 I.A.C. 17.

1990 Op. Att’y Gen. 75.

 

Approved   8/19/96       Reviewed 06/20/2016     Revised 06/20/2016  

501.15 Open Enrollment Transfers - Procedures as a Receiving District

The school district will participate in open enrollment as a receiving district. As a receiving district, the board will allow non-resident students, who meet the legal requirements, to open enroll into the school district. The board shall have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

 

The superintendent will approve timely filed applications by June 1 and will take action on incoming kindergarten applications, good cause applications and continuation of an educational program applications filed by the date required under Iowa law.

 

The superintendent shall notify the sending school district and parents within five (5) days of the district’s action to approve or deny the open enrollment request.

 

Open enrollment requests into the school district will not be approved if insufficient classroom space exists. Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled. Once the student is reinstated, the student’s open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

 

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority. The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts. Other open enrollment requests into the school district shall be considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

 

Generally, students in grades nine (9) through twelve (12) open enrolling into the school district shall not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety (90) days of open enrollment into the school district unless the student meets an exemption as provided by law.

 

Parents of students whose open enrollment requests are approved by the board or superintendent are responsible for providing transportation to and from the receiving school district without reimbursement unless the parents qualify for transportation assistance. The board will not approve transportation into the sending district.

 

An open enrollment request into the school district from parents of a special education student shall be reviewed on a case-by-case basis. The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student’s needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed. The area education agency director of special education serving the school district shall determine whether the program is appropriate. The special education student shall remain in the sending district until the final determination is made.

 

The policies of the school district shall apply to students attending the school district under open enrollment.

 

It shall be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

Legal Reference:       

Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1

281 I.A.C. 17.

1990 Op. Att’y Gen. 75.

 

Approved   8/19/96       Reviewed 06/20/2016     Revised 06/20/2016 

501.16 Homeless Children and Youth

The board shall make reasonable efforts, such as posting information throughout the community and in school publications, to identify homeless children and youth of school age within the district, encourage their enrollment and eliminate existing barriers to their receiving education which may exist in district policies or practices.

 

A homeless child is defined as a child or youth between the ages of 3 and 21 who lacks a fixed, regular and adequate nighttime residence and includes the following:

  • A child who is sharing the housing of others (includes doubled-up families) due to loss of housing, economic hardship, or a similar reason; is living in a motel, hotel, or camping ground due to the lack of alternative accommodations; is living in an emergency or transitional shelter; is abandoned in a hospital, or is awaiting foster care placement;
  • A child who has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
  • A child who is living in a car, park, abandoned building, substandard housing, bus or train station, or similar setting; or
  • A migratory child/youth who qualifies as homeless because of the living circumstances described above
    • Includes youth who have run away or youth being forced to leave home.

 

So that enrollment of homeless children and youth of school age may be facilitated, the following policy areas shall be modified as follows:

 

School Records: For students transferring out of the district, records may be provided directly to the student or the student’s parents. In addition, students transferring into the district may provide cumulative records directly to the district. The district shall not require that such records be forwarded from another district before that student may enroll. The school shall then request the official records from the sending school.

 

Immunization Requirements: Homeless students shall not be denied enrollment for lack of immunization records if:

  1. They have a statement signed by a physician stating that immunization would be injurious to the child;
  2. They provide an affidavit stating such immunization would conflict with their religious beliefs;
  3. They are in the process of being immunized; or
  4. They are a transfer student from another school.

The district shall make a reasonable effort to locate immunization records from the information provided or shall arrange for the student to receive immunization.

 

Waiver of Fees and Charges: Fees and charges which may present a barrier to the enrollment or transfer of a homeless child or youth may be waived in the discretion of the superintendent.

 

Enrollment Requirements/Placement: Enrollment requirements which may constitute a barrier to the education of the homeless child or youth may be waived in the discretion of the superintendent.  If the district is unable to determine the grade level of the student because of missing or incomplete records, the district shall administer tests or utilize other reasonable means to determine the appropriate grade level for the child.

 

Residency: For purposes of a homeless child or youth, residence for the purpose of attending school shall be where the child actually resides or the child’s district of origin. A child’s district of origin is the school district where the child was last enrolled. The deciding factor shall be the welfare of the child. As much as possible, the child will not be required to change attendance centers within the district every time the child changes residence unless that change results in the child no longer being classified as homeless.

 

Transportation: Policies or practices regarding transportation of students which might cause a barrier to the attendance of a homeless child or youth may be waived by the superintendent.

 

Special Services: All services which are available to resident students shall be made available to homeless children or youths enrolled in the district. Services include special education, talented and gifted programs, vocational education, English as a second language programs, health services and food and nutrition programs.

 

The contents of this policy shall supersede any and all conflicting provisions in district policies dealing with the seven policy areas discussed above.

 

Legal Reference:       

42 U.S.C. § 11431 et seq. (1988).

281 I.A.C. 33.

 

Approved   8/19/96       Reviewed 11/16/2015     Revised   11/16/2015   

502 Student Rights and Responsibilities

502.1 Student Appearance

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to come to school looking clean and neat, dressed in a manner which is accepted as being in good taste, and consistent with an attitude and atmosphere that is conducive to study and learning. Clothing or other apparel promoting or referring products illegal for use by minors (i.e. alcohol, tobacco, drugs) and/or clothing displaying obscene material or profanity or referring to inappropriate or prohibited conduct are disallowed. While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal, a student’s appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy. Refer to Student Handbooks for appearance regulations.

 

Legal Reference:       

Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

Bethal School District v. Fraser, 478 U.S. 675 (1986).

Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

Torvik v. Decorah Community School, 453 F.2d 779 (8th Cir. 1972).

Turley v. Adel Community School District, 322 F. Supp. 402 (S.D. Iowa 1971).

Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).

Iowa Code §§ 279.8

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016   

502.6 Student Complaints and Grievances

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student’s teacher or another certified employee, other than the administration, for resolution of the complaint. It is the goal of the board to resolve student complaints at the lowest organizational level.

 

If the complaint cannot be resolved by a certified employee, the student may submit a written appeal to the building principal within three (3) calendar days of the certified employee’s decision. The principal will meet with the student and issue a written decision within three (3) calendar days.

 

If the student is not satisfied with the principal’s decision, a written appeal to the superintendent must be submitted within five (5) calendar days of the principal’s written decision. The written appeal to the superintendent shall specify the reason for the appeal and shall set out supporting information and facts.

 

The written decision of the superintendent may be appealed to the Board of Directors. This written appeal shall be filed with the Board Secretary within five (5) calendar days of receiving the superintendent’s decision. Unless the parties otherwise agree, the matter shall be placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

 

Legal Reference: Iowa Code §§ 279.8.

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016 

502.6A Student Due Process Rights

Students are to have clearly established means by which “administrative due process” is available to see that the individual’s rights are protected. Students are to be involved, singly and collectively, as citizens of the school with the attendant rights of such citizenships and corresponding responsibilities for the proper conduct of their own affairs and those of other students.

When violations of statutes, regulations or school rules require the disciplining of a student, following elements of procedural due process will be present:

  1. The student will be provided with accurate information regarding rules and regulations, either in written form or through verbal instruction by teachers or administrators;
  2. The student will be made aware of the specific behaviors giving rise to any proposed penalty or disciplinary action; AND
  3. The student will be offered an opportunity to express their views to the decision-making authority regarding the incident.

The appeal process usually begins with the staff member involved and then proceeds to the principals, the superintendent, and finally the board of education. During the process, the student may be represented by a third party.

 

Approved   02/26/91       Reviewed 07/18/2016      Revised   07/18/2016  

502.8 Possession of Weapons

The board believes weapons, look-a-likes, other dangerous objects and any instrument used as a weapon in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, look-a-likes, dangerous objects or any instrument used as a weapon. Weapons, look-a-likes, other dangerous objects and any instrument used as a weapon will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district. Students bringing a weapon, look-a-like, other dangerous object or any instrument used as a weapon onto school property or onto property within the jurisdiction of the school may be suspended or expelled from school.

Parents/guardians of students found to possess weapons, look-a-likes, dangerous objects or any instrument used as a weapon on school property are notified of the incident. Confiscation of weapons, look-a-likes, dangerous objects, or any instruments used as a weapon will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year. The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis. For purposes of this portion of this policy, the term “firearm” includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas.

For purposes of this policy, the term “dangerous object” includes any instrument or device designed primarily for use in inflicting death or injury upon a human being or animal, and which is capable of inflicting death upon a human being when used in the manner for which it was designed. The term “dangerous object” also includes any instrument or device or any sort whatsoever which is actually used in such a manner as to indicate that the individual intends to inflict death or injury upon the other, and which, when so used, is capable of inflicting death upon a human being. In addition, dangerous objects or any instrument used as a weapon in the school includes any object used to intimidate, coerce, scare or threaten a student, school district employee, or visitor.

Weapons under the control of law enforcement officials are exempt from this policy. The principal may allow authorized persons to display weapons other dangerous objects or look-a-likes for educational purposes. Such a display will also be exempt from this policy. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:            

No Child Left Behind, Title IV, Sec. 4242, P.L. 107-110 (2002).

Improving America’s Schools Act of 1994, P.L. 103-382.

18 U.S.C. § 921 (1994)

McClain v. Lafayette County Bd. Of Education, 673 F.2d 106 (5th Cir. 1982).

Iowa Code §§ 279.8; 724 (1997)

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016 

 

502.9 Possession or Use of Illegal Controlled Substances

The District and the Board recognize the following as serious violations of the school's disciplinary policy:

  1. Possessing, drinking, or being under the influence of alcoholic beverages on school property or at school sponsored or approved events off the school grounds at any time, including official school events at other schools;
  2. Possessing, distributing, using, or being under the influence of illegal drugs on school property or at school sponsored or approved events off the school grounds at any time, including official school events at other schools;
  3. Possessing, distributing, or using drug paraphernalia on school property or at school sponsored or approved events off the school grounds at any time, including official school events at other schools.

Each violation of this policy will be reviewed by the appropriate administrator within a reasonable time after the alleged violation. Both the student and their parents shall have the opportunity to discuss the matter with the administrator before the administrator makes a decision.

The penalty for such violations may include suspension or expulsion. Participation in activities, including practices, will also be prohibited during any period of suspension or expulsion. A student suspended or expelled under this policy will be allowed to return to classes upon completion of the suspension/expulsion period and enrollment in a program of substance abuse evaluation with an agency approved by the District. It shall be the responsibility of the student and/or their parent to enroll in the program of substance abuse evaluation.

School officials may notify law enforcement when a student is suspected of possessing, using, distributing or selling any illegal controlled substance on school property or at school sponsored or approved events off the school grounds at any time, including official school events at other schools.

This policy does not affect nor rescind policies in effect for students who may also be disciplined through the activity policies of the athletic department or other departments.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

Legal Reference:                   

34 C.F.R. Pt. 86 (2002).

Iowa Code §§ 123.46; 124; 279.8; .9; 453A (2005)

281 I.A.C. 12.3(9); .5(3)(e), .5(4)(e), .5(5)(e), .5(21).

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016   

502.10 Search and Seizure

School district property is held in public trust by the board. School District authorities may, without a search warrant, search students or protected student areas, based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated. The search shall be in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities. The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, shall not create a protected student area and shall not give rise to an expectation of privacy with respect the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search. Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons and stolen property. Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials. The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

Legal Reference:                   

U.S. Const. amend. IV.

New Jersey v. T.L.O., 469 U.S. 325 (1985).

Cason v. Cook, 810 F.2d 188 (8th Circ. 1987)

cert. den., 482 U.S. 930 (1987).

Iowa Code ch. 808A.

281 I.A.C. 12.3(8).

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016   

502.10R1 Search and Seizure Regulation

  1. Searches, in general.
    1. Reasonable and Articulable Suspicion: A search of a student or protected student area will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order. Reasonable suspicion may be formed by considering factors, such as the following:
      1. Eyewitness observations by employees;
      2. Information received from reliable sources;
      3. Suspicious behavior by the student; or,
      4. Student’s past history and school record, although this factor alone is not sufficient to provide the basis for a reasonable suspicion.
    2. Reasonable Scope: A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search. Reasonableness of scope or intrusiveness may be determined based on factors such as the following:
      1. Age of the student;
      2. Sex of the student;
      3. Nature of the infraction;
      4. Emergency exigency requiring the search without delay
  2. Types of Searches
    1. Personal Searches
      1. A student’s person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.
      2. Personally intrusive searches will require more compelling circumstances to be considered reasonable.
        1. If a pat-down search or a search of a student’s garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.
        2. A more intrusive search, short of a strip search, of the student’s person, handbags, book bags, etc., is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened. Such a search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.
    2. Locker and Desk Inspections
      1. Although school lockers and desk are temporarily assigned to individual students, they remain the property of the school district at all times. The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained. For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations of privacy in the locker or desk. For this reason, periodic inspections of lockers are permissible to check for cleanliness and vandalism. Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual. Any contraband discovered during such searches shall be confiscated by school officials and may be turned over to law enforcement officials.
      2. The contents of a student’s locker or desk (coat, backpack, purse, etc.) and its contents may be searched when a school official has reasonable and articulable suspicion that the locker contents contains illegal or contraband items or evidence of a violation of law or school policy or rule. Such searches should be conducted in the presence of another adult witness when feasible.
    3. Automobile Searches

Students are permitted to park on school premises as a matter of privilege, not of right. The school retains authority to conduct routine patrols of the student parking lots. The interior of a student’s automobile on the school premises may be searched if the school official has a reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items are contained inside the student’s automobile.

