You are here

2016-12-19 Official Meeting Minutes

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

December 19, 2016, Middle School Library, Prairie City, IA

 

I. President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Rod DeHaai, Steve Nearmyer, Nicole Stafford, Greg Ingle, and Mitchell Chipps. Alvin Keuning and Brenda Downey were absent.

 

II. AGENDA: Moved by Nearmyer, seconded by Ingle to approve the agenda by modifying the agenda to remove VIII-A. Public Hearing: Approval of the Plans, Specifications, Form of Contract, and the Estimated Total Cost for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project. AYES – ALL. Motion carried 5-0.

 

III. GOOD NEWS: District: The inspection of our immunization records came back favorably. The county health nurse congratulated Mrs. Birkenholtz and Mrs. Elrod for their work during the audit. Athletics: Winter sports have started well and athletes are performing at a high level. High School: Semester test this week. Last week both band and chorus had excellent performances. FFA students shared plans for a soybean field, a garden, and a farm safety day. Middle School: The entire building is participating in Math CAP, a progress monitoring system, and students are now setting goals. Mr. Adams’ extended learning program recently completed a project where they landed a man on the moon and retrieve a space rock. Staff have actively been participating in professional development. Elementary: The staggered schedule for the 4th/5th grade music concert went well. Teachers are working hard to align report cards to the Iowa Core standards. PBIS team at PCE has been working to analyze the effectiveness of the check-in/check-out system. Student council handed out gifts of appreciation to staff members last week. Construction is wrapping up at Monroe Elementary, and teachers are excited to occupy the space.

 

IV. CONSENT AGENDA: Moved by Ingle, seconded by Nearmyer to approve the consent agenda as presented. AYES – ALL. Motion carried 5-0.

  1. Approval of Minutes
    1. Board Minutes: November 21, 2016
    2. Committee Minutes: November 21, 2016, December 7, 2016, & December 14, 2016
  2. Monthly List of Bills
  3. Personnel Recommendations
    1. Resignations: Eric Karr – MS Boys Track Coach
    2. New Hires/Appointments/Transfers: Jeff Shannon – Transportation Supervisor; Brett Dudley – Bus Driver; Scott Bridges – HS Softball Head Coach
  4. Change Orders: Change Order #’s: 006, 007

 

V. CONSTITUTENTS CORRESPONDENCE: None at this time.

 

VI. CONSTRUCTION UPDATE: Representatives from DCI Group presented information regarding the Prairie City site project and an update on the Monroe Elementary renovation project.

 

VII. BOARD DEVELOPMENT:

  1. Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the camps and clinics section from the student activity fund guidance.

 

VIII. PUBLIC HEARING: Item removed from the agenda

 

IX. ACTION ITEMS:

  1. District
    1. Consideration of Construction Bids received for the PCM Community School District Prairie City Elementary School Window and Masonry Renovation Project: Moved by Stafford, seconded by DeHaai to reject all bids received for the Prairie City Elementary Window and Masonry Renovation Project. AYES – ALL. Motion carried 5-0.
    2. Construction Pay Applications: Moved by Ingle, seconded by Nearmyer to approve the pay applications for DDVI, SME Mechanical, & Moeller Electric totaling $178,253.63. AYES – ALL. Motion carried 5-0.
    3. Consideration of Financing Proposals Opened and Reviewed by the Superintendent of Schools, Secretary of the Board, the Financial Advisor, and Placement Agent: The board reviewed the information received from Piper Jaffray regarding the bids for the sale of Sales Tax revenue bonds. The recommended proposal received from BB&T Governmental Finance has a fixed rate of 2.42% and allows the bonds to be called (pre-paid) beginning July 1, 2023.
    4. Resolution Directing the Sale of Bonds, Sales Tax Revenue Bonds, Series 2017: Moved by DeHaai, seconded by Ingle to approve the following resolution:

WHEREAS, the School District has received proposals for the sale of the Bonds and has arranged for the sale of these Bonds to Branch Banking and Trust Company of Charlotte, North Carolina, at a purchase price of par plus accrued interest to date of delivery:

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE PCM Community School District IN THE COUNTIES OF JASPER, MARION, AND POLK:

Section 1. The sale of $8,865,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2017, to be dated the date of delivery, for the purpose of completing school facility improvements at the High School, Middle School, Monroe Elementary, and Prairie City Elementary, upon the terms contained in the commitment letter from Branch Banking and Trust Company, is approved and confirmed.

