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2017-05-15 Official Board Minutes

Tentative Agenda and Exhibits

PCM COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING

May 15, 2017, PCM High School Library, Monroe, IA

 

I.

President Mitchell Chipps called the meeting to order at 7:00 p.m. Proceedings recorded pursuant to board policy 218, Board of Directors Records. The following board members were present: Greg Ingle, Alvin Keuning, Rod DeHaai, Nicole Stafford, Brenda Downey, and Mitchell Chipps. Steve Nearmyer was absent.

 

II.

AGENDA: Moved by Keuning, seconded by DeHaai to approve the agenda as presented. AYES – ALL. Motion carried 6-0.

 

III.

GOOD NEWS: Athletics: Congratulations to the track teams. A total of nineteen events qualified for the state meet. Boys and girls golf teams are both advancing to the second round. High School: Thanks to the music department for a great spring concert. Last Friday the technology club’s virtual reality project received two purple awards. Middle School: Thanks to the music department for a wonderful spring performance. Students have shown improvement in five of the six spring A-Reading and A-Math assessments. Eighty percent, or more, of the students were proficient in eleven of the twelve areas tested on Iowa Assessments. Both track teams won three meets this year and set several new records. Elementary: ME hosted their family fun night this past Friday. Mr. Roozeboom is working with ME staff to revamp the PBIS program for the upcoming school year. We had a successful district kindergarten round-up this year. PCE held their field day today and had an enjoyable day. District: Mr. Jermeland thanked the board members for their time and effort during School Board Recognition Month.

 

IV.

CONSENT AGENDA: Moved by Stafford, seconded by Downey to approve the consent agenda as presented. AYES – ALL. Motion carried 6-0.

 

 

1.

Approval of Minutes

 

 

 

a.

Board Minutes: April 17, 2017; April 22, 2017; April 26, 2017; May 4, 2017

 

 

 

b.

Committee Minutes: May 3, 2017; May 10, 2017

 

 

2.

Monthly List of Bills

 

 

3.

Personnel Recommendations

 

 

 

a.

Resignations: Christy Humpal – MS Girls Basketball; Abby Norton – Elementary Instructional Coach; Krystal Ehn – HS Head Volleyball.

 

 

 

b.

New Hires/Appointments/Transfers: Austin Brown – MS Baseball; Theresa Dowd – Food Service; Louis Dupuis – HS Instructor (Band); Jesse DeGeest – Transfer to HS Special Education; Anthony Wojtysiak – HS Instructor (Math)

 

 

4.

Change Orders – PCES-MS Change Orders 003

 

 

5.

2017-2018 Agreements (DMACC STRIVE; Universal Pediatrics; Simpson College)

 

 

6.

Waste Management Service Agreement

 

 

7.

Fundraisers – Jazz Creation

 

 

8.

2017-2018 Superintendent Contract

 

V.

CONSTITUENTS CORRESPONDENCE: None at this time.

 

VI.

CONSTRUCTION UPDATE: Boiler removal is in progress at Monroe Elementary. The tile company has been on site to identify areas for replacement. Staff has been getting organized for moving and construction. Pods are on site for storage this summer. Window replacement at PCE started today. Work in the MS auditorium is progressing nicely. MS media center has been cleaned out, and contractors began working in that space today. Site work is progressing nicely; footings for the south side of the link have been poured. There has been a request to relocate the gas line on the north side of the middle school. Planning for the HS project continues. Mediacom has started work on the fiber line project.

 

VII.

BOARD DEVELOPMENT

 

 

A.

Iowa Dept. of Education Student Activity Fund Guidance: The board reviewed the fundraisers section.

 

VIII.

ACTION ITEMS

 

 

A.

District

 

 

 

1.

Construction Pay Applications: Moved by Keuning, seconded by Stafford to approve the pay applications for payment totaling $266,708.15. AYES – ALL. Motion carried 6-0.

 

 

 

 

B.

Curriculum/School Improvement/Professional Development

 

 

1.

Spanish Curriculum: Moved by Stafford, seconded by DeHaai to approve the purchase of Auténtico curriculum from Pearson at a cost of $17,215.55. AYES – ALL. Motion carried 6-0.

 

 

 

2.

Social Studies Curriculum: Moved by Downey, seconded by Stafford to approve the purchase of HMH Kids Discover Social Studies curriculum at a cost of $30,191.05. AYES – ALL. Motion carried 6-0.