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016   

502.11 Questioning of Students

Generally, persons other than parents and school district officials and employees may not interview students during the school day. For purposes of this policy, the school juvenile court officer shall be considered a school employee.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students shall be made through the principal’s office. Upon receiving a request, it shall be the responsibility of the principal to determine whether the request will be granted. Generally, prior to granting a request, the principal shall attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will determine whether the student should be interviewed independently from the student’s parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal.

 

Legal Reference:                   

Iowa Code §§ 232; 280.17.

281 I.A.C. 102.

441 I.A.C. 9.2; 115; 175.

1980 Op. Att’y Gen. 275.

 

Approved   02/26/91       Reviewed 07/18/2016     Revised 07/18/2016   

502.12 Bullying and Harassment - Prohibited

Bullying and harassment, including sexual harassment, is strictly prohibited. The District is committed to maintaining an educational environment free of any form of bullying or harassment by or towards students, parents/guardians, employees, and volunteers while in school, at a school sponsored activity or at any school sponsored function.

 

Individuals are encouraged to immediately report incidents of harassment. This policy will set forth the procedures that will be used in filing, investigating, and resolving complaints of bullying and harassment brought by students, parents, and staff.

 

This policy is in effect while students are on school grounds, school district property, or on property within the jurisdiction of the school district; while on school-owned and/or school-operated buses, vehicles or chartered buses; while attending or engaged in school activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school district.

 

Bullying and harassment prohibited by the District includes, but is not limited to, any act or conduct on the basis of actual or perceived age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, family status, or genetic information, and which creates an objectively hostile school environment that meets one or more of the following conditions:

  • Places the target in reasonable fear of harm to the target’s person or property.
  • Has a substantially detrimental effect on the target’s physical or mental health.
  • Has the effect of substantially interfering with a target’s academic performance.
  • Has the effect of substantially interfering with the target’s ability to participate in or benefit from the services, activities, or privileges provided by a school.
  • Is sufficiently serious that it interferes with or limits the student’s ability to participate in or benefit from the school’s program.

 

Acts of harassment or bullying may be treated as grounds for discipline. Discipline may include suspension, expulsion or the restriction of a student for the purposes of ensuring the safety of other students, termination of an employee, and exclusion of a volunteer from District activities or school premises. 

 

Sexual harassment means unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when:

  • Submission to such conduct is made either explicitly or implicitly a term or condition or a student’s education or of a student’s participation in school programs or activities;
  • Submission to or rejection of such conduct by a student is used as the basis for decisions affecting the student; or
  • Such conduct has the purpose or effect or unreasonably interfering with a student’s performance or creating an intimidating, offensive or hostile learning environment.

 

Sexual harassment as set out above, may include, but is not limited to the following:

  • Verbal, electronic, or written harassment or abuse;
  • Pressure for sexual activity;
  • Repeated remarks to a person with sexual or demeaning implications;
  • Unwelcome touching;
  • Suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one’s grades, achievements, etc.; and/or
  • Sexual violence and other harassment based on sex.

 

Harassment on the basis of actual or perceived age, race, sex, creed, color, religion, national origin, marital status, sexual orientation, gender identity or physical or mental disability means conduct of a verbal or physical nature that is designed to embarrass, distress, agitate, disturb or trouble students when:

  • Submission to such conduct is made either explicitly or implicitly a term or condition of a student’s education or of a student’s participation in school programs or activities;
  • Submission to or rejection of such conduct by a student is used as the basis for decisions affecting the student; or
  • Such conduct has the purpose or effect of unreasonably interfering with a student’s performance or creating an intimidating, offensive or hostile learning environment.

 

Harassment as set forth above may include, but is not limited to the following:

  • Verbal, physical, electronic, or written harassment or abuse;
  • Repeated remarks of a demeaning nature;
  • Implied or explicit threats concerning one’s grades, achievements, etc.;
  • Demeaning jokes, stories, or activities directed at the student;
  • Unreasonable interference with a student’s performance or creation of an intimidating, offensive or hostile learning environment.

 

The district will promptly and reasonably investigate allegations of harassment. Investigation procedures are set forth in Board Policy No. 502.12R1. Nothing in this policy shall be construed as preventing or discouraging a student from filing a concurrent criminal complaint.

 

The building principal will be responsible for receiving, investigating, and resolving all complaints of student harassment. The Superintendent may appoint another building principal or appropriate designee to serve as the investigator where appropriate.

 

Upon receiving a complaint that articulates bullying or harassment, whether the complaint is formal or informal, the investigator shall interview the complainant, the target student (if someone other than the student initiates the complaint), the alleged harasser, and any witnesses that may be identified by any party as having knowledge of the complaint. The investigator shall also determine whether any interim measures, including schedule changes, increased staff supervision, or a pre-investigation safety plan are necessary, given the circumstances of the complaint. Any interim measures taken shall not be deemed “disciplinary” in nature, nor shall they constitute an investigative finding against any individual.

 

No Retaliation. Retaliation by any student or staff member against an individual because that person filed or participated in the investigation of a complaint of bullying or harassment under this policy, is expressly prohibited. A student or staff member who is found to have retaliated against another in violation of this policy will be subject to discipline up to and including suspension and expulsion or termination.

 

It shall also be the responsibility of the superintendent, in conjunction with the investigator and principals, to develop administrative rules regarding this policy. The superintendent shall also be responsible for organizing training programs for students and employees. The training shall include how to recognize bullying and harassment, and how to file a complaint if a student is being bullied or harassed. District administration responsible for conducting investigations shall also receive periodic training in conducting fair and impartial investigations under Board policy and federal and state law.

This policy, along with Board Regulation 502.12R1 (Student Harassment Investigation Procedures), and the Harassment Complaint Form and Witness Report Form shall be available on the District’s website (www.pcmonroe.k12.ia.us) and in the main office of each attendance center in the District.

 

Contact Information. The following contact information may be used to contact the building principal to initiate a complaint under this policy:

 

PCM High School

400 East Highway 163

Monroe, IA 50170

Tel: 641.259.2315

Fax: 641.259.2317

 

PCM Middle School

407 East Plainsmen Road
Prairie City, IA 50228
Tel: 515.994.2686
Fax: 515.994.3342

 

Prairie City Elementary 

309 East Plainsmen Road

Prairie City, IA 50228

Tel: 515.994.2377

Fax: 515.994.3280

 

Monroe Elementary

400 North Jasper
Monroe, IA 50170
Tel: 641.259.2314
Fax: 641.259.2944

 

 

Approved   05/19/97       Reviewed 10/17/2016     Revised 10/17/2016 

502.12R1 Harassment Investigation Procedures

This procedure sets forth the investigation procedures to be followed in the event that a complaint is received that meets the definition of “bullying,” “harassment,” or “sexual harassment” set forth in Board Policy No. 502.12.

INFORMAL RESOLUTION
If the student wishes to seek an informal resolution to the situation, rather than filing a formal complaint of bullying or harassment, the student should:

--    tell a teacher, counselor, or principal about the situation; and

--    write down exactly what happened, keep a copy and give another copy to the teacher, counselor or principal including:

  • what, when, and where it happened;
  • who was involved;
  • exactly what was said or what the harasser did;
  • witnesses to the harassment;
  • what the student said or did, either at the time or later;
  • how the student felt; and how the harasser responded.

If the student wishes to end informal efforts to resolve the harassment and proceed with a formal complaint, the student may do so at any time. At no time shall the student be required to confront the harasser or participate in informal resolution or mediation efforts.  In cases of sexual assault, the target will never be asked to confront the accused or participate in mediation with the accused.

Nothing in this policy shall be construed as preventing or discouraging a student from filing a concurrent criminal complaint with the appropriate law enforcement agency.

COMPLAINT PROCEDURE

Any person who believes that a student has been harassed shall notify the complainant/target student’s building principal, who shall be the designated investigator. Contact information for each building is located on the District’s website at http://www.pcmonroe.k12.ia.us. 

District staff members who observe acts of harassment or sexual harassment are required to intervene to stop the harassment, unless such intervention would pose a health or safety risk to any individual. Staff members must document any such incident that they personally observe and immediately report all allegations of possible bullying or harassment to their building principal or the superintendent.

The complainant may notify the building principal verbally, or by filling out Harassment Complaint Form. This complaint form is located on the District’s website at http://www.pcmonroe.k12.ia.us, and may also be obtained in the main office of each attendance center in the District.

The investigator will make reasonable efforts to conduct an investigation into all reports of harassment, whether formal or informal, and whether written or verbal. The minimum information required to initiate an investigation is the identity of the target(s) and the alleged harasser(s), and a description of the complained-of conduct, which must articulate a claim of bullying or harassment, as defined by Board Policy No. 502.12. The investigator may request that the student turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures. Information received during the investigation shall be kept confidential to the extent possible.

If the building principal is unavailable to serve as the investigator, or if it the superintendent finds that it would be a conflict of interest for that individual to serve as the investigator, the superintendent may assign a different building principal to serve as investigator. 

INVESTIGATION PROCEDURE

The investigator shall reasonably and promptly commence the investigation upon receipt of the complaint. The investigator shall first interview the complainant.  If the complainant is someone other than the alleged target of the harassment, the investigator will next interview the target. The investigator shall also interview the alleged harasser. The alleged harasser will be given the opportunity to file a written statement refuting or explaining the behavior outlined in the complaint, which shall be considered by the investigator in resolving the complaint. Both the complainant and the respondent shall be given equal opportunity to present evidence for the consideration of the investigator. The investigator will also interview witnesses identified by complainant, respondent, or any other party with knowledge of the complaint, as necessary to conduct a reasonably thorough investigation of the complaint. 

Absent extenuating circumstances, the investigator should complete the initial investigation within ten (10) school days of receiving the complaint. If the investigator determines that completion of the investigation within ten (10) school days is not practicable, the investigator shall notify the complainant and the respondent as soon as possible of the delay, and of the expected date of completion of the investigation.

If the circumstances warrant, the investigator may take interim measures to separate the complainant and alleged harasser(s), including, at the investigator’s discretion, a pre-investigation safety plan, schedule changes, and allocating resources to provide additional supervision pending a final determination on the complaint. Implementing interim measures shall not be deemed evidence that the complaint is founded.

Upon completion of the investigation, the investigator shall make written findings and conclusions as to each allegation of harassment. As to each allegation, the investigator will determine whether the allegation is founded, unfounded, or unfounded for lack of information. An allegation will be determined to be founded if the preponderance of the evidence indicates that the alleged harassment occurred. “Preponderance of the evidence” means that it is more likely than not that the alleged conduct occurred.

Both the complainant and the alleged harasser will be notified in writing of the outcome of the investigation within five (5) school days of the conclusion of the investigation.

POINTS TO REMEMBER IN THE INVESTIGATION

  • Evidence uncovered in the investigation will be kept confidential to the extent possible.
  • When dealing with allegations of sexual harassment, as defined if Policy No. 502.12:
  • Evidence regarding the target’s past relationships with third parties shall be disallowed as evidence regarding the merits of target’s complaint against the harasser(s).
  • In the event of a disciplinary hearing, the target shall not be required to testify or be present in the same hearing room as the accused, unless required to do so in order to provide the accused with adequate due process. The District will utilize available technological solutions to prevent the target from testifying in the same room with the accused, so long as this would be consistent with the District’s legal obligation to provide the accused with due process and fundamental fairness in the hearing.  If the target is required by law to testify in the same room as the accused, the target will be allowed to have an adult support person of his or her choice present for the duration of the hearing. A support person may include a parent, counselor, school staff member, or other adult of the student’s choosing.
  • All complaints, whether formal or informal, must be taken seriously and investigated upon receipt of sufficient information to determine the identities of the complainant and respondent and a general description of the allegations.
  • The investigator shall notify all participants in the investigation that retaliation against any individual who participates in the complaint or investigation process is expressly prohibited. Any acts of alleged harassment should be reported immediately to the superintendent. Individuals who engage in acts of retaliation shall be subject to discipline up to and including suspension and expulsion (if student) or termination (if staff). 

CONSEQUENCES

Students found to have engaged in acts of harassment or sexual harassment, as defined by Board Policy 502.12 shall be subject to disciplinary action, which shall be reasonable in light of the student’s age and the nature of the student’s actions. Consequences for founded acts of harassment or sexual harassment may include, but are not limited to:

  • Verbal warning;
  • Written warning;
  • Schedule or class changes to separate the target student from the harasser;
  • Loss of internet or technology privileges for violations of the District’s Acceptable Use of Technology policy (Board Policy No. 502.13);
  • Detention;
  • Post-investigation safety plan that restricts the harasser in the manner that he/she was engaging in harassment;
  • Loss of school privileges, including but not limited to, field trip and activity attendance;
  • Suspension or exclusion from District-sponsored athletics and activities under the District’s Good Conduct Rule (Board Policy No. 503.4);
  • Suspension from school;
  • Expulsion (student);
  • Termination (staff).

REMEDIES

Where appropriate, the investigator shall also determine whether any actions are necessary to remedy the harm to the target student and others, including the provision of school-based counseling services, academic support or counseling, additional training or educational opportunities, and corrections of errors in student records, where such errors were created as a direct result of a founded act of bullying or harassment. 
 

Students may also pursue any other remedial measures available to them under federal or state law, including but not limited to, seeking open enrollment pursuant to Iowa Code § 282.18.

APPEAL

If either party is dissatisfied with the outcome of the building principal’s investigation, that party may file a written appeal with the superintendent within five (5) school days of receipt of the initial decision. The appealing party shall state the reasons for appeal, and provide any additional information for the superintendent’s consideration. The superintendent will provide notice of the appeal to the other party, and will give that party the opportunity to provide a written response and additional information for the superintendent’s consideration. Both the complainant and the respondent will be given equal opportunity to present additional information to the superintendent upon appeal.

