Board Committees

Pursuant to Board Policy 209.1, the board has appointed the following committees, their members, and meeting times. All committee meetings will be held at the District Office, 400 E. Hwy 163, Monroe, IA 50170.

Facilities/Transportation - Rod DeHaai and Steve Nearmyer - First Wednesday of each month at 7:00 a.m.

Finance - Mitchell Chipps and Greg Ingle - Second Wednesday of each month at 7:00 a.m.

District Improvement - Mindy McCarthy and Nicole Stafford - Third Wednesday of each month at 3:45 p.m.

Technology - Alvin Keuning and Rod DeHaai - Fourth Wednesday of each month at 7:00 a.m.

Human Resources/Negotiations - Mitchell Chipps and Steve Nearmyer - As needed

July 2015 - June 2016 Minutes

2015-10-12 SIAC Committee Notes

The School Improvement Advisory Council met at 7:00 p.m. on October 12, 2015, School Improvement Advisory Council members present included; Mandy Shannon, Tami Thomas, Ryan Roozeboom, Morgan Steenhoek, Rebecca Ver Heul, Darin Graber, Luke Vander Sanden, Blake Kielman, Cathy DeHaai, Sarah DeVries, Angie Langrebe, Lisa Houser, Tammy Steenhoek, Rhonda Buys, Brad Jermeland, and Stephanie VerHelst.  The following students were in attendance; Brianna Killins, Payton Pool, Davis Herndon, Kendal Earley, and Carlee VerHelst.

 

1. Welcome and Introductions

Committee members introduced themselves to the group.

 

2. Overview and Purpose of the School Improvement Advisory Council - Brad Jermeland

Mr. Jermeland provided an overview of the purpose of the School Improvement Advisory Council.

 

3. Annual Yearly Progress Report - Stephanie VerHelst

The Annual Yearly Progress report was shared with the group.  It was explained to the committee that Prairie City Elementary School and the Middle School were designated as SINA schools.  Mr. VanderSanden, Prairie City Elementary principal, reviewed the SINA Plan that he and Mrs. VerHelst, Director of Continuous Improvement and Support Services, have been completing. The SINA Plan for Prairie City Elementary will be submitted to the Iowa Department of Education on November 1, 2015. Mr. Kielman, middle school principal, shared the intervention work that has been occurring at the middle school. 

 

Mrs. VerHelst reviewed three year trend data for reading, math, science and social studies.

 

Mrs. VerHelst provided an overview of the District Goals for reading, math, science, social studies, 21st Century Learning Skills, and Social/Emotional Behavioral.

 

4. Teacher Leadership and Compensation Grant Application - Brad Jermeland

The Teacher Leadership and Compensation grant was reviewed with the committee. The leadership positions and responsibilities (Instructional Coaches, Model Teachers, Mentor Teachers and Technology Integration Specialists) were reviewed. The Abstract and Part 5 were specifically reviewed with the committee.

 

5. Other

The next School Improvement Advisory Council meeting will be held on Monday, December 7, 2015. The meeting will be held in the High School Library, beginning at 7:00 p.m.

2015-10-14 Finance Committee Notes

PCM Community School District

Board Finance Committee Meeting

Wednesday, October 14, 2015

7:00 a.m.

Meeting Notes

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, October 14, 2015.  Board members present included Dr. Ingle and Rod DeHaai.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas and Board Secretary Jeana Van Voorst.

 

Agenda Items

  1. Public Relations Services. Mr. Jermeland reviewed a proposal from Sara Opie to provide communications plans, public relations counsel and written materials for PCM as the District looks to educate and inform the voters on the proposed February 2nd bond referendum.
  2. Aesop-Applitrack
    1. Sub Caller – Aesop customer agreement was reviewed for the proposed sub caller services
    2. Human Resource Module – Applitrack customer agreement was reviewed for the proposed additional recruiting services and functionality of the stand alone account.
  3. Insurance Consulting Service RFP. A request for proposals for insurance consulting services has been developed and was shared with committee members.  The District will be sending the RFP to 7 consulting firms in November.
  4. IASB Monthly Topic Calendar
    1. 7 General Fund Financial Indicators – These indicators were reviewed for Fiscal Year 2015.  The indicators include, certified enrollment, solvency ratio, unspent authorized budget ratio, % revenue spent, annual unspent spending authority, salaries and benefit percent of total expenses and new money % settlement in comparison to salaries and benefits % increase.
    2. Enrollment Indicators – Certified enrollment for the current year was shared and discussed along with trend lines and future enrollment estimates.
    3. Review Monthly Financial Statements – Monthly financial comparisons were shared and discussed.

2015-10-21 District Improvement Notes

District Improvement Committee

October 21, 2015

District Office

4:45 p.m.

Committee Meeting Notes

 

 

The Board District Improvement Committee met on Wednesday, October 21, 2015, at 4:45 p.m.  Board members present were Brenda Downey and Nicole Stafford.  Other present were Stephanie Ver Helst, Director of Continuous Improvement and Support Services and Brad Jermeland, Superintendent.

 

1. Comprehensive Assessment Plan

  1. FAST Bridge Assessments

  2. State Assessment

Mrs. Ver Helst provided an update and showed the FAST Bridge Assessment site.  The FAST Bridge site is currently utilized for reading assessments and will be implemented in the winter for math assessments.  It was explained that the site will used for intervention implementation and progress monitoring as part of the MTSS process.

 

Mrs. Ver Helst shared information about the proposed State Assessment.  Iowa law says a new state assessment must be in place by the 2016-17 school year. Students currently take the Iowa Assessments in grades 3-8 and 11 in math and reading to meet state and federal accountability laws.

 

The Smarter Balanced Assessments were developed by a consortium of states, including Iowa, guided by the belief that a high-quality assessment system aligned to rigorous academic standards can improve teaching and can help prepare students for success in college and in the workplace.

Adopting the Smarter Balanced Assessments was the centerpiece of a Dec. 2014 report from the Iowa Assessment Task Force, created by lawmakers in 2013 to study the state’s assessment needs and to make a recommendation.

The Iowa Department of Education held a public hearing on the proposed rules on Nov.

 

2. Professional Development

  1. Highlights

  2. Future Plans

  3. 2016-17 Professional Development

Mrs. Ver Helst and Mr. Jermeland provided an update on professional development activities in the school district.  They also shared future plans for the current school year.  The process/concept of utilizing the District Leadership Team (combination of teachers and administrators) to develop the professional development activities for the 2016 - 17 school year was discussed.  

 

3. Curriculum Mapping Software

The Atlas Rubicon curriculum mapping software was shared with the committee.  The district did utilize this service in the past, but did not renew the license due to budget concerns.  The district will continue to explore this option for curriculum development and mapping.

 

4. PCE SINA Math Plan

Mrs. Ver Helst gave a progress update on the Prairie City Elementary SINA Plan.  The SINA Plan was finalized and being submitted to the Department of Education.

 

5. At-Risk Programming Considerations

The Modified Allowable Growth (MAG) budget was shared with the committee.  Each school year the Board sets the amount levied for at-risk services.  There were legislative changes last year.  The changes will give school districts more flexibility on how at-risk programs can be provided to students.  The district is waiting on guidance from the Department of Education.  The application deadline has been extended due to the changes.

 

6. Other

2015-11-04 Facilities/Transportation Notes

Board Facility and Transportation

Meeting Agenda

Wednesday, November 4, 2015

7:00 a.m.

Committee Meeting Notes

 

The Board Facility and Transportation Committee met on Wednesday, November 4, 2015, at 7:00 a.m.  Board members present were Mitchell Chipps and Steve Nearmyer.  Other present were Jeff Shannon, Director of Operations and Brad Jermeland, Superintendent.

  1. Construction Management Presentation

DCI Group, a construction management firm, attended the meeting and presented.  Kevin Kain and Brandon Shulte represented DCI.  The presentation was an overview of construction management services that they could provide for our building projects.  They explained the difference between construction management services and the more traditional approach of general contractor.  It was decided to have DCI Group present to the Board at a work session.
 

  1. Facility Projects Prioritization

Mr. Shannon shared a prioritized list of potential facility needs/projects to the committee.  Mr. Shannon met with each building principal to formulate the list.  He then prioritized the list based on the input from each principal.
 

  1. Other

2015-11-11 Finance Committee Notes

Board Finance Committee

November 11, 2015

District Office

7:00 a.m.

Meeting Notes

 

​The Board Finance Committee met at 7:00 a.m. on Wednesday, November 11, 2015.  Board members present included Dr. Ingle and Rod DeHaai.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas and Board Secretary Jeana Van Voorst.

 

Agenda Items

  1. Review Audit Comments

Mr. Jermeland discussed the exit interview with the District auditors, Hunt and Associates. The District has requested to have the audit available for the January Board meeting for approval.

 

2.   Special Education Weighted Enrollment Information

Mr. Jermeland discussed weighted enrollment which was finalized the beginning of November. Students served by an IEP are counted each year for funding generated in the subsequent fiscal year. Weighted enrollment trends were discussed along with the special education staffing trends. Weighted enrollment has seen a decrease from a high in 2011 of 137.55 to a low this year of 89.36. 

 

3.   2015-2016 Line Item Budget

Business Manger, Tami Thomas, reviewed the finalized line item budget for the current fiscal year. The budget will be included in the November Board Packet. Expenses are budgeted to be very similar to fiscal year 2015. Revenues are budget to be down from last fiscal year. Several reasons for this were discussed and include, decreased enrollment, income surtax decrease and negative audit adjustments for enrollment.

 

4.   5 Year Budget Projections

The five-year budget projections and assumptions were discussed. 

 

5.   Board Financial Goals

a.  Solvency Ratio – Mr. Jermeland reviewed the recommended target range from IASB for solvency ratio. The current recommendation is between 5-15%. PCM ended Fiscal Year 2015 with a ratio of 22.76%. Having the Board set a target range for PCM will be added on the December Board agenda.

b.  Unspent Authorized Budget Ratio - Mr. Jermeland reviewed the recommended target range from IASB for unspent budget ratio. The current recommendation is between 5-15%.  PCM ended Fiscal Year 2015 with a ratio of 20.80%. Having the Board set a target range for PCM will be added on the December Board agenda.

 

6.   5Cast – Budget Analytics Tool

Mr. Jermeland discussed the capabilities of the 5Cast budgeting and forecast tool for school districts. 5Cast allows administrators and boards to simulate “what-if” scenarios for the purpose of making informed data driven decisions. Mr. Jermeland will contact Gary Sinclair and ask him to present the tool to the district and the board at a later meeting.

 

7.   Early Retirement Policy

Mr. Jermeland reviewed and discussed the PCM Early Retirement Policy. The policy will be on the November Board agenda for review.

2015-12-02 Facilities/Transportation Notes

Board Facility and Transportation Committee

Meeting Agenda

Wednesday, December 2, 2015

7:00 a.m.

Meeting Notes

 

The Board Facility and Transportation Committee met on Wednesday, December 2, 2015, at 7:00 a.m.  Board members present were Mitchell Chipps and Steve Nearmyer.  Other present were Jeff Shannon, Director of Operations; Tami Thomas, Business Manager; and Brad Jermeland, Superintendent.

 

1. Tentative Timeline for Project

Representatives from the school district, Neuman Monson, and DCI Group did a walk-through of all of the buildings on Monday, November 30, 2015.  The walk-through was done to review the scope of the project with DCI Group.  DCI Group will be working with Neuman Monson to review the plan and the costing of the project.  A tentative timeline was drafted after the walk-through.

 

2. Informational Presentation Timeline

Informational presentations have been scheduled. The presentation timeline was shared with the Monroe Mirror and Prairie City News.  The presentation will be finalized over winter break and all presentation will be given in January.

 

3. Other

2015-12-09 Finance Committee Notes

PCM Community School District

Board Finance Committee Meeting

Wednesday, December 9, 2015

7:00 am

District Office

Meeting Notes

 

The Board District Improvement Committee met on Wednesday, December 9, 2015, at 7:00 a.m.  Board members present were Rod DeHaai and Greg Ingle.  Other present were Tami Thomas, Business Manager, Jeana Van Voorst, Board Secretary and Brad Jermeland, Superintendent.

 

1. District Financial Goals

The committee reviewed historical data of the district’s solvency ratio and unspent authorized budget ratio. Informational items regarding school finance was also presented to the school Board. The administration suggested that the school board set a goal for both financial indicators to provide some guidance to the administration when making budget projections.

a. Solvency Ratio

b. Unspent Balance Ratio

 

2. Insurance Consulting Proposals

The school district sent out Request for Proposals (RFPs) in October regarding insurance agent services. The RFPs were reviewed independently by Mr. Jermeland, Tami Thomas and Jeana Van Voorst. The scores were tabulated and averaged. Two to three firms were going to be contacted to present to the committee with a final recommendation to the Board on December 21st.

 

3. Other

2016-01-20 District Improvement Notes

District Improvement Committee

Meeting Agenda

District Office

4:15 p.m.

January 20, 2015

Meeting Notes

 

The Board District Improvement Committee met on Wednesday, January 20, 2016, at 4:15 p.m.  Board members present were Brenda Downey and Nicole Stafford.  Other present were Stephanie Ver Helst, Director of Continuous Improvement, Ryan Roozeboom, Monroe Elementary Principal, Luke Vander Sanden, Prairie City Elementary Principal and Brad Jermeland, Superintendent.
 

