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2016-03-21 Official Board Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

March 21, 2016, High School Library, Monroe, IA

 

I. President Alvin Keuning called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Mitchell Chipps, Rod DeHaai, Steve Nearmyer, Nicole Stafford, Brenda Downey, and Alvin Keuning. Greg Ingle was absent.

 

II. GOOD NEWS:

High School: Excellent 5-12 choir performance on March 15. Congratulation to Logan Gilman for being named to the 2016 Iowa Newspaper Association’s 2A all-state second team and Class 2A All-Substate 7 team honors.

Middle School: Congratulations to the students selected to participate in the Jasper County Junior High Honor Band on Tuesday, March 29. The musical “Friday Night Fever” was a tremendous success. MS hosted “Finding Kind” presentations about girls becoming leaders, finding their spirit, and learning to respect themselves. This will involve the district's guidance counselors and a group from Pella Corporation called Moxie. Activities for the boys with a focus on leadership, teamwork, self-control, and respect are also being organized.

 

III. CONSENT AGENDA: Moved by Nearmyer, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

  1. Approval of Agenda
  2. Approval of Minutes – February 15, 2016 regular meeting; February 24, 2016 & March 3, 2016 special meetings; March 3, 2016 work session
  3. Monthly List of Bills
  4. Personnel Recommendations
    1. Resignations: Matt Rider – MS Football; Dani Tool – District Associate; Abigail Gilson – MS Softball; Marcella Messerli – District Associate; Whitney Bird – District Associate
    2. New Hires/Appointments/Transfers: Amanda Claseman – District Associate; Paige Blom – MS Softball; Rachel Freland – MS Softball
  5. Fundraisers – FFA, Special Education, & Mustang Scholars (pending approval from each city council as required)

 

Director Ingle arrived at 7:05 p.m.

 

IV. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

V. PUBLIC HEARINGS:

  1. 2016-2017 District Calendar: The superintendent reviewed the proposed district calendar. The floor for public comment was opened at 7:09 p.m. The floor was closed to public comment at 7:10 p.m.
  2. 2016-2017 Certified Budget: The published budget was reviewed. The floor for public comment was opened at 7:11 p.m. The floor was closed to public comment at 7:12 p.m.

 

VI. ACTION ITEMS:

  1. District
    1. 2016-2017 District Calendar: Moved by Ingle, seconded by Nearmyer to approve the 2016-2017 district calendar as presented. AYES – ALL. Motion carried 7-0.
    2. Resolution Authorizing the Issuance of $10,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof: Moved by Chipps, seconded by Stafford to approve the following resolution:

RESOLUTION AUTHORIZING THE ISSUANCE OF $10,000,000 GENERAL OBLIGATION SCHOOL BONDS, AND LEVYING A TAX FOR THE PAYMENT THEREOF

 

WHEREAS, the PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa, is a public school corporation, organized and existing under the Constitution and laws of the State of Iowa, and is not affected by any special legislation; and

 

WHEREAS, the Board of Directors of the School District in accordance with Iowa Code chapter 296 received a petition, which was signed by qualified electors numbering at least 25% the voters voting at the last regular school election, asking that an election be called, and at a meeting called by the President of the Board of Directors, within ten days after receipt of the petition, called an election and submitted on February 2, 2016, the following proposition:

 

Shall the Board of Directors of the PCM Community School District in the Counties of Jasper, Polk, and Marion, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $10,000,000 to provide funds to build, furnish, and equip an addition to and to remodel, repair, and improve the High School; to build, furnish, and equip an addition to and to remodel, repair, and improve the Middle School; to remodel, repair, and improve Monroe Elementary; and to build, furnish, and equip an addition to Prairie City Elementary including related remodeling?

 

and gave notice of the election and of the proposition; and

 

WHEREAS, the election was conducted on the date and the proposition was legally submitted, approved and no contest was made; and

 

WHEREAS, none of the Bonds authorized at the election have been issued, and it is now necessary to issue $10,000,000 General Obligation School Bonds, Series 2016, and to levy a tax for the payment;

 

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE PCM COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF JASPER, POLK, AND MARION, STATE OF IOWA:

 

Section 1. Authorization of the Issuance of School Bonds. School Bonds in the amount of $10,000,000 (the "Bonds") shall be issued pursuant to the provisions of Iowa Code chapter 296 for the purposes approved at the election of February 2, 2016. Additional action shall be taken by the Board of Directors to provide for the issuance of the Bonds upon the sale of the Bonds.