The superintendent will review the initial investigation, and may:

  • Affirm the initial investigator’s findings and conclusions,
  • Modify the initial investigator’s findings or conclusions, or
  • Conduct, or cause the initial investigator to conduct, any further investigation into the allegations that the superintendent deems necessary, and affirm or modify the initial findings and conclusions as appropriate.

Absent extenuating circumstances, the superintendent’s review and determination shall be complete within ten (10) school days of receipt of the appeal. If the superintendent is unable to complete the review within this time frame, he or she shall notify both the complainant and respondent of the delay and the anticipated date on which the superintendent’s determination shall be sent to both parties.

In the event that the initial investigator or superintendent recommends any student for suspension for a period of ten (10) or more school days or expulsion, that student shall be provided with the procedural protections stated in Board Policy No. 503.2. In the event that the initial investigator or superintendent recommends any certified staff member for suspension or termination, that individual shall be provided with the procedural protections stated in any current collective bargaining agreement, Board Policy No. 407.4, and Iowa Code chapter 279.

RECORDKEEPING

The District shall maintain written records of all complaints received and investigations conducted into complaints of harassment and sexual harassment. Such records shall be maintained in the District’s main office. 

NO RETALIATION

Retaliation by any student or staff member against an individual because that person filed or participated in the investigation of a complaint of bullying or harassment under this policy, is expressly prohibited. A student or staff member who is found to have retaliated against another in violation of this policy will be subject to discipline up to and including suspension and expulsion.

 

Approved   05/19/97       Reviewed 07/18/2016      Revised 07/18/2016 

503 Student Discipline

503.1 Student Conduct

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises. Appropriate classroom behavior allows teachers to communicate more effectively with students.

 

Students shall conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

 

Students, who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

 

A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; or while attending or engaged in school district activities shall be suspended by the principal. Notice of the suspension shall be sent to the board president. The board shall review the suspension and decide whether to hold a disciplinary hearing to determine whether to impose further sanctions against the student which may include expulsion. In making its decision, the board shall consider the best interests of the school district, which shall include what is best to protect and ensure the safety of the school employees and students from the student committing the assault. Assault for purposes of this section of this policy is defined as, when, without justification, a student does any of the following:

  • an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or
  • intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

 

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

 

Removal from the classroom means a student is sent to the building principal’s office. It shall be within the discretion of the person in charge of the classroom to remove the student.

Detention means the student’s presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve a detention, and the length of the detention, shall be within the discretion of the certified employee disciplining the student or the building principal.

 

Suspension means an in-school suspension, an out-of-school suspension, a restriction from activities, or loss of eligibility. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days. A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

 

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension shall mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms shall result in immediate reinstatement of the penalty.

 

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

 

Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws.

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:       

Goss v. Lopez, 419 U.S. 565 (1975).

Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987).

Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970).

Bunger v. Iowa High School Athletic Assn., 197 N.W.2d 555 (Iowa 1972).

Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W.2d 854 (1967).

Iowa Code §§ 279.8; 282.4, .5; 708.1

 

Approved   02/26/91       Reviewed 07/17/2017     Revised 07/17/2017 

503.1R1 Student Suspension

Students may be suspended for conduct that violates school rules. Suspensions may take the form of probation, an in-school suspension or an out-of-school suspension.

 

Probation

1.   Probation is conditional suspension of a penalty for a set period of time. Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.

 

2.   The principal will conduct an investigation of the allegations against the student prior to imposition of probation. The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond. Written notice and reasons for the probation will be sent to the parents.

 

In-School Suspension

1.   In-school suspension is the temporary isolation of a student from one or more classes while under administrative supervision. In-school suspensions may be imposed by the principal for infractions of school rules which are serious but which do not warrant the necessity of removal from school.

 

2.   The principal shall conduct an investigation of the allegations against the student prior to imposition of an in-school suspension. The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student an opportunity to respond. An in-school suspension will not be imposed for more than ten school days. Written notice and reasons for the in-school suspension will be sent to the student’s parents.

 

Out-of-School Suspension

1.   Out-of-school suspension is the removal of a student from the school environment for periods of short duration. Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

 

2.   A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school. The principal may suspend students after conducting an investigation of the charges against the student, giving the student: (1) oral or written notice of the allegations against the student; (2) the basis in fact for the charges; and (3) the opportunity to respond to those charges.

 

      At the principal’s discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

 

3.   Written notice of the out-of-school suspension will be mailed to the student’s parents and the superintendent no later than the end of the school day following the suspension. A reasonable effort shall be made to personally notify the student’s parents and such effort shall be documented by the person making or attempting to make the contact. Written notice to the parents shall include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.

 

Suspensions and Special Education Students

1.   Students who have been identified as special education students may be referred for a review of the student’s Individual Education Program (IEP). The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.

 

2.   Students who have not been identified as special education students may be referred for evaluation after the student’s suspension to determine whether the student has a disability and is in need of special education.

 

The Student Handbook shall be considered within the scope of this policy.

 

Approved   02/26/91       Reviewed 08/15/2016     Revised 07/14/2011 

503.1R2 Student Conduct

Students at PCM High School could be disciplined a maximum of eleven (11) times during a school year before recommended for expulsion.  It shall be within the discretion of the Board of Education to expel a student for a single discipline incident or after the twelfth (12th) incident.

 

  1. Detentions

      Each student may earn a maximum of five (5) detentions in a school year.  Each detention slip must be signed by a parent/guardian before the student serves the assigned time.  Failure to stay on the assigned date will result in earning another detention.  After every served detention, someone from the counseling staff will visit with the student and explain where they stand on the number of discipline incidents for this school year.

 

B.  In-School Suspension

      Each student may earn a maximum of three (3) In-School Suspensions in a school year.  A letter explaining the reason for this assignment and the total number of discipline incidents for this school year will be sent to the parent/guardian for each assigned In-School Suspension.  Failure to serve the assigned date will require the parent/guardian to meet with the student and principal before returning to school.  If the absence from In-School Suspension is excused, the date will be reassigned with no penalty.  If the absence is unexcused, the student will earn another In-School Suspension.

 

C.  Three-Day Suspension

      Each student may earn one (1) three-day out-of-school suspension in a school year.  A letter explaining the reason for this assignment and the total number of discipline incidents for this school year will be sent to the parent/guardian.  During this suspension, the parent/guardian must develop a successful behavior plan with the student and principal before the student is permitted to return to school.

 

D.  Five-Day Suspension

      Each student may earn one (1) five-day out-of-school suspension in a school year.  A letter explaining the reason for this assignment and the total number of discipline incidents for this school year will be sent to the parent/guardian.  During this suspension, the parent/guardian must develop a successful behavior plan with the student and superintendent before the student is permitted to return to school.

 

E.   Seven-Day Suspension

      Each student may earn one (1) seven-day out-of-school suspension in a school year. A letter explaining the reason for this assignment and the total number of discipline incidents for this school year will be sent to the parent/guardian.  During this suspension, the parent/guardian must develop a successful behavior plan with the student and representatives from the Board of Education before the student is permitted to return to school.

 

 

Approved   04/20/98       Reviewed 08/15/2016       Revised   08/15/2016   

503.2 Explusion

Students may be expelled for violations of board policy, school rules or the law. The long-term removal of a student from the school environment, including classes and activities, is an expulsion from school. It shall be within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student and to readmit the student. A student expelled by the board for a commission of gross or repeated infractions of school rules or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school. It shall be within the discretion of the board to discipline a student by using an expulsion depending on the nature of the student’s offense and the circumstances surrounding the offense. The principal shall keep records of expulsions in addition to the board’s records.

 

When a student is recommended for expulsion by the board, the student shall be provided with:

  1. Notice of the reasons for the proposed expulsion written with sufficient specificity to enable the student to prepare a defense;
  2. Notice of the date, time and place of the expulsion hearing sufficiently in advance of the hearing to enable the student to obtain the assistance of counsel and to prepare a defense;
  3. Notice that the student is entitled to a closed hearing unless an open hearing is specifically requested;
  4. The names of the witnesses the superintendent will present, if available, and a statement of the facts to which each witness will testify;
  5. Notice that the student will be given an opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses; to present documents; to be given copies of documents which will be introduced by the administration, and to cross-examine adverse witnesses, if available; and,
  6. Notice that the student has the right to be represented by counsel;

 

At the hearing, the student will have all of the rights given in the notice and may give an opening and closing statement in addition to calling witnesses and cross-examining adverse witnesses. The Board hearing the expulsion matter must be impartial (i.e. have no prior involvement in the situation, have no stake in the outcome, and have no personal bias or prejudice).

 

After the Board has heard the expulsion matter, it shall go into deliberations.  No one who advocated a position at the hearing of the matter should be present during the Board’s deliberations unless the other party or parties are also permitted to attend deliberations.  The student has a right to a decision based solely on the evidence presented at hearing.  There must be an adequate factual basis for the Board’s decision.  A preponderance of the evidence standard is sufficient to find the student violated the rule or policy at issue.  Following the Board’s deliberations, the Board shall reconvene in open session and render its decision on the superintendent’ recommendation for expulsion.  The student is entitled to a written decision setting out the Board’s findings and conclusions as to the charges and the penalty.

 

In addition to these procedures, a special education student must be provided with the following procedures:

  1. A determination should be made of whether the student has participated in the misconduct.
  2. A staffing team should determine whether the student’s behavior is manifestation of the student’s disability and whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded.
  3. If the special education student’s conduct is found to not be a manifestation of the student’s disability, the student may be expelled or suspended to the school district’s suspension and expulsion procedures.
  4. If the misconduct is found to be a manifestation of the student’s disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district and the law. If a change in placement is not recommended, a determination shall be made within the student’s IEP and the law as to how to manage the student’s behavior to prevent the student’s possible future misconduct.

 

Legal Reference:        Goss v. Lopez, 419 U.S. 565 (1975).

                                    Wood v. Strickland, 420 U.S. 308 (1975).

                                    Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).

                                    Iowa Code §§ 21.5; 282.3, .4, .5.

                                    281 I.A.C. 12.3(8).

Approved   02/26/91       Reviewed 08/15/2016         Revised 08/15/2016 

503.3 Fines-Fees-Charges

Students may be assessed fines, charges or fees for the materials needed in a course, for overdue school materials, for participating in activities or for misuse of school property.

 

The superintendent shall inform the board of the dollar amount to be charged to students or others for fines, charges or fees annually. Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent. Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:      Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1

                                  281 I.A.C. 18.

                                  1994 Op. Att’y Gen. 23.

                                  1990 Op. Att’y Gen. 79.

                                  1982 Op. Att’y Gen. 227.

                                  1980 Op. Att’y Gen. 532.

 

Approved   2/26/91       Reviewed 08/15/2016     Revised 08/15/2016  

503.3R1 Student Fee Waiver and Reduction Procedures

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees. The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student’s parents’ ability to meet the financial criteria.

 

  1. Waivers
    1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student’s parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, Supplemental Security Income guidelines, or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers.
    2. Partial Waivers - a student will be granted a partial waiver of fees charged by the school if the student or the student’s parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program. The reduction percentage will be forty (40) percent.
    3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student’s parents are facing financial difficulty. Temporary waivers may be applied for at any time throughout the school year and shall not extend beyond the end of the school year.
  2. Application. Parents of students eligible for a fee waiver shall make an application on the form provided by the school district. Applications may be made at any time but must be renewed annually.
  3. Confidentiality. The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.
  4. Appeals. Denials of a waiver may be appealed through the school district’s normal appeal process (Superintendent, School Board, and Department of Education).
  5. Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

NOTICE. The school district will annually notify parents and students of the waiver in registration materials.

 

Approved   8/19/96       Reviewed 08/15/2016     Revised 08/15/2016  

503.4 Good Conduct Rule

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

 

Students may participate in interscholastic athletics, music, speech, and other contests or events approved by the administration subject to the rules and regulations which govern participation in general for each event or contest. Any such events must be supervised by certified school personnel.

 

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal.

 

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal shall keep records of violations of the good conduct rule.

 

Furthermore, a student may not violate the rules and regulations of the state association and/or the discipline policy of the district or any rules or regulations pertaining to eligibility for extracurricular activity, without jeopardizing the student’s continued participation as it may apply.

 

It shall be the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

 

Legal Reference:                    Bunger v. Iowa High School Athletic Assn., 197 N.W.2d

                                                555 (Iowa 1972).

                                                In re Jason Clark, 1 D.P.I. App. Dec. 167 (1978).

                                                Iowa Code §§ 280.13, .13A.

                                                281 I.A.C. 12.3(8); 36.15(1).

 

Approved   02/26/91       Reviewed 08/15/2016     Revised 08/15/2016   

503.4E1 Good Conduct Rule (Extracurricular Activities)

Reporting Types

  1. Prevention Reporting (soft reporting) occurs when no law enforcement officials or public agencies are involved. A student, parent/guardian, or PCM employee can make this type of report to the Activities Director, principal, or coach. A Prevention Report carries no automatic suspension from activities, regardless of previous violations, but is rather a way to address and prevent issues before law enforcement or public agencies get involved. Parents/guardians will be notified in the case of any Prevention Report. The spirit of Prevention Reporting is to end substance use through means of counseling and/or support for both the student and parent.
  2. Self-Reporting (law enforcement/agency involvement) occurs when a student voluntarily reports his/her first infraction for use of tobacco, alcohol, or drugs to a Coach, Sponsor, Director, or School administrator within forty-eight (48) hours of the infraction or before participating in the next scheduled event. No provision is made for weekends or holiday periods. If students self-report within the designated timeline and if the infraction occurred at a non-school related event, the student will receive less mandatory suspension time from his/her activities. The student may continue to participate in the activity once their mandatory suspension from activities is served, and a meeting takes place with the student, parents/guardians, coach/sponsor, and school administrator or representative. The purpose of this meeting is to determine actions that will benefit the student as it pertains to substance avoidance. This provision may be used only once by any participant during his/her high school career on a first offense involving law enforcement officials or a public agency.