  1. Early Childhood Programming. Mr. Jermeland, Mr. Roozeboom and Mr. Vander Sanden reviewed the Early Literacy Guidance and the Early Literacy Technical Assistance Appendices provided from the Iowa Department of Education.  Both documents were presented at the AEA Superintendent’s meeting in December.  The committee discussed the requirements and the impact the requirements will have on the district’s early childhood programming.  An overview of the requirements will be presented to the Board in February.  District administration will work with the early childhood teachers in preparing a recommendation for the Board to consider at the March Board meeting.  

 

  1. Proposed Curriculum Cycle. Mrs. Ver Helst and Mr. Jermeland presented a draft of the curriculum cycle.  The curriculum cycle will provide a rotation and a focus for reviewing, studying and implementing new curriculum materials, if needed.  The curriculum plan is provided.

 

  1. Other

2016-02-03 Facilities Committee Notes

Board Facilities/Transportation

Committee Meeting Agenda

District Office

February 3, 2016

7:00 a.m.

Meeting Notes

 

The Board Facility and Transportation Committee met on Wednesday, February 3, 2016, at 7:00 a.m.  Board members present were Mitchell Chipps and Steve Nearmyer.  Others present were Jeff Shannon, Director of Operations, Sean Balzer, Director of Technology and Brad Jermeland, Superintendent.

 

  1. Bond Referendum. Mr. Jermeland reviewed and discussed the results of the Bond Referendum.  The email from the County Auditor was reviewed with the committee. The canvassing of the special election results will occur on February 9th.

 

  1. PPEL/SAVE Fund 2016 Summer Projects. Mr. Shannon reviewed a list of summer projects that will be funded by PPEL or SAVE Funds. The list is provided for the Board to review.

 

  1. Fiber Project. Mr. Balzer presented a complete summary of a plan to update fiber. The fiber project would connect Monroe and the Prairie City school with their own contracted fiber line. This is a potential e-rate project.

 

  1. City of Monroe - Request. A request for fencing for the tennis courts from the City of Monroe was shared with the committee. The committee felt that it was not in the district’s best interest to provide funding to help with a new fence around the tennis courts.

2016-02-10 Finance Committee Notes

Board Finance Committee Meeting

District Office

February 10, 2016

7:00 a.m.

Meeting Notes

 

The Board Finance Committee met on Wednesday, February 10th, 2016 at 7:00 a.m.  Board members present were Greg Ingle.  Other present were Tami Thomas, Business Manager, Jeana Van Voorst, Board Secretary and Brad Jermeland, Superintendent.

 

1.Review Audit – The committee reviewed the preliminary audit along with the management discussion and analysis.  Highlights were shared from various areas of the audit, including long-term liabilities, categorical funding and significant deficiencies.  The final audit will be an action item at the board meeting on February 15th, 2016.

 

2.Compensation in Lieu of Insurance

a.IASBO Letter – The committee reviewed a special report issued by IASBO in conjunction with Ahlers & Cooney. The report addressed the implications of offering employees the option of receiving cash or a contribution to the employee’s 403(b) account, in lieu of taking the district-sponsored health insurance coverage. 

 

3.Other 

2016-02-24 Technology Committee Notes

PCM Community School District

Board Technology Committee Meeting

Wednesday, Febuary 24, 2016

7:00 a.m.

Meeting Notes

The Board Technology Committee met at 7:00 a.m. on Wednesday, February 24, 2016.  Board members present included Brenda Downey and Rod DeHaai. Others present included Superintendent Brad Jermeland and Technology Director Sean Balzer.

 

Agenda Items

1. District Fiber Plan

Mr. Balzer presented the details for a potential district internet improvement project involving the following scenarios.

Option #1: privately contract a company to lay a private line of internet fiber between both towns for district use.

Option #2: Have Mediacom set up a specific network between towns to boost internet speeds (Quote pending)

2. E-Rate Status Update

Mr. Balzer presented the FCC E-Rate updates for funding the 2015-2016 district technology projects. A microware internet antenna upgrade is needed for all buildings due to its age and speed restrictions. E-Rate could potentially cover from 40-60 percent of the cost for this project. This would improve lagging internet speeds between buildings and provide a monitoring system for the IT department. 

3. Laptop Damages & Case Purchases

Mr. Balzer brought examples of various student computers in various stages of damage to provide an understanding to the board of how students are maintaining their computers. An open discussion was held to see if anyone would be open to a durable case purchase for the middle school students to reduce physical damage.

4. 2017 Chrome Pilot Program

Mr. Balzer informed the committee he will be purchasing ten Chrome books next year for students to use on a daily basis. This pilot program’s objective is to have real world usage and opinion data on hand when deciding the path for our next one to one lease options.

5. HS Staff Computer Replacement Plan 

Mr. Balzer updated the committee on the progress of the device replacements for the High School staff. The technology department is moving ahead of schedule with little issues to resolve. 

2016-03-02 Facility/Transportation Committee Notes

Board Facility/Transportation Meeting

District Office

March 2, 2016

7:00 a.m.

 

The Board Facility and Transportation Committee met on Wednesday, March 2, 2016 at 7:00 a.m.  Board members present were Mitchell Chipps and Steve Nearmyer.  Other present were Jeff Shannon, Director of Operations and Brad Jermeland, Superintendent.

 

  1. Pella CSD/Mitchellville Elementary School Walk-Through Update

    1. Mechanical System Update

Mr. Shannon and Mr. Jermeland presented a slide show of their recent tours of Mitchellville Elementary, Lincoln Elementary and the Pella Career Academy.  The tour was with DCI Group, Modus Engineering, and Neumann Monson Architects, and was focused on choosing which mechanical system the school should choose to further design.  It was recommended by both school employees to move forward with a VRF (Variable Refrigerant Flow) System, instead of a Chilled Beam System due to space limitations.  

  1. PCM Middle School and Prairie City Elementary Site Plan Update

Ryan Simbro with HR Green Inc., acting as the Civil Engineer for the upcoming projects, Manny Toribio, Prairie City City Administrator, and Forrest Aldrich, engineer with Veenstra & Kimm, Inc., were present to discuss the future of the Prairie City parking lots, and how the groups could work together for the retention basin needed for the project.  Mr. Aldrich informed the group of the amount of funds available, and mentioned that it could be used with this project, as a savings to the District.  Upon further discussion, it was decided that the subject would be tabled until the design was close to completion.  At that time the District would lead the communication with neighbors and patrons from both communities.

  1. Fuel Update

Mr. Jermeland informed the Board Members that the District was going to lock the fuel price in at $1.66 from March to August, and $1.80 September to June.

  1. Other

2016-03-09 Finance Committee Notes

PCM Community School District

Board Finance Committee Meeting

Wednesday, March 09, 2016

7:00 a.m.

Meeting Notes

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, March 09, 2016.  Board members present included Dr. Ingle and Rod DeHaai.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst and Food Service Director Kerri Rolling.

 

Agenda Items

1. Nutrition Fund

a. Milk Break – Mr. Jermeland reviewed the current milk break program in the elementary buildings.  Currently it is offered at the K-5 grade levels.  Limiting the program to Kindergarten and 1st grade was discussed.

b. Lunch & Breakfast Prices - Mr. Jermeland reviewed the current and proposed lunch and breakfast prices. A recommendation will be presented at the April School Board Meeting.

c.Sub pay rate – Increasing sub pay rate to the entry-level wage for regular employees was discussed for food service, custodial and teacher associate positions.

d. Indirect Costs – Charging Nutrition Fund for indirect costs, which include, electricity, water, and secretarial and custodial time was discussed. Currently the General Fund absorbs these costs.

2. Book Fees

a. Elementary – A proposed increase to the Elementary book fee was discussed. A recommendation will be presented at the April School Board Meeting.

b. Middle School - A proposed increase to the Middle School book fee was discussed. A recommendation will be presented at the April School Board Meeting.

c. High School – A proposal to keep the High School book fee the same was discussed. A recommendation will be presented at the April School Board Meeting.

 

3. Proposed Budget Recommendations – Mr. Jermeland presented a list of budget recommendations that the administration team developed. Two options were discussed. Depending on when the legislature sets State Supplemental Amount, a recommendation will either be presented at the March or April Regular School Board Meeting.

 

4. 5Cast/5Sight – Mr. Jermeland discussed two tools that will help the District with forecasting financial information. 5Cast is a financial analysis, budgeting, forecasting and reporting tool. 5Sight is a data analysis and comparative tool to gauge how our district compares to other districts similar in size. Both tools will be on the March Board Agenda for consideration.

2016-03-16 District Improvement Committee Notes

District Improvement Committee

Meeting Notes

Wednesday, March 16, 2016

4:45 p.m.

District Office

 

Participants: Brad Jermeland, Nicole Stafford, Brenda Downey, Stephanie Ver Helst, Angie Landgrebe, Mandy Shannon, Jen Turner

 

  1. Early Childhood Programming Update
    1. Angie, Mandy and Jen gave board members, Brenda D. and Nicole S., a brief overview of their programming
    2. Mr. Jermeland reviewed the powerpoint that is being shown at early childhood program parent meeting to be held on Thursday March 17, 2016 at 6:30 p.m. in HS library
    3. Mr. Jermeland provided clarification and rationale for the recommendation to keep 3 year old programming for 16-17 year only, maintain 4 year old programming as per state requirements, and keep Kinder Prep but build entrance criteria, standards and expectations for the program to make it different from Kindergarten
      1. Clarification around transportation
      2. Some changes in instructional strategies and methods will need to be made for Kinder Prep
      3. Program Evaluation is essential for Kinder Prep program
      4. Parents will need to determine next steps for 3 year old programming beyond 16-17 year
      5. Check and be written to parents to start preschool, put toward reduction/maintenance of current tuition cost
  2. Chapter 12 Requirements
    1. Elementary-in good shape according to Ch. 12 requirements for programming
    2. Middle School-consideration to staffing, scheduling, and provision of services of required content need to be made for 6th grade Music, 7-8 Health, and 7-8 Technology
      1. Teachers need to be certified to teach the required content, therefore some staffing changes may need to occur for 16-17 school year once any internal transfers are complete and staff with proper certification are made available to teach Health and Music
      2. The structure is in place for 7-8 grade technology, will just need to examine what is taught
      3. Curricular materials may need to be considered as a result of having nothing for Health for 7-8 grades
    3. HIgh School-in good shape according to Ch. 12 requirements for programming
  3. Other

2016-04-06 Facilities/Transportation Minutes

Board Facility/Transportation Meeting Notes

District Office

April 6, 2016

7:00 a.m.

 

The Board Facility and Transportation Committee met on Wednesday, April 6, 2016 at 7:00 a.m. Board members present were Mitchell Chipps and Steve Nearmyer. Other present were Sean Balzer, Director of Technology, Scott Bridges, High School Principal, Brad Jermeland, Superintendent, Jeff Shannon, Director of Operations.

 

  1. Review Summer Projects
    1. Mr. Shannon updated the team on Facilities Priority List. The list covers top priority needs that include shop electrical panels, new carpet in two rooms, tile repair, and tree trimming at the High School as well as grounds clean-up around the Outdoor Classroom. Handicap parking and creating an ADA compliant restroom at the Middle School. Installing basketball hoops, adding a roof hatch, and replacing caulking at Monroe Elementary. Replacing carpet in two rooms at Prairie City Elementary. Adding stalls to the restrooms and repairing a faucet in the Football Concession Stand. Repairing lights and fixing a faucet at the softball field. Replacing fence around the baseball field. The group also reviewed a list from Kerri Roling that covered needs in the kitchens at all schools.
  2. Construction Planning Update
    1. Survey RFP - Mr. Jermeland told the team that a Request for Proposal (RFP) to have each school surveyed. The RFP was sent to three different contractors. Bids are due on April 8.
    2. Commissioning RFP - Mr. Jermeland informed the team that a Request for Proposal was sent to three different contractors. The team was informed that Commissioning was a requirement per state codes. RFP’s are due April 12, at 4:00 pm. Commissioning will seek approval during the April 18 Board Meeting.
    3. Monroe Elementary - Mr. Shannon reviewed the notes from the March 30 construction meetings. Topics included the remodel of the Special Education classrooms, moving the location of the current nurse, main entry and office remodel, restroom remodel, and the mechanical design. It was noted that at the next Construction Meeting the group will be having special User Group meetings to include staff that the construction may affect.
    4. Prairie City Elementary - Mr. Shannon reviewed the notes from the March 30 construction meetings. Topics included classroom design, Work Room location, Principal’s Office, and the Guidance Office.
    5. PCM Middle School - Mr. Shannon reviewed the notes from the March 30 construction meetings. Topics included Site Work, classroom additions, Media Center reconstruction, Auditorium reconstruction, and the Guidance Office.
  3. High School Gymnasium Speakers
    1. Mr. Balzer informed the team about the process he has went through to find a sound system he would recommend for the High School Gym. He has contacted several vendors, and has looked at multiple reviews concerning different speakers. He has requested that Embark IT do a demo of their sound system in the near future. He would like to have a recommendation to the Board at the April 18 meeting. The goal is to have the system installed before graduation.
  4. Fiber Project
    1. Mr. Balzer showed a short presentation of how the District’s current internet system works and how he would like to see it become more advanced. The goal is to have fiber ran to each community to enhance internet speed, and reduce outages. His plans are to recommend Mediacom as primary service, and ICN as a minimal backup service. A recommendation plans to go to the Board on April 18.

