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2014-05-08 Special Meeting Official Minutes

PCM COMMUNITY SCHOOL DISTRICT
SPECIAL BOARD OF EDUCATION MEETING
6:00 p.m., Thursday, May 8, 2014
PCM Middle School Library, Prairie City, IA
 
A. President Greg Ingle called the meeting to order at 6:01 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records.
 
B. ROLL CALL: PRESENT: Nicole Stafford, Alvin Keuning, Brenda Downey, Jill Witt, Steve Nearmyer, Mitchell Chipps, Greg Ingle.
 
C. AGENDA: Moved by Keuning, seconded by Nearmyer to approve the agenda as presented. AYES – ALL. Motion carried 7-0.
 
Moved by Keuning, seconded by Stafford to move into closed session for legal strategy at 6:03 p.m. Such sessions are exempt from provision of Chapter 21, Official meetings Open to Public as provided in 21.5(1)(c) of the Iowa Code. Roll call vote: AYES –Keuning, Downey, Witt, Nearmyer, Chipps, Stafford, Ingle. Motion carried 7-0.
 
Moved by Downey, seconded by Stafford to move out of closed session at 6:57 p.m. Roll call vote: AYES –Downey, Witt, Nearmyer, Chipps, Stafford, Keuning, Ingle. Motion carried 7-0.
 
Director Chipps exited the meeting at 6:57 p.m.
 
D. CONSENT ITEMS:

  1. Resignations: Moved by Keuning, seconded by Stafford to approve the resignations of: Kristina Gallaher – District Associate; Vickie Ballard – District Associate; Sam Oppel – Instructor/Technology Director; Dorothy DeVries – Food Service; Melissa Brown - Instructor. AYES – ALL. Motion carried 6-0.
  2. New Hires: Moved by Keuning, seconded by Witt to approve the hire of: Sara Kirk – Instructor; Amanda Deerr – Instructor; Rhonda Buys – Instructor (Contract Adjustment); Jace Ahrendsen – Instructor/MS Baseball; Erin Wood – Instructor; Brian Adams – Instructor; Nicole Winstead - Instructor. AYES – Witt, Stafford, Keuning, Downey, Ingle. NAYS – None. RECUSED – Nearmyer. Motion carried 5-0.

 
E. NEW BUSINESS:

  1. Fundraisers: Moved by Nearmyer, seconded by Keuning to approve the Jazz Creation 2014-2015 fundraisers as presented. AYES – ALL. Motion carried 6-0
  2. 2014-2015 IAEP Agreement: Moved by Keuning, seconded by Nearmyer to approve an agreement with the Iowa Association for Educational Purchasing for 2014-2015 as presented. AYES – ALL. Motion carried 6-0.
  3. 2014-2015 Basics & Beyond Agreement: Moved by Keuning, seconded by Witt to approve the 2014-2015 28E Agreement with Newton CSD for Basics and Beyond. AYES – ALL. Motion carried 6-0.
  4. 2014-2015 Meal Prices: Moved by Stafford, seconded by Downey to raise student and adult breakfast and student lunch prices $0.05 and adult lunch prices $0.14. AYES – ALL. Motion carried 6-0.
  5. Copier Bids: Moved by Keuning, seconded by Witt to approve a 5-year copier/printer lease with Marco. AYES – ALL. Motion carried 6-0.
  6. Audit Services: Moved by Downey, seconded by Keuning to approve a 3-year contract for audit services with Hunt & Associates. AYES – ALL. Motion carried 6-0.
  7. Disposal of Athletic Equipment: Moved by Stafford, seconded by Witt to approve the disposal of athletic equipment. AYES – ALL. Motion carried 6-0.
  8. Disposal of Computer Equipment: Moved by Keuning, seconded by Nearmyer to waive board policy 803.1 for this transaction only. Roll Call: AYES – Witt, Nearmyer, Stafford, Keuning, Downey, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0. Moved by Downey, seconded by Witt to accept the bid with Vintage Tech, LLC for disposal of MacBooks after students have purchased and district reserves have been pulled. Roll Call: AYES – Nearmyer, Stafford, Keuning, Downey, Witt, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0. Moved by Keuning, seconded by Witt to approve the student purchase plan as presented Roll Call: AYES – Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – Stafford. ABSENT – Chipps. Motion carried 5-1.
  9. Post-Issuance Compliance Procedures: Moved by Keuning, seconded by Nearmyer to approve the procedures as presented. AYES – ALL. Motion carried 6-0.
  10. Apple Master Lease Agreement: Moved by Keuning, seconded by Downey to approve the following resolution authorizing approval of a lease purchase with Apple, Inc.:

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of PCM Community School District, State of Iowa:
 
1. The Board of Directors finds and determines that the Lease Purchase Agreement is in the best interest of PCM Community School District.  The Lease Purchase Agreement dated as of May 22, 2014 (including the Amendment) and Exhibits between PCM Community School District and Apple Inc., relating to the Technology as described in Exhibit A to the Lease Purchase Agreement, is authorized and approved subject to such variations, changes, insertions, deletions, and filling in of blanks as may be approved by Legal Counsel and the officers executing the Lease Purchase Agreement.  The execution and delivery of the Lease Purchase Agreement is conclusive evidence of approval of any such variations, changes, insertions, deletions, or filling in of blanks.
 
2. For the sole purpose of qualifying the Lease as a "Qualified Tax‑Exempt Obligation" pursuant to the Internal Revenue Code of the United States, the District designates the Lease as a qualified tax‑exempt obligation and represents that the reasonably anticipated amount of tax‑exempt government and Code Section 501(c)3 obligations which will be issued during the current calendar year will not exceed $10,000,000.
 
3. The Superintendent is hereby authorized to take such action as she deems necessary and appropriate to enter into the Lease Purchase Agreement, upon the advice of Legal Counsel.
 
Roll Call: AYES – Stafford, Keuning, Downey, Witt, Nearmyer, Ingle. NAYS – None. ABSENT – Chipps. Motion carried 6-0.
 
F. DEPARTMENTAL REPORTS:

  1. Technology: Technology staff gave the board an update on our current filtering process.

 
The board did not enter into exempt session at this time.
 
G. ADJOURN: Moved by Stafford, seconded by Witt Board President Ingle adjourned the meeting at 9:07 p.m.

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