 

Self-Reporting Mandatory Suspension: Student will sit out 10% of the student’s current extracurricular activity, and, if the activity is the school play, the student will sit out one entire performance of the showing. If the student is not participating in an extracurricular activity when the violation occurs, the ineligibility begins at the student’s next bona fide extracurricular activity. Ineligibility shall carry over to the next bona fide extracurricular activity, if needed. Cancellation of a scheduled event does not count towards the ineligibility.

 

Conditions for Self-Reporting:

Self-reporting does not provide immunity from violations committed during a school day or at the school sponsored/affiliated activity (normal school discipline applies and students are not granted the privilege of self-reporting), regardless if the school would have had knowledge of the incident or not. Specific examples of school related events include but are not limited to the following: overnight trips with school groups/teams, dances, field trips, Iowa High School Athletic Association and Iowa High School Girl’s Union sanctioned events, events conducted at other high schools, and any activity in which you represent PCM High School. Students are to self-report offenses when law enforcement or any public agency is involved with infractions that are related to drugs, alcohol or tobacco.

 

Once a student has reported their first “infraction” involving law enforcement or other public agency, they are no longer protected by the conditions of self-reporting. Should a student be involved in another incident involving law enforcement or another public agency they will be governed as a “First Offense” and follow the procedures set forth in board policy 503.4E1.

 

Students who were in violation prior to the start of 2017-2018 school year will remain on the step they are at regardless of how they reported their first infraction. Only students who are in violation after the start of the 2017-2018 school year can benefit from self-reporting.

 

  1. General Statement
    1. Extracurricular activity participation is a student privilege, not a right. Appropriate student conduct for participants in those activities is expected at all times both on school grounds and also away from school. “Any student declared ineligible under the prior school district’s Good Conduct Rule who then without having completed the full period ineligibility at that school, transfers to PCM High School, will not be eligible for interscholastic competition at the PCM High School, until the full period of ineligibility declared by the prior school district has been completed. Once that period of ineligibility has been completed, the student is then immediately eligible for interscholastic competition at PCM High School as far as any Good Conduct Rule is concerned. However, the student may remain ineligible for another reason pursuant to the Rules of the relevant governing body or Iowa law.”
    2. Extracurricular activities shall be defined as: All school sponsored and/or school approved activities including clubs, organizations, athletic programs and intramural sports. Regular classroom and laboratory assignments and activities in which a student receives a grade are not included. Extracurricular activities take place outside of the regular scheduled school days of curriculum offerings. Academic grades are not affected by extracurricular participation. An extracurricular “season” as defined in this policy reflects actual performance (or availability for performance) in front of the public or another audience. Relative to athletics, this would include the games of competition from the first contest through the last contest. In other extracurricular activities this would be construed as the actual performance not the practice session preceding the performance. Curricular activities take place within the regularly scheduled school day and are the basis for graduation requirements and academic letter grades.
    3. This policy applies to any student who is on school property, in attendance at school or at school sponsored activities or whose conduct at any time or in any place interferes with or obstructs the missions or operations of the school district or the safety or welfare of students, employees or visitors. This policy shall apply twelve months of the year. 
    4. The sponsor of an extracurricular activity and/or a principal may declare a student ineligible whose conduct is contrary to and/or in violation of the established rules and regulations as set out herein. All students participating in extracurricular activities shall receive a copy of these rules and regulations.
    5. Observation by a contract PCM employee, law enforcement officials, public agency, parent/guardian of student, or self admission by the student will be considered as proof of violations of this policy.
  2. Rules: Students participating in extracurricular activities violate this policy if it is determined they have participated in conduct including but not limited to:
    1. Consumption, manufacture, use, possession or sale of amphetamines, steroids, depressants, cocaine, any other drug or substance, defined as a Schedule I, II, or III substance by the 1997 Iowa Code, Section Number 204.204 through 204.208, or a “look alike” substance.
    2. Consumption, use, possession or sale of alcoholic beverages. Specifically, any student who appears to be under the influence of alcohol or drugs.
    3. Damage, destruction or theft of school property and/or real or personal property of employees, students or visitors of the school.
    4. Physical abuse, including assault, of a person at school or school activities or coming to and from school or school activities.
    5. Possession, handling or transmission of weapon(s) or a dangerous instrument(s) or any object that could be considered or used as a dangerous weapon on the school grounds or at school activities.
    6. Criminal conviction or, if charged, a simple misdemeanor if it involves an offense of violence, as a juvenile, court supervision and/or probation, for any offense which constitutes a serious misdemeanor, aggravated misdemeanor, or felony.
    7. Consumption, use, or possession of any form of tobacco on school property or illegal tobacco use or possession off school property. This includes snuff, dip, chewing tobacco, cigarettes, cigars, pipe tobacco, or any other tobacco products.
    8. A student in attendance at a function or party where alcohol or drugs are being consumed by others illegally. If a student finds him/herself in a situation where alcohol or other drugs are being consumed by others illegally, the student’s options are:
      1. Leave immediately. An intention to leave is not a defense. Nor is being a designated driver.
      2. A student who chooses to remain, but not consume, risks loss of eligibility for extracurricular activities at the penalties listed above.
    9. Failure to abide by a reasonable request of a person in authority or a school employee.
    10. Disruption of school and/or school activities.
    11. Repeated failure to attend school without reasonable and acceptable excuses, or repeated failure to make up detentions.
    12. Repeated school violations or a serious violation of a school rule.
    13. Engaging in any unlawful activity if it constitutes a danger to other students or interferes with school purposes.
    14. Unsportsmanlike conduct involving other school’s teams, their representatives, patrons or officials.
    15. Use of profanity, verbal abuse, or intimidation towards any person. NOTE:    The sponsor of the extracurricular activity may establish and make known rules of conduct and regulations in addition to those above for the students participating in the activity. Those rules of conduct shall be approved by the building principal, athletic director, and superintendent, shall be in writing, and shall be provided to each student in the particular activity, and signed by the student and a parent or guardian prior to the student’s membership or involvement with the activity. If necessary, additional rules of conduct may be established and made during the school year following the same procedure.
  3. Penalties
    1. For violation of school rules as set out in II (Page 2 and 3) a student may be ineligible for extra curricular activities, required to see professional help, or both. The ineligibility will begin immediately after the school administrator/sponsor has determined the student has engaged in conduct in violation of this policy. In the case of rounding, the first offense the penalty will be rounded down in subsequent offenses the penalty will be rounded up.
      1. Violations of Rule Numbers 1, 2, 3, 4, 5, 6, 7, and 8 shall result in the student being ineligible for
        1. First offense: 33% of the student’s current sport or extracurricular activity. If the student is not participating in a sport or extracurricular activity when the violation occurs, the ineligibility begins at the student’s next bona fide sport1 or extracurricular activity. Ineligibility shall carry-over to the next bona fide sport or extracurricular activity, if needed. Cancellation of a scheduled event does not count towards the ineligibility.
        2. Second offense: 67% of the student’s bona fide sport(s) or extracurricular activity/activities.
        3. Third offense: 100% of the student’s bona fide sports or extracurricular activity/activities for twelve months
        4. Fourth and subsequent offenses: the student’s bona fide sports1 or extracurricular activity/activities for 18 months. (1Bona fide sport: Participated in by the student in the previous 12 months.) NOTE: A student who violates good conduct rule #5 may also have violated the District’s Weapons Policy (Code No. 502.8) and by law will be expelled from school for one year.
      2. Conduct described in rules number 9, 10, 11, 12 13, 14, and 15 may result in a student being ineligible; the length of time of the ineligibility shall be determined by the administrator/sponsor, but shall not exceed the penalties described in Paragraph A.
    2. These rules shall apply to all extracurricular activities in which the student participates. Therefore, if a student is participating in two extracurricular activities at the time a violation is determined, the student’s ineligibility shall apply to both activities.
    3. Prior to participating in professional assessment and treatment, guidelines, including school access to records and monitoring shall be approved by the administration on a case by case basis.
    4. Prom, Senior Trip and Graduation will be considered independently of this policy and participation determined by the Administration.
    5. Students who are ineligible to participate in an extracurricular activity/performance due to conduct for violating this good conduct policy may participate in non-performance activities, if the student receives permission from the coach or sponsor. The coach or sponsor’s decision to allow or not allow the student to practice with the team may be appealed to the principal. The principal’s decision shall be final. An ineligible student’s option to travel with the team and / or sit on the bench (in street clothes), etc., is at the discretion of the coach / sponsor.
  4. Appeals
    1. A student may contest the determination of the violation or the penalty imposed. Appeal of the activity sponsor’s decision must be submitted in writing to the building principal within three (3) calendar days of the declaration or penalty. The principal will meet with the student and provide the student with an explanation of the charges against the student. The student will be given an opportunity to rebut the charges and provide relevant evidence. The meeting will be informal, however, the principal’s decision shall be in writing and shall summarize the evidence on which the principal relies. This decision will be made within 3 weekdays and presented to the student and superintendent.
    2. The decision of the building principal may be appealed to the superintendent. The appeal to the superintendent shall be in writing and delivered to the superintendent or his secretary within five (5) calendar days of receipt of the principal’s decision. The appeal to the superintendent shall specify the reasons for the appeal and shall set out supporting information and facts.
    3. The decision of the superintendent may be appealed to the Board of Directors. This appeal shall be in writing and filed with the Board Secretary within five (5) calendar days of receipt of the decision from the superintendent. Unless the parties otherwise agree the Board shall hold its hearing within ten (10) weekdays after receiving the appeal.

 

Approved   1/18/93       Reviewed 08/15/2016     Revised 08/27/07   

503.5 Corporal Punishment

Corporal punishment is defined as the intentional physical punishment of a student and is prohibited. It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain. No employee is prohibited from:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
    • To quell a disturbance or prevent an act that threatens physical harm to any person.
    • To obtain possession of a weapon or other dangerous object within a pupil’s control.
    • For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
    • For the protection of property as provided for in Iowa Code section 704.4 or 704.5.
    • To remove a disruptive pupil from class or any area of school premises or from school-sponsored activities off school premises.
    • To protect a student from the self-infliction of harm.
    • To protect the safety of others.
  • Using incidental, minor or reasonable physical contact to maintain order and control.

 

Reasonable physical force should be commensurate with the circumstances of the situation. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

  1. The size and physical, mental, and psychological condition of the student;
  2. The nature of the student’s behavior or misconduct provoking the use of physical force;
  3. The instrumentality used in applying the physical force;
  4. The extent and nature of resulting injury to the student, if any;
  5. The motivation of the school employee using physical force.

 

Upon request, the student’s parents are given an explanation of the reasons for physical force.

 

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

Legal Reference:                    

Ingraham v. Wright, 430 U.S. 651 (1977).

Goss v. Lopez, 419 U.S. 565 (1975).

Tinkham v. Kole, 252 Iowa 1303, 110 N.W.2d 258 (1961).

Lai v. Erickson, PTPC Admin. Doc. 83-12. (1983).

Iowa Code §§ 279.8; 280.21

281 I.A.C. 12.3 (8); 103.

1980 Op. Att’y Gen. 275.

 

Approved   02/26/91       Reviewed 08/15/2016     Revised 11/20/06   

504 Student Activities

504.1 Student Government

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.

 

The principal, in conjunction with the students and licensed employees, shall set forth the guidelines for the student government’s elections, operations, and other elements of the government.

 

Legal Reference:                    Iowa Code §§ 279.8.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 05/19/97   

504.2 Student Organizations

Secondary and/or student-initiated curriculum-related organizations and secondary and/or student-initiated non-curriculum-related organizations are encouraged.

 

Curriculum-Related Organizations

It shall be the responsibility of the principal to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?
  • Will the subject matter of the group soon be taught in a regularly offered course?
  • Does the subject matter of the group concern the body of courses as a whole?
  • Is participation in the group required for a particular course?
  • Does participation in the group result in academic credit?

 

Secondary and/or student-initiated curriculum-related student organizations, upon receiving permission from the principal, may use the school district facilities for meetings and other purposes during non-instructional time.

 

Non-instructional time shall mean any time before the first period of the day and after the last period of the day in which any student attends class. Meetings shall not interfere with the orderly conduct of the education program or other school district operations. It shall be within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations. Activities relating to and part of the education program shall have priority over the activities of another organization.

 

Employees shall be assigned to monitor approved meetings and may interact with curriculum-related organizations.

 

Non-curriculum-Related Organizations

Secondary and/or student-initiated non-curriculum-related organizations shall be provided access to meeting space and school district facilities. Only students may attend and participate in meetings of non-curriculum-related groups. Such attendance shall be strictly voluntary and student-initiated. As a means of determining whether a student’s attendance is voluntary, the principal may require parental consent for the student to attend the meetings.

 

Employees will be assigned to monitor approved meetings. Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance.

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:       

Westside Community Board of Education v. Mergens, 496 U.S. 226 (1990).

Bender v. Williamsport Area Community School District, 741 F.2d 538 (3d Cir. 1984), vacated and remanded on other grounds, 475 U.S. 534 (1986).

20 U.S.C. §§ 4071-4074 (1988).

Iowa Code §§ 287.1-.3; 297.9.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 09/19/2016  

504.3 Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal. Official school publications include material produced in the journalism, newspaper, yearbook or writing classes and distributed to the student body either free or for a fee.

 

Any expression made by students in the exercise of free speech, including student expression in official school publications, is not an expression of official school policy. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students, unless the employees or officials have interfered with or altered the content of the student speech or expression.

 

Official school publications are free from prior restraint by district employees or officials except as provided by law. A faculty advisor shall supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. The production of official school publications shall be guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

 

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication, shall follow the grievance procedure outlined in board policy. Students who believe their freedom of expression in a student-produced official school publication has been restricted shall follow the grievance procedure outlined in board policy.