2016-04-11 SIAC Notices

School Improvement Advisory Council

PCM Middle School Library

April 11, 2016

7:00 p.m.

 

Attendees: Brad Jermeland, Stephanie Ver Helst, Scott Bridges, Blake Kielman, Luke VanderSanden, Ryan Roozeboom, Tami Thomas, Rhonda Buys, Carlee Ver Helst, Tammy Steenhoek, Darin Graber, Sarah DeVries

 

1.   Report Iowa Assessment Data

2015-2016 PCM Annual District Goals

*The district strives for 100% of students to be proficient in each subtest being measured. These goals are based on current percent of students proficient according to the Iowa Assessment outcomes using the 41st National Percentile Rank as the minimum criteria for proficiency and are based on ALL students taking the Iowa Assessments in grades 2-11 at PCM, not just the Full Annual Year (FAY) student list at certain grade levels that the state monitors.

 

Reading-For the 2015-16 school year, grades 2-11 aggregated data will show an increase (above 85%) in the percentage of students proficient on the reading portion of the Iowa Assessments.

 

Goal not met:  84% of students in grades 2-11 are proficient on reading subtest

 

Mathematics-For the 2015-16 school year, grades 2-11 aggregated data will show an increase (above 85%) in the percentage of students proficient on the math portion of the Iowa Assessments.

 

Goal not met: 82% of students in grades 2-11 are proficient on mathematics subtest

 

Science-For the 2015-16 school year, grades 2-11 aggregated data will show an increase (above 87%) in the percentage of students proficient on the science portion of the Iowa Assessments.

 

Goal met: 88% of students in grades 2-11 are proficient on science subtest

 

Social Studies-For the 2015-16 school year, grades 2-11 aggregated data will show an increase (above 85%) in the percentage of students proficient on the social studies portion of the Iowa Assessments.

 

Goal not met: 83% of students in grades 2-11 are proficient on social studies subtest

 

21st Century Skills-For the 2015-16 school year, all students will use 21st Century Skills in developing proficiency in reading, math, science and social studies in order to increase the average percent of students proficient to above 85% on all Iowa Assessment subtests combined.

 

Goal not met: The average percent of students proficient on all 4 Iowa Assessment subtests (Reading, Mathematics, Science and Social Studies) 84%

 

Social Emotional/Behavioral-For the 2015-16 school year, the number of founded cases of bullying and harassment will be less than 10.

 

Goal met: The district had 4 founded cases of bullying and harassment investigated throughout the entire 2014-15 school year. Thus far in 2015-16, we have 2 founded cases.

 

2.   Professional Development Plan for 16-17

Brad Jermeland shared, the focus will be on Jim Knight’s big four areas published in his High Impact Instructional Model book: Content Planning, Formative Assessment, Community Building, and Instructional Practices

 

Emphasis will be on use of new Instructional Coaches to support implementation as we move forward short term and long term in these big four focus areas

 

John Hattie’s research on what has highest impact on increasing student outcomes is aligned to each of the big four areas of Jim Knight’s work, so we did some alignment to those and will be implementing those strategies and practices

 

Starting in Fall 2016, the staff will be involved with intentional content planning in the form of curriculum mapping to the unit level across departments. That will help establish consistency in what the standards are and how they will be met as well as increase vertical alignment from K-12 in each area.

 

3.   District Developed Service Delivery Plan (Special Education Plan)

Stephanie Ver Helst shared the recently revised draft of the plan that is required to be reviewed or revised every 5 years. A committee worked collectively on the plan. There is currently a link to the document on the district website and it is in the adoption process. After public comment, it will go before the school board for approval and then be put into the district’s Comprehensive Accountability and Support Application in the Fall 2016 and district staff will be trained and supported to implement the new plan. This plan is a measurable and objective way to measure and monitor special education teacher caseloads to help ensure that teachers have the resources and time (enough staff allocation) to dedicate to ensure students with disabilities have a Free and Appropriate Public Education and make progress toward their goals according to their IEP.

 

4. TLC Position Structure

Currently, the district has 3 Instructional Coaches hired and board approved to begin within the TLC (Teacher Leadership Compensation) framework in the Fall 2016. There is one per level at high school, middle school and elementary.

 

Next to be hired and board approved are the model teachers within each building (2), mentor teachers within each building (2) and technology integration specialists for each building as well.

 

The 4 building principals are a part of a building leadership TLC training cohort to support this work. Other leaders will be attending Jim Knight Instructional Coaching foundations class, High Impact Instruction class, and Video Learning for Professional Development class this summer to support the TLC staff as well.

 

5. Facility Plan Update

Mr. Jermeland gave a general update of the status of next steps for facilities work for each building. The area of emphasis will be on minimizing disruption to student learning areas during the school year and rerouting the front entrance temporarily while schools get newer safer front entry ways. 

2016-04-13 Finance Committee Minutes

Board Finance Committee Meeting Minutes

District Office

April 13, 2016

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, April 13, 2016.  Board members present included Dr. Ingle and Rod DeHaai.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst and Technology Director Sean Balzer.

 

Agenda Items

  1. 5Cast update and demonstration – Business Manager, Tami Thomas gave a demonstration on the new budget forecasting tool, 5Cast, approved at last months Board meeting. Budget assumptions and the results of those assumptions were shared.
  2. General Obligation Bond Sale Terms/Interest Options – Mr. Jermeland shared scenarios of possible interest rates for the upcoming bond sale. The impact on the overall interest amount and terms of the bonds were discussed. 
  3. Fiber project – Sean Balzer, Technology Director, updated the committee on the fiber project with Mediacom. Project timeline and costs were discussed. This will be an action item on the April 18th Board Agenda.

2016-04-20 District Improvement Notes

District Improvement Committee

Meeting Notes

District Office

Wednesday, April 20, 2016

4:45 p.m.

 

  1. Operational Sharing

    1. Director of Continuous Improvement and Support Services

      1. Conversations with Shane Ehresman for 20% of remote work based tasks

      2. Financial agreement in progress for contract

      3. Each district would secure total of 3 students funding

  2. Review Special Education Plan
    1. Plan rewritten by committee using the required components
    2. Plan is under public comment now and will need to be approved by Special Ed Director at Heartland AEA next then board approval will be sought at May 16, 2016 meeting
    3. Plan will be submitted to state DE as per their guidance (pending changes to the CPlan process)
  3. 2016 - 2017 Anticipated Curriculum Purchases
    1. Music purchase will be board approved at May meeting
    2. Social Studies purchase will be board approved at May or June meeting
    3. Other “smaller” purchases include Ag department, Accounting I, annual subscriptions to online texts, Industrial Tech AutoCAD, various math supplemental materials/manipulatives, renewal of consumables, Handwriting materials, Financial Literacy 6-12 (new for MS, renewal for HS), new Health materials for MS
    4. Total Curricular purchases are currently estimated at $60,000-$70,000 total, but that is a preliminary number
  4. Smarter Balanced Assessment Update
    1. Did not get approval yet to move forward with this as new Iowa statewide assessment
    2. Iowa Testing in Iowa City is working on a new assessment
    3. Iowa Testing is still promoting use of existing Iowa Assessment test in the meantime
    4. May have to continue with use of existing Iowa Assessment test if no further action is taken, will follow state guidelines-will still need to write district goals aligned to this measure possibly since they are currently written that way to align to AYP

2016-05-04 Facility/Transportation Notes

PCM Community School District

Board Facility/Transportation Committee Meeting

Wednesday, May 4, 2016

Superintendent’s Office

7:00 a.m.

 

The Board Facility/Transportation Committee had a regularly scheduled meeting on May 4, 2016 at 7:00 a.m. in the High School office. Board Members in attendance were Mitchell Chipps, and Steve Nearmyer. Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations represented the school. Also in attendance were Sally Obernolte, Neumann Monson, Brandon Schulte, DCI, Matt Mardeson, Jeff Timmons, and Mark Van Wyk, City of Monroe.

 

1.Sprinkler System at Monroe Elementary

Brandon Schulte spoke about a recent test that was held close to Monroe Elementary testing the residual flow. The results indicated that the current flow would not allow for a sprinkler system. Sally Obernolte has scheduled a meeting with the State Fire Marshall’s office to discuss possible options to make the renovations code compliant. Matt Mardeson, City Administrator for the city, said that the city would have a second test done from another location checking water flow. 

 

2.Project contingency budget

Brandon Schulte discussed the procedure that is in place when change orders arise during construction. The discussion will be continued at the next regularly scheduled Board Meeting to discuss spending authority of Mr. Jermeland.

 

3.Liquidated damages

Sally Obernolte and Brandon Schulte discussed the benefits and disadvantages of using liquidated damages in construction contracts. Recommendation was made to get legal advice and proceed with that recommendation.

 

4.Electrical update at the High School

Jeff Shannon gave the team an update on an incident that occurred on May 3rd. The problem in the air handler was found and the problem had been corrected with all systems working properly.

2016-05-11 Finance Committee Notes

Board Finance Committee

Meeting Notes

District Office

7:00 a.m.

 

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, May 11, 2016.  Board members present included Dr. Ingle and Rod DeHaai.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst and Leighton State Bank President/CEO, Steve Fopma.

 

Agenda Items

1. Investment Strategy for Bond Proceeds – Leighton State Bank

Steve Fopma discussed the proposed strategies for investing the bond proceeds.  He presented a cash flow summary with CD’s maturing at different points throughout the project.  This will be an action item at the May 16th Regular Board Meeting.

 

2.   Prairie City – PCM Middle School Design Costs

Mr. Jermeland discussed the two proposed project options for the Prairie City buildings and site.  He indicated there would not be a huge cost difference between the two proposals so other factors would need to be discussed to decide which is the best option moving forward.

 

3. Teacher Leadership and Compensation Funding

Mr. Jermeland reviewed a letter that the District received on May 4th from the Iowa Department of Education.  The letter provided an update on the TLC funding for districts implementing in fiscal year 2016-2017.  Districts in this cohort will receive $319.72 per pupil, which is $0.52 less than what was included in their original TLC budget. 

 

4. 2016-2017 Budget Scenarios

Mr. Jermeland discussed budget scenarios for the 2016-2017 fiscal year.  Solvency ratios and unspent balance ratios were presented for each scenario.   

 

2016-06-01 Facilities/Transportation Notes

Board Facilities & Transportation Committee Meeting

June 1, 2016

7:00 a.m.

District Office

 

The Board Facility and Transportation Committee met on Wednesday, June 1, 2016 at 7:00 a.m.  Board members present were Mitchell Chipps and Steve Nearmyer.  Other present were Pat Clark, Transportation Director, Brad Jermeland, Superintendent, Jeff Shannon, Director of Operations.

 

1. Five Year Transportation Replacement Schedule

  1. Bus Fleet
  2. Small Vehicle Fleet

 

Mrs. Clark spoke about budget plans to replace bus and small vehicles every other year.  Her recommendation is to purchase a small vehicle, preferably a Suburban this year, and replace a bus next year.  She mentioned that the Suburban that we have is oftentimes reserved and works well in the spring with high requests for vehicles.

2. Bus Camera System

Mrs. Clark showed recommendations and estimated costs to install new camera’s for the buses that are currently used on routes and to take students to activities.  Discussion was had between having 2-3 cameras on the bus, and if one should be placed upon the driver.  Pat is going to take footage off of buses that already have camera’s and see if it is necessary to add a third camera.

3. Facility Project Update

Mr. Shannon gave an update on the renovation project at Monroe Elementary.  He mentioned that the project was moving according to schedule and work would start as soon as the end of June with asbestos removal, soon following construction would begin.

It was also noted that there is a city sewer line that is present between Prairie City Elementary and the PCM Middle School.  It was recommended that Prairie City City Council, PCM School Board, and construction management groups be present to have a public discussion at a later date.

4. Board Policy 906.1 - Community Use of District Facilities and Equipment

Mr. Jermeland gave a handout that showed the District's current policy on allowing patrons to rent the building.  The subject will be discussed at a later time, at a regularly scheduled meeting.

2016-06-13 SIAC Agenda

School Improvement Advisory Committee

PCM Middle School Library

Monday, June 13, 2016

6:30 p.m.

The School Improvement Advisory Council met at 6:30 p.m. on June 13, 2016.   School Improvement Advisory Council members present included; Darin Graber, Luke Vander Sanden, Blake Kielman, Sarah DeVries, Lisa Houser, Tammy Steenhoek, Rhonda Buys, Ryan Roozeboom and Brad Jermeland.  