 

Section 2. Levy of Annual. For the purpose of providing funds to pay the principal and interest of the Bonds authorized to be issued, there is levied for each fiscal year the following direct annual tax on all the taxable property in the PCM Community School District, in the Counties of Jasper, Polk, and Marion, State of Iowa:

 

Amount

Fiscal Year

Ending June 30

$726,279

2017

$721,890*

2018

$723,400*

2019

$724,340*

2020

$724,710*

2021

$724,510*

2022

$723,740*

2023

$722,400*

2024

$720,490*

2025

$723,010*

2026

$724,770*

2027

$720,770*

2028

$721,200*

2029

$720,870*

2030

$724,780*

2031

$722,740*

2032

$719,940*

2033

$721,380*

2034

$721,870*

2035

$721,410*

2036

 

 

*Based upon the terms of sale of the Bonds to be issued, this Board will take final action upon the sale of the Bonds to issue the Bonds by amendment to this Resolution ("Amended Resolution"). The Amended Resolution will provide for the assessment of an annual levy upon all the taxable property in the School District sufficient to pay the interest and principal of the Bonds within a period not exceeding twenty (20) years, and will be filed with the County Auditor of each County in which the School District is located. The filing provides that the Auditor annually levy for collection from the taxable property of the School District until funds are realized to pay the bonds in full.

 

A certified copy of this Resolution shall be filed with the County Auditors of the Counties of Jasper, Polk, and Marion, State of Iowa, who are instructed in and for each of the years, to levy, assess and collect the tax in the same manner as other taxes of the School District and, when collected, these taxes shall be used only for the purpose of paying principal and interest on the Bonds.

 

Principal and interest coming due at any time when the proceeds of the tax on hand are insufficient to pay the amount due shall be promptly paid when due from current funds of the District available for that purpose and reimbursement must be made.

 

Roll Call Vote: AYES – Chipps, DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – None. Motion carried 7-0.

3. Contract with Architect (AIA B-132): Moved by Downey, seconded by DeHaai to accept the AIA B-132 contract with Neumann Monson as presented. AYES – ALL. Motion carried 7-0.

4. Contract with Construction Manager (AIA C-132): Moved by Downey, seconded by Stafford to accept the AIA C-132 contract with DCI Group as presented. AYES – ALL. Motion carried 7-0.

B. Curriculum/School Improvement/Professional Development

  1. District Improvement Committee Notes: The March 16, 2016 committee notes were reviewed.
  2. Early Childhood Programming: Moved by Stafford, seconded by Downey to table until a future meeting. AYES – ALL. Motion carried 7-0.

C. Special Education

D. Technology

  1. Technology Committee Notes: The February 24, 2016 committee notes were presented for review.
  2. Internet Antennas: Moved by DeHaai, seconded by Stafford to approve the purchase with Communication Innovators. AYES – DeHaai, Nearmyer, Stafford, Downey, Ingle, Keuning. NAYS – Chipps. Motion carried 6-1.

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Chipps, seconded by Downey to approve the monthly financial reports as presented. AYES – ALL. Motion carried 7-0.
  2. Facilities Committee Notes: The March 2, 2016 committee notes were presented for review.
  3. Baseball Fence: Moved by Ingle, seconded by Stafford to accept the quote with Des Moines Steel Fence excluding the fence for the batting cage. Initial motion and second were withdrawn. Moved by Downey, seconded by Stafford to table this item until a future meeting. AYES – ALL. Motion carried 7-0.
  4. Fuel Contracts: Moved by Chipps, seconded by DeHaai to accept the two diesel fuel contracts with Two Rivers Co-op through May 2017. AYES – ALL. Motion carried 7-0.
  5. Finance Committee Notes: The March 9, 2016 committee notes were presented for review.
  6. Forecast5 Analytics Agreement: Moved by Ingle, seconded by Chipps to accept the purchase of the Forecast5 Analytic tools. AYES – ALL. Motion carried 7-0.
  7. 2016-2017 Certified Budget: Moved by Downey, seconded by Chipps to accept the 2016-2017 certified budget. AYES – ALL. Motion carried 7-0.

F. Board Policy Review

  1. 1st Reading – 100; 101; 102; 103; 103.2; 103.2R1; 104; 105; 105.R1; 201; 601.1; 601.2; 606.7R1: Moved by Stafford, seconded by Downey to approve the 1st reading of board policies 100; 101; 102; 103; 103.2; 103.2R1; 104; 105; 105.R1; 201; 601.1; 601.2; 606.7R1 as edited. AYES – ALL. Motion carried 7-0.
  2. 2nd Reading – 409.1; 409.2; 409.3; 409.4; 409.5; 409.6; 409.7; 409.8; 409.9; 409.10; 409.11; 410.1; 410.2; 410.3; 410.4: Moved by DeHaai, seconded by Downey to approve the 2nd reading of board policies 409.1; 409.2; 409.3; 409.4; 409.5; 409.6; 409.7; 409.8; 409.9; 409.10; 409.11; 410.1; 410.2; 410.3; 410.4 as modified. AYES – ALL. Motion carried 7-0.

G. Superintendent

  1. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  2. Next Board Agenda - Draft: The board reviewed a draft agenda for the April regular meeting.
  3. Superintendent Evaluation: The standards and goals for the superintendent’s evaluation were presented to the board. A document to collect the board’s thoughts will be sent and compiled for the final evaluation.

 

VII. ADJOURN: Moved by Downey, seconded by Ingle to adjourn the meeting at 9:00 p.m. AYES – ALL. Motion carried 7-0.