 

The superintendent shall be responsible for developing a student publications code. This code shall include, but not be limited to, reasonable rules including time, place and manner of restrictions. The superintendent shall also be responsible for distributing this policy and the student publications code to the students and their parents.

 

 

Legal Reference:                   

Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

Iowa Code §§ 280.22.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 09/19/2016 

504.3R1 Student Publications Code

  1. Official School publications defined. An “official school publication” is material produced by students in the journalism, newspaper, yearbook or writing classes and distributed to students either free or for a fee.
  2. Expression in an official school publication.
    1. No student shall express, publish or distribute in an official school publication material which is:
      1. obscene;
      2. libelous;
      3. slanderous; or
      4. encourages students to:
        1. commit unlawful acts;
        2. violate school rules;
        3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
        4. disrupt or interfere with the education program;
        5. interrupt the maintenance of a disciplined atmosphere; or
        6. infringe on the rights of others.
    2. The official school publication shall be produced under the supervision of a faculty advisor.
  3. Responsibilities of students.
    1. Students writing or editing official school publications shall assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.
    2. Students shall strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.
    3. Students shall strive to achieve professional standards of grammar, usage, punctuation and spelling for clarity and accuracy of official school publications.
  4. Responsibilities of faculty advisors.Faculty advisors shall supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.
  5. Liability. Student expression in an official school publication shall not be deemed to be an expression of the school district. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression. The liability, if any, is only to the extent of interference or alteration of the speech of expression.
  6. Appeal procedure.
    1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication shall seek review of the decision through the student grievance procedure under board policy.
    2. Persons who believe they have been aggrieved by a student-produced official student publication shall file their complaint through the citizen grievance procedure under board policy.
  7. Time, place and manner of restrictions on official school publications.
    1. Official student publications may be distributed in a reasonable manner on or off school premises.
    2. Distribution in a reasonable manner shall not encourage students to:
      1. commit unlawful acts;
      2. violate school rules;
      3. cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
      4. disrupt or interfere with the education program;
      5. interrupt the maintenance of a disciplined atmosphere; or
      6. infringe on the rights of others.

 

Approved   05/19/97       Reviewed 09/19/2016     Revised 09/19/2016  

504.4 Student Social Events

School-sponsored social events shall be approved by the principal and placed on the school calendar prior to public announcement. They shall be under the control and supervision of school personnel. The hours and activities of the event shall be reasonable and in keeping with board policy.

 

School-sponsored social events are open to the students enrolled in the school district. Others, such as alumni or out-of-town students, may attend as the date or escort of students enrolled in the school district or with the permission of the certified personnel supervising the event.

 

Student behavior and the behavior of school personnel, particularly certified personnel’s behavior, shall be in keeping with the behavior required during regular school hours.

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:                    Iowa Code §§ 280.13-.14.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 09/19/2016  

504.5 Student Performances

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.

 

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day. Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

 

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations. The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

 

It shall be the responsibility of the superintendent, it conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

 

It shall be within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent shall be the responsibility of the parent and the student.

 

 

Legal Reference:                   

Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

Iowa Code §§ 280.13-.14.

281 I.A.C. 12.6.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 05/19/97   

504.6 Student Fundraising

The board believes that fundraising by school classes and organizations should be held to a minimum. The fundraiser should always be or have an expressed goal or objective that is in line with other school policies. Whenever possible, no sale or drive should be in conflict with a business operation within the community. An attempt should be made to purchase items locally that will be involved in the fundraising event.

 

Fundraising activities will be scheduled with the building principal, and they will attempt to spread the events out so that not more than one campaign per building will be going on at any time.

 

Fundraisers during the summer months shall be limited and shall still require the approval from the building principal or the superintendent in the absence of the principal.

 

All fundraisers must receive board approval, except in emergency situations, the board grants the superintendent authority to approve fundraisers.

 

Legal Reference:                   

Senior Class of Pekin High School v. Tharp, 154 N.W.2d

874 (Iowa 1967).

Iowa Code §§ 297.8.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 12/19/2011 

504.6R1 Student Fundraising Regulations

All group and organization sponsors who arrange for any type of fundraiser shall use the following guidelines:

  • Encourage the acceptance of money (donations) in place of the actual goods being sold.
  • No student should be required to sell a set quota of any fundraising item or product.
  • Each local business will be given an opportunity for a one-time donation for each school year or on an annual basis.
    • Businesses using this option will designate the organization(s) and amount.
    • Businesses using this option will be provided a sticker or notice to place in a highly visual location for future reference.
    • A list of businesses that choose this option will be provided to each organizational group sponsor.
  • Only one major fund-raiser per group/organization that involves the local community will be allowed per school year.

 

Approved   02/24/00       Reviewed 09/19/2016      Revised             

504.7 Student Activity Program

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.

 

Students will have an opportunity to participate in a school activity unless the activity is not offered, the activity is an intramural or interscholastic athletic activity or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other’s teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interest and abilities in the students.

 

Student activity events must be approved by the superintendent, unless it involves unusual travel expense, in which case the board will take action. The events must not disrupt the education program or other school district operations.

 

A high school student who participates in school-sponsored athletics may participate in non-school sponsored sport during the same season. Such outside participation shall not conflict with the school sponsored athletic activity.

 

It shall be the responsibility of the superintendent to develop administrative regulations for each school activity. These regulations shall include, but not be limited to, when physical examinations will be required; how and when parents will be informed about the risk of the activity, including information regarding the District’s concussion policy; academic requirements; and proof of insurance on the student participating in certain activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

Legal Reference:                   

20 U.S. §§ 1681-1683; 1685-1686 (1988).

34 C.F.R. Pt. 106.41 (1993).

Iowa Code §§ 216.9; 280.13-.14.

281 I.A.C. 12.6.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised 09/19/2011   

504.8 Student Work/Intern Programs

Coordination of educational programs and local businesses can benefit the school district community. When mutually acceptable arrangements can be made between a local business and the board, secondary students may work for a local business to obtain school credit.

 

Such programs must be compatible with the educational program and have the approval of the board.

 

It shall be the responsibility of the superintendent to pursue such arrangements with local business and establish regulations for implementation of this policy.

 

Legal Reference:                    

Iowa Code §§ 297.8; 282.3.

 

Approved   02/26/91       Reviewed 09/19/2016     Revised             

505 Student Scholastic Achievement

505.1 Assignment of Courses

Student shall take a predetermined number of and types of courses to graduate. Where students have a choice in course offerings, the school district will try to allow each student to take the course of the student’s choice. Courses with limited space will be allocated to those who first apply for the course or need it for graduation.

 

It shall be the responsibility of the superintendent/principal to develop the course offerings for each year for all grades. The superintendent shall make a recommendation to the board annually as to which courses shall be offered.

 

Legal Reference:                    Iowa Code §§ 256.11; .11A; 280.

                                                281 I.A.C. 12.3(6), .3(7), .5(16).

 

Approved   02/26/91       Reviewed 10/17/2016      Revised             

505.2 Student Progress Reports and Conferences

The board supports the following objectives of student progress reporting:

  1. To inform parents/guardians of the progress made by their students;
  2. To give parents/guardians a better understanding of the expectations of the school;
  3. To record for students their growth or achievement;
  4. To help students in evaluating their own growth or achievement;
  5. To assist the student, parent/guardian, and the school in working cooperatively for the welfare of the student.

 

The superintendent, with assistance from the administrative and teaching staffs, shall develop procedures for evaluating and reporting student progress to parents.

 

Parent-teacher conferences will appear on the official school calendar. These conferences are intended to supplement the student progress reports. Report cards or progress reports will be issued at the close of each quarter. In some cases, progress reports will be issued more frequently. Parent-teacher conference will be scheduled in such a fashion as to accommodate the majority of the parents. Parents unable to attend the conferences should contact the building principal to make arrangements for a conference.

 

Students, who are doing poorly, and their parents/guardians shall be notified prior to the end of the semester in order to have an opportunity to improve their grade. Parents/guardians, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time. Parents/guardians and students are encouraged to discuss the student’s progress or other matters with the student’s teacher.

 

Once each year the reporting procedures shall be reviewed by the professional staff. The board shall grant final approval to the procedures and revisions as recommended.

 

Legal Reference:               Iowa Code §§ 256.11, 280 (1989).

                                           281 Iowa Admin. Code 11.3(12).

                                           281 Iowa Admin. Code 12.3(7).

 

Approved   2/26/91       Reviewed 10/17/2016       Revised   10/17/2016  

505.3 Student Promotion-Retention-Acceleration

Students will be promoted to the next grade level at the end of each school year, based on the student’s achievement, age, maturity, emotional stability, and social adjustment.

 

The retention of a student will be determined by the certified staff and building principal. When it becomes evident a student in grades kindergarten (K) through eight (8) may be retained in a grade level for an additional year, the parents/guardians will be informed, and they will have the right to due process.

 

When at all possible, parents/guardians of students in grades kindergarten (K) through eight (8) will be notified of a possible retention of their student no later than the beginning of the last nine weeks of school.

 

The district will monitor student progress closely and make every attempt to retain students as early in their educational program as possible.

 

Students in grades nine (9) through twelve (12) will be informed each year of the required coursework necessary to graduate. When it becomes evident a student in these grades will be unable to meet the graduation requirements, the parents/guardians will be informed. It shall be within the sole discretion of the board to deny graduation to a student.

 

Students with one or more exceptional abilities in grades kindergarten (K) through eight (8) who, in the judgment of the administration and certified personnel, would benefit from acceleration in the educational program, may take classes in areas beyond their current grade level or participate in other approved forms of acceleration. Parents/guardians shall be contacted and agree to the acceleration of the student.

 

Students with one or more exceptional abilities in grades (9) through twelve (12) who, in the judgment of the administrative and certified personnel, would benefit from acceleration in certain courses may take exams to test out of courses. Parents/guardians shall be contacted and agree to the acceleration of the student.

 

Legal Reference:                    Iowa Code §§ 256.11; 279.8; 280.3.

                                                281 I.A.C. 11.3(12).

                                                281 I.A.C. 12.3(7).

 

Approved   02/26/91       Reviewed 10/17/2016       Revised 10/17/2016  

505.4 Student Honors and Awards

The district shall have a program that sets out honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students, to assist students in setting goals. Students shall be made aware of honors and awards and the action necessary on the part of the student to achieve them.

 

It shall be the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

Legal Reference:                    Iowa Code §§ 297.8.

 

Approved   02/26/91       Reviewed 10/17/2016      Revised 08/15/2011 

505.5 Testing Program

A comprehensive testing program shall be established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

 

No student shall be required, as part of any applicable program, to submit a surveys, analysis, or evaluation which reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent/guardian;
  • mental and psychological problems of the student or student’s family;
  • sexual behavior and attitudes;
  • illegal, anti-social, self-incriminating or demeaning behavior;
  • critical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
  • religious practices, affiliations, or beliefs of the student or student’s parent/guardian; or
  • income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

It shall be the responsibility of the board to review and approve the evaluation and testing program.

 

Legal Reference:

Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

20 U.S.C. § 1232h (1988).

Iowa Code §§ 280.3; 256B; 282.1, .3, .6.

281 I.A.C. 12.5(13), .5(21).

 

Approved   02/26/91       Reviewed 10/17/2016     Revised 10/17/2016  

505.6 Graduation Requirements

Students must successfully completed each grade level, grade one (1) through grade twelve (12) and complete all the required courses of study prior to graduation as determined by the state Department of Education and the board.

 

It shall be the responsibility of the superintendent to ensure that students complete grades one (1) through twelve (12) and that high school students complete the minimal requirements to receive a general diploma (See related board policy). Additional credits shall be required to receive a merit diploma or an honor diploma.

 

A limited number of students may choose an alternative method to complete the requirements for a diploma. In the case of the alternative school, the same number of credits shall be required from classes passed through the alternative school curriculum.

 

Graduation requirements for special education students will be in accordance with the prescribed course of study as described in the student’s Individualized Education Plan (IEP). Prior to the student's graduation, the IEP team shall determine that the graduation requirements have been met.

 

In lieu of some of the listed graduation requirements, consideration may be given for extraordinary graduation requirements for identified TAG students which will be in accordance with the prescribed course of study as described in their Individualized Education Plan (IEP). The TAG student’s IEP team, which consists of the Principal/H.S. Administrator, Guidance Counselor, TAG Coordinator, parent/guardian, and student shall develop the student’s graduation requirements and then determine that the graduation requirements have been met.

 

The required courses of study will be reviewed by the board annually.

 

Legal Reference:               Iowa Code §§ 256.11, 279.8, 280.3, .14.

                                           281 Iowa Admin. Code 11.2, 11.3(12).

                                           281 Iowa Admin. Code 12.2, 12.3(7), 12.5.

 

Approved   2/26/91       Reviewed 10/17/2016       Revised 10/17/2016 

505.6E1 Multiple Diploma

 

PCM Diploma (Level III)

PCM Diploma (Level II)

PCM Diploma

English

8 Credits

8 Credits

8 Credits

Math

6 Credits

6 Credits

6 Credits

Science

6 Credits

6 Credits

6 Credits

Social Studies

6 Credits

6 Credits

6 Credits

Physical Education

4 Credits

4 Credits

4 Credits

Electives

5 Credits

10 Credits

18 Credits

 

 

 

 

Required Credits for Graduation

35 credits

40 credits

48 credits

 

Approved   02/26/91       Reviewed 04/16/2018       Revised 04/16/2018   

505.6E2 General Diploma

General Diploma - 48 total credits (what every student must have to graduate).