  1. Assessment Data Outcomes
    1. 2015-16 District Goal Results on Iowa Assessments
  2. Overview of Every Student Succeeds Act
    1. Replacing NCLB
    2. Summary and FAQ from DE site
  3. 2016-17 District Goals
    1. https://docs.google.com/document/d/1-EslGl3ku-OJRvFn7rFe-iRtq1E1SORHVH5L5aFtbS8/edit
  4. 2016-17 Curriculum Purchase Overview
    1. HS Entrepreneurship digital annual text renewal-Jan. 2017    
    2. PreK-1 Handwriting Without Tears consumables                 
    3. 6-8 Collections consumables              
    4. HS Geometry Student texts “bubble class”                        
    5. Treasures Student books (2nd gr. Bubble class)          
    6. HS Auto CAD (adoption)                      
    7. HS Ag (3 new course texts, 3 partial for class sets)
    8. K-6 Music (adoption)                        
    9. MS Health (Iowa Code)                         
    10. HS Accounting I (new text)          
    11. HS Psych & Soc. (adoption)        
    12. 6-12 S.St./History (adoption)
    13. MS Foundations financial literacy (new course)
  5. Summer Professional Development Trainings
    1. K-5 enVisions math & Iowa Core alignment, Number Sense and Computation routines-2 day classes for each grade level/special education
    2. Webinars and consultants to support all new textbook adoptions
    3. PRESS literacy intervention manual training-Title I and Special Education staff K-5
    4. Wilson Reading Program-Special Education staff
    5. New science standards overview-elementary and secondary representatives
    6. Mentoring Matters
    7. Instructional Coaches-High Impact
  6. Facility Project Update

2016-06-15 Finance Committee Agenda

Board Finance Committee

Meeting Notes

District Office

June 15, 2016

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, June 15, 2016.  Board members present included Dr. Ingle and Rod DeHaai.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

 

Agenda Items

  1. Insurance Policy Renewal – The insurance renewal for the 2016-2017 School Year was discussed.  Information from the Jester Safety Group Meeting and the Districts Insurance agent were reviewed.  Changes to coverage were discussed.  Melanie Umble will be at the July School Board meeting to discuss the annual renewal.2.  
  2. Instructional Support Levy – The current ISL expires at the end of FY 2018.  The committee discussed the renewal process and timeline.  The District will work with Ahlers & Cooney law firm to start moving forward with the procedures to renew the levy this summer.
  3. Online Software Unlimited Accounting Software – Currently the District hosts the Accounting Software, Software Unlimited, locally on district servers.  The committee discussed moving to a cloud-based solution.  This solution would ensure that the sensitive data is secure and will be unaffected in the event of hardware failure.  Additionally, the date will be managed (updated and backed up) offsite.  The increase cost would be approximately $2000 annually.
  4. 5 Year Vehicle Replacement Schedule – The 5 year replacement schedule for the Districts vehicle fleet was shared.  It was recommended to replace a 65 Passenger bus every other year beginning in FY 2018.  Replacing a small fleet vehicle every other year opposite of the bus replacement was discussed.  The small fleet vehicle replacement would start in FY 2017 and the recommendation would be for a suburban.

July 2016 - June 2017 Minutes

2016-08-03 Facilities/Transportation Meeting Notes

PCM COMMUNITY SCHOOL DISTRICT

FACILITIES/TRANSPORTATION TEAM MEETING

7:00 a.m.., August 3, 2016

District Office, Monroe IA

 

The Facilities/Transportation Team met in the District Office.  Board members present were Steve Nearmyer, Mitchell Chipps.  Also present Brad Jermeland, Superintendent, Sean Balzer, Technology Director, Pat Clark, Transportation Director, and Jeff Shannon, Director of Operations.

 

  1. Bus Cameras
    1. Sean and Pat talked about their request for cameras in all of the route buses.  Multiple quotes were seeked from various venders, asking for different options.  It was decided to take the request to the regularly scheduled meeting to seek approval.
  2. Bus Routes
    1. Pat said all bus routes look to be okay.  At this time Pat doesn’t see a need for an additional route.
  3. Facility Update
    1. Middle School
      1. Jeff gave an update on the ADA compliant restroom that is currently being remodeled.  He assured the team the project would be complete before school started.
      2. Jeff gave an update on current air quality tests that are being held throughout the school.
    2. Monroe Elementary
      1. Jeff gave an update on the current project at Monroe Elementary.  He spoke on about the new special education rooms, new front entry, and current office update.
    3. Easement Update
      1. Mr. Jermeland updated the team on the current situation with the easement language.  A further update will be held at the regularly scheduled Board meeting.
  4. Other
    1. Prairie City Elementary
      1. Jeff updated the team about an HVAC problem that is taking place.  It was decided to move forward with the project and to have Excel Mechanical get the system up and running.

2016-09-07 Facilities/Transportation Notes

Board Transportation/Facility Committee Meeting

September 7, 2016

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, September 7, 2016 at 7:00 a.m.  Board members present were Mitchell Chipps and Steve Nearmyer.  Other present were Nick Bruck, DCI, Brandon Schulte, DCI, Brad Jermeland, Superintendent, Tami Thomas, Business Manager, and Jeff Shannon, Director of Operations.

 

1. Facility Project Update. Nick and Brandon gave a review of the current Monroe Elementary project and a budget update of the entire facilities project.  Discussion was held on cost savings opportunities on the Prairie City project.  

2. Facility Use Policy. Mr. Jermeland and Mrs. Thomas informed the Committee of the current practices when a group uses the school facilities.  Currently, most activities are not paying to rent the facilities.  It was recommended to add this topic to the next Board Workshop to discuss rental fees.

3. MS Air Quality. 

a. Duct Cleaning. Nick has contacted a company that does duct cleaning.  There will be a quote for the service fee before the next Board Transportation/Facility Committee Meeting.  At that time it will be discussed if the topic should be taken to a regular scheduled Board meeting, to seek approval for the service.

4. PCE Compressor Update. Work has begun on the project.  The compressor has been installed.  Work has not been finished at this time.

5. Storage  Buildings. The team walked around the High School to look at several of the small storage sheds and their current condition.  It was decided to look into building a larger shed and removing most of the smaller buildings.  Jeff will do pricing for materials and labor for construction of a new shed and bring it back to the team.

2016-09-12 SIAC Notes

PCM Community School District

School Improvement Advisory Committee Meeting

Monday, September 12, 2016

High School Library

6:30 p.m.

The School Improvement Advisory Council met at 6:300 p.m. on September 12, 2015, School Improvement Advisory Council members present included; Cathy DeHaai, Rhonda Buys, Lisa Houser, Ami Burns, Stephanie Ver Helst, Ryan Roozeboom, Blake Kielman, Scott Bridges, Sarah De Vries, Kim Wilson and Brad Jermeland.
 

  1. Welcome and Introductions. Committee members introduced themselves to the group.
  2. Overview and Purpose of the School Improvement Advisory Council - Brad Jermeland. Mr. Jermeland provided an overview of the purpose of the School Improvement Advisory Council.
  3. 2016 - 17 Goals. An overview of the District Goals for reading, math, science, social studies and culture and climate were presented to the committee.  Questions were asked about the curriculum director position.  It was shared that the superintendent would be responsible for the curriculum process working collaboratively with the building principals and teachers.  Concerns were expressed about our assessment data at the elementary level.
  4. 2016 - 17 Professional Development Plans. The building principals and Mr. Jermeland shared the professional development plans for the district and respective buildings.
  5. 2016 - 17 Curriculum Adoptions. The curriculum cycle was discussed with the SIAC committee.  It was shared that K-5 Social Studies, 6 - 12 Family Consumer Science and 6 - 12 Foreign Language were being studied for possible new curriculum materials for the 2017-18 school year.  The committee did discuss the possibility of addressing the K-5 English Language Arts curriculum earlier that what is currently indicated in the curriculum cycle.
  6. Mr. Jermeland provided a construction update to the committee.

The next School Improvement Advisory Council meeting will be held on Monday, November 14, 2016.  The meeting will be held in the Middle School Library, beginning at 6:30 p.m.

2016-09-14 Finance Notes

Board Finance Committee

Meeting Notes

District Office

September 14, 2016

7:00 a.m.

The Board Finance Committee met at 7:00 a.m. on Wednesday, September 14, 2016. Board members present included Dr. Ingle and Rod DeHaai. Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

  1. Driver’s Ed RFP. The current Driver's Ed contract with Teen Driver, Inc. has expired. Discussion was held on the process to secure these services in the future. The District will put together a RFP for this service and bring to the Board for approval.
  2. Facilities Use Policy. Board Policy 906.1 was discussed. Requests for use of the District Facilities has increased significantly over the past few years. The process for handling these requests was discussed. The Board Policy will be discussed in the upcoming School Board Work Session on September 26, 2016.
  3. Activity fund guidelines. The recently released guidance from the Iowa Department of Education in regards to Student Activity Funds was discussed. This will be an ongoing topic on the Regular School Board Agenda. A few questions and answers will be reviewed at each meeting.

2016-10-05 Facilities/Transportation Notes

Board Facilities & Transportation Committee

Meeting Notes

Wednesday, October 5, 2016

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, October 5, 2016 at 7:00 a.m.  Steve Nearmyer, Board Member, along with Tami Thomas, Business Manager, Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations, were all present for the meeting.

 

  1. Purchased Services. Mr. Jermeland discussed a meeting he had with Ahlers & Cooney regarding commissioning and asbestos removal for the remainder of the projects.
  1. Prairie City Elementary Window Project. Mr. Jermeland and Mr. Shannon gave a review of the planning stages for the Prairie City Elementary Window Project.  The school and DCI had a meeting with architects from SVPA discussing the timeline and reviewing the budget.    
  1. Facility Policy (Sample Policies) Mrs. Thomas gave the Committee examples of two districts Facility Usage Policies.  The Committee decided to use these policies to draft their own and present it to the Board at an upcoming meeting.
  1. Transportation Director
    1. Succession Planning. Mr. Jermeland announced that he will be exploring options to fill the vacancy of Transportation Director.

2016-10-12 Finance Committee Notes

Board Finance Committee

Meeting Notes

Wednesday, October 12, 2016

District Office

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, October 12, 2016.  Board members present included Mitchell Chipps.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

  1. Sales Tax Bonds
    1. Piper Jaffray – Mr. Jermeland reviewed the timeline for the borrowing of Sales Tax Revenue Bonds. The District has worked with Ahlers & Cooney and Piper Jaffray to establish a timeline for the Board to take action for borrowing against the Local Option Sales Tax. Matt Gillaspie will be at the November Board meeting to discuss this with the School Board.
    2. Debt Service Schedule – An updated schedule of borrowing and cash flow was shared. The schedule was developed during the Districts meeting with Matt Gillaspie. It includes assumptions on future purchases and buildings and grounds needs.
  2. October 1st Headcount
    1. Student Reporting in Iowa for budget year FY18 – A projected certified enrollment was shared. This report is due on October 14th this year and will be shared at the board meeting on Monday, October 17th.
    2. Forecast 5 Base Scenario – A base scenario for the forecasted financials was shared based on the student count information.
  3. Activity Fund - Frequently Asked Questions
    1. Exclusive Vendor Contracts & Sponsorships – Mr. Jermeland reviewed the questions and answers that pertained to vendor contracts and sponsorships. This section will be reviewed at the October 17th, 2016 Regular School Board Meeting.
    2. Uses of Funds - Mr. Jermeland reviewed the questions and answers that pertained to the use of funds. This section will be reviewed at the October 17th, 2016 Regular School Board Meeting.
  4. Construction Finance Information – Information about what would be useful information for Board members to receive on the finances of the construction projects was discussed. Tami will work on a spreadsheet that will update the Board by project on what has been spent.

2016-11-02 Facilities/Transportation Notes

Board Facilities & Transportation Committee

Meeting Notes

Wednesday, November 2, 2016

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, June 1, 2016 at 7:00 a.m.  Board members present were Rod DeHaai and Steve Nearmyer.  Other present were Brad Jermeland, Superintendent, Tami Thomas, Business Manager, and Jeff Shannon, Director of Operations.

  1. ​Facility Usage Policy. Mr. Jermeland reviewed the current policy. The school is looking at using rSchool for future scheduling needs. Mr. Jermeland then shared the new proposed Facility Usage Policy.
  1. Prairie City Elementary Window Project.
    1. Updated milestone schedule. Mr. Jermeland reviewed the most updated schedule that has been received from DCI Group.
    2. Prairie City Elementary/Middle School Project. Mr. Shannon updated the committee on the User Group Meetings that were held. Staff members that will be using areas of the building that will be under construction were invited in to share their input.
  1. Fair labor Standards Act. Mr. Jermeland shared plans to change the bus drivers to an hourly contract. He stated that he will be having further discussion with current employees and Board members concerning the topic.
  1. Transportation Director
    1. Job Description. Mr. Jermeland has started the process to write a job description for the Transportation Director. He will be working with Pat Clark, Transportation Director, to gather more information.
    2. Filling Position. Mr. Jermeland discussed the number of applicants for the open Transportation Director position. The committee discussed finding a temporary replacement for the remaining school year, and filling the position permanently after such time.

2016-11-09 Finance Committee Notes

Board Finance Committee

Meeting Notes

Wednesday, November 9, 2016

District Office

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, November 09, 2016.  Board members present included Mitchell Chipps and Dr. Ingle.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas and Board Secretary Jeana Van Voorst.