Section 2. That the President and Secretary are authorized and directed to issue and deliver $8,865,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2017, in the aggregate principal amount of $8,865,000, each in the denomination of $100,000 or integral multiples of $5,000 in excess thereof, bearing interest and maturing as follows:

Principal Amount

Interest Rate

Maturity Date

645,000

2.420%

7/1/2018

660,000

2.420%

7/1/2019

675,000

2.420%

7/1/2020

695,000

2.420%

7/1/2021

710,000

2.420%

7/1/2022

730,000

2.420%

7/1/2023

745,000

2.420%

7/1/2024

765,000

2.420%

7/1/2025

780,000

2.420%

7/1/2026

800,000

2.420%

7/1/2027

820,000

2.420%

7/1/2028

840,000

2.420%

7/1/2029

 

Section 3.  That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved.

AYES – ALL. Motion carried 5-0.

5. Time Clock Software: Moved by Stafford, seconded by DeHaai to approve the purchase of the Frontline Education time clock software. AYES – ALL. Motion carried 5-0.

B. Curriculum/School Improvement/Professional Development

C. Special Education

D. Technology

  1. Employee Computers: Moved by DeHaai, seconded by Stafford to approve the purchase of 25 staff computers at a cost of $23,235.00. AYES – ALL. Motion carried 5-0.

E. Finance/Facilities/Support Services

  1. Monthly Financial Reports: Moved by Stafford, seconded by Nearmyer to approve the monthly financial reports as presented. AYES – ALL. Motion carried 5-0.
  2. Financial Depository Resolution: Moved by Ingle, seconded by Nearmyer to approve the following resolution:

Resolved, that the PCM Community School District approve the following list of financial institutions to be depositors of the PCM Community School funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts, S.F. 2220.  The school district treasurer is hereby authorized to deposit the PCM Community School District’s funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name           Location of Home Office        Maximum Balance         Maximum Balance

                                                                              In Effect under prior        In Effect under this

                                                                              Resolution                     Resolution

Great Western Bank      Prairie City, IA                     $  8,000,000.00              $  8,000,000.00

Leighton State Bank       Monroe, IA                          $15,000,000.00              $25,000,000.00

AYES – ALL. Motion carried 5-0.

3. Dropout Prevention Modified Supplemental Amount Request: Moved by Ingle, seconded by DeHaai to approve the at-risk/dropout prevention application and request $89,683 in modified supplemental amount (or as adjusted by the Department of Education) to support these programs. AYES – ALL. Motion carried 5-0.

4. Disposal of District Property: Moved by Nearmyer, seconded by Ingle to approve the disposal of scrap metal, a wrestling mat, file cabinets as presented. AYES – ALL. Motion carried 5-0.

President Chipps exited the meeting from 8:49 p.m. to 8:52 p.m.

F. Board Policy Review

  1. 1st Reading – 507.9; 600; 602.1; 602.2; 602.3; 602.4; 603.1; 603.2; 603.3; 603.4; 603.4R1; 603.5; 603.6; 603.7; 603.8; 603.8R1; 603.9; 603.9R1; 603.10; 603.11: Moved by Nearmyer, seconded by Ingle to approve the 1st reading of board policies 507.9; 600; 602.1; 602.2; 602.3; 602.4; 603.1; 603.2; 603.3; 603.4; 603.4R1; 603.5; 603.6; 603.7; 603.8; 603.8R1; 603.9; 603.9R1; 603.10; 603.11 as revised. AYES – ALL. Motion carried 5-0.

President Chipps exited the meeting at 8:55 p.m. Vice-President Nearmyer chaired the meeting from this point.

2. 2nd Reading – 507.1; 507.2; 507.2R1; 507.3; 507.3E1; 507.3E2; 507.3R1; 507.3R2; 507.4; 507.5; 507.6; 507.7; 507.8; 508.1; 508.2; 508.3; 508.4; 508.4R1: Moved by Stafford, seconded by Ingle to approve the 2nd reading of board policies 507.1; 507.2; 507.2R1; 507.3; 507.3E1; 507.3E2; 507.3R1; 507.3R2; 507.4; 507.5; 507.6; 507.7; 507.8; 508.1; 508.2; 508.3; 508.4; 508.4R1 as modified. AYES – ALL. Motion carried 4-0.

G. Superintendent

  1. IASB Promise of Iowa Campaign: Moved Stafford, seconded by Ingle to submit the Promise of Iowa Campaign Resolution of Support. AYES – ALL. Motion carried 4-0.
  2. Board Calendar: The board reviewed upcoming dates of events around the school district & community.
  3. Next Board Agenda - Draft: The board reviewed a draft agenda for the January regular meeting.

X. ADJOURN: Moved by Ingle, seconded by DeHaai to adjourn at 9:06 p.m. AYES – ALL. Motion carried 4-0.