Available with Honors:

            "Gold Honors" - 3.5 GPA

            "Crimson Honors" - 3.25 GPA

 

Required Credits:

            Language Arts                                                8 Credits

            Math                                                                6 Credits

            Science                                                           6 Credits

            Social Studies                                                 6 Credits

            Physical Education                                         4 Credits (1 credit per year)

            *Electives                                                        18 Credits

 

                                                                                    48 Credits Total

 

*  Electives must include:

            1 Semester of Fine Arts (Vocal, Band, Art, Theater Arts).

            1 Semester of Vocational (Industrial Tech., Vo. Ag., Home Econ., Business).

            1 Semester of Computer Applications

            1 Semester of Health

            1 Semester of Life Skills (Single Survival, Exploring Life & Careers, or Interpersonal Relationships)

+ Algebra I credits will count towards a high school diploma when taken in middle school, as long as the course instructor is certified to teach secondary math. Algebra I credits taken in middle school will not count toward the high school grade point average.

 

**This diploma becomes effective with the class of 2010.

 

Approved   2/20/96       Reviewed 04/16/2018      Revised   04/16/2018   

505.7 Early Graduation

Generally, students will be required to complete the necessary course work and graduate from high school at the end of the grade twelve (12). Students may graduate prior to this time if the course work required for graduation under board policy has been fulfilled. The board will waive the last semester of physical education during grade twelve for an early graduate.

 

A student’s request for early graduation must have the approval of the board. Students must make a request for early graduation on the appropriate school form by two weeks after the end of the first quarter of the student’s senior year in high school.

 

A student who graduates early will no longer be considered a student and will become an alumnus of the school district. However, the student who graduates early may participate in prom and commencement exercises.

 

Any administrative regulations regarding this policy will be developed by the superintendent and the principal.

 

 

Legal Reference:      Iowa Code §§ 279.8, 280.3, .14.

                                  281 Iowa Admin. Code 11.2, 11.3(12).

                                  281 Iowa Admin. Code 12.2, 13.2(7), 12.5.

 

Approved   2/26/91       Reviewed 10/17/2016     Revised 10/17/2016  

505.7R1 Early Graduation Regulations

The Board of Education recognizes that there are different circumstances leading to the student’s decision to graduate early. The following regulations will be considered when approving or disapproving the student’s early graduation application:

  • Due to extreme and extenuating circumstances, the deadline for an early graduation application may be waived on a case by case basis.
  • If an applicant misses the deadline, the parent/guardian and student must appear before the Board of Education with an educational plan which demonstrates the need for approval.
  • A class required for graduation may be taken by correspondence if the student has already failed that class.
  • All correspondence classes must be approved by the guidance counselor and principal prior to enrollment.
  • The conditions of an approved early graduation application will result in:
    • Non-attendance after the end of the 7th semester with all work completed.
    • Immediate adult status in regard to school activities.
    • Ineligibility for all school activities except prom and commencement exercises.

Approved   07/19/99       Reviewed 10/17/2016    Revised 08/15/2011   

505.8 Commencement

Students, who have met the requirements for graduation, will be allowed to participate in the commencement proceedings, provided they will abide by the proceedings organized by the administration. It shall be the responsibility of the building principal to solicit input from each graduating class regarding the proceedings for their commencement.

 

Participation in the commencement exercises is to be considered a privilege and not a right. Various situations could prevent a student from participation even if they have met the current graduation requirements.

 

Failure of a student to participate in commencement will not be reason for withholding the student’s final progress report or diploma certifying the student’s completion of high school.

 

Legal Reference:                    Iowa Code §§ 297.8; 280.3, .14.

                                                281 I.A.C. 12.3; 12.3(7); 12.5.

 

Approved   02/26/91       Reviewed 10/17/2016       Revised 10/17/2016 

505.9 Student Credit for Other Courses

Students in grades eleven (11) and twelve (12) may take courses, other than those taught by certified personnel of the school district, at an accredited post-secondary institution. The student may, with the board's discretion, receive credit towards the student's graduation requirements for the course.

 

The school district will pay the lesser of the actual costs of the course or $250 to the accredited post-secondary educational institution. The board will not pay for courses taken at a post-secondary institution while a student in grade eleven (11) or twelve (12) is enrolled full-time in the school district or the post-secondary educational institution.

 

It shall be the responsibility of the superintendent to inform the board about courses student are taking under this policy and make a recommendation about the granting of credit to the student upon completion of the course. In making this recommendation, the superintendent shall consider the benefit to the student and other factors the superintendent deems relevant.

 

This policy will not apply to courses under the Senior Year Plus program, which are offered at or by a post-secondary institution for students as part of the school district's curriculum through a sharing agreement or other arrangement between the board and the post secondary institution.

 

Legal Reference:               Iowa Code §§ 256.11, 261E, 280.3, .14, 282.26.

                                           281 Iowa Admin. Code 11.5.

                                           281 Iowa Admin. Code 12.5.

                                           281 Iowa Admin. Code 22

 

Approved   2/26/91       Reviewed 10/17/2016       Revised 10/17/2016  

505.10 Student Performance Testing for Classroom Credit

In meeting the needs of the students, the board may grant credit by performance testing for course work which is ordinarily included in the school curriculum.

 

The district strives to assure that students master content in courses before advancing to the next level in a curricular area. The district recognizes that learning also takes place in areas outside the school setting. There may be students, in specific situations, who possess the skills or have mastered the content in a prerequisite to a course. In those situations, procedures have been developed to determine if the student should be advanced and be excused from the prerequisite.

 

Students wishing to receive credit by testing shall have the approval of the assigned teacher and the building principal prior to taking the test. Testing for credit may only be utilized prior to the offering of a course. Once the course has begun, students must attend the class and complete the required work for credit.

 

The student will file a written request with the principal one semester prior to enrollment in the course in question. This request should also bear the signature of a parent or guardian. The principal will evaluate the request to determine if it is a reasonable request. If the request is reasonable, the principal will forward it to the teacher of the course into which entry is requested. The teacher will develop and administer a screening procedure for that course which would assure the teacher that the student has mastered the content in the prerequisite course and is ready to advance to the next level. The teacher will make the final decision whether the prerequisites for entry into the course have been met.

 

Performance testing will be dealt with on a case-by-case basis. The board will have final determination on the allowance of performance testing for classroom credits. The board may require testing after the completion of a summer school course, correspondence course or a course from a post-secondary institution prior to allowing such a course to count toward credit for graduation.

 

The guidelines for performance testing will be developed by the professional staff and approved by the board of education.

 

Legal Reference:                    Iowa Code §§ 256.11.

                                                281 I.A.C. 12.5(19).

 

Approved   02/26/91       Reviewed 10/17/2016       Revised 05/18/98   

505.10E2 Performance Testing for Classroom Credit

The guidelines for performance testing were developed by the professional staff and approved by the Board of Education. The intent of these guidelines is to allow students who meet the criteria in unique situations to performance test for classroom credit.

 

Guidelines:

1.   The classroom teacher, whose class is involved, will prepare the performance test. The test shall be comprehensive in nature and include the entire semester/year material. The test must have administrative approval prior to the exam.

 

2.   The classroom teacher, whose class is involved, will administer and grade the performance test using the following grading scale, which may be different than their own classroom scale.

93% and Above       A

91% - 92%               A-

89% - 90%               B+

87% - 88%               B

85% - 86%               B-

 

A score of 84% or below will be unacceptable. The student must score 85% (B-) to pass.

 

3.   If the student meets the minimum criteria set for passing (85%), credit will be given, and the grade earned will be the semester/year grade for that class, upon final approval by the Board of Education. This grade will be entered into the student’s permanent file and used in determining accumulative grade average (GPA). The student has the option of testing out of a year-long course at the beginning of the year.

 

4.   As an option, the student may elect not to accept the grade from the performance test and choose to enroll in the regular semester/year class, thus erasing any previous grade.

 

NOTE:   Students will not be allowed to performance test out of Band, Vocal, or Physical Education.

 

Approved   05/18/98       Reviewed 10/17/2016     Revised 08/15/2011

505.11 Certificate of Attendance

Based upon board approval, a student who has attended grades nine (9) through twelve (12), has a good conduct record, and who has extenuating circumstances may receive an “Attendance Certificate” rather than an diploma at commencement exercises. Although the certificate is not the equivalent of a diploma, no distinction shall be made between the certificate and the diploma at commencement or when determining eligibility to participate on the senior trip.

 

Legal Reference:                    Iowa Code §§ 256.11; 297.8; 280.3; 280.14.

                                                281 I.A.C. 11.2; 11.3(12); 12.2., .3(7), .5.

 

Approved   02/26/91       Reviewed 10/17/2016       Revised             

          

506 Education Records

506.1 Education Records Access

The board recognizes the importance of maintaining education records and preserving their confidentiality, as provided by law. Education records are kept confidential at collection, storage, disclosure and destruction stages. The board secretary is the custodian of education records. Education records may be maintained in the central administration office or administrative office of the student’s attendance center.

 

Definitions

For the purposes of this policy, the defined words have the following meaning:

  • “Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution.
  • “Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution. Parents of an eligible student are provided access to the education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.

 

An education record may contain information on more than one student. Parents will have the right to access the information relating to their student or to be informed of the information. Eligible students will also have the right to access the information relating to themselves or be informed of the information.

 

Parents, eligible students, and other individuals authorized in accordance with law will have access the student’s education records during the regular business hours of the school district. Parents and eligible students will have a right to access the student’s education records upon request without unnecessary delay and in no instance more than forty-five (45) calendar days after the request is made. Parents, other than parents of an eligible student, may be denied access to a student’s records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records. Parents, an eligible student, or an authorized representative of the parents will have the right to access the student’s education records prior to an Individualized Education Program (IEP) meeting or hearing.

 

Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the education records. Fees for copies of the records are waived if it would prevent the parents or eligible student from accessing the records. A fee may not be charged to search or retrieve information from education records.

 

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the education record and a list of the types and locations of education records collected, maintained or used by the school district.

 

If the parents or an eligible student believes the information in the education records is inaccurate, misleading or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education records.

 

 

Education records may be disclosed in limited circumstances without parental or eligible student’s written permission. This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parents or the eligible student. This disclosure may be:

  • to school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the education records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
  • to the U.S. Comptroller General, the U.S. Attorney General, the U.S.  Secretary of Education or state and local educational authorities;
  • in connection with a student’s application for, or receipt of, financial aid;
  • to organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted;
  • to accrediting organizations;
  • to parents of a dependent student as defined in the Internal Revenue Code;
  • to comply with a court order or judicially issued subpoena;
  • consistent with an interagency agreement between the District and juvenile justice agencies;
  • in connection with a health or safety emergency;
  • as directory information; or
  • in additional instances as provided by law.

 

The superintendent will keep a list of the individuals, and their positions, which are authorized to view a special education student’s education records without the permission of the parents or the eligible student. Individuals not listed are not allowed access without parental or an eligible student’s written permission. This list must be current and available for public inspection and updated as changes occur.

 

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student’s education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records. The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s education records. This list for a education record may be accessed by the parents, the eligible student and the custodian of education records.

 

Permanent education records, including a student’s name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation. Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

 

When personally identifiable information, other than permanent education records, is no longer needs to provide educational services to a special education student, the parents or eligible student are notified. This notice is normally given after a student graduates or otherwise leaves the school district. If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records, except for permanent records. Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes. For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five (5) years after completion of the activity for which funds were used.

 

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system. The school district will enter into an interagency agreement with the juvenile justice agencies involved.

 

The purpose of the agreement is to allow for the sharing of information prior to a student’s adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

 

The school district may share any information with the agencies contained in a student’s permanent record, which is directly related to the juvenile justice system’s ability to effectively serve the student. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order. Information contained in a student’s permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family. Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.

 

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law. The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

 

Agencies will contact the principal of the attendance center where the student is currently or was enrolled. The principal will then forward copies of the records within a reasonable time following receipt of the request.

 

The school district will provide training or instruction to employees about parents’ and eligible students’ rights under this policy. Employees will also be informed about the procedures for carrying out this policy. It is the responsibility of the superintendent to annually notify parents and eligible students that they have the right to:

  1. Inspect and review the student’s education records;
  2. Seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights;
  3. Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law authorizes disclosure without consent; and
  4. File a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the law.

 

The notice is given in a parents’ or eligible student’s native language. Should the school district collect personal information from students for the purpose of marketing or selling that information, the school district will annually notify parents of such activity.

 

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy. Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC.  20202-8520.

 

 

Legal Reference:        20 U.S.C. § 1232g, 1415.

                                    34 C.F.R. Pt. 99, 300.610 et seq.

                                    Iowa Code §§ 22; 279.9B; 208.24, .25; 622.10.

                                    281 I.A.C. 12.3(4); 41.

                                    1980 Op. Att’y Gen. 720, 825.

 

Approved   02/26/91            Reviewed 06/19/2017       Revised 06/19/2017

506.1E1 Annual Notice

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

 

1.   The right to inspect and review the student’s education records within forty-five (45) days of the day the district receives a request for access.

 

      Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal (or appropriate school official) will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

 

2.   The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student’s privacy rights under FERPA.

 

         Parents or eligible students who wish to ask the school district to amend a record should write the school principal (or appropriate school official), clearly identify the part of the record they want changed, and specify why it should be changed.

 

If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

 

3.   The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

 

      One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interest. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel), or a person serving on the school board. A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

 

      A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

 

      Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.

 

4.   The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:  Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC, 20202-4605.

 

Approved   11/17/97       Reviewed 06/19/2017                   Revised 06/19/2017

506.1R1 Use of Education Records Regulation

Parents and eligible students will have a right to access a student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. The intent of this regulation is to establish procedures for granting requests from eligible students and parents to access a student’s education records.