  1. Leighton State Bank
    1. Bond Proceeds – The timeline for the Sales Tax bond proceeds was shared along with the investment strategy from Leighton State Bank. Proceeds are scheduled to be deposited in January of 2016.
    2. Nutrition Fund Account – Consolidating bank accounts for the Nutrition Funds was discussed. Moving from 2 bank accounts to 1 for convenience reasons was proposed. We will bring this to the Board for approval in a subsequent Board meeting.
  2. Facilities Project Budget
    1. The preliminary budget for the Middle School and Prairie City Elementary projects was discussed. The budget is still in design development and will be narrowed down further in the weeks to come.
  3. Activity Fund - Frequently Asked Questions
    1. Trademarks – Mr. Jermeland reviewed the questions and answers that pertained to Trademarks. This section will be reviewed at the November 21st, 2016 Regular School Board Meeting.
    2. Booster Clubs - Mr. Jermeland reviewed the questions and answers that pertained to Booster Clubs. This section will be reviewed at the November 21st 2016 Regular School Board Meeting.
  4. Board Finance Reports – Financial Board Reports were reviewed with the committee. A profit/loss report was shared to see if it was a report the Board Members would be interested in seeing on a monthly basis. This report will be included in your November 21st Board Packet.
  5. Audit RFP – The District will be required to do a RFP for Audit Services this fiscal year. We are at the end of a 3 year agreement with Hunt, Kain & Associates. Tami Thomas will send out RFP’s and share the results with the committee and Board in future meetings.
  6. Early Retirement – The Early Retirement Policy was reviewed. The current outstanding liabilities under the policy were shared along with a list of eligible employees. The policy will be on the November 21st Board Meeting for review.

2016-11-16 District Improvement Notes

District Improvement Committee

Meeting Notes

District Office

Thursday, November 16, 2016

4:45 p.m.

The Board District Improvement Committee met on Wednesday, November 16, 2016, at 4:45 p.m.  Board members present were Brenda Downey and Nicole Stafford.  Other present were Brad Jermeland, Superintendent.

  1. CTE Courses - DMACC Credit. Mrs. Samson approached administration regarding the possibility of offering her classes as concurrent enrollment classes through DMACC. This will enable students to obtain college credit for the courses. Mr. Bridges and Mrs. Samson met with DMACC officials to confirm the number of courses and other details. Below is a summary of their meeting with DMACC.
    1. Amber has taken all of the necessary steps to teach the classes for concurrent enrollment through DMACC. This was confirmed in my meeting with Randy Gabriel.
    2. We will be offering six classes as concurrent enrollment: Animal Science, Welding in Ag Mechanics, Welding II, Horticulture, Agronomy, and Agriculture Business.
    3. Amber has been approved by DMACC to begin teaching for concurrent enrollment beginning in the fall of 2017.
    4. Once this agreement has been made, all of our students who take one of these classes will have to take it for dual credit (DMACC and PCM). They will not have the option to take it for PCM credit only.
    5. If a community member, or any other adult for that matter, wants to take the class we are required to allow them to take it. This is because it is now a college class through DMACC and if they allow them in the class, we have to as well. Randy said this is rare, but has happened in other schools.
    6. Students will still receive quarter and semester grades, but we only report semester grades to DMACC.
    7. We will be billed $110 from DMACC for each student who takes the class. It will generate $270-$280 in revenue from the state. We actually come out ahead in funding on this one.
  2. Driver’s Education RFPs. The school district’s contract with Teen Driver had expired, so we felt it was best to do an RFP, accept applications, and interview companies to make a determination and recommendation to the school board for driver’s education. Four companies submitted bids and all four companies were interviewed. The administration is making the recommendation that Drive Smart be approved to implement our driver’s education program.
  3. Curriculum Cycle Update
    1. K - 5 Social Studies. An update on the draft social studies standards was given to the committee. We are looking at aligning the curriculum materials between ME and PCE. We are also considering piloting the TCI curriculum at K - 5. The TCI curriculum is being utilized in grades 6 - 12.
    2. Foreign Language. Mrs. Jacobson and Mrs. Blumeyer are piloting foreign language materials from Pearson. They have teacher’s manuals and online access to curriculum materials.
    3. Family Consumer Science. The process of looking at the FCS program offerings has just begun. Mrs. Young and Mr. Karr will be working together to review offerings and materials.

2016-11-21 Human Resources/Negotiations Committee Notes

Human Resources/Negotiations Committee

Meeting Notes

District Office

Monday, November 21, 2016

6:00 p.m.

The Board Human Resources/Negotiations Committee met on Monday, November 21, 2016 at 6:00 p.m. Board members present were Mitchell Chipps and Steve Nearmyer. Brad Jermeland, Superintendent, and Jeana Van Voorst, Board Secretary, were also present.

  1. Health Insurer Fee. The committee discussed the elimination of the insurance fee for the 2017 calendar year and our plan to address.
  2. DOL Overtime Regulations - effective December 1, 2016. The committee discussed the work currently being completed to bring bus drivers, crossing guards, and nurses into compliance with the new Department of Labor overtime regulations, which goes into effect on December 1, 2016.
  3. Group Insurance Coverage after age 65. Legal requirements regarding the continuation of group insurance coverage until age 65 were discussed. The committee decided that former employees will no longer have access to the district’s group insurance policies beginning the month in which they reach age 65.
  4. Time Clock Software Update. Earlier this fall the district received notice that our current time clock software would no longer be supported or updated by our vendor as they moving toward a newer version. Two quotes were received for updating our time clock software. The committee had several questions regarding the quotes and potential upgrades; those questions will be asked of the vendors prior to making any purchasing decisions.

2016-12-07 Facilities/Transportation Notes

Board Facilities & Transportation Committee

Meeting Notes

Wednesday, December 7, 2016

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, December 7, 2016 at 7:00 a.m.  Board members present were Rod DeHaai and Steve Nearmyer.  Other present were Brad Jermeland, Superintendent, Sean Balzer, Technology Director, Brandon Schulte, DCI Group, and Jeff Shannon, Director of Operations.

 

  1. PCE Window Project Bid Package Update. Brandon Schulte gave the committee an update on the bid openings for the project.  He informed the group that he would recommend re-evaluating the job scope, and have it put out to bid.
  1. Multi-Vista Construction Documentation Software. Brandon Schulte discussed experiences where he has worked with Multi-Vista.  The group talked about benefits that the product could have with the upcoming project.  The committee decided that they will not bring the software up at the next regularly scheduled Board meeting.
  1. PCE Gymnasium Heating. Jeff gave an update to the committee about a current heating issue in the gymnasium at Prairie City Elementary.  Johnson Controls have ordered parts and will fix the problem as soon as the parts arrive.
  1. Transportation Director
    1. Job Description
    2. Filling Position

Mr. Jermeland read the job description for the Transportation Director.  He informed the committee that he would be recommending to fulfill the position at the next scheduled Board meeting.

  1. Bus Camera System Demonstration. Sean Balzer was able to show the committee how the cameras worked to eliminate problems that may arise on the bus.

2016-12-14 Finance Committee Notes

Board Finance Committee

Meeting Notes

Wednesday, December 14, 2016

District Office

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, December 14, 2016.  Board members present included Mitchell Chipps and Dr. Greg Ingle.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

 

1.Time Clock Software – Earlier this school year, the district was made aware that the current version of our time clock software would no longer be supported. Administration reviewed upgrade options with our current time clock provider, as well as Frontline Education, the company that provides our Aesop absence management software. A recommendation will be brought to the December board meeting.

2.Activity Fund - Frequently Asked Questions

a.Camps & Clinics – Mr. Jermeland reviewed the questions and answers that pertained to camps & clinics.  This section will be reviewed at the December 19th, 2016 Regular School Board Meeting.

3.Board Finance Reports – Board members reviewed the payroll check register for the November 18th payroll disbursements. 

4.Dropout/At Risk Application – Mr. Jermeland reviewed the at risk/dropout prevention Department of Education application for fiscal year 2018.  The services were reviewed along with the budget for each service.  The approval of supplemental state aid for the program will be on the agenda for approval at the December 19th Board Meeting.

5.Forecast 5 Scenario – Mr. Jermeland and Tami Thomas reviewed a PowerPoint presentation developed by Forecast 5.  This presentation was based on current assumptions that were discussed in a meeting with the District and Forecast 5 representatives.  Items discussed included tax rate, enrollment, fund balance and staffing data.

2016-12-21 District Improvement Notes

District Improvement Committee

Meeting Notes

District Office

Wednesday, December 21, 2016

4:45 p.m.

The Board District Improvement Committee met on Wednesday, December 21, 2016, at 4:15 p.m.  Board members present were Brenda Downey (via phone) and Nicole Stafford.  Other present were Brad Jermeland, Superintendent.
 

  1. CTE Legislation

The committee discussed the new CTE legislation.  Mr. Jermeland and Mr. Bridges will be attending an AEA sponsored CTE meeting on Friday, January 6th.  Information from the meeting will be shared with Board members during the January Board meeting.
 

  1. Attendance Center and Course Enrollment Data (Grades 9 - 12)
    1. 2015 - 16 EdInsight Equity Report
    2. 2016 - 17 Infinite Campus Report

Enrollments in courses offered in grades 9 -12 were reviewed with the committee.  The committee discussed gender balance for each course offered at the high school.  Mr. Jermeland will review the data with Mr. Bridges and Mrs. Horstman.  Efforts will be made to encourage students to take classes in which they may not necessarily take.   
 

  1. Curriculum Cycle Update
    1. K - 5 Social Studies
    2. Foreign Language
    3. Family Consumer Science

The curriculum cycle update was provided to the committee.  The Family Consumer Science curriculum update has been put on hold until more is learned about the CTE legislation.  The K-5 social studies review and foreign language review are progressing as planned.

2017-01-25 Technology Committee Notes

Board Technology Committee

Meeting Notes

January 25, 2017

District Office

7:00 a.m.

The Board Technology Committee met on Wednesday, January 25, 2017 at 7:00 a.m. Board members present were Mitchell Chipps, Rod DeHaai, and Alvin Keuning. Brad Jermeland, Superintendent, Sean Balzer, Director of Technology, and Greg Jochims were also present.

  1. Discuss district fiber project options & pricing: Pricing options were presented for potential 5 year fiber installation plan/service. Committee members chose one of the five they believe to be most economical in cost. All agreed to have Mr. Balzer present, discuss, and move for action on this item during the next board meeting.
  2. Chromebook Pilot Program Update: Mr. Balzer presented survey results from the student pilot group. Future plans and application requirements were discussed amongst the committee.
  3. Update on Internal Network Maintenance: Mr. Balzer presented the current infrastructure challenges with update and organizing old wiring closets.

2017-02-08 Finance Committee Notes

Board Finance Committee

Meeting Minutes

Wednesday, February 8, 2017

District Office

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, February 08, 2017.  Board members present included Mitchell Chipps.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

 

  1. Audit Services – Mr. Jermeland discussed the RFP process for audit services beginning for fiscal year 2017.  Three CPA firms responded to our request for proposals and the district utilized the scoring system provided by the State of Iowa Auditor.  Tami Thomas, Jeana Van Voorst and Brad Jermeland completed the scoring.  The recommendation to continue with Hunt, Kain and Associates will be on the February 20th, 2017 regular board meeting.
  2. Piano Purchase – Nothing was discussed, as documents weren’t available for the meeting.
  3. Sales Tax Bond Money Investment – The strategy provided by Steve Fopma at Leighton State Bank was shared and discussed.  The strategy will be on the February 20, 2017 Regular Board Meeting as an action item.
  4. Certified Budget Guarantee Resolution – The budget guarantee resolution language was shared along with the amount that the district will be requesting for the 2017-2018-budget year.  The resolution is required to be passed by the board before the district can collect the funds.  The funds are comprised of all property tax.
  5. Student Activity Fund Q&A
    1. Coaching Contact out of Season – The committee reviewed the questions and answers.  This will be a discussion item at the February 20th, 2017 regular board meeting.
    2. Charges to students - The committee reviewed the questions and answers.  This will be a discussion item at the February 20th, 2017 regular board meeting.
  6. Payroll Check Registers – Mitchell Chipps reviewed the payroll check registers for December 2016 and January 2017.

2017-02-22 Technology Committee Notes

Board Technology Committee Meeting

February 22, 2017

7:00 a.m.

District Office

The Board Technology Committee met on Wednesday, February 22, 2017 at 7:00 a.m. Board members present were Rod DeHaai and Alvin Keuning. Brad Jermeland, Superintendent, and Sean Balzer, Director of Technology were also present.

  1. Mediacom Contract - Next Steps: Sean explained that he will be sending the Mediacom contract off to our district attorney for markups. Once the revised contract has been returned, we will forward it on to Mediacom for finalizations. If both parties are satisfied, we can officially submit the signed contracts to Mediacom.
  2. Middle School Camera Server Update: Sean Balzer presented the new middle school camera system is up and online. There are still some performance issues to be fixed but over all is running.
  3. Google Updates: Sean Balzer updated everyone on the new Chromebooks expected to come out later this spring.

2017-03-01 Facilities/Transportation Committee Notes

Board Facilities & Transportation Committee

Meeting Notes

Wednesday, March 1, 2017

District Office

7:00 a.m.