 

 

C.

Finance/Facilities/Support Services

 

 

1.

Monthly Financial Reports: Moved by Keuning, seconded by Ingle to approve the monthly financial reports as presented. AYES – ALL. Motion carried 6-0.

 

 

2.

2017-2018 Food Service Sharing Agreement: Moved by Downey, seconded by Stafford to approve the sharing agreement with Colfax-Mingo for Food Service Director. AYES – ALL. Motion carried 6-0.

 

 

3.

Bus Garage Mitigation: Moved by Stafford, seconded by DeHaai to engage the services of Americlean for the mitigation and duct cleaning. AYES – ALL. Motion carried 6-0.

 

 

4.

Classroom Carpet Replacement: Moved by Ingle, seconded by DeHaai to approve the carpet purchase for PCE and HS classrooms. AYES – ALL. Motion carried 6-0.

 

 

5.

Middle School Keying Project: Moved by DeHaai, seconded by Downey to approve the interior re-keying project at the MS and PCE at a cost of $27,277. AYES – ALL. Motion carried 6-0.

 

 

6.

Middle School Media Center Furniture: Moved by Ingle, seconded by DeHaai to approve the purchase of furniture for the MS Media Center as presented. AYES – ALL. Motion carried 6-0.

The board recessed from 8:02 p.m. to 8:10 p.m. and addressed item IX. Closed Session at this time.

 

D.

Board Policy Review

 

 

1.

1st Reading – 210.7; 214.1; 214.2; 215; 216; 217.1; 217.2; 217.3; 217.4; 217.5; 218; 218.1; 219.1; 219.2; 219.3; 219.4; 219.5; 220; 221; 222; 406.6; 503.1; 506.1; 506.1E1; 506.1E9; 506.1R1; 506.2; 506.2R1; 507.10; 507.10R1; 906.1: Moved by Keuning, seconded by Downey to approve the 1st reading of board policies 210.7; 214.1; 214.2; 215; 216; 217.1; 217.2; 217.3; 217.4; 217.5; 218; 218.1; 219.1; 219.2; 219.3; 219.4; 219.5; 220; 221; 222; 406.6; 503.1; 506.1; 506.1E1; 506.1E9; 506.1R1; 506.2; 506.2R1; 507.10; 507.10R1; 906.1 as revised. AYES – ALL. Motion carried 6-0.

 

 

2.

2nd Reading – 209.1; 209.2; 209.3; 210.1; 210.1R1; 210.2; 210.3; 210.4; 210.5; 201.6; 210.7; 211.1; 211.2; 211.3; 211.4; 211.5; 211.6; 211.7; 211.8; 212; 213; 711.5: Moved by Downey, seconded by Ingle to approve the 2nd reading of board policies 209.1; 209.2; 209.3; 210.1; 210.1R1; 210.2; 210.3; 210.4; 210.5; 201.6; 210.7; 211.1; 211.2; 211.3; 211.4; 211.5; 211.6; 211.7; 211.8; 212; 213; 711.5 as modified. AYES – ALL. Motion carried 6-0.

 

E.

Superintendent

 

 

1.

Board Calendar: The board reviewed upcoming dates of events around the school district & community.

 

 

2.

Next Board Agenda – Draft: The board reviewed a draft agenda for the June regular meeting.

IX.

CLOSED SESSION: Confidential Records – Pursuant to Iowa Code 21.5(1)(a):

Moved by Downey, seconded by Ingle to move into closed session pursuant to Iowa Code 21.5(1)(a) at 8:11 p.m. Roll Call Vote: AYES – Keuning, DeHaai, Stafford, Downey, Ingle, Chipps. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

 

Moved by Stafford, seconded by Downey to move out of closed session at 8:40 p.m. Roll Call Vote: AYES – DeHaai, Stafford, Downey, Ingle, Keuning, Chipps. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

 

Moved by Ingle, seconded by Keuning to affirm the action of the administration on the discussed disciplinary action. Roll Call Vote: AYES – Stafford, Downey, Ingle, Keuning, DeHaai, Chipps. NAYS – None. ABSENT – Nearmyer. Motion carried 6-0.

 

X.

ADJOURN: Moved by Downey, seconded by DeHaai to adjourn at 9:00 p.m. AYES – ALL. Motion carried 6-0.