 

Education records mean those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. These may include, but are not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

 

  1. Access to Records
  1. Parents, eligible students, and other individuals authorized in accordance with law will have access to the student's education records during the regular business hours of the school district. Parents and eligible students will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. An eligible student or parent, upon written request to the board secretary, shall receive an explanation and interpretation of the education records. A student, eighteen (18) years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are eighteen (18) years or older but still dependents for income tax purposes may access the student's records without prior permission of the student.
  2. School officials having access to student records are defined as having a legitimate educational interest. A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks. 

 

B.  Release of Information Outside the School – Information from education records may be disclosed to outside parties as outlined in board policy and otherwise provided by law.

 

C.  Procedures for Requesting a Record Amendment

  1. If the eligible student, parent, or legal guardian believe the information in the education records is inaccurate, misleading, or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education student records. 
  2. The school district will decide whether to amend the education student records within a reasonable time after receipt of the request.
  3. If the school district determines an amendment is made to the education student record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.
  4. If the school district determines that amendment of the student's education record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district. The hearing officer may be an employee of the school district, so long as the employee does not have a direct interest in the outcome of the hearing.
  5. Upon parental request, the school district will hold a hearing regarding the content of a student’s education records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
  6. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request. The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
  7. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues. The parent or eligible student may be represented by an individual at their choice at their own expense.
  8. The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
  9. The parents may appeal the hearing officer’s decision to the superintendent within five (5) calendar days if the superintendent does not have a direct interest in the outcome of the hearing.
  10. The parents may appeal the superintendent’s decision or the hearing officer’s decision if the superintendent was unable to hear the appeal, to the board within five (5) calendar days.  It is within the discretion of the board to hear the appeal.
  11. If the parents' and the eligible student's request to amend the education student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the education student record commenting on the school district's decision or setting forth the reasoning for disagreeing with the school district. Additions to the student's education records will become a part of the education student record and be maintained like other education student records. If the school district discloses the education student records, the explanation by the parents will also be disclosed or the eligible student of the decision in writing.

 

 

Approved   02/26/91       Reviewed 06/19/2017     Revised 06/19/2017

506.2 Student Directory Information

Directory information is information contained in the educational records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose “directory information” to third parties without consent if it has given public notice of the types of information which it has designated as “directory information,” the parent’s or eligible student’s right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as “directory information.”

 

The district has designated the following as “directory information”: student’s name, address, telephone number, e-mail address, photograph, date and place of birth, major field of study, dates of attendance, grade level, participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors, and awards received, the most recent educational agency or institution attended, student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student’s SSN, in whole or in part, cannot be used for this purpose.)

 

Student is defined as an enrolled individual, PK-12 including children in school district sponsored childcare programs.

 

Prior to developing a student directory or to giving general information to the public, parents (including those open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child’s information in the directory or in the general information about the students.

 

It shall be the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

 

Legal Reference:                    20 U.S.C. § 1232g

                                                34 C.F.R. § 99

                                                Iowa Code §§ 22; 622.10.

                                                281 I.A.C. 12.3(4); 41.

                                                1980 Op. Att’y Gen. 720.

 

Approved   02/26/91       Reviewed 06/19/2017     Revised 06/19/2017

506.2R1 Use of Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that PCM Community School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, the PCM Community School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the PCM Community School District to include this type of information from your child’s education records in certain school publications. Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and,
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

 

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.[1] 

 

If you do not want the PCM Community School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by October 1. The PCM Community School District has designated the following information as directory information:  student’s name, address, telephone number, e-mail address, photograph, date and place of birth, major field of study, dates of attendance, grade level, participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors, and awards received, the most recent educational agency or institution attended, student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student’s SSN, in whole or in part, cannot be used for this purpose.)

 

Approved   02/26/91       Reviewed 06/19/2017     Revised 06/19/2017

506.3 Student Photographs

The board will permit student “portrait” photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student “portraits.” In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative rules regarding student photographs.

Legal Reference:                   

Iowa Code §§ 297.8.

1980 Op. Att’y Gen. 114.

Approved   02/26/91       Reviewed 11/21/2016     Revised 05/19/97   

506.4 Student Library Circulation Records

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media center. As a general rule, student library circulation records are considered confidential records and will not be released without parental consent. Individuals who may access such records include a student’s parents, the student, authorized certified employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.

Appropriate authorities in a health or safety emergency may access the student’s library circulation records without the approval or the notification of the student’s parents. Parents may not access records, without the student’s permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It shall be the school librarian’s responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records. Students’ library circulation records may be accessed during the regular business hours of the school district. If copies of documents are requested, a fee for such copying shall be charged.

It shall be the responsibility of the superintendent, in conjunction with the school librarian, to develop administrative regulations regarding this policy.

Legal Reference:                   

20 U.S.C. § 1232g (1988).

34 C.F.R. Pt. 99 (1993).

Iowa Code §§ 22; 622.10.

281 I.A.C. 12.3(6).

1980 Op. Att’y Gen. 720, 825.

Approved   02/26/91       Reviewed 11/21/2016     Revised 11/21/2016   

507 Student Health and Well-Being

507.1 Student Health and Immunization Certificates

Students desiring to participate in athletic activities in the school district shall have a physical examination by a licensed physician and provide proof of such an examination to the school district. A physical examination and proof of such an examination may be required by the administration for students enrolling for the first time in the school district.

 

A certificate of health stating the results of a physical examination and signed by the physician shall be on file at the attendance center. Each student shall submit an up-to-date certificate of health upon the request of the superintendent. Failure to provide this information may be grounds for disciplinary action.

 

Students enrolling in kindergarten or any grade in elementary school in the District will have, at a minimum, a dental screening performed by a licensed medical professional (physician, nurse, physician assistant, dentist, dental hygienist) sometime between the student turning three (3) years of age and four (4) months following the student’s enrollment in the District, and will provide proof of such a screening to the District.  Students enrolling in any grade in high school in the District will have, at a minimum, a dental screening performed by a licensed dentist or dental hygienist sometime between one (1) year prior to the student’s enrollment in the District and four (4) months following the student’s enrollment in the District, and will provide proof of such a screening to the District.

 

Parents or guardians of students enrolling in kindergarten in the District shall be provided a student vision card provided by the Iowa optometric association and as approved by the department of education.  The goal of the District is that every child receives an eye examination by age seven, as needed.

 

Students enrolling for the first time in the school district shall also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law. The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so. Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission. Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission. The district may conduct TB tests of current students.

 

Exemptions from the certification and immunization requirements in this policy will be allowed only for medical or religious reasons recognized under the law. The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

 

Legal Reference:                    Iowa Code §§ 139.9; 280.13.

                                                281 I.A.C. 33.5

                                                641 I.A.C. 7.

 

Approved   02/26/91       Reviewed   12/19/2016          Revised 12/19/2016   

507.2 Administration of Medication to Students

Students may be required to take medication during the school day. Medication shall be administered by the school nurse, or in the nurse’s absence, by a person who has successfully completed an administration of medication course reviewed by the Board of Pharmacy Examiners. Training and continued supervision shall be documented and kept on file at school.

 

Some students may need prescription and nonprescription medication to participate in their educational program. These students shall receive medication concomitant with their educational program. When administration of the medication requires ongoing professional health judgement, an individual health plan shall be developed by the licensed health personnel with the student and the student’s parent.

 

Students who have demonstrated competence in administering their own medication may self-administer their medication as long as all other relevant portions of this policy have been complied with by the student and the student’s parent or guardian. A written statement by the student’s parent/guardian shall be on file requesting co-administration of medication, when competence has been demonstrated.

 

Medication will not be administered without written authorization that is signed and dated from the parent, and the medication must be in the original container which is labeled by the pharmacy or the manufacturer with the name of the child, name of the medication, the time of the day which it is to be given, the dosage and the duration. A written record of the administration of medication procedure must be kept for each child receiving medication including the date; student’s name; prescriber or person authorizing the administration; the medication and its dosage; the name, signature and title of the person administering the medication; and the time and method of administration and any unusual circumstances, actions or omissions. Medication shall be stored in a secured area unless an alternate provision is documented. Emergency protocols for medication-related reactions shall be posted. Administration of medication records shall be kept confidential.

 

The school nurse, or in the nurse’s absence, the person who has successfully completed an administration of medication course reviewed by the Iowa Board of Pharmacy Examiners shall have access to the medication. Students may carry medication only with the approval of the parents and building principal of the student’s attendance center. Emergency protocol for medication-related reactions will be in place.

 

The superintendent shall be responsible, in conjunction with the school nurse, for developing rules and regulations governing the administration of medication, prescription and nonprescription, to students.  Annually, each student shall be provided with the requirements for administration of medication at school.

 

Legal Reference:                    Iowa Code ch. 124.

                                                281 I.A.C. 41.23.

                                                657 I.A.C. 1.1(3).

 

Approved   02/26/91       Reviewed 12/19/2016     Revised 12/19/2016   

507.2R1 Authorization to Administer Medication to Students

Health care of the school age child is a responsibility of the parent. However, it is recognized by the district that there may be certain services which must be provided for the child to attend school to accommodate the treatment of illnesses and disabilities. In most cases the parent should arrange a schedule to give medication and perform health care procedures at home, outside school hours. Parents should explore, with the physician, the advisability of a schedule that can be carried out before and after school hours.

 

I.    Medication

A.   Medications required during school which cannot be managed otherwise shall be administered when the following are on file at school:

  1. A physician’s signed, dated authorization including name of the medication, dosage, administration route, time to be given at school, and reason receiving.*
  2. A parent’s signed and dated authorization/permission to administer the medication during school. *^
  3. The medication shall be in the original packaging and labeled as dispensed by the prescriber or pharmacist and shall identify the medication, strength, and time interval to be administered. Two labeled containers may be requested; one for home and one for school. If needed the physician may be contacted for clarification on medication administration. *^

* Required by Rules of Special Education 670-12.23(281) for prescription and nonprescription medication for special education students. See sections 1, 2 and 3 above.

^ If a regular education student must take prescription or nonprescription medication during school, procedures 2 and 3 above are to be followed before administration.

 

B.   A record of each dose of medication administered shall be documented in the pupil’s health record. Included are: medication, date, time, dosage, route, person administering the medication, and any unusual observations.

C.  Medication shall be stored in a locked/secure area.

D.  Medication shall be delivered to school personnel and picked up preferably by parents. When medication is received the amount may need to be documented. Medication not claimed by the parent by the end of the school year shall be destroyed. Procedures for destroying medication shall include witness and documentation.

E.   Classified school personnel shall successfully complete a medication administration course approved by the Department of Education to administer medication. Review sessions are recommended. Training and continued supervision shall be documented and kept on file at school.

F.   The school nurse will inform school personnel administering medication of the benefits and side effects of the medication. If side effects are observed, this information is reported immediately to the school nurse.

G.  Individualized pupil self-administration of medication, supervision and/or program needs of pupils should be emphasized.

H.  Emergency procedures for medication reactions and required emergency injections are recommended.

I.    The school district is advised to ensure liability insurance coverage for school personnel administering medication.

 

II.   SPECIAL HEALTH CARE PROCEDURES (long-term or on-going situations)

A.   Special health care procedures required during school which cannot be managed otherwise shall be carried out when the following are on file at school:

  1. A physician’s signed, dated authorization detailing the procedure, reason for the procedure, time of school administration, and anticipated results and/or side effects. The step by step procedure may be attached to the authorization/permission slip. The designated person to perform the procedure shall be written.
  2. A parent’s signed and dated authorization/permission to carry out the procedure.
  3. Provision of supplies, equipment and maintenance are the responsibility of the parent.

B.   Procedure authorizations must be renewed annually and updated immediately as changes occur. An annual report to the physician and parents is recommended at a minimum.

C.  A record of each procedure carried out shall be maintained in the pupil’s health record including: procedure, date, time, results, person carrying out procedure, and any unusual observations.

D.  Routine student reassessment and reevaluation is ongoing when the procedure deviates from the usual or is not or cannot be provided, this will be documented and the parent notified immediately.

E.   A secure limited access area shall be provided for storage of equipment and supplies.

F.   The special health care procedure may be performed by the school nurse, or the nurse may delegate in accordance with the Iowa Board of Nursing Position Statement of the School Nurse Task Force.

G.  All personnel who will be involved with the pupil shall be trained in the specific health care procedure. In-service training, performance, and continuing supervision of performance shall be documented and kept on file at school. Community health care professionals may be utilized for training. Training includes:

  1. Train personnel for back-up when usual personnel are not available. Plan for an assistant when emergency situations occur) consider bus driver, principal, and/or secretary).
  2. Train designated personnel in each setting in Cardio-Pulmonary Resuscitation and first aid and update training periodically. Establish emergency protocol including transportation and emergency room service, fire evacuation, and weather precautions.
  3. Document training, continuing training, review, supervision, and performance.  Recommend follow-up supervision.

H.  Provide information to community agencies to advise of the need for services. (ex: electric and telephone companies, fire department, Red Cross needs in emergency).

I.    Participate as a member of the interdisciplinary education team and document Special Health Care Procedures and how they will be met in the health component of the IEP of a special education student.

J.   The school district is advised to ensure liability insurance coverage for school personnel providing special health care.

 

Legal Reference                     Iowa Code Chapter 204.

                                                281 I.A.C. 12.3(9).

                                                281 I.A.C. 12.23.

 

Approved   02/26/91       Reviewed 12/19/2016       Revised 12/19/2016 

507.3 Communicable Diseases

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees. The term “communicable disease” shall mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

 

Prevention and control of communicable diseases shall be included in the school district’s blood borne pathogens exposure control plan. The procedures shall include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping. This plan shall be reviewed annually by the superintendent and school nurse.

 

The health risk to immunodepressed students shall be determined by their personal physician. The health risk to others in the school district environment from the presence of a student with a communicable disease shall be determined on a case-by-case basis by the student’s personal physician, a physician chosen by the school district or public health officials.