The Board Facilities & Transportation Committee met for their regularly scheduled meeting on Wednesday, March 1, 2017 in the Superintendent's office.  Board members present were Steve Nearmyer, Rod DeHaai and Alvin Keuning.  Also in attendance were Tami Thomas, Business Director, Greg Bonnett, Athletic Director, Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations.

  1. Facility Use Policy. Mr. Jermeland reviewed the proposed policy regarding the facility usage and weight room usage. Mr. Jermeland recommended to have the insurance and legal representatives review the policies. After review, the policies will be presented at a regularly scheduled Board meeting.
  2. High School Building Project. Mr. Jermeland shared three options that have been presented to the school district from Neumann Monson Architects. The group discussed pros and cons for each design. The plans will be shared at the March 6 Board Work Session.​Traffic Plans for Buses and Cars. Mr. Shannon shared the traffic plans for the Prairie City site during construction.
  3. Prairie City Elementary/PCM Building Project
    1. Asbestos Abatement. Asbestos Abatement at the PCM Middle School will start during spring break. No abatement will be happening while students are in session. The remaining asbestos will be removed after school has been released for summer vacation.
    2. Traffic Plans for Buses and Cars. Mr. Shannon shared the traffic plans for the Prairie City site during construction.  

2017-03-08 District Improvement Committee Notes

District Improvement Committee

District Office

Wednesday, March 8, 2017

4:45 p.m.

Meeting Notes

The Board District Improvement Committee met on Wednesday, March 8, 2017, at 4:45 p.m.  Board members present were Brenda Downey (via phone)  and Nicole Stafford.  Other present were Brad Jermeland, Superintendent.

 

  1. Curriculum Cycle Update
    1. K - 5 Social Studies. An update regarding the K - 5 social studies program was reviewed.  The committee has reviewed curriculum materials from TCI.  The district is currently using the TCI curriculum in grades 6 -12.  The committee will be meeting on Thursday, March 23rd.  The Houghton Mifflin Harcourt representative and social studies content specialist will be presenting to the committee regarding their newly released elementary social studies curriculum.
    2. Foreign Language. Mrs. Jacobson has been piloting Pearson curriculum materials for Spanish I, II, and III.  She is piloting a program title Authentico.  This is an online curriculum.  A classroom set of textbooks will also be ordered and made available for student use.

 

  1. Iowa Department of Education Desk Audit
    1. Board Policy 506.6E2 - General Diploma. The initial responses from the IDOE Desk Audit were reviewed with the committee.  Mr. Jermeland has scheduled a meeting with the DE to discuss the outcome of the initial review with the DE.

 

  1. Professional Development and Iowa Core Budget
    1. Professional Learning Communities at Work Institute (Solution Tree). Mr. Jermeland discussed a plan for summer professional development for each of the three levels.  We currently have a carryover in Iowa Core and professional development funds.  The carryover is substantial and plan is being made on how to best utilize the funds in a systematic manner that benefits professional development and student learning.
    2. House File 446. The proposed legislation was discussed.  If passed, the legislation will enable the district to utilize professional development funds for curriculum purchases as long as professional development is needed when the curriculum is purchased.

 

  1. Teacher Leadership Program. Required TLC activities were reviewed. Plans are being made to collect the end of the year data.
    1. Statewide Survey
    2. End of Year Report
    3. Planning for 2017 - 18 School Year
      1. High Impact Instruction

2017-03-22 Technology Committee Notes

Board Technology Committee

Meeting Notes

March 22, 2017

District Office

7:00 a.m.

The Board Technology Committee met on Wednesday, March 22, 2017 at 7:00 a.m. Board members present were Rod DeHaai and Alvin Keuning. Brad Jermeland, Superintendent and Sean Balzer, Technology Director were also present.

  1. Antenna Update. Sean explained the current difficulties that have surfaced from the antenna replacements. Ensure fixes and speed improvements are on the way.
  2. Mediacom Update. Sean updated the committee on current legal discussions with Mediacom. He believes they are very close to coming to an agreement to sign sometime next week.
  3. Technology Conference. Sean presented on several new topics from the Midwest Google Conference. Such topics included: files retention policy, nurse and administrator, and new chromebook models.
  4. Electronic Sign Quote Updates. Sean presented the 5 quotes that requested for the new sign rebuild. They reviewed various pricing points but did not make a recommendation.
  5. Chromebook pilot round two survey responses. Sean presented round 2 survey response of the chromebook pilot.

2017-04-05 Facilities/Transportation Committee Notes

Board Facilities & Transportation Committee

Meeting Notes

Wednesday, April 5, 2017

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, April 5, 2017 at 7:00 a.m.  Board members present were Rod DeHaai, Steve Nearmyer, and Mitchell Chipps.  Other present were Brad Jermeland, Superintendent, Tami Thomas, Business Director, and Jeff Shannon, Director of Operations.

  1. Facility Use Policy
    1. Mr. Jermeland presented the updated policy for the weight room after receiving recommendations from the District’s attorney.
    2. Mr. Jermeland presented the updated policy for the Facility Usage Agreement after receiving recommendations from the District’s attorney.  
    3. The documents will be given to the Board for review.  Request for the first approval may come as early as the regularly scheduled May meeting.
  2. Furniture for New Classrooms
    1. Mr. Jermeland presented to the team the furniture companies that were interviewed for the construction project.  The district will be working with the architects for further furniture selection.
  3. Transportation Garage
    1. Jeff Shannon informed the team of the air quality tests that were done at the bus garage.  It has been recommended that we have the mold removed.  Jeff is getting quotes and will present them to the team at the next meeting.
  4. High School Roof
    1. The High School roof received damage from recent high winds.  Academy Roofing made corrections to the roof to keep it “watertight” for the short term.  EMC Insurance has reviewed the roof and decided that it needs a replacement.  Jeff is working with the insurance company to get the roof replaced as soon as possible.

2017-04-10 SIAC Tentative Agenda

*Welcome/Purpose of Tonight’s Meeting

*Review of the Strategic Planning Model

*Reaction to the PCM Draft Mission Statement

*Development of the PCM Vision Statement (Best Hopes for the District)

*Identifying District Goal Areas:

-Information from the School Improvement Needs Assessment

-What are the “Forces/Givens” That Affect Our Work and Efforts?

-What are we doing NOW that we should STOP doing?

-What are we doing NOW that we should CONTINUE doing?

2017-04-12 Finance Committee Notes

Board Finance Committee

Meeting Minutes

Wednesday, April 12, 2017

District Office

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, April 12, 2017.  Board members present included Mitchell Chipps.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

 

  1. Insurance HSA Contribution – Mr. Jermeland discussed the high deductible health insurance plan with an HSA contribution.
  2. CNC Router – The purchase of a CNC Router for the woodshop program at the High School was discussed.  Tami Thomas discussed funding options for the purchase.  Mr. Crowder will provide quotes for the Board at the April 17th Board meeting.
  3. 2017-2018 School Fees – The recommendation for the 2017-2018 school year fees was discussed.  The PLE calculator for lunch prices was reviewed.  The recommendation will be on the April 17th Board meeting agenda.
  4. Student Activity Fund Q&A
    1. Supporting Low Socioeconomic Status Students – The committee reviewed the questions and answers.  This will be a discussion item at the April 17th, 2017 regular board meeting.
    2. Construction and Facilities Maintenance  - The committee reviewed the questions and answers.  This will be a discussion item at the April 17th, 2017 regular board meeting.
  5. Payroll Check Registers – Mitchell Chipps reviewed the payroll check registers for February 2017 and March 2017.

2017-04-26 Technology Committee Agenda CANCELLED

Board Technology Committee

Meeting Agenda

April 26, 2017

District Office

7:00 a.m.

  1. Website Compliance
  2. Mediacom E-rate Update
  3. Technology Club
    1. Middle School
    2. High School

2017-05-03 Facilities/Transportation Committee Notes

Board Facility/Transportation Committee Meeting

Wednesday, May 3, 2017

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, May 3, 2017 at 7:00 a.m.  Board members present were Rod DeHaai and Steve Nearmyer.  Other present were Brad Jermeland, Superintendent and Jeff Shannon, Director of Operations.

 

  1. Bus Garage Mitigation. Jeff Shannon presented three quotes to the committee regarding mold removal for the bus garage. Only one company supplied a quote for duct cleaning. Duct cleaning will be done at an additional charge, but was recommended to do. Mr. Shannon will present his recommendations to the Board.
  2. Baseball Field Power. Power to the baseball field was damaged during construction at the Prairie City site. Jeff Shannon told the committee what work was done to fix the problem, and what further work may be necessary in the future.
  3. Classroom Carpet Quotes. Jeff Shannon shared quotes he received for carpet replacement at Prairie City Elementary and the High School. He will be presenting his recommendations to the Board at the next regularly scheduled meetings.
  4. Keying Quote for the Middle School and PCE. Mr. Jermeland presented the change order to replace locks throughout the Prairie City site.  Mr. Jermeland will be presenting his recommendation at the next regularly scheduled Board meeting.
  5. Bus Inspection. Mr. Shannon gave an update regarding the semi-annual bus inspections. There were no major deficiencies reported. There is only one remaining bus that needs to have work completed to be taken off of the 30 day list.
  6. Bus Cameras. Bus cameras were installed to the middle of the bus on Friday, MAY 5.

 

2017-05-10 Finance Committee Notes

Board Finance Committee

Meeting Notes

District Office

May 10, 2017

7:00 a.m.

The Board Finance Committee met at 7:00 a.m. on Wednesday, May 10, 2017.  Board members present included Mitchell Chipps and Dr. Ingle.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas, Board Secretary Jeana Van Voorst.

 

  1. 3-Year-Old Preschool Funds – The remaining dollars in the 3-year-old preschool fund have been requested for the program in Prairie City. Mr. Jermeland discussed the option of distributing the funds to the Prairie City program. Further clarification from the 3-year-old committee is needed to determine if there is still an option for a program to start up in Monroe. After clarification the item will be placed on the Board Agenda for approval.
  2. 403b – Tax Sheltered Annuity – Options were discussed in regards to the employee benefits package for next year. The district has met with representatives from Becker & Associates and Ahlers Law firm to get clarification on the options that are available. Two options were discussed.
  3. Student Activity Fund Q&A
    1. Fundraising – The committee reviewed the questions and answers. This will be a discussion item at the May 15th, 2017 regular board meeting.
  4. Payroll Check Registers – Mitchell Chipps and Dr. Ingle reviewed the payroll check registers for April 2017.

2017-06-07 Facility/Transportation Committee Notes

Board Facility/Transportation

Committee Meeting

June 7, 2017

7:00 a.m.

District Office

 

The Board Facility and Transportation Committee met on Wednesday, June 7, 2017 at 7:00 a.m.  Board members present were Rod DeHaai and Steve Nearmyer.  Other present were Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations.

 

  1. PCE Elementary Window Project
    1. Mr. Shannon reported that a baseball had broken an older window at Prairie City Elementary.  The school has been in contact with SVPA to decide future options to prevent this from happening.  Options include purchasing extra windows, purchasing shutters, or raising the baseball fence.
  2. High School Gym Lighting
    1. Mr. Shannon presented a new light fixture to the committee that he would like to recommend to the Board for installation in the Gym.  The committee agreed that the fixture should be brought in front of the Board and sought approval.
  3. Facility Use Policy
    1. Mr. Jermeland presented final changes to the Facility Use Policy.  The committee recommended to bring it to the next Board meeting.
  4. Project Update
    1. Prairie City Site
      1. Mr. Shannon stated that construction was underway and was currently on schedule. He and Mr. Jermeland thanked the staff for doing a great job with the move out.
    2. Monroe Elementary
      1. Mr. Shannon stated that construction was underway and was currently on schedule.  He and Mr. Jermeland thanked the staff for doing a great job with the move out.  At this time there are no known change orders coming.

2017-06-14 District Improvement Agenda

District Improvement Committee Meeting

Wednesday, June 14, 2017

4:45 p.m.

District Office

 

  1. DMACC Concurrent Enrollment
    1. Course Offerings
    2. Agreement
    3. Review Letter
  1. Science Curriculum Pilot
  1. Strategic Planning
    1. Mission Statement Draft
    2. Vision Statement Draft
    3. Goal Areas

2017-06-14 Finance Committee Notes

Board Finance Committee

Meeting Minutes

Wednesday, June 14, 2017

District Office

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, June 14, 2017.  Board members present included Mitchell Chipps and Dr. Ingle.  Others present included Superintendent Brad Jermeland, and Business Manager Tami Thomas.

 

  1. 3-Year-Old Preschool Funds – The remaining dollars in the 3-year-old preschool fund have been requested for the program in Prairie City.  Mr. Jermeland discussed the option of distributing the funds to the Prairie City program.  It was determined that a program will not be started in Monroe due to location issues.  The action item to disperse the remaining funds will be put on the June Board Agenda.
  2. Insurance Renewal – The EMC insurance renewal for the 2017-2018 school year was discussed.  There is an increase in the overall premium; this is due to the addition of builder’s risk, increase in property value, additional cyber liability coverage and a slight increase in work comp premiums.  Melanie Umble will be at the June Board Meeting to discuss the renewal.  
  3. Science Curriculum Pilot – Mr. Jeremland discussed the option of piloting a new science curriculum called STEMScope.  The science team met to discuss the curriculum and are excited about the opportunity. 
  4. Student Activity Fund Q&A
    1. Community Service Fundraising – The committee reviewed the questions and answers.  This will be a discussion item at the June 19th, 2017 regular board meeting.
    2. Shared Activity Programs - The committee reviewed the questions and answers.  This will be a discussion item at the June 19th, 2017 regular board meeting.
  5. Payroll Check Registers – Mitchell Chipps and Dr. Ingle reviewed the payroll check registers for May 2017.

July 2017 - June 2018 Minutes

2017-07-12 Facility Committee Minutes

PCM Community School District

High School Library

Facility Committee Meeting

July 12, 2017

7:00 a.m.

 

The Board Facility and Transportation Committee met on Wednesday, July 12, 2017 at 7:00 a.m.  Board members present were Rod DeHaai, Steve Nearmyer, and Mitchell Chipps.  Others present were Brad Jermeland, Superintendent, Greg Bonnett, Athletic Director, and Jeff Shannon, Director of Operations.

  1. Facility Usage Policy
    1. Mr. Jermeland answered questions about the proposed policy, and told the committee how he would like to present it to the rest of the Board, and ask them for acceptance at the next meeting.
  2. Bus Garage
    1. The committee toured the Bus Garage. The mold removal has been complete, and HVAC units from Monroe Elementary are being installed.
  3. Football Field
    1. Compaction Test
      1. No action was taken.
    2. Irrigation Options
      1. The committee walked the football field. Mr. Shannon and Mr. Bonnett are requesting that the Board allows the purchase of a remote watering system for the field. With that, they recommend that Van Ryswyk Plumbing and Heating are hired to bring a 2” water line to the field, to operate the new equipment.
  4. Track
    1. The committee was updated on the condition of the current track. The group has decided to discuss a fundraising campaign to update the outdoor athletic facilities.

2017-09-06 Facilities/Transportation Notes

Board Facility & Transportation Committee Meeting

Wednesday, September 6, 2017

District Office

7:00 a.m.

The Board Facility and Transportation Committee met on Wednesday, September 6, 2017 at 7:00 a.m.  Board members present were Rod DeHaai and Steve Nearmyer.  Other present were Brad Jermeland, Superintendent, Tami Thomas, Business Manager, Greg Bonnett, Athletic Director, and Jeff Shannon, Director of Operations.

 

  1. Football Irrigation System - Jeff Shannon shared three proposals for installing an irrigation system on the football field.  He plans to recommend T and T Sprinkler Systems to the Board at the next meeting.  He noted that there will be a few additional costs, totalling approximately $5,000.  The Athletic Boosters have committed to donating $25,000 towards the project.  Shannon said that, at this time, he believes that will cover the cost of the project.

  2. Advertising on School Grounds - Mr. Jermeland shared examples from other schools advertising policies, and example pricing from other schools.  The group agreed that it could be a good idea, and would like to have further discussion about the policy.

  3. Monroe Elementary Project Update - Mr. Jermeland updated the Committee on the current project at Monroe Elementary.  He stated that the majority of the work left consists of punchlist items.

  4. Consideration for Bus Purchase - Mrs. Thomas informed the Committee of the purchasing procedures when buying a bus.  The group plans to take a recommendation to the Board to purchase a new bus from Hoaglund Bus.

  5. Prairie City Elementary & Middle School Project Update - Mr. Jermeland updated the Committee on the current project at the Prairie City sit.  He stated that the “link”has been mostly framed up, the majority of the concrete on the north side has been poured, and the library and auditorium are moving along as planned.

2017-09-13 Finance Committee Agenda CANCELLED

 

Board Finance Committee

Meeting Agenda

District Office

September 13, 2017

7:00 a.m.

  1. Fundraising Regulations
    1. Crowdfunding
    2. Distribution of materials  

 

  1. Certified Annual Report, Special Ed Supplement, Transportation Report

 

  1. Bus purchase

 

  1. Student Activity Fund Q&A
    1. Staff
    2. Professional Development

 

  1. Payroll Check Registers
    1. June, July, August 2017

2017-09-27 Technology Committee Notes

2017-27-09 Board Technology Committee Minutes
Location: District Office
Wednesday, September 27 ,2017
7:00am
The Board Technology Committee met on Wednesday, September 27th, 2017 at 7:00 a.m.
Board members present were Rod DeHaai. Alvin Keuning, Brad Jermeland,
Superintendent, and Sean Balzer, Technology Director were also present.

1. Discuss the internet tower updates. Sean explain two different options to approach the issue of the High School antennas being in the way of the building addition. The potential plan moving forward is to take down the High school antenna and install Mediacom fiber to the elementary school. This will also affect our redundancy system as well. Backup internet will only be available to the HS.
2. Fiber Network & E-Rate Update. Sean explain the new fiber system is operational but need a couple more issues to be resolved before operating at its full potential. ITS networks is aiding in finishing this job by Mid-October. E-rate is still having many issues being approved with the last minute rule changes. Sean is continuing to work with both sides of the process.
3. Chromebook Pilot Update. Sean has ordered the last two potential models that he believes will fit with the needs and requirements for PCM. These two units will be tested throughout this year. More studentcommunication has begun as well to survey the overall opinions of the student body.

2017-10-04 Facilities/Transportation Committee Notes

Board Facility/Transportation

Committee Meeting

District Office

Wednesday, October 4, 2017

7:00 a.m.

 

The Board Facility and Transportation Committee met on Wednesday, October 4, 2017 at 7:00 a.m.  Board member present was Steve Nearmyer.  Others present were Brad Jermeland, Superintendent, Tami Thomas, Business Manager, Greg Bonnett, Athletic Director, and Jeff Shannon, Director of Operations.

 

  1. Advertisement Policy. Mr. Jermeland shared a plan to allow for advertisements around the PCM facilities. Mr. Bonnett showed an example of a flyer and media guide he would like to see the school create. It was recommended that we have further discussion before moving forward with selling advertisement.
  2. Facility Rental Policy. Mr. Jermeland discussed the current policy, and the insurance policy that is attached with it.
  3. Iowa Bulk Natural Gas Consortium. Mrs. Thomas gave an overview of a meeting that she went to earlier this month that was hosted by Des Moines Public Schools. A group of schools are interested in forming a consortium to save money on natural gas. The school is going to release their natural gas bills to a consultant to see estimated cost savings.
  4. High School Addition/Renovation Milestone Dates. Mr. Jermeland discussed the proposed milestone dates that was given to the District from DCI Group.
  5. Football Field Improvements
    1. Dirt/Seeding. Steve is recommending that the school gets the dirt on site before the end of the football season. He would like to be able to start work on the project as soon as the season is over.
    2. Irrigation System. The irrigation system is going to be installed later this fall. It will be done after the season and before Thanksgiving.
  6. Trophies. Mr. Jermeland is going to put an advertisement in the paper to form a committee. All of the trophies are going to be moved to the bus garage, so the committee will be able to see all of the trophies the school needs removed.

2017-10-11 Finance Committee Notes

Board Finance Committee

Meeting Minutes

District Office

October 11, 2017

7:00 a.m.

The Board Finance Committee met at 7:00 a.m. on Wednesday, October 11, 2017.  Board members present included Mitchell Chipps and Dr. Ingle.  Others present included Superintendent Brad Jermeland, Board Secretary Jeana Van Voorst and Business Manager Tami Thomas.

  1. Fundraising
    1. Crowdfunding – A policy in regards to crowdfunding was discussed.  A sample policy from Johnston Community School District was shared.  A draft policy will be put on the November Board Agenda for discussion.
    2. Fundraising Regulations – An updated draft policy was shared with the committee members.  The new regulations clarify fundraising expectations and follow the guidance provided by the Iowa Department of Education.
    3. Distribution of Materials – A matrix for decision-making on distributing materials on school property and in backpacks was discussed.  A matrix would better clarify when requests are received.  The business office along with the Superintendent will work on completing a matrix.
  2. Projected Certified Enrollment – Certified Enrollment is due on October 15th 2017.  A preliminary count was shared with committee members.  A projected count will be shared at the October 16th Board Meeting.
  3. Early Retirement – The early retirement board policy and timeline were discussed.  The policy will be put on the October 16th Board Agenda as a discussion item.
  4. Student Activity Fund Q&A
    1. Staff – The committee reviewed the questions and answers.  This will be a discussion item at the October 16th, 2017 regular board meeting.
    2. Professional Development - The committee reviewed the questions and answers.  This will be a discussion item at the October 16th, 2017 regular board meeting.
  5. Payroll Check Registers – Mitchell Chipps and Dr. Ingle reviewed the payroll check registers for June, July, August and September 2017.

2017-10-18 District Improvement Committee Agenda - CANCELLED

District Improvement Committee

Meeting Agenda

Wednesday, October 18, 2017

3:45 p.m.

District Office

  1. District Goals
  2. Science Curriculum Process
  3. Statewide Social Studies Training
  4. Reading Curriculum Process
  5. ATLAS Rubicon
    1. Summer Curriculum Writing
    2. Summer Assessment Writing

2017-10-23 School Improvement Advisory Committee Notes

School Improvement Advisory Committee

PCM High School Library

Monday, October 23, 2017

6:30 p.m.

The School Improvement Advisory Council met at 6:30 p.m. on October 23, 2017, School Improvement Advisory Council members present included; Rhonda Buys, Darin Graber, Tammy Steenhoek, Tami Thomas, Nicole Stone, Ami Burns, Ryan Roozeboom, and Brad Jermeland.

 

  1. Welcome & Introductions
  2. Overview & Purpose of the School Improvement Advisory Committee. Mr. Jermeland provided an overview of the purpose of the School Improvement Advisory Council.
  3. Strategic Planning Goals. An overview of the district’s strategic planning goals were shared with the committee members.  Suggestions were offered and noted.
    1. Fiscal Responsibility
    2. Communication (Internal & External)
    3. Learning
    4. Facilities
  4. Trophies
    1. Committee is being formed. The trophy dilemma was discussed with the committee members.  Volunteers are being sought to sit on a committee to develop a plan on how to best dispose of the trophies.
  5. Facility Project Update. Mr. Jermeland provided an update regarding the progress of the facility project.

2017-11-01 Facilities/Transportation Committee Notes

PCM Community School District

HIgh School Library

Facility/Transportation Committee Meeting

November 1, 2017

7:00 a.m.

 

The Board Facilities & Transportation Committee met for their regularly scheduled meeting on Wednesday, November 1, 2017 in the Superintendent's office.  Board members present were Steve Nearmyer, Rod DeHaai and Mitchell Chipps.  Also in attendance were Tami Thomas, Business Director, Greg Bonnett, Athletic Director, Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations.

 

  1. S.A.V.E Fund Extension. Mr. Jermeland informed the committee of the importance of the S.A.V.E. Fund, and why it is important for it to be extended.  The group agreed that the public needs to be informed about the program, and the benefits the school receives from it.
  2. District Office
    1. Architect Proposals for Renovation. The District has a proposal from SVPA to do design work for the bus garage renovation. We are currently seeking a second proposal from Neumann Monson. Mr. Jermeland stated that he would like to take it to an upcoming board meeting.
  3. Facility Use Policy
    1. Class A Groups. Mrs. Thomas has spoke with the EMC Insurance representative, and they are discussing to lower the amount of insurance required in the rental agreement. The group would like to continue making changes to the policy that will be beneficial to both the school and the user.
  4. Disposal of Old Gym Lights. The District is going to accept bids for disposal of the old gym lights. The school will have them posted in the local paper, and bring a recommendation to the next scheduled board meeting.

2017-11-08 Finance Committee Minutes

Board Finance Committee

Meeting Minutes

District Office

November 8, 2017

7:00 a.m.

 

The Board Finance Committee met at 7:00 a.m. on Wednesday, November 08, 2017.  Board members present included Mitchell Chipps.  Others present included Superintendent Brad Jermeland, Board Secretary Jeana Van Voorst and Business Manager Tami Thomas.

 

  1. Piper Jaffray, PPEL & SAVE Cash Flow – An updated cash flow projection was shared with the committee.  The cash flow includes various assumptions for our current and proposed facility/technology and transportation needs. 
  2. SBRC Application for Increased Enrollment – The Iowa Department of Education application for Modified Supplemental Amount was shared.  The application is due December 1st and includes MSA for Increased Enrollment, Open Enrollment out not in FY16 and ELL served beyond 5 years.  The application will be on the November 20th Board Agenda for approval.
  3. Management Fund – A projection of the management fund was shared.  The projection included assumptions in regards to the levy amount and early retirement options. 
  4. Early Retirement – An early retirement policy was shared from another district.  Pros and cons were discussed on various policies.  Additional research will be done regarding proposed policies.
  5. Payroll Check Registers – Mitchell Chipps reviewed the payroll check registers for October 2017.

2017-11-20 Human Resources Committee Notes

Human Resources/Negotiations Committee

Meeting Notes

District Office

Wednesday, November 22, 2017

 

The Board Human Resources/Negotiations Committee met on Wednesday, November 22, 2017 at 7:00 a.m. Board members present were Mitchell Chipps and Steve Nearmyer. Brad Jermeland, Superintendent, and Jeana Van Voorst, Board Secretary, were also present.

  1. Employee Benefits.
    1. LTD Coverage. The committee discussed the current policy and options to expand coverage for staff members.
    2. 30-Hour ACA Requirement. The requirement from the ACA to provide insurance to staff members working 30 or more hours per week was compared to PCM’s current practice/policy.
    3. 403(b)/RIC of Iowa. Information received regarding the 403(b) program was shared with the committee. The committee will continue to gather information on this topic for further research.
  2. Benefits Committee Update. Information was shared on the planning meeting held with our benefits consultant, Mark J. Becker & Associates. The first committee meeting is scheduled for Tuesday, December 19, 2017.
  3. IPERS Increase. IPERS rates effective July 1, 2018 will be increasing 0.85%. Employers will cover 60% of the increase with employees covering the remaining 40%.
  4. Health Insurer Fee. The health insurer fee was removed from 2017 premiums and will be returning for premiums effective January 2018. The increase is approximately 3.4% and will be added as a flat amount to each policy.

2017-12-06 Facility/Transportation Committee Minutes

PCM Community School District

High School District Office

Facility/Transportation Committee Meeting

December 6, 2017

7:00 a.m.

The Board Facilities & Transportation Committee met for their regularly scheduled meeting on Wednesday, December 6, 2017 in the Superintendent's office.  Board members present were Steve Nearmyer, Rod DeHaai and Mitchell Chipps.  Also in attendance were Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations.

  1. High School Project Schedule. Mr. Jermeland reviewed the timeline for the High School construction project. Plans are to start construction over spring break.
  2. Tower Removal. The tower, located in the southeast corner of the high school, needs to be removed for the construction project. The Committee decided it would be best to consult with the DCI Group to bring the tower down. The school is also going to receive bids to remove towers at two other locations.
  3. Iowa Code Chapter 26. Mr. Jermeland reviewed Iowa Code and how it relates to architectural and engineering services. The Committee plans to interview multiple teams to do additional projects for the District.
  4. Future Projects. Mr. Jermeland and Mr. Shannon discussed the need for additional projects in the District. The Committee wanted administration to put more numbers to them, and prioritize each project.
    1. District Office
    2. Baseball Field
    3. Stadium
    4. Track
    5. Roofs
    6. Playground Equipment
    7. Gym Floor and Bleachers
    8. Storage Facility
    9. Monroe Elementary Hallway
    10. PCE Concrete
    11. Other Suggestions
  5. Snow Removal Equipment. Mr. Shannon discussed the need for snow removal equipment for sidewalks at the Prairie City site. He showed the group three different quotes, and stated that he wanted to move forward with purchasing the equipment from P & P Equipment.

2017-12-20 District Improvement Committee Notes

District Improvement Committee

Meeting Notes

Monroe Elementary

The Board District Improvement Committee met on Wednesday, December 20, 2018, at 3:45 p.m.  Board members present were Mindy McCarthy and Nicole Stafford.  Other present were Brad Jermeland, Superintendent.

  1. PLC Framework. Mr. Jermeland presented the PLC Framework to the Committee. The committee discussed how the  “3 Big Ideas” and the “4 Critical Questions” can guide student learning and teaching. The Global PD online information was also shared with the committee.
  2. K-5 Reading Curriculum Process. Mr. Jermeland shared the timeline for reviewing, studying, piloting and adopting new K-5 reading materials. The provided link outline the curriculum cycle process. https://docs.google.com/document/d/1bbhsLAxKD1ChDCIKM5xVIEU2iQ-cKfU7FV73-_FTWJ4/edit
  3. K-12 Science Curriculum Process. Mr. Jermeland discussed the Next Generation Science Standards with the committee. The district is studying, piloting and will be making a recommendation for new K-12 science curriculum materials. https://www.educateiowa.gov/pk-12/content-areas/science
  4. Career Technical Education Programming. The committee discussed the state level changes for CTE programs. CTE programs are now organized within six broad service areas: agriculture, family and consumer sciences, health occupations, business, industrial technology, and marketing. Programs within these service areas are further aligned with the National Career Clusters™ Framework. CTE programs at the postsecondary (community college) level are also organized by the Career Clusters™ framework.  The link below provides in-depth information of the changes. https://www.educateiowa.gov/adult-career-and-community-college/career-and-technical-education

2017-12-28 Human Resources Committee Notes

Human Resources/Negotiations Committee

Meeting Notes

District Office

 

The Board Human Resources/Negotiations Committee met on Thursday, December 28, 2017 at 7:30 a.m. Board members present were Mitchell Chipps and Steve Nearmyer. Brad Jermeland, Superintendent, Jeana Van Voorst, Board Secretary, and Tami Thomas, Business Manager were also present.

  1. Benefits Committee Update. The Benefits Committee met on Tuesday, December 19, 2017. Our consultants from Mark J. Becker & Associates shared information regarding the insurance plan with the committee and online tools from our insurance carrier. The committee is scheduled to meet again on Thursday, January 25, 2018.
  2. Employee Benefits Costing Projections. Five-year projections of UAB ratio, solvency ratio, and ending fund balances were shared for several ideas generated from the committee’s previous meeting.
  3. 2018-2019 Draft School Calendars. Draft calendars were shared with the committee. These drafts will be presented to administrators, directors, and teachers prior to being shared with the board at the January 15, 2018 meeting.

2018-01-24 Technology Committee Notes

2018-1-24 Board Technology Committee

Meeting Notes

Location: Monroe Elementary

Wednesday, January 24, 2018

7:00 a.m.

 

The Board Technology Committee met on Wednesday, January 24, 2017 at 7:00 a.m. Board members present were Rod DeHaai. Alvin Keuning. Brad Jermeland, Superintendent, Sean Balzer, Technology Director, and Tami Thomas, Business Manager were also present. Representatives from Apple, Jason Slaughter, Brent Hayward were presented.

 

  1. Update committee on fiber installation and E-rate funding. Sean Balzer updated the committee that all fiber installs are complete. E-Rate funding has been submitted and we have received checks for the initial construction costs. 
  2. Update committee on new content filtering capabilities and future plans. Sean Balzer explained finalized plans for the installation of the new filter box. Two weeks out from install time currently. The new system will open up major possibilities for web filterings.
  3. Update/Discuss the three month plan for official 1:1 decision. Sean Balzer laid out plans to increase public transparency on the future one to one plans for next year. This included three different meetings with students and parents to show detailed plans for discussion.
  4. Update on installation plans and equipment for the link. Sean Balzer explained that final quotes are on time and in progress for equipment installation.
  5. Update/Discuss full exclusion of White Macbooks and status of PCE teacher computer replacement. Sean explained that we will phase out the final group of white macbooks for recycling.
  6. Inform committee on future projects the department is working on. Sean explained that we are working on making higher security measures for staff in the coming months. 

2018-01-25 Human Resources Committee Notes

Human Resources Committee

Meeting Notes

Monroe Elementary

Thursday, January 25, 2018

7:00 a.m.

 

The Board Human Resources/Negotiations Committee met on Thursday, January 25, 2018 at 7:00 a.m. Board members present were Mitchell Chipps and Steve Nearmyer. Brad Jermeland, Superintendent, Jeana Van Voorst, Board Secretary, and Tami Thomas, Business Manager were also present.

  1. Employee Benefits. The committee continues to be in discussion regarding the employee benefits package. Items discussed will be presented to the full board at a special meeting on Wednesday, January 31, 2018.

    1. 403b/RIC of Iowa

    2. LTD

    3. Life

    4. Benefit Contribution Levels

  2. Employee Benefits Costing Projections. Projections of UAB ratio, solvency ratio, and ending fund balances for employee benefit ideas were revised since the December committee meeting and presented for review and discussion.

2018-02-07 Facilities/Transportation Notes

PCM Community School District

HIgh School District Office

Facility/Transportation Committee Meeting

February 7, 2018

7:00 a.m.

The Board Facilities & Transportation Committee met for their regularly scheduled meeting on Wednesday, February 7, 2018 in the Superintendent's office.  Board members present were Steve Nearmyer and Rod DeHaai.  Also in attendance were Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations.

 

  1. District Roof Analysis. Mr. Jermeland shared with the Board a quote from Shive-Hattery to do a full roof analysis of all of the schools.  He explained what the inspection would consist of, and how it could be beneficial for future budget planning.  Mr. Jermeland plans to take it to the Board for further discussion.
  2. Fire Marshal Report. The Committee reviewed a list of deficiencies that were noted on the State Fire Marshal Inspection.  Mr. Shannon noted that all deficiencies were rather minor, and have been corrected.
  3. Stadium and Track Renovation. The Committee was presented with a list of items they would like to see be addressed when doing renovation work to the stadium.  Three architects have been chosen for an interview.  Mr. Jermeland will inform the Committee of the architect they have chosen and reasoning at the next meeting.  Approval for services could be sought as early as the next scheduled Board meeting.

2018-02-14 Finance Committee Agenda - CANCELLED

Board Finance Committee

Meeting Agenda

District Office

February 14, 2018

7:00 a.m.

  1. Piper Jaffray
    1. SAVE & PPEL Cash Flow Information
  2. Student Activity Fund Q&A
  3. Dynamic Pay
  4. November/December/January Payroll Check Register

2018-03-01 Technology Committee Agenda

Board Technology Committee

Meeting Agenda

March 1, 2018

Monroe Elementary

7:00 a.m.

  1. Update on on quote comparisons with Chromebooks
  2. Debrief from last Friday’s meeting regarding district data breach response plan
  3. Possible Chromebook demo on classroom management.
  4. Technology construction updates

2018-03-07 Facilities/Transportation Committee Notes

PCM Community School District

Monroe Elementary, Superintendent’s Office

Facility/Transportation Committee Meeting

March 7, 2018

7:00 a.m.

 

The Board Facilities & Transportation Committee met for their regularly scheduled meeting on Wednesday, March 7, 2018 in the Superintendent's office. Board members present were Steve Nearmyer, Rod DeHaai, and Mitchell Chipps. Also in attendance were Brad Jermeland, Superintendent, and Jeff Shannon, Director of Operations.

  1. PCM Athletics Renovation, Architect Interviews. Mr. Shannon discussed the preliminary interviews with the Committee.  He is recommending that the Board schedules a special meeting, to allow each architect to present their ideas, and let the Board ask questions.

  2. Bus Inspection Dates. Mr. Shannon informed the Committee that the District is scheduled to have their regular spring bus inspections on March 22.  He expects the inspections to go well, and noted how good of a job the bus mechanic has been doing.

  3. Link Final Inspection. The final inspection on the link was held February 28th.  There were very few corrections that needed made, and all have been made at this time

  4. Bus Garage Breaker Box. The Committee was shown pictures of the breaker box at the bus garage.  A breaker had been sparking and tripping out. Electricians have been on site and recommend to replace the breaker panel when construction is being done at the bus garage.

  5. High School Emergency Lights. The Committee was shown a proposal from Van Berkum Electric to replace emergency lighting in the High School.  The lights have become dim and no longer dependable to last the required amount of time in an emergency situation.  The Committee agreed to have the fixtures replaced.
  6. Football Field Seeding. Mr. Shannon was given a quote from the Iowa Cubs to seed and maintain the field for this upcoming spring and summer.  The Committee agreed that it is important to have the field come in well this season, but would like to receive more quotes before moving forward.  Mr. Shannon will be contacting other contractors, and will have more proposals before the regularly scheduled Board meeting.

2018-04-11 Finance Committee Notes

Board Finance Committee

Meeting Notes

District Office

April 11, 2018

7:00 a.m.

The Board Finance Committee met at 7:00 a.m. on Wednesday, April 11, 2018.  Board members present included Mitchell Chipps and Dr. Ingle.  Others present included Superintendent Brad Jermeland, Business Manager Tami Thomas and Board Secretary Jeana Van Voorst.

 

  1. Piper Jaffray, PPEL & SAVE Cash Flow – An updated cash flow projection was shared with the committee.  The cash flow includes various assumptions for our current and proposed facility/technology and transportation needs. 
  2. Dynamic Pay – A short video on a fundraising opportunity was shared with the Board Members.  Indianola is currently doing this.  We will put it on the May Board Agenda for discussion.
  3. Grant Approval Request – A new process for grant approvals was shared with the Board Members.  The first request will be on the consent agenda for the Regular April Board Meeting.
  4. Crowdfunding Policy – Johnston Community School Districts Board Policy was shared and discussed.  The District would like some guidance on how to proceed with these types of requests.  A few example policies will be included on the May Board Agenda.
  5. Payroll Check Registers – Mitchell Chipps and Dr. Ingle reviewed the payroll check registers for November & December 2017 and January, February and March 2018.

July 2018 - June 2019 Minutes

2018-07-03 Facilities/Transportation Committee Agenda

PCM Community School District

Transportation Garage

Facility/Transportation Committee Meeting

July 3, 2018

7:00 a.m.

  1. Construction Project Update
  2. Athletic Complex
  3. Administration Building
  4. Transportation
    1. Bus #11 Disposal
    2. Kubota Disposal
    3. Small Vehicle Purchase
    4. Cub Cadet - HS & Monroe Elementary