 

A student who is at school and who has a communicable disease which creates a substantial risk of harm to other students, employees, or others at school shall report the condition to the superintendent or school nurse any time the student is aware that the disease creates such risk. It shall be the responsibility of the district, when the superintendent or school nurse, upon investigation, has knowledge that a reportable communicable disease is present, to notify the Iowa Department of Public Health. Health data of a student is confidential and it shall not be disclosed to third parties, except in cases of reportable communicable diseases.

 

It shall be the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with students with a communicable disease.

 

Legal Reference:        School Board of Nassau County v. Arline, 480 U.S. 273 (1987).

                                    29 U.S.C. §§ 701 et seq (1988).

                                    45 C.F.R. Pt. 84.3 (1993).

                                    Iowa Code ch. 139.

                                    641 I.A.C. 1.2-.5, 7.

 

Approved   02/26/91       Reviewed 12/19/2016      Revised 12/19/2016   

507.4 Student Injury or Illness at School

When a student becomes ill or is injured at school, the student’s parents shall be notified by the school district as soon as possible.

 

The school district, while not responsible for medical treatment of an ill or injured student, will have authorized school personnel present administer emergency or minor first aid if necessary. An ill or injured child will be turned over to the care of the parents or qualified medical personnel as quickly as possible.

 

It shall be the responsibility of the principal to file an accident report with the superintendent within twenty-four (24) hours after the students injured at school.

 

Annually, parents shall be required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child. The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

The superintendent shall be responsible, in conjunction with the school nurse, to develop rules and regulations governing the procedure in the event a student becomes ill or is injured at school

 

Legal Reference:                    Iowa Code §§613.17.

 

Approved   02/26/91       Reviewed 12/19/2016       Revised 12/19/2016  

Uploaded Files: 

507.5 Emergency Drills

Students will be informed of the action to take in an emergency. Emergency drills for fire, weather, and other disasters shall be conducted each school year. Fire and tornado drills shall be each conducted regularly during the academic school year with a minimum of two before December 31 and two after January 1.

 

Each attendance center will develop and maintain a written plan containing emergency and disaster procedures. The plan will be communicated to and reviewed with employees. Employees shall participate in emergency drills. Certified employees shall be responsible for instructing the proper techniques to be followed in the drill.

The emergency plan shall include:

  • assignment of employees to specific tasks and responsibilities;
  • instructions relating to the use of alarm systems and signals. If combination visual and auditory warning devices do not exist, the plan shall include specific provisions for warning individuals with hearing impairments;
  • information concerning methods of fire containment;
  • systems for notification of appropriate persons and agencies;
  • information concerning the location and use of firefighting equipment;
  • specification of evacuation routes and procedures;
  • posting of plans and procedures at suitable locations throughout the facility;
  • evacuation drills which include the actual evacuation of individuals to safe areas;
  • an evaluation for each evacuation drill.

 

Legal Reference:        Iowa Code §§ 100.31.

                                    281 I.A.C. 41.27(3).

 

Approved   02/26/91       Reviewed 12/19/2016      Revised 12/19/2016   

507.6 Student Insurance

Students participating in intramural or extracurricular athletics shall be required to have health and accident insurance. The student shall bring written proof of such insurance or participate in the insurance program selected by the school district.

 

Students, whether they are or are not participating in intramural or extracurricular athletics, shall have the opportunity to participate in the health and accident insurance plan selected by the school district.

 

The cost of the insurance plan shall be borne by the student. Participation in the health and accident insurance plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

 

Whenever a student is injured while under the supervision of a member of the school district staff, the faculty member will file an accident report with the school nurse and the principal’s office.

 

Legal Reference:                    Iowa Code §§ 297.8.

 

Approved   02/26/91       Reviewed 12/19/2016      Revised 12/19/2016  

507.7 Custody and Parental Rights

Disagreements between family members are not the responsibility of the school district. The school district will not take the “side” of one family member over another in a disagreement about custody and parental rights. Court orders that have been issued shall be followed by the school district. It shall be the responsibility of the person requesting an action by the school district to inform and provide the school district the court order allowing such action.

 

This policy does not prohibit an employee from listening to a student’s problems and concerns.

 

It shall be the responsibility of the superintendent to ensure that school district personnel remain neutral in a disagreement about custody and parental rights.

 

Legal Reference:                    Iowa Code §§ 232.67, .70, .73, .75; 235A; 279.8; 710.6.

                                                441 I.A.C. 9.2; 155; 175.

 

Approved   02/26/91       Reviewed 12/19/2016       Revised 12/19/2016  

507.8 Student Special Health Services

The board recognizes that some special education students need special health services during the school day. These students shall receive special health services in conjunction with their individualized education program.

 

The superintendent, in conjunction with licensed health personnel, shall establish administrative regulations for the implementation of this policy.

 

Legal Reference:       

Board of Education v. Rowley, 458 U.S. 176 (1982).

Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982).

Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979).

20 U.S.C. §§1400 et seq. (1988).

34 C.F.R. Pt. 30 et seq. (1993).

Iowa Code §§ 256.11(7); 256B; 273.2, .5, .9(2)-(3); 280.8.

281 I.A.C. 41.

 

Approved   02/26/91       Reviewed 12/19/2016     Revised 12/19/2016  

507.10 Wellness Policy

The PCM Community School District’s Board of Education is committed to the optimal development of every student. The board believes for students to have the opportunity to achieve personal, academic, developmental, and social success, there needs to be a positive, safe, and health-promoting learning environment at every level, in every setting.

 

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student's understanding, beliefs and habits as they relate to good nutrition and regular physical activity. In accordance with law and this belief, the board commits to the following:

 

The school district will identify at least one goal in each of the following areas:

  • Nutrition Education and Promotion: Schools will provide nutrition education and engage in nutrition promotion that helps students develop lifelong healthy eating behaviors.
  • Physical Activity: Schools will provide students with age and grade appropriate opportunities to engage in physical activity that meet the Iowa Healthy Kids Act.
  • Other School Based Activities that Promote Wellness: As appropriate, schools will support students, staff, and parents’ efforts to maintain a healthy lifestyle.

 

 The following nutritional guidelines for food available on school campuses will be adhered to:

  • Meals served through the National School Lunch and School Breakfast Program will be appealing and meet, at a minimum, nutrition requirements established by state and federal law;
  • Schools providing access to healthy foods outside the reimbursable meal programs before school, during school and thirty minutes after school shall meet the United States Department of Agriculture (“USDA”) Smart Snacks in Schools nutrition standards, at a minimum. This includes such items as those sold through a la carte lines, vending machines, student run stores, and fundraising activities;
  • Snacks provided to students during the school day without charge (e.g., class parties) will meet standards set by the district in accordance with law. The district will provide parents a list of foods and beverages that meet nutrition standards for classroom snacks and celebrations; and
  • Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in school nutritional standards on campus during the school day.

 

The superintendent or superintendent’s designee shall implement and ensure compliance with the policy by:

  • Reviewing the policy at least every three years and recommending updates as appropriate for board approval;
  • Implementing a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy;
  • Making the policy and updated assessment of the implementation available to the public (e.g., posting on the website, newsletters, etc). This information shall include the extent to which the schools are in compliance with policy and a description of the progress being made in attaining the goals of the policy; and
  • Developing administrative regulations, which shall include specific wellness goals and indicators for measurement of progress consistent with law and district policy.

 

Legal Reference:       

2 U.S.C. §§ 1751 et seq.

42 U.S.C. §§ 1771 et seq

Iowa Code §§ 256.7(29); 256.11(6).

281 I.A.C. 12.5; 58.11.

 

Approved _8/21/06__             Reviewed 06/19/2017             Revised 06/19/2017

507.10R1 Wellness Policy Regulation

To implement the Wellness Policy, the following district specific goals have been established:

 

Goal 1 – Nutrition Education and Promotion: Schools will provide nutrition education and engage in nutrition promotions that help students develop lifelong healthy eating behaviors. The goal(s) for addressing nutrition education and nutrition promotion include the following

  • Nutrition guidelines that require the use of products that are whole grain, low in saturated fats, zero trans fat, moderate in sugar and sodium, and served in appropriate portion sizes consistent with USDA standards shall be established for all foods offered by the district’s Nutrition Services Department or contracted vendors. Menu and product selection shall utilize student, parent, staff and community advisory groups whenever possible.
  • Nutrition services policies and guidelines for reimbursable meals shall not be less restrictive than federal and state regulations require.
  • A la carte offerings to students shall be nutritious and meet United States Department of Agriculture (USDA) Smart Snacks in Schools nutrition standards and guidelines.
  • School nutrition services will provide a list of acceptable ideas to teachers for fundraising activities and classroom celebrations.
  • The school district discourages students from sharing their foods or beverages with one another during meal or snack times, given concerns about allergies and dietary restrictions.
  • Provides staff development programs and training for nutrition staff meeting the USDA professional standards for child nutrition professionals.

 

Goal 2 – Physical Activity: Schools will provide students and staff with age and grade appropriate opportunities to engage in physical activity that meet federal and state guidelines, including the Iowa Healthy Kids Act. The goal(s) for addressing physical activity include the following

  • Develop a comprehensive, school-based physical activity program (CSPAP), that includes the following components:
    • Physical education, recess;
    • Classroom-based physical activity;
    • Walk to school; and
    • Out of school time activities;
    • Physical education includes students with disabilities, students with special healthcare needs may be provided in alternative educational settings.
  • Promote the benefits of a physically active lifestyle and help students develop skills to engage in lifelong healthy habits;
  • Engage students in moderate to vigorous activity during at least 50 percent of physical education class time;
  • Encourage classroom teachers to provide short physical activity breaks (3-5 minutes), as appropriate;
  • Offer classroom health education that complements physical education by reinforcing the knowledge and self-management skills needed to maintain a physically active lifestyle;
  • Ensure physical activity is not used for or withheld as a punishment;
  • Afford elementary students with recess according to the following:
    • Outdoors as weather and time permits;
    • Encourages moderate to vigorous physical activity

 

Goal 3 – Other School-Based Activities that Promote Student Wellness: Schools will support student, staff, and parents’ efforts to maintain a healthy lifestyle, as appropriate. The goal(s) for addressing other school-based activities that promote student wellness include the following

  • Engage students, through taste-tests of new school meal items and surveys to identify new, healthful, and appealing food choices;
  • Permit students to bring and carry clear water bottles filled with water throughout the day;
  • Make drinking water available where school meals are served during mealtimes;
  • Encourage fundraising efforts held outside school hours to sell only non-food items, promote physical activity, or include foods and beverages that meet or exceed the Smart Snacks nutrition standards;
  • Strive to provide students with at least 10 minutes to eat after sitting down for breakfast and 20 minutes after sitting down for lunch;
  • Encourage parents/guardians to eat school meals with their student(s).

 

Public Involvement: There is a process for permitting parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, administrators and the public to participate in the development, implementation, and periodic review and update of the policy.

  • The district has a local wellness policy committee to advise the district on the development, implementation, and improvement of the school wellness policy

 

Approved 06/19/2017             Reviewed                    Revised

508 Miscellaneous Student-Related Matters

508.1 Class or Student Group Gifts

Student groups may make expenditures for gifts to the District upon securing the recommendation of the building principal/designee and the approval of the superintendent/ designee. Gifts may be accepted and acknowledged by the superintendent/designee acting for the Board.

 

Legal Reference:                    Iowa Code §§ 68B; 722.1, .2.

 

Approved   02/26/91       Reviewed 12/19/2016       Revised 12/19/2016  

      

508.2 Open Night

In keeping with good community relations, students activities scheduled on Wednesday night will conclude by 6:00 p.m. and the building cleared by 6:15 p.m. whenever possible. Students may participate in activities scheduled by the state or activities re-scheduled by other schools. Students with conflicts on re-scheduling activities on a Wednesday evening shall be excused from the activity with no consequences because of changing dates. It shall be the responsibility of the building principal or designee to oversee the scheduling of school activities for compliance with this policy.

 

Legal Reference:                Iowa Code §§ 279.8 (1989).

 

Approved   1/18/93       Reviewed 12/19/2016       Revised 12/19/2016  

508.3 Student Telephone Calls

Generally, students receiving telephone calls shall not be called to the phone. The administrative office in their attendance center will take a message and forward it to the student. Only in an emergency situation will a student be removed from the classroom or a school activity to receive a telephone call.

 

Students may, in an emergency situation, use the telephone in the administrative office of their attendance center to make a telephone call. Prior permission must be obtained from the principal or the principal’s secretary.

 

Legal Reference:                    Iowa Code §§ 297.8; 280.14; 808A.

                                                281 I.A.C. 21.8.

 

Approved   02/26/91       Reviewed 12/19/2016      Revised             

508.4 Supervision after School Events

To supervise the school facility, there shall be a district employee or a person designated by the school district available while students wait at the school building after a school activity.

 

It shall be the responsibility of the supervisor to ensure that the students and other individuals in the school building have a valid and clear purpose for being in the facility at that time. If there is no valid and clear purpose for the student or other individual to be in the building, the supervisor shall require them to leave the school building at once.

 

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

Legal Reference:        McClain v. Lafayette County Bd. of Education, 673 F.2d 106 (1982).

                                    Iowa Code §§ 297.8.

 

Approved   02/26/91       Reviewed 12/19/2016       Revised             

508.4R1 Supervision after School Events Regulation

Supervision of after school events means the coach, sponsor, or person responsible for the activity will supervise until all student participants have left the building or grounds.

 

Supervision includes the areas used (gym, locker rooms, commons, etc.). After returning from an away night activity, the sponsor or coach will not leave the premises until all student participants have found shelter, a ride home, or has satisfactorily relieved the school district of all responsibilities.

 

Approved   05/19/97       Reviewed 12/19/2